HomeMy WebLinkAboutR-98-0845J-98-914
8/26/98
RESOLUTION NO . 9 `' 845
A RESOLUTION APPROVING THE FURNISHING AND
INSTALLATION OF SOD AT ALLAPATTAH COMSTOCK PARK
AND DOUGLAS PARK FROM THOMAS MAINTENANCE
SERVICE, INC., AWARDED UNDER EXISTING
MIAMI-DADE COUNTY CONTRACT NO. 0996-2/98, ON A
CONTRACT BASIS UNTIL NOVEMBER 30, 1998, FOR THE
DEPARTMENT OF PARKS AND RECREATION, AT A TOTAL
AMOUNT NOT TO EXCEED $78,277.50; ALLOCATING
FUNDS THEREFOR FROM SAFE NEIGHBORHOOD PARKS
BOND PROGRAM FUNDS AS APPROPRIATED BY CAPITAL
IMPROVEMENT ORDINANCE NO. 11623, AS AMENDED,
ADOPTED MARCH 24, 1998, FOR CAPITAL PROJECTS.
WHEREAS, the City Commission, pursuant to Resolution
No. 974-87, adopted December 9, 1997, authorized the City Manager
to submit applications and accept grants from Miami -Dade County
for projects designated for the Safe Neighborhood Park Bond
Program first year funding cycle; and
WHEREAS, the Safe Neighborhood Bond Program allocation for
the City of Miami is $21,675,000.00; and
WHEREAS, the City of Miami submitted grant applications for
the first year funding cycle for a variety of projects totaling
$7,798,800.00; and
WHEREAS, the projects include erection of new buildings,
building renovations, lighting improvements, pool renovations,
SEP 8 IM
R•.dudon rim
98- 845
and land acquisition; and
WHEREAS, in an effort to expedite the implementation of said
grants, specifically the purchase and installation of sod at two
(2) city parks, the city desires to utilize Miami -Dade County
Contract No. 0996-2/98; and
WHEREAS, in accordance with the Miami -Dade County contract,
the city wishes to use Thomas Maintenance Services, Inc., at a
total amount not to exceed $78,277.50;
NOW, THEREFOR, BE IT RESOLVED BY THE COMMISSSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The furnishing and installation of sod at
Allapattah Comstock Park and Douglas Park from Thomas Maintenance
Service, Inc., awarded under existing Miami -Dade County Contract
No. 0996-2/98, on a contract basis until November 30, 1998, for
the Department of Parks and Recreation, at a total amount not to
exceed $78,277.50, is hereby approved, with funds therefor hereby
allocated from Safe Neighborhood Parks Bond Program funds as
appropriated by Capital Improvement Ordinance No. 11623, as
amended, adopted March 24, 1998, for Capital Projects.
- 2 - 98- 845
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 8th day of September 1998.
JOB CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) days m the date of Comm' sicn action
ATTEST: regarding same, without the Mayor
exe
Walter o errifin, City Clerk
WALTER J. FOEMAN
CITY CLERK
W2862:CSK:kc
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 9S-- 845
TO
FROM
Honorable Mayor and Members
og
the City Commission
onald H. Warshaw
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA=24
DATE: AUG 2 5 1998 FILE:
SUBJECT:
Authorizing the Furnishing and
Installation of Sod at
REFERENCES: Allapattah and Douglas Parks
Dade County Bid No. 0996-2/98-1
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing
the furnishing and installation of sod for two (2) City parks from Thomas Maintenance Services,
Inc., a Black/Dade County vendor, located at 17200 SW 137th Avenue, Miami, Florida 33177,
awarded under existing Miami -Dade County Contract No. 0996-2/98-1, for a total amount not to
exceed $78,277.50, for the Department of Parks and Recreation. Funding is available from Safe
Neighborhood Parks Bond Program funds appropriated in Capital Improvement Ordinance No.
11623, as amended, adopted March 24, 1998 for Capital Projects.
BACKGROUND
On December 9, 1997, the Miami City Commission authorized the City Manager to submit
applications and accept grants from Miami -Dade County for projects designated from the Safe
Neighborhood Park Bond Program first year funding cycle. The Safe Neighborhood Park Bond
Program total allocation for the City of Miami is $21,675,000.00.
The City of Miami submitted grant applications for the first year funding cycle totaling
$7,798,800.00, to fund a variety of projects which include new buildings, building renovations,
lighting, other site improvements, pool renovations, and land acquisition projects.
Among the site improvement projects are the purchase and installation of sod for two City parks.
The Departments of Purchasing and Parks 8i Recreation have realized a substantial savings utilizing
the Miami -Dade County contract for said purchase. It is therefore recommended that an award be
made to Thomas Maintenance Service, Inc., as the responsible and responsive vendor awarded
under existing Miami -Dade County Contract No. 0996-2/98-1.
Park Amount
Allapattah Comstock Park $12,000.00
Douglas Park $62,550.00
Contingency $ 3,727.50
TOTAL $ 78,277.50
ResoSodAllapDougPkDCB
r
2
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM ' I GFFiCE
Joe Pinon
Assistant City Manager
=ROM:
_J Alberto Ruder, Director
DATE: April 14, 1998 FILE :
SUBJECT:
Approval of Request
for Formal Solicitation
REFERENCES:
ENCLOSURES:
The Department of Parks and Recreation requests permissign for the City's
procurement section to solicit bids from approved vendors for the projects
listed below.
We have verified with the Capital Improvement's Office and the Department
of Budget and Management Analysis that funds are available from the Dade
County Safe Neighborhood Parks Bond Program as allocated by Capital
Improvements Ordinance No. 11623 adopted March 24, 1998.
FENCING PROJECTS
PROJECT NO. ACCOUNT CODES I
AMOUNT
1. Brickell Park
333101 589305-860
$ 40,650
2. Coral Gate Park
332133, " "
30,113
3. Morningside Park
331313 " "
10,800 '
4. Range Park
331070
63,000
5. Sewell Park
333105
33,000 . .
6. Simpson Park
331346 "
143,250
7. Wainwright Park
333100 IV"
34,100
8. Pullman Mini Park
333120 " "
1,800
9. Stearns/Pallot Parks
333118 IV"
5,500
10.Myers Park
331359 "
5,000
11.West End Park
331107 "
2,400
SITE FURNISHINGS I
PROJECT NO. I ACCOUNT CODES -
AMOUNT
1.
Belle Meade Park 333116
" $ 5,600
2.
Coral Gate Park 332133
8,800
3.
Kennedy Park 333112
" " 2,400
4.
Lincoln Park (gazebo) 333122
" 9,240
5.
Maceo Park 333114
M13,600
6.
Oakland Grove Park 333121
" " 2,900
7.
Rainbow Village Park 333119
" " 7.600
8.
Triangle Park 333106
" 9,700
MOM
WALKWAYS PROJECT NO. I ACCOUNT CODES AMOUNT
1. Kennedy Park 333112 589305-860 $ 28,350
2. Morningside Park 331313 N &30,200
3.- Peacock Park (bdwlk.) 331359 ofof120,900
BOATRAMPS I PROJECT NO. I ACCOUNT CODES I AMOUNT
1. Morningside Park 331313 "IV$ 2,000
2. Myers Park 331359 Nof - 22,000
BAS CT. I PROJECT NO. I ACCOUNT CODES I AMOUNT
1.
Clemente Park
331056
589305-860
$ 12,950
2.
Hadley Park
333127
IV"
17,700
3.
Shenandoah Park
331360
" "
19,950
4.
Triangle Park
333106
"
18,100
SOD & FO D WORK I
PROJECT NO.
I ACCOUNT CODER
AMOUNT
1.
Allapattah Comstock 331309
589305-860
$ 12,000
2.
