HomeMy WebLinkAboutR-98-0887J-98-943
9/1/98
RESOLUTION NO. J887
A RESOLUTION, BY A (4/5THS) AFFIRMATIVE VOTE
OF THE MEMBERS OF THE CITY COMMISSION, AFTER
A DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE UPGRADE OF THE
FIREARMS TRAINING SYSTEM II TO A FIREARMS
TRAINING SYSTEM III FROM FIREARMS TRAINING
SYSTEMS, INC., THE SOLE SOURCE PROVIDER FOR
THIS ACQUISITION, AT A TOTAL COST NOT TO
EXCEED $30,600.00, FOR THE DEPARTMENT OF
POLICE; ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF POLICE ENTREPRENEURIAL FUND,
ACCOUNT CODE NO. 126001.290402.6.840.
WHEREAS, the Department of Police needs to upgrade its
Firearms Training System II to a Firearms Training System III;
and
WHEREAS, this system is used to train recruits and officers
in high liability situations, such as the use of deadly force,
firearms, and discretionary shooting; and
WHEREAS, funds are available from the Department of Police
Entrepreneurial Fund, Account Code No. 126001.290402.6.840; and
WHEREAS, Firearms Training Systems, Inc., is the sole
manufacturer of the of the Firearms Training System III; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Firearms Training Systems, Inc., is the only vendor able to
CITY co m sa mn
PEMTING QP
SEP 2 8 1998
(Resolution mm
upgrade the existing system to a Firearms Training System III;
and
WHEREAS, the finding of the Chief Procurement Officer has
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Chief of Police recommend
that the requirements for competitive formal sealed bids be
waived and the purchase of a Firearms Training System III from
Firearms Training Systems, Inc., the sole source provider, be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/5ths) affirmative vote,
after a duly advertised public hearing, the City Commission
hereby ratifies, approves, and confirms the City Manager s
finding of sole source, waiving the requirements for competitive
bidding procedures, and approves the upgrade of the Firearms
Training System II to a Firearms Training System III from
Firearms Training System, Inc., the sole source provider for this
acquisition, at a total cost not to exceed $30,600.00, for the
Department of Police, with funds therefor hereby allocated from
the Department of Police Entrepreneurial Fund, Account Code
- 2 -
98- 887
No. 126001.290402.6.840.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 28th day of September , 1998.
JOE CAROLLO, MAYOR
in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislaV,-, cvf
becomes effective with the elapse often (10) days from the date of Commi icn action
ATTEST: regarding same, without the Mayor exercisi a o
Waft r J. R an, City Cierk
WALTER J. FOEMAN
CITY CLERK
TO,FOXI A,TD CORRECTNESS -te
57
ATTORNEY
W2894:CSK:kc
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 98- 887
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: Do d H. Warshaw
City Manager
RECOMMENDATION
AU 13 1 �
DATE:
3
FILE:
SUBJECT: Resolution Authorizing the
Waiving of Sealed Bids
REFERENCES: Firearms Training System III
ENCLOSURES:
It is respectfully recommended that the City Commission waive the necessity of competitive bids
and approve the attached Resolution for the upgrade of the Firearms Training System II to a
Firearms Training System III, from Firearms Training Systems, Inc., a Non-Local/Non-Minority
vendor located at 7340 McGinnis Ferry Road, Suwanee, Georgia 3-174-1247, at a total estimated
cost not to exceed $30,600.
Funding is available from the Department of Police, Entrepreneurial Fund, Account Code
126001.290402.6.840.
BACKGROUND
The Police Department needs to upgrade its Firearms Training System II to a Firearms Training
System III. This system is used to train basic recruits and officers in the high liability areas of
Deadly Force, Firearms, and discretionary shooting.
The Chief Procurement Officer has determined that Firearms Training Systems, Inc., due to the
proprietary nature of this system, is the sole manufacturer of the Firearms Training System III.