Douglas Park
333102
"
62,550
BUaDING DEMOLITION I PROJECT NO. I ACCOUNT CODES AMOUNT
1. Blanche Park 333117
2. Morningside Park 333102
3. Stearns/Pallot Parks 333118
589305-860 S 4,500
of X 22,100
of IV 5,900
PARKING LOTS PROJECT NO. I ACCOUNT CODES I AMOUNT
1. Myers Park 331359 589305-860 $ 37,550
2. Sewell Park 333105 N" 13,550
POOL EQUIP. & RENOV.
PROJECT NO. I ACCOUNT CODES I
AMOUNT
1.
Curtis Park
333113 589305-860
$ 3,100
2.
Gibson Park
331341 MAt
3,400
3.
Hadley Park
333127 "
31,300
4.
Jose Marti Park
331385
59,000
5.
Morningside Park
331313
3,600
98- 845
Z
POOL EQUIPMENT Cont. I PROJECT NO. ACCOUNT CODES AMOUNT
6. Range Park
331070
IV if44,150
7. Shenandoah Park
331360
IV2,500
8. Virrick Park
331316
3,000
9. West End Park
333107
" 2,500
10.Williams Park
331351
"IV1,400
TRACK EQUIPMENT I PROJECT NO. I ACCOUNT CODES I AMOUNT
1. Curtis Park 333113 589305-860
Budgetary Review and Approval:
Dipak Parekh, Director
Office of Budget and Management Analysis
Capital Iraprovements Review &'Approval:
PPfiFZier4-Bbffer'--j
Capital Improvements Administrator
Please indicate below your approval or n
(Not) Approved:
AR:CH:jag
of this
$ 13,300
Joe PiRon
it City Manager
AWARD SHEET
ADDENDUM NO. 6 FILE
TO: ALL DEPARTMENTS DATE: JULY 6, 1998
FROM: METROPOLITAN DADE COUNTY SUBJECT: BID NO. 0996-2/98-2
GSA/PROCUREMENT MGMT. DIV. TITLE: SOLID SODDING: FURNISH, DELIVER &
INSTALL.
Please note the following change(s):
Contract Life has been extended thru: November 30, 1998
Previous Value of Contract: $1,411,370.00
Three (3) Month Proration: $ 259,300.00
Revised Contract Value: $1,670,670.00
DEPARTMENT
ALLOCATION +
CGE.ORDER + PRORATION =
CURRENT
AVIATION
$
100,000.00
_ $
25,000.00
$
125,000.00
CORRECTIONS
$
5,000.00
--- $
1,300.00
$
6,300.00
FIRE
$
28,000.00
--- $
7,000.00
$
35,000.00
HUD
$
130,000.00
--- $
33,000.00
$
163,000.00
PARKS
$
388,000.00
--- $
97,000.00
$
485,000.00
P. WORKS
$
60,000.00
--- $
15,000.00
$
75,000.00
S. WASTE
$
285,370.00
--- $
72,000.00
$
357,370.00
WASD
$
105,000.00
--- $
9,000.00
$
114,000.00
UNALLOCATED
$
310,000.00
--- $
0.00
$
310,000.00
PMD 7/6/98
ALL ELSE REMAINS THE SAME
JOSE A. SANCHEZ, CPPB
SENIOR PROCUREMENT AGENT
METROPOLITAN DADE COUNTY BID NO. 0996-2/98-OTR-CW
SECTION 2.0 SPECIAL CONDITIONS
SOLID SODDING (FURNISH, DELIVER AND INSTALL)
2.1_. PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Solid -Sodding (Furnish, Deliver and/or.Install) in
conjunction with the County's needs -on an as needed when needed basis..
2.2 In.tentionally-Omitted
2.3 Intentionally Omitted
2.4 TERM OF CONTRACT: TWELVE MONTHS
This contract shall commence on the first calendar day of the month
succeeding approval of the .contract by the Board of County
Commissioners, unless otherwise" stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract- shall remain in effect for
twelve (12) months and upon completion of the expressed and/or implied
warranty period. ,
2.5 OPTION TO RENEW (2) TWO YEARS (With Price Adjustment)
The prices for a one year period from effective date shall be
consistent with the provisions outlined in section 2.7 of these
special terms and conditions; at which time Dade County shall have the
option to renew for an additional two (2) years on a year to year
basis. At that time Dade County will consider an adjustment to price
based on Consumer Price Index, latest issue, as published by the U. S.
Department of Labor Statistics Southeastern Regional Office,
telephone: (404) 347-4416 for all Urban Consumers, Miami -Ft.
Lauderdale area. It shall be further understood that the County
reserves the right to. reject any price adjustments submitted by the
bidder and/or to terminate the contract with the bidder based on such
price adjustments. Continuation of the contract beyond the initial
period is a County prerogative; not a right of the bidder. This
prerogative may be exercised only when such continuation is clearly in
the best interest of the County.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL
BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
2.6 METHOD OF AWARD: To Two (2) Bidders By Item
Award of this contract will be made to the lowest two (2) responsive,
responsible bidders on an item by item basis. While the award will be
made to multiple Bidders by item to assure availability, the lowest
Bidder by item will be given the first opportunity to perform under
the Terms and Conditions of the Contract.
98-- 841
Pace 1
METROPOLITAN DADE COUNTY BID NO. 0996-2/98-OTR-CW
2.7 PRICE57SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shall remain fixed and firm during the
term of contract; provided, however, that the bidder may offer
incentive discounts from. this fixed price to the County at any time
during the contractual term.
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE - 19)
The successful bidder/vendor sfiall indemnify and save, --the County
harmless from any,. and all claims, liability, losses and causes of
action which.may arise out of the fulfillment of the Agreement. `The
vendor shall pay all claims and losses of any nature= whatever it
connection .therewith, and shall --defend all suits, in the name of the
County when applicable, and shall pay all costs and judgments which
may issue thereon.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite- 2350,
Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate
that insurance coverage has been obtained which meets the requirements
as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440..
B. Public Liability Insurance, on a comprehensive basis, in an amount
not less than $300,000 combined single limit per occurrence for
bodily injury and property damage. Dade County must be shown as
an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in amounts not
l-ess than $10,000 per person and $20,000 per occurrence for bodily
injury and $10,000 per occurrence for property damage or $30,000
combined single limit.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, .with
the following qualifications:
98- 845
METROPOLITAN DADE COUNTY
BID NO. 0996-2/98-OTR-CW
—The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
or
The company - mus,t hold 'a valid. Florida -Certi'ficate of
Authority as shown in .the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members.of the Florida Guaranty Fund.
Certificates will indicate
shall be made without thirty
certificate holder.
no modification or change in insurance
(30) days written advance notice to the
_Note: Dade County Bid number and Title of Bid must appear on each
certificate.
Compliance with the foregoing requirements shall not relieve -the'-
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of,
County Commission approval. If the insurance certificate is received'
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para. 1.6 of the General Terms and Conditions.
The _Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may t+itsQ
METROPOLITAN DADE COUNTY
BID NO. 0996-2/98-OTR-CW
sole discretion, terminate this contract for cause and seek
re-precU'rement charges from the Bidder in conjunction with Section
1-.0, para. 1.11 of the'General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED DELIVERIES
The successful bidder(s) shall submit an invoice(s) to the County
using department(s) that requested the items through a purchase
order. The invoices shall reference the appropriate purchase order
number, the delivery address, and the corresponding delivery. ticket
number or packing slip number that was signed by an authorized
representative' of the County department when the items were delivered
and accepted.- The periodic invoices shall not exceed thirty (30)
calendar days from the delivery of the items. Under no circumstances
shall the invoices be submitted' to the County in advance of the
delivery and acceptance of the items.
Z.16 SHIPPING TERMS: F.O.B. DESTINATION
All" bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at Various locations.