DHW:Imr
LEG 7-2
98- 887
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM C!1 11H JAGCRS OFFICE
�'!8 PK4:37
TO: Donald H. Warshaw DATE : August 18, 1998 FILE:
City M ger
SUBJECT: Sole Source Finding to upgrade
Firearms Training System
FROM: JlUd C er, Dir ctor ' REFERENCES:
D artme o urchasing ENCLOSURES:
An investigation was conducted to determine whether Firearms Training Systems (FATS),
Inc. located in Swanee, Georgia is the sole source supplier of the products and services for
the Police Department's existing Firearms Training System (FATS) II which trains basic
recruits and officers in deadly force, firearms, and discretionary shooting.
FATS, Inc. designed the present system and all operating software, including peripherals
and programmed courseware is proprietary to same. Additionally, FATS, Inc. is the only
source available for the upgrade of the FATS simulators and weapons.
Based upon this investigation, I am recommending that the requirements for
competitive bidding be waived and the above findings be approved, that FATS, Inc. is the
sole source provider to upgrade the Firearms Training System II (FATS ID to a Firearms
Training System III (FATS IID.
This upgrade includes: primary simulation computer, multiple wireless weapons capability
(up to four wireless weapons), laser disc player, buggy cable kit, hit detect camera,
external cable kit, buggy integration and testing, and software update. Also, it includes
five weapon ports that allow the use of up to five officers to use system controlled
weapons if desired.
The proposed procurement is a single purchase and includes a full one year warranty for
a total amount not to exceed $30,600.
Approved: �'
Donald H. Warshaw
City Manager
4064•1re
Date
98- 887
TO: Judy S. Carter
Chief Procurement Officer
FROM: DO al . Warshaw
Chief of Police
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE:
FILE: LEG 7-2
SUBJECT: Finding of Sole Source
REFERENCES: Firearms Training System III
ENCLOSURES:
The Police Department is requesting a sole source finding for the upgrade of the Firearms Training
System II (FATS II) to a Firearms Training System III (FATS III). Based upon the attached letter
from Kim Sleeme, Administrative Supervisor, of Firearms Training Systems, Inc., the Police
Department is requesting that you take the necessary steps to verify that Firearms Training
Systems, Inc., located at 7340 McGinnis Ferry Road, Suwanee, Georgia 30174-1247, (770) 813-
0180, is the sole source for the provision of the Firearms Training System III.
Your attention to this matter is greatly appreciated.
DHW:Imr
TO: Judy S. Carter
Chief Procurement Officer
FROM: Donald H. Warshaw
Chief of Police
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE:
1140211M
FILE:
SUBJECT: Sole Source Acquisition
REFERENCES: Firearms Training System III
ENCLOSURES:
This department has verified with the Office of Budget & Management Analysis, that funds are
available to upgrade the Firearms Training System II (FATS II) to a Firearms Training System III
(FATS III) in the amount of $30,600. The funds to upgrade the Firearms Training System are
available from the Entrepreneurial Fund, Account Code No. 126001.290402.6.840.
BUDGETARY REVIEW & APPROVED BY:
'. L
�r tb 'pak Parekh, Director
Office of Budget & Management Analysis
ADDITIONAL APPROVALS
(IF REQUIRED)
. N/A
Pilar Saenz-Butler
CIP Administrator
Office of Budget & Management
Analysis
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
98- 887
7-21-19% 10 : 09AM FROM FATS. INC- 7706223501 P. 1
July 21, 1998
Sgt. Johnson
Miami Police Depar=ent
Dear Sgt. Johnson:
as.
Telepbone: (305) 579-6100
Fax: (305) 579-6143
Total pages: 1
In response to your request, FATS, Inc. in Suwanee, Georgia is the only source available for
the purchase of a FATS system, FATS system peripherals (such as weapons and laser inserts)
and programmed courseware (such as video laser discs and range courses). All software that
operates on the FATS system is proprietary and owned exclusively by FATS.
In addition, FATS, Inc. is the only source available for the upgrade of the FATS simulators
and weapons.