2.17 DELIVERY SHALL BE FIVE (5) DAYS AFTER ORDER IS PLACED BY THE COUNTY
The bidder shall make deliveries within five (5) calendar days after
the date that the County department orders the items. All deliveries
shall be made in accordance with good commercial practice and shall be
adhered to by the successful bidder(s); except in such cases where the
delivery .will be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder shall
notify the 'County of -the delays in advance of the delivery date so
that a revised delivery schedule can be negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to
deliver in the number of days as stated in its proposal, the County
reserves the right to cancel the contract after any back order period
which is specified in the Special Conditions has lapsed. If the
contract is cancelled, it is hereby understood and agreed that the
County has the authority to purchase the goods elsewhere and to charge
the bidder with any re -procurement costs. If the bidder fails to
honor these re -procurement costs, the County may suspend the bidder
from submitting bid proposals on County contracts for a minimum period
of six (6) months.
98- 845.
METROPOLITAN DADE COUNTY BID NO. 0996-2/98-OTR-CW
2.18 BACK ORDERS SHALL NOT•BE ALLOWED
The County shall not accept any back orders of deliveries from the
bidder. Accordingly, the bidder is required to deliver all items to
the County within the time specified in this solicitation; and no
grace period shall be honored. In the event that the bidder fails to
deliver the goods within "the time specified, the County reserves the
right to cancel the order, seek the items from another vendor, and
charge-the.bidder for any.re-procurement costs.
2.19 WARRANTY SHALL BE THIRTY (30) CALENDAR DAYS.
A. Type of Warranty Coverage Required
In addition to all other warranties that may be� supplied by the
bidder, the bidder shall warrant its product and/or -'service
against faulty labor and/or defective material for a minimum
period of -thirty (30) calendar days after the date of acceptance
of the labor, materials and/or equipment by the County. This
warranty requirement shall remain in force for the full period
identified above; regardless of. whether the bidder is under
contract with the County at- the time of. defect. Any payment by
the County on behalf of the goods or services received from the
bidder does not constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any
deficiency, at no cost to the County, within two (2) calendar days
after the County notifies the bidder of such deficiency in
writing. If the bidder fails to honor the warranty and/or fails
to correct or replace the defective work or items within the
period specified, the County may, at its discretion, notify the
bidder, in writing, that the bidder may be debarred as a County
bidder and/or subject to contractual default if the corrections or
replacements are not completed to the satisfaction of the County
within three (3) calendar *days of receipt of the notice. If the
bidder fails to.satiSfy the warranty within the period specified
in the notice, the County may (a) place the bidder in default of
its contract, and/or (b) procure the products or services from
another vendor and charge the bidder for any additional costs that
are incurred by the County for this work or items; either through
a credit memorandum or through invoicing.
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and
requirements of this contract, Contact: J. Carlos Plasencia at (305)
375-1084.
2.21 LOCAL PREFERENCE
The award of this contract is subject to Ordinance No. 94-166 amending
the code of Metropolitan Dade County, Florida effective September 23,
1994 which, except where federal or state law mandates to the
contrary, allows preference to be given to a local business in the
METROPOLITAN DADE COUNTY BID NO. 0996-2/98-OTR-CW
amount of one and one-half percent (1.5%) of the bid proposal price.
In the` case of tie bids involving local businesses, preference will be
given to the local business having the greatest percentage of its
employees that are Dade County residents.
For the purposes of the applicability of this ordinance, "local
business" means the vendor. -has its headquarters located in Dade County
or has a place of business located in Dade County at which it will
produce the goods or perform the services to be purchased.
2.22 QUARTERLY REPORTING, WHEN SUB -CONTRACTORS ARE -UTILIZED:
Bidders are advised that when sub -contractors are utilized to fulfill
the terms and conditions of this contract, Metropolitan Dade County
Resolution No. 1634-93 will apply to this contract. This resolution
requires the successful contractor(s) to file quarterly reports as to
the amount of -contract monies received from the county and.the amounts
thereof that have been paid by the contractor directly to Black,
Hispanic and.. -Women -Owned busine-ftes performing part of the contract
work.
Additionally, the listed businesses are required to sign the reports,
verifying their participation im the contract work and their receipt
of such monies.
For purposes of applicability, the requirements of this resolution
shall be in addition to any other reporting requirements required by
law, ordinance or administrative order.
2.23 Intentionally Omitted
2.24 ACCEPTANCE OF PRODUCT BY THE COUNTY:
The products shall be maintained and delivered to the County in
excellent condition. If a product does not meet specifications, it
will be returned to the bidder as exchange for suitable merchandise or
for full credit at no additional cost to the County.
2.25 ACCIDENT PREVENTION AND BARRICADES:
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same. Barricades shall be provided by the bidder when work is
performed in areas traversed by persons, or when deemed necessary by
the County Project Manager.
9 8 - S4'5
METROPOLITAN DADE COUNTY
2.26 AUTHORIZATION TO PICK-UP MATERIALS:
BID NO. 0996-2/98-OTR-CW
Dade County employees are authorized to pick-up materials against
purchase orders issued to the successful bidder(s). Such
authorization is provided for the County employee through an
"Authorization to Pick -Up .Materials" (Dade County Form No. 160.04.17)
who shall surrender the form to the bidder during each purchase. If
the bidder is in doubt about the authenticity of the person picking up
the material, the bidder. shall - -contact Procurement Management for
assistance at 375-5289.
2.27 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS
Although this Solicitation is specific to a County Department',' ..,.it is
hereby agreed and understood that any County department or agency may
avail itself of this contract and purchase any and all items specified
herein from the successful bidder(s) at the, contract price(s)
established herein. Under these circumstances,' a separate purchase
order shall be issued by the County which identifies' the requirements
of the additional County department(s) or agency(ies).
2.28 CLEAN-UP: All unusable materials and debris shall`be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where work has been involved as mutually agreed with the
Department Project Manager.
2.29 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
2.30 COUNTY WIDE:
Any Governmental Unit in Dade, Broward and Palm Beach Counties,
Florida, may avail itself of this contract and purchase any and all
items specified herein from the successful bidder(s) at the contract
price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom,
will establish its own contract, place its own orders, issue its own
purchase orders, be invoiced therefrom and make its own payments and
issue its own exemption certificates as required by the bidder.
It is understood and agreed that Dade County is not a legally binding
party to any contractual agreement made between any governmental unit
and the bidder as a result of this bid.
" 0 /
METROPOLITAN DADE COUNTY
BID NO. 0996-2/98-OTR-CW
2.31 'DAMAGES GOODS WHEN SHIPPING IS PROVIDED BY BIDDER:
The bidder shall be responsible for filing, processing and collecting
all damage claims against the shipper.
2.32 DEFICIENCIES IN WORK TO BE CORRECTED BY THE BIDDER
The successful Bidder shall promptly correct all .deficiencies and/or
defects in work and/or.any.work that fails to conform to the Contract
fa
Documents; whether or not bricated, installed or completed. All cor-
rections shall be made within three (3) calendar days after such
rejected defects, deficiencies, and/or non -conformances are verbally
reported to the Bidder by the County's Project Administrator. The
Bidder shall bear all costs of correcting such rejected work. If the
Bidder fails to'correct the work within -the period.; specified, the
County.may, at.its discretion, notify the Bidder, in writing, that the
Bidder is subject to contractual default provisions if the corrections
are not completed to the satisfaction of the County within five (5)
calendar days of receipt of. the notice. . If the Bidder fails._.to
correct the work within the period' specified in the notice, the County
shall place the Bidder on default, obtain the services of another.
vendor to correct the deficiencies, and charge the Bidder for -these"
costs; either through a deduction from the final payment owed to the
Bidder or through invoicing.