Should you need additional information, please contact your sales representative, Winn Hines,
at (770) 682-3261.
Sincerely,
�� 4�
.�
Kim Sleeme
Administrative Supervisor
Law Enforcement Sales
/ks
F tEARMs TRAiNfN(; SYSTEMS, INC-
7340 McConnnis Ferry Road. Suwanee (Atlanta). GA 30174-1247 USA -Tel (770) 813-018() • Fax (77()) 8134741
U c. Merry Tck (770)-8(3.0724 • Fax. (770) xt iat7it kJN. Imw h.afarvennmt "Fd: (770)-X1i-fA83 • Fax: (7h)) $13-0751 bUtwomilia" Tit: (770) SIW55 • Fat: (770) r13417S1
5-26-1998 9:58AM FROM FATS. INC. 7706223501 P_2
FATS, Inc.
PRICE PROPOSAL
Miami Police ,Department
May 269,199E
QM.. Item price
UPGRADE FROM FATS H TO FATS III--CST305B......»..........................._.. . $29,600 00
Catalog No: CST3-UPG-F2
This upgrade includes: primary simulation computer, multiple wireless weapons capability (up to
four wireless weapons laser disc player, buggy cable kit, hit detect camera, external cable kit,
buggy, integration and testing, and software update. Additionally. this upgrade includes five
weapon ports that allow the use of np to five officers to use system controlled weapons if desired.
The system also includes one full year warranty.
SHIPPING AND INSURANCE......................................52,000AO
TOTAL
Notes:
1. Prices valid for 90 days
G.
2. FOB Suws=. eorgia.
I Terms. net 10 days.
4. Delivery 60 days A.RO.
S. Saks tax added if applicable. Note: FATS does not charge sales tax in the State of Florida.
6. Shipping charges include price of shipping system to the plant for the upgrade and back to the customer.
Coa'paXy Proprietary Page I Do Not Disclose
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
AWARD
SOLE SOURCE 97-98-197
Firearms Training System III
Police
Single Purchase
REASON: The Police Department needs to upgrade its
firearms training system II to a firearms training
system 111. This system is used to train basic
recruits and officers in the high liability areas of
deadly force, firearms, and discretionary
shooting.
RECOMMENDATION: It is recommended that award be made to
Firearms Training Systems, Inc., a Non-
Minority/Non-local vendor for the purchase of
firearms training system III, at a total cost not to
exceed $30,600.00, with funds therefore from
the Entrepreneurial Fund, Account Code No.
126001.290402.6.840.
Q%L4i Nla4�k
Direc of P as'lng
Date
TJprocurement/bids/word/AwardSoleSource
98- 867
Walter J. Foe -man
TO:
City Clerk
FROM: Majqr4'
ean
sa
Commander
Business Management Section
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
LEG 7-2
DATE: FILE:
SUBJECT: Request to Publish Notice for
Public Hearing .
REFERENCES: Firearms Training System III
ENCLOSURES:
Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of
the requirements for formal sealed bids for the upgrade of the Firearms Training System II to a
Firearms Training System III, from Firearms Training Systems, Inc. Attached is the
advertisement.
The date and time of this public hearing will be � � �% i ` , at On.
APPROVE
Elvi G. Alonso
Agenda Coordinator
JLM:Imr
Attachment
CITY OF MIAMI
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City of Miami, Florida on
, at a.m in the City Commission Chambers at City Hall,
3500 Pan American Drive, Miami, Florida, for the purpose of waiving the requirements of
obtaining sealed bids for the upgrade of the Police Department's Firearms Training System II to a
Firearms Training System III from Firearms Training Systems, Inc., located at 7340 McGinnis
Ferry Road, Suwanee, Georgia 30174-1247, in an amount not to exceed $30,600.
Inquiries from other potential sources of such a package who feel that they might be able to satisfy
the City's requirements for this item may contact Lt. Thomas Cannon, at the City of Miami Police
Department at (305) 579-6624.