2.33 DELIVERY TIMES SPECIFIED
The Bidder shall -only be authorized to deliver items between the hours
of 7:00 a.m. and 4:00 p.m.
2.34 EMPLOYEES ARE RESPONSIBILITY OF BIDDER:
All employees of the bidder shall be considered to be, at all times,
the sole employees of the bidder under its sole direction and not an
employee or agent of Dade County. The bidder shall supply competent
and physically capable employees. Dade County may require the bidder
to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Dade County
property is not in the best interest of the County. Each employee
shall have and wear proper identification.
2.35 ESTIMATED QUANTITIES:
Estimated quantities or estimated dollars are provided for bidder's
guidance only. No guarantee is expressed or implied as to quantities
or dollars that will be used during the contract period. The County
is not obligated to place an order for any given amount subsequent to
the award of this bid. Estimates are based upon the County's actual
needs and usage during a previous contractual period. Said estimates
may be used by the County for purposes of determining the low bidder
meeting specifications.
9$- 845
METROPOLITAN DADE COUNTY BID NO. 0996-2/98-OTR-CW
2.36 *FURNISfiAND INSTALL REQUIREMENTS:
These specifications describe the various functions and classes of
work required as necessary for the completion of the project. Any
technical omissions of functions or classes within the sections of
these specifications shall not relieve the bidder from furnishing,
installing or performing such work where required to the satisfactory
completion of the project.
2.3.7 LIMITATION OF.OPERATIONS:
No work shall be done on Sunday or on any days between the hours of
6:00 P.M, and 6:00 A.M. except when such work is necessary for the
proper care and protection of the work already performed, and when
permission to do' such work is secured from the Dade ,County Department
representative. No overtime work shall be started without prior
approval of the immediate project manager or his/her designated
representative.
2.38 LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS
It is hereby agreed and understood that this contract may be extended
for an additional thirty (30) day transitional period after the
contract is scheduled for termination and after its option year(s),.is:
exercised. During this transitional period the Bidder agrees to
continue the same or a reduced level of service to the County at the
same prices while the new contract, also in force, is being
mobilized. If the Bidder is supplying equipment in conjunction with
this contract, the Bidder agrees to retain the equipment at the
designated County premise for an additional thirty (30) calendar days
after the termination of the Contract; at which time the equipment
shall be removed from the premises. The Bidder shall be allowed to
invoice the affected County department for this additional period on a
pro -rated basis.
2-.39 MINIMUM WAGES BASED ON FEDERAL LAW
Under this contract, the wage rate paid to all laborers, mechanics and
apprentices employed by the bidder for the work under the contract,
shall not be less than the prevailing wage rates for similar
classifications of work in Dade County Florida, as established by the
Federal Government and enforced by the U.S. Department of Labor, Wages
and Hours Division.
2.40 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY:
The successful bidder shall' enclose a complete packing slip or
delivery ticket with any items to be delivered in conjunction with
this bid solicitation. The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available
to the County's authorized representative during delivery. The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase. order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
1 % i;:161
METROPOLITAN DADE COUNTY BID NO. 0996-2/98-OTR-CW
2.41 PRIMARY -VENDOR DESIGNATION
While the method of award identified in Section 2.6 of the Special
Terms and Conditions prescribes the method for determining the lowest
responsive, responsible bidder, the County reserves the right to award
this contract to the designated lowest bidder as the primary vendor
and to award this contract to the designated second lowest bidder as
the secondary vendor. If the County exercises this right, the primary
vendor shall be given the first opportunity to perform .the service or
deliver the goods identified in this contract. - If the primary vendor
declines this opportunity, the County shall seek the identified goods
or services from the secondary vendor. It should be noted that price
adjustments, if allowed under the terms and conditions of this bid,
may affect the order of designation.
2.42 PROTECTION OF PROPERTY:
All existing -structures, utilities,. services, roads, trees, shrubbery,
etc. shall be protected against damage or interrupted services at -.all
times by the bidder during the term of this contract; and the bidder:
shall be held responsible for repairing or replacing property to the
satisfaction of the .County which_- is damaged by reason of the bidder's
operation on the property.
2.43 PURCHASE —OF OTHER ITEMS NOT LISTED ON THIS BID SOL
While the County has listed all major items on the bid solicitation
which are utilized by County departments in conjunction with its
operations, there may be ancillary items that must be purchased by the
County during the term of this contract. Under these circumstances, a
County representative will contact the primary vendor to obtain a
price quote for the ancillary items. If there are multiple vendors on
the contract, the County representative may also obtain price quotes
from these vendors. The County reserves the right to award these
ancillary items to the primary contract vendor, another contract
vendor based on the lowest price quote or to bid the items through a
separate solicitation.
2.44 SUPERINTENDENT SHALL BE SUPPLIED BY THE BIDDER
The successful Bidder shall employ a
shall be in attendance at the project si
work. The superintendent shall be the p
Bidder and all communications given to
superintendent shall be binding to the
superintendent shall be considered to be,
the Bidder under its sole direction and
Dade County.
2.45 WORK ACCEPTANCE:
competent superintendent
to during the progress of
rimary representative for
[nd all decisions made by
3idder. Notwithstanding,
at all times, an employee
not an employee or agent
This project will be inspected by an authorized representative of
County. This inspection shall be.performed to determine acceptance
work, appropriate invoicing, and warranty conditions.
98-
who
the
the
the
the
of
of
the
of
8415
METROPOLITAN DADE COUNTY
BID NO. 0996-2/98-OTR-CW
2.46 WORK QRDERS SHALL BE GENERATED FOR EACH PROJECT:
The County's authorized representative shall generate and issue a Work
Order for each project to be performed under this Solicitation and
subsequent Contract. The Work Order shall include the location,
description and plans, if necessary, covering the scope of work to. be
completed. The Work Order shall also include a cost estimate
calculated by the County for the work listed on the Work Order. This
estimate shall be based on the prices total on the Bidder's Proposal.
For purposes of identification' and payment, the Work Order shall be
numbered and dated. The preliminary. Work Order describing " the
description of work and cost' estimates shall be issued to Bidder(s)
which have been qualified to perform work under this Solicitation.
The Bidder(s) shall be required to supply the County's authorized
representative with a written price proposal within a time frame
specified by the County. If multiple Bidders are solicited, the
County shall select the lowest price proposal; provided that the price
proposal does not exceed the _dollar estimate calculated by the
County. If a single Bidder is solicited, the price proposal shall be
accepted; provided that the price proposal does not exceed the dollar
estimate --.calculated by the County. The selected Bidder's name shall
then be entered on the Work Order and issued to the Bidder. The Work
Order shall also direct the Bidder to commence work on a certain day
and it shall specify the amount of time allotted for completion of
work covered by the Work Order. All work covered by a Work Order `
shall constitute a Contract Schedule.
, ��
PaQe 11
CONTRACT AWARD SHEET 'ILE
BID NO.: 0996-2/98-2 (PREVIOUS BID NO. 0996-2/98-1)
SOLID SODDING (FURNISH, DELIVER AND INSTALL)
CONTRACT PERIOD: 9/1/97 thru 8/31/98
COMMODITY CODE: 790-50
PART #1: VENDORS AWARDED
OTR YEARS: TWO (2)
F.I.D. NO.:
59-2118932
VENDOR:
Thomas Maintenance Services, Inc.
STREET:
17200 S.W. 137th Avenue
CITY/STATE/ZIP:
Miami, FL 33177
F.O.B. TERMS
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(305) 253-7433
FAX:
(305) 253-7065
CONTACT:
Melvin C. Thomas
F.I.D. NO.:
59-1360164
VENDOR:
Rouco & Sons, Inc.
STREET:
1371 W. 36th Street
CITY/STATE/ZIP:
Miami, FL 33012
F.O.B. TERMS
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(305) 822-1373
FAX
(305) 822-3627
CONTACT:
Reynaldo Rouco
F.I.D. NO.:
59-1876263
VENDOR:
Bannerman Landscaping, Inc.
STREET:
901 N.W. 143rd Street
CITY/STATE/ZIP:
North Miami, F1 33168
F.O.B. TERMS
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(305) 685-5622
FAX
(305) 688-0204
CONTACT:
Paul Bannerman
Page 1 of 7 Pages
98- 845
F.I.D. NO.:
65-0511569
VENDOR:
African Gardens Landscaping & Maintenance, Inc.
STREET:
21487 N.W. 2nd Avenue
CITY/STATE/ZIP:
Miami, FL 33169
F.O.B. TERMS_
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(305) 653-5388
FAX
None
CONTACT:
Barbara Hardemon
F.I.D. NO.:
58-1995002
VENDOR:
Select Turf, Inc.
STREET:
3515 Sylvester Rd.
CITY/STATE/ZIP:
Albany, GA 31705
F.O.B. TERMS
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:-
(912) 438-5622
FAX
(912) 438-5961
CONTACT:
Derrell Spikes
F.I.D. NO.:
59-1304231
VENDOR:
Jackie's Parker Sod
STREET:
7600 S.W. 87th Avenue
CITY/STATE/ZIP:
Miami, FL 33137
F.O.B. TERMS
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(305) 596-5610
FAX
(305) 270-0375
CONTACT:
Diane Manganaro
PART #2: ITEMS AWARDED
*COMMENCEMENT DATE FOR ITEMS DELIVERIES, UNLOADED AND INSTALLED IS 9/1/97
*COMMENCEMENT DATE FOR PICKUP ON COUNTY TRUCKS IS 9/1/97
NOTE: ALL DELIVERIES OR PICKUPS PER SECTION 2.0. PARAGRAPH 2.17
ST. AGUSTINE, BITTER BLUE, CERTIFIED
PRIMARY
BANNERMAN
1. Delivered and Unloaded, 20 Pallets...... $.17/Sq. Ft.
THOMAS
2. Delivered unloaded and installed......... $.1929/Sq. Ft.
SECONDARY
THOMAS
$.1723/Sq. Ft.
BANNERMAN
$.20/Sq. Ft.
Page 2 of 7 Pages
98- 845
THOMAS
BANNERMAN
3.
Loaded on County trucks by vendors,......
$.1697/Sq. Ft.
$.25/Sq.Ft.
Pickup after receipt of order
3 Days
3 Days
Square feet per pallet:
400 Sq. Ft.
500 Sq. Ft.
ST AUGUSTINE BITTER BLUE, UNCERTIFIED
4.
Delivered and Unloaded 10 Pallets per
BANNERMAN
THOMAS
truckload ...............................
$.165/Sq. Ft.
$.1723/Sq. Ft.
BANNERMAN
THOMAS
5.
Delivered unloaded and installed.........
$.175/Sq. Ft.
$.18/Sq. Ft.
THOMAS
BANNERMAN
6.
Loaded on County trucks by vendors,......
$.17/Sq. Ft.
$.21/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup -.after receipt of order
3 Days
2 Days
Square -feet per pallet:
500 Sq. Ft.
500 Sq. Ft.
ST. AUGUSTINE, FLORATAM, CERTIFIED
7.
Delivered and Unloaded,
BANNERMAN
THOMAS
20 Pallets per truckload .................
$.18/Sq.
$.1841/Sq. Ft.
THOMAS
BANNERMAN
8.
Delivered unloaded and installed.........
$.2459/Sq. Ft.
$.30/Sq. Ft.
THOMAS
BANNERMAN
9.
Loaded on County trucks by vendors,......
$.2032/Sq. Ft.
$.26/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order
3 Days
2 Days
Square feet per pallet:
500 Sq. Ft.
500 Sq. Ft.
ST. AUGUSTINE, FLORATAM, UNCERTIFIED,
THOMAS
ROUCO
10.
Delivered and Unloaded 16-20 Pallets...
$.1750/Sq./Ft.
$.1868/Sq. Ft.
THOMAS
AFRICAN
11.
Delivered unloaded and installed.......
$.2390/5q. Ft.
$.2400/Sq. Ft.
JACKIE
ROUCO
12.
Loaded on County trucks by vendors,......
$.179/Sq. Ft.
$.1868/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order
2 Days
1 Day
Square feet per pallet:
500 Sq. Ft.
500 Sq. Ft.
Page 3 of 7 Pages
BAHIA ARGENTINE, UNCERTIFIED,
JACKIE ROUCO
13. Delivered and unloaded 18 pallets...... $.12/Sq. Ft. $.13/Sq. Ft.
per truckload.
JACKIE BANNERMAN
14. Delivered unloaded and installed....... $.16/Sq. Ft. $.170/Sq. Ft.
JACKIE THOMAS
15. Loaded on County trucks by vendors,...... $.139/Sq. Ft. $.18/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order 1 Day 3 Days
Square feet per pallet: 450 Sq. Ft. 500 Sq. Ft. Ft.
BERMUDA TIFTON 469, CERTIFIED
SELECT THOMAS
16. Delivered and unloaded 18 pallets...... $.21/Sq. Ft. $.2613/Sq.
per truckload.
THOMAS BANNERMAN
17. Delivered unloaded and installed....... $.29/Sq. Ft. $.38/Sq. Ft.
THOMAS AFRICAN
18. Loaded on County trucks by vendors,...... $.28/Sq. Ft. $.39/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order 3 Day 4 Days
Square feet per pallet: 500 Sq. Ft. 500 Sq. Ft.
BER14UDA TIFTON 419, CERTIFIED_
SELECT THOMAS
19. Delivered and unloaded 18 pallets...... $.20/Sq. Ft. $.2613/Sq. Ft.
per truckload.
20. Delivered and unloaded and ............. THOMAS SELECT
$.24/Sq. Ft. $.385/Sq. Ft.
THOMAS AFRICAN
21. Loaded on County trucks by vendors,...... $.2418/Sq. Ft. $.39/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order 3 Days 2 Days
Square feet per pallet: 500 Sq. Ft. 450 Sq. Ft.
BERMUDA TIFTON 419, UNCERTIFIED
ROUCO JACKIE
22. Delivered and unloaded 16-18 pallets...... $.1920/Sq. Ft. $.20/Sq. Ft.
JACKIE BANNERMAN
23. Delivered unloaded and installed....... $.259/Sq. Ft. $.30/Sq. Ft.
Page 4 of 7 Pages
98- 845
ROUCO
JACKIE
24.
Loaded on County trucks by vendors,......
$.1920/Sq. Ft.
$.19/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order
3 Days
2 Day
Square feet per pallet:
500 Sq. Ft.
500 Sq. Ft.
BERMUDA TIFTON 328, CERTIFIED
SELECT
BANNERMAN
25.
Delivered and unloaded 18 pallets......
$.25/Sq. Ft.
$.30/Sq. Ft.
per truckload.
BANNERMAN
SELECT
26.
Delivered unloaded and installed.......
$.40/Sq. Ft.
$.441/Sq. Ft.
BANNERMAN
THOMAS
27.
Loaded on County trucks by vendors,......
$.45/Sq. Ft.
$.5757/Sq. Ft.
pickup.:within Dade County, one to
two pallets.
Pickup after receipt of order
3 Days
3 Days
Square feet per pallet:
480-500 Sq. Ft.
500 Sq. Ft.
BERMUDA TIFTON 328, CERTIFIED
BANNERMAN
THOMAS
28.
Delivered and unloaded 20 pallets......
$.19/Sq. Ft.
$.309/Sq. Ft.
per truckload.
BANNERMAN
THOMAS
29.
Delivered unloaded and installed.......
$.28/Sq. Ft.
$.36/Sq, Ft.
THOMAS
AFRICAN
30.
Loaded on County trucks by vendors,......
$.340/Sq. Ft.
$.45/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order
3 Days
3 Days
Square feet per pallet:
500 Sq. Ft.
500 Sq. Ft.
ZOYSIA EMERALD, CERTIFIED,
JACKIE
BANNERMAN
31.
Delivered and unloaded 20 pallets......
$.381/Sq. Ft.
$.40/Sq. Ft.
per truckload.
JACKIE
BANNERMAN
32.
Delivered unloaded and installed.......
$.47/Sq. Ft.
$.48/Sq. Ft.
AFRICAN
BANNERMAN
33.
Loaded on County trucks by vendors,......
$.60/Sq. Ft.
$.65/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order
2 Days
3 Days
Square feet per pallet:
400 Sq. Ft.
500 Sq. Ft.
Page
5 of 7 Pages
mmol
ST. AUGUSTINE, FX-1
JACKIE
BANNERMAN
34.
Delivered and unloaded 20 pallets......
$.246/Sq. Ft.
$.30/Sq. Ft.
per truckload.
JACKIE
BANNERMAN
35.
Delivered unloaded and installed.......
$.321/Sq. Ft.
$.35/Sq. Ft.
AFRICAN
BANNERMAN
36.
Loaded on County trucks by vendors,......
$.35/Sq. Ft.
$.45/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order
1 Days
3 Days
Square feet per pallet:
500 Sq. Ft.
500 Sq. Ft.
BERMUDA TIF DWARF, CERTIFIED
SELECT
JACKIE
37.
Delivered and unloaded 18 pallets......
$.35/Sq. Ft.
$.405/Sq. Ft.
per truckload.
JACKIE
SELECT
38.
Delivered unloaded and installed.......
$.47/Sq. Ft.
$.48/Sq. Ft.
THOMAS
AFRICAN
39.
Loaded on County trucks by vendors,......
$.76/Sq. Ft.
$.80/Sq. Ft.
pickup within Dade County, one to
two pallets.
Pickup after receipt of order
3 Days
3 Days
Square feet per pallet:
500 Sq. Ft.
450 Sq. Ft.
ROLLED SOD, 42" X 100'
40. BERMUDA TIFTON 419 CERTIFIED
THOMAS
AFRICAN
A.
Tube Deposit
$51.45
$ .49
THOMAS
AFRICAN
B.
Per Day Rental
$92.59
$250.00
THOMAS
AFRICAN
C.
Tractor Installation Attachment Rental
$112.16
$225.00
41. BERMUDA TIF DWARF CERTIFIED
THOMAS
AFRICAN
A.
Tube Deposit
$51.45
$ .85
THOMAS
AFRICAN
B.
Per Day Rental
$92.59
$225.00
THOMAS
AFRICAN
C.
Tractor Installation Attachment Rental
$112.16
$225.00
Paqe
6 of 7 Pages
PART #3: AWARD INFORMATION
BCC: RATIFICATION
BIDS & CONTRACT RELEASE DATE: 7/21/97
ADDITIONAL ITEMS ALLOWED: N/A
SPECIAL CONDITIONS: INSURANCE TYPE II
TOTAL VALUE: $1,411,370.00
USER
DEPARTMENT
AVIATION
CORRECTIONS & REHABILITATION
FIRE
GSA/FACILITIES & UTILITIES
HUD
PARKS & RECREATION
PUBLIC WORKS
SOLID WASTE
WASD
AGENDA ITEM: 3E-2A
OTR YEAR: TWO (2) OF TWO (2)
MODIFIED VALUE: N/A
DOLLAR AMOUNT
ALLOCATED
$ 95,000.00
$ 80,000.00 ,
$ 40,000.00
$ 12,000.00
$135,000.00
$389,000.00
$ 60,000.00
$210,370.00
$ 83,000.00
PROCUREMENT SPECIFICATION SPECIALIST: Jose A. Sanchez, CPPB
JS/vs - 07/24/97
Page 7 of 7 Pages
BSf 845
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 0996-2/98-1
ITEM: Furnishing and Installation of Sod
DEPARTMENT: Parks and Recreation
TYPE OF PURCHASE: On a contract basis until November 30, 1998
REASON: To purchase and install sod at Allapattah Comstock Park
RECOMMENDATION: It is recommended that award be made to Thomas
Maintenance Services, Inc., under existing Miami -Dade
County Contract No. 0996-2/98-1, at a total cost not to
exceed $78,277.50. Allocating funds from Safe
Neighborhood Park Bond Program funds appropriated in
Capital Improvement Ordinance No. 11623, as amended,
adopted March 24, 1998 for Capital Projects.
f—CL� —
Ju S. / e
irector of Purchasing
Dat
Award Under Dade County Contracts
METROCADE BID NO: 0996-2/98-OTR-CW
OPENING: 1:00 P.M. WEDNESDAY
- - DATE: JULY 5, 1995
1 METROPOLITAN DADE COUNTY, FLORIDA
INVIT"AT'ION
TO BID
TITLE
SOLID SODDING -(FURNISH, DELIVER AND INSTALL) FOR VARIOUS
METRO-DADE COUNTY DEPARTMENTS FORA .ONE (1) YEAR, PERIOD
WITH COUNTY OPTION TO RENEW
FOR'TWO (2). ADDITIONAL
THE FOLLOWING ARE REQUIREMENTS
OF THIS BID, AS NOTED,BELOW:
, „ h
BID DEPOSIT "AND PERFORMANCE BOND:
NIA �' r
CATALOGUE AND LISTS:
N/A
EQUIPMENT LIST:
N/A
INDEMNIFICATION/INSURANCE:
SEE SECTION 2.0, PARA. 2.11._:
PRE -BID CONFERENCE/WALK-THRU
N/A
RACE -CONSCIOUSNESS MEASURE:
N/A
SAMPLES/INFORMATION SHEETS:
N/A
SITE VISIT/AFFIDAVIT:
N/A
SOURCE OF SUPPLY:
N/A
TRADE CERTIFICATION:
N/A
WRITTEN WARRANTY:
N/A
FOR INFORMATION CONTACT
(305) 375-1084
J. CARLOS PLASENCIA, CPPB
METROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
aPnnted on Rftycied P,W 9 8- 845
INSTRUCTIONS FOR MAILING A FORMAL BID IN RESPONSE TO A
SOLICITATION
Each bid proposal returned to the On* of the Board must have the following information clearly
marked on the face of the envelope:
Biddee's name & -return address ► Opening date of the bid
►. Bid number. ► Title of the bid
The Bidder shall submit 'each proposal, cow of one original and three copies, and any
required attachments in one envelope. - The endosed return envelope should be used whenever
possible.
If bids are submitted at the same time for different bid solicitations, each bid must be placed in
separate envelopes and each envelope must contain the information previo * stated.
To receive a copy of the tabulation of bids, the -Bidder must endow a self -adder stamped
envelope when submitting their proposal. _
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING THIS BID TO THE
CLERK OF 771E BOARD ON OR BEFORE THE STATED -TIME AND DATE IS
SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER DADE
COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY THE UNITED STATES
MAIL DELIVERY OR CAUSED BY ANY OTHER OCCURRENCE. BIDS RECEIVED
BY THE CLERK OF THE BOARD AFTER BIDS RAVE BEGUN TO BE OPENED WILL
NOT BE OPENED AND WELL NOT BE CONSIDERED FOR AWARD.
Bids must be submitted to the address listed below by the time specified to be considered for
award. .
CLERK OF THE BOARD
STEPHEN P. CLARK CENTER
111 N.W. IST STREET
SUITE 210
MIAMI, FLORIDA 33128
It is the policy of Metro -Dade County to comply with all requirements of the Americans with
Disabilities Act. For sign language interpreter services or bids accessible in format (Braille, tape
or large print call (305) 375-5289 five days in advance. For ADA complaints call (305)
3 75-3 566.
98- 845
SEcrm I GENERAL ?'ERMS AND CON&FIONS
1.1 APPLICABILITY
These General Terms and -Conditions apply to all bids made to Metropolitan Dade County -
(herCirAfter refdred to as "Cmmty*) by all prospective bidders (hereinafter referred to as
"Bidders") in response to Invitation to Bids issued by the GSA Prowretnerit Management
Division. The word "Bid" is used in referee to any and all offers submitted in
cotgunction with this bid solicitation.
1.2 CONTENTS OF BID
(1) Bidders shall thoroughly read and examine all Bid documents. As Bid
documents frequently change for each solicitation, Bidders should not assume
that this solicitation contains the same terms and conditions that were
contained in previous solicitations.
(2) Bidders shall make all investigations necessary to thoroughly familiarize
themselves with all the conditions affecting this bid solicitation. It is the sole
responsibility of the Bidder -to familwiae themselves with the bid requiratients
and no plea' of ignorance by the Bidder of conditions' that exist, or that may
exist as a result of the failure to fulfill the requirements of the bid solicitation,
will be accepted as a basis for varying the requirements of the County, or the
compensation to be paid to the successful Bidder who is awarded the
contract.
(3) Bidders are advised that all County contracts are subject to all legal
requirements contained in the County's Administrative Order 3-2 and other
applicable County Ordinances and/or State and Federal Statutes. Where
conflicts exist between this bid solicitation and these legal -documents, the
higher authority shall prevail.
B Conflicts in the Bid Solicitation
Where there appears to be a conflict between the General Terms and Conditions, the
Special Terms and Conditions, and/or the Technical Specifications the order of precedence
is the..Technical Specifications, Special Terms and Conditions and then the General Terms
and Conditions.
1
98- 845
C.
Requests for additional information, ocplanations, clarifications or interpretations must be
made in writing to the GSA Prowrement Management Division contact person, identified
on thei6ww page of this bid solicitation, no leer than seven (7) working days prior to the
-scheduled bid opening. Any request received after the time may not be considered. The'
request must contain the proposers name, address, telephone number, and f msimile
number, .if transmitted by facsimile. Electronic ale well be accepted at (305)
375-5409.
Facsimiles nest have a cover sheet which includes at a minimum, the.. proposers -name,
address, -number of pages tranknitted, telephone number and the sender's facsimile
number.
The County will issue responses to inquires and any other corrections or amendmems it
determines to be necessary by written addenda issued prior to the scheduled opening date.
Bidders should not rely on any ions, statements, or explanations other than
those mule in. the bid solicitation or in any addenda to this solicitation. Where there
appears to be. -a conflict between this solicitation and any addenda issued, the last
addendum issued will prevail.
It is the Bidder's responsiiMlity to assure receipt of all addenda. The Proposer should
verify with the contact person prior "to submitting a Bid that all addenda have been
received. Proposers are required to acknowledge the munber of addenda received as part
of this solicitation on the attached Addenda Acknowledgment Form.
(1) Prompt Payment Terms
a. Bidders may offer a cash discount for prompt payments, however, such
discounts shall not be considered in determining the lowest priced
Bidder for bid evaluation purposes. Bidders are encouraged to reflect
cash discounts in payment terms.
b. Bidders are required to provide their prompt payment terms in the space
provided on the Bid Proposal signature page of this solicitation. If no
prompt payment discount is being offered the Bidder must enter mro
(0) for the percentage discount to indicate no discount. if the Bidder
fails to enter a oercentaae it is hgnft understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final
acceptance by the County, whichever is later.
(2) Current Prices
Bids indicating prices in effect "at time of shipment" will be rejected, unless
otherwise specified in the Special Terms and Conditions.
2 98- 845
(3) 14s ounts Offered During Teem of CoMrsct
Prices offered in the Bid sW be faked for a period of 120 days after award by
the Board of County CommisaiotI - m, unless otherwise specified in the Special
Terms and Conditions. Theresi%r price discounts off the original Prices
Quoted in the Bid Proposal will be accepted from S111 ul Bidder(s) during
the term of the contract. Such discaaus shall raisin in effect for a minimum
of 120 days from acceptance by the County.
(4) Collusion
The Bidder, -by :afhximg a signai= to their •Bid, certifies that its Bid is made
without previous understanding, agreement or connection either with any
person, firm or corporation making a Bid for the same items, or with the
Dade County Procu Division or initiating- department. The Bidder
certifies that its Bid is fair, without control, collusion, fraud or otherwise
illegal action. The Bidder certifies that they are ut compharnx with Section
2-11.1, Conflict of Interest and - Code of Ethics Ordinance, of the Dade
County Code. The County will investigate all potential situations where
collusion may have occurred .and the County reserves the right to reject any
and all bids where collision may have occurred.
1.3 PREPARATION AND SUBMISSION OF BIDS
A. ' Preparation/Submission
(1) The Bid Proposal Form, which is part of the bid solicitation must be used
when submitting a Proposal. Use of any other form will result in the
rejection of the bid.
(2) The Bidder must furnish any samples or other documents/information required
by the bid solicitation. Failure to supply the required samples or
documentation/information as required may result in the Bid being rejected.
(3) The Bidder's authorized agent must sign the Bid Proposal Form in ink. Failure
to sign as provided herein may result in the Bid being rejected.
(4) Unit prices must be shown where required. Where there is a discrepancy
between the unit prices and any extended prices the unit prices shall prevail.
(5) Multiple Bids will only be accepted if submitted as separate bids, submitted in
separate envelopes, which are not for the same product or service. AU Bids
must meet all requirements of the bid solicitation. Where multiple Bids are
submitted for an identical product or service only the lowest price will be
considered.
(6) Proposed delivery. time, if required, must be stated in calendar days.
3 98- 845
(7) bidders:lull not ebarge federal tows nor State of Florida sales, excise and use
taxes in bid prices as the County is exempt from payment of all such taxes, except
where the goods are for mule by the County. Such taxes shall be borne by the
Bidder except wlrc[e the County is Pardus* the goods for resale. An acemtption
—certificate will be provided where applicable upon request.
(8) The Bid must be typed or printed in ink. Use of pencil or erasable ink will
result in the Bid being r *tied. d H cornwdons made by the Kidder mum be
Mi" d in ink bn the arthoriW amff- ar d w Bid weny be r+eiected.
(9) Telegraphic or facsimile bids will not be conddered.
(10) Once a Bid has been opened, the County will not consider any subsequent
submissions which alter the Bid.
B. Vendor Application
Prospective Bidders should register with the GSA Procarranent Management Division as
this will ensure that they receive nonce of solicitations when they are issued by the
County. The successful Bidder(s) must register with GSA Procurement Matugement
Division, as specified herein, prior
rejection of their Bid.
to award. Failure to so register will result in the
Conducting business with the County requires a business entity to complete a registration
application, available through GSA Procurement Managemrerrt Division, and to pay an
annual administrative fee. The following documents are required and included in the
registration application form:
1. Commodity Code listing
2. Certificate of Filing of Articles of Incorporation
Every Florida based corporation is required to submit a copy of the single
Certifications page that was signed and dated by the Florida Secretary of State
that shows receipt of the duly executed Articles of Incorporation.
3. Copy of current Business or Occupational License
Most Dade County based businesses are require to purchase an Occupational
License to conduct business within the County. Where no license exists the
business entity must submit such a statement to that effect on their letterhead.
4. Executed Cuba Affidavit
This affidavit requires business entities to attest to their business activities and
investments in Cuba, and that they are in compliance with Dade County
Resolution No. R-656-93, as adopted by the Board of County Commissioners
on July 3, 1993.
5. Executed Florida Public Entity Crime Affidavit
Florida Statutes, Sections 287.132-133, effective July 1, 1989 requires that
business entities complete an affidavit with regard to the commission of public
entity crimes.
6. Executed Vendor Disclosure of Ownership Form
4
M�
7. Drug Fm WodMIM ASdsvit
8. FwWly Lave Affidavit
9. W-9 Form
it is Jilinresponsibility of the business entity to update its application concarin any
-changes, such as; new addreas, telephone number, commodities, etc. This must be on
company kttah ad and sent to the GSA Procunenmertt Managencent Division, Vendor
Assistance.
Potential Bidders may contact the Office of Vendor Assistance at (305) 375-5289 for
guidance in completing the reg WrUkm.ippliatioa .
Pursuant to Ordinance No. 94-34, "Any individual Who has been convicted of a felony
during the past ten years and any Corporation, pst - e 11 1;• joint venture or other legal
entity having an officer, director, or executive who has been convicted of a felony during
the past ten years shall disclose this won prior to entering into a contract with or
receiving funding from the County." Accordingly, Criminal Record Affidavit forms are
available upon request at GSA Procurement Martagentertf Division/Office of Vendor
Assistance for those individuals or firms mguired to disclose this information.
7171777-1-0
The County endeavors to obtain the participation of all minority and disadvantaged
business enterprise businesses. Contact the Office of Vendor Assistance for information.
1.4 MODIFICATIONS OR WITHDRAWAL OF BIDS
A. Modification of Bids
Bids may only be modified by submission of a modification as provided below prior to the
time and date set for. bid opening. Any modification submitted to the GSA ProcaKoait
Alanagementy Division must contain a new Bid Proposal Form and a letter on company
letterhead, signed by an authorized agent of the Bidder, stating that this submittal
supersedes the previous bid submittal. The envelope must contain the following
information:
(1) Bidder's Name & Address
(2) Bid Number
(3) Opening Date of Bid
(4) Title of Bid
(5) The following statement; "This is a modification to a previously submitted bid"
(6) Date of Modification
5 98- 845
1 Jr, Ir .!
Bids shall be irrevocable unless the Bid is withdrawn as provided herein. A Bid may be
withdrawn only by written. letter received by the contact pe sm prior to the Bid Opening
Date -or ninety (90) days after the opening of the Bid. The withdrawal letter malt be on
zmvany letterhead and signed by an authorized agent of the Bidder.
1.5. EVALUATION OF BIDS
The County may reject. a Bid Proposal for any of the following reasons:
(I) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the. Bid Proposal
(3) Bid does non conform to the requiranenis of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid -does not include requireti'samples, certificates, ficenses as required
(6) Bid was not exacted by the Bidder's authorized agent on the Bid Proposal
Form
The foregoing-t are not the exclusive reasons for which a Bid may be rejected. The County
may reject and re -advertise for all or any *part of the Bid Solicitation whenever it is deemed
in the best interest of the County.
(1) A contract shall not be awarded to, any person or firm which is in arrears to
Dade County upon any debt or contract or which is a defaulter as surety or
otherwise upon any obligation to -the County.
(2) A. contract may not be awarded to, any person or firm which has failed to
. perform:any previous contract with the County.
(3) A contract may not be awarded to, any person or firm which has been
debarred by the County in accordance with the County's Debarement
Ordinance.
The County reserves the'right to waive any minor informalities or irregularities in any or
all bids.
6 98- 845
(1) Bids will only W considered from firms who are regularly engaged in the
business of providing the goods and/or services required by the Bid. Bidders
must be able to demonstrate a good record of perf x in== and have sufficient
financial resources, equipment and ocganiation to insure the they can
sei:factorily provide the goods/services if awarded the contract. The terms
"equipment and ergo ization" as used herein shall be construed to mean a
fully ,equipped and :well established company in line with the best industry
practices in the industry as determined by the County.
(2) 'The County may. cdnduct a pre award site inspection or hold a .pre4ward
qualification hearing to determine if the ' bidder is capable of performing the
contract if awarded:
(3) The County may consider any evidence available regarding the financial,
technical and other qualifications and abffities of a Bidder, including past
performance (experience) with the County or any other governmental entity in
making the award. _
(4) The County may require the Bidder(s) to show proof that they have been.
designated as an authorized representative of a manufacturer or supplier
which is the actual source of supply, if required by the Bid.
1.6 AWARD OF CONTRACT
A_ The Bid Solicitation, any addenda issued and the purchase order, if issued, constitute
the entire contract, unless modified in accordance with the contract.
B. Tie Bids will be decided by the Director of Procurement or designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other
documents as specified in the Special Conditions or Technical Specification. The
Bidder shall be in default of its contractual obligation if such documents are not
submitted in a timely manner and in the form required b}- the County. Where the
Bidder is in default of these contractual requirements, the County, through action
taken by the Procurement Management Division, will void its acceptance of the
Bidders Proposal and may accept the Bid from the next lowest responsive, responsible
Bidder or re -solicit the County's requirements. The County at its sole discretion may
seek monetary restitution from the Bidder and its bid bond or guaranty, if applicable,
as a result of damages or increased costs sustained as a result of the Bidder's default.
D. The term of the contract shall be specified in one of three documents which shall be
issued to the successful Bidder. These documents may either be the contract, a
purchase order, notice of award or an award sheet.
7 98- 845
E. The County reserves the right to automatically extend this contract for up to ninety
(90) calendar days beyond the stated o omet term in order to provide County
departments with continual service and supplies white a new contract is being solicited,
evaluated and/or awarded. If the right is exercised, the County shall notify the Bidder,
irr writing, of its intent to extend the contract for a specific number of days, not to
exceed ninety (90) days, prior to the expiration of the contract term.
F. Wbem the contract involves a single shipment of goods to the County the contract
term shall conclude upon completion of the expressed or implied warranty periods.
1.7 RIGHTS OF APPEAL
Any Bidder may protest any recomm ertdation for contract award in accordance with the
procedures contained in Dade County On inances 94-26, 94-72 and Section 24.4 of the
Dade County Code.
IA CONTRACTUAL OBLIGATIONS
The Bidder shall comply with all laws and regulations applicable to the goods or services
comempiated herein. Bidders are presumed to be familiar with all Federal, State and local
laws, ordinances, codes and regulations that may in any way affect the goods or services
offered, especially Executive order 11246 entitled "Equal Emtployment Opportunity" and
as amended by Executive order No. 11375, as supplemented by the Department of Labor
Regulations (41 CFR, Part 60), the Americans with Disabilities Act of 1990 and
implementing regulations, the Rehabilitation Act of 1973, as amended, Chapter 553 of
Florida Statutes and any and all other local, State and Federal directives, ordinances, rules,
orders and laws relating to people with disabilities.
B Conditions of Material and Packaging
(T) All goods furnished must be new, unless specified in the Special Conditions or
Technical Specifications, and free from defects. All containers shall be
suitable for shipment and/or storage. The bid price shall include standard
commercial packaging unless otherwise specified in the Special Conditions or
Technical Specifications.
(2) All goods furnished shall be fully guaranteed by the Bidder against factory
defects and shall be fit for the purpose intended under this contract. Any
defects which may occur within the period of the manufacturers standard
warranty or the failure of the product to be fit for the purposes intended shall
be corrected by the Bidder at no expense to the County. The standard
manufacturer's warranty may be superseded by the Special Conditions or
Technical Specifications.
8 98- 845
[*Wrjr��.)Illf
The Bidder shall not wbconttut any portion of the avrk without the written prior
consent of the County. The ability to subcontract may te- finther lirmted by the Special
Conditions or Technical Specifications.
The Bidder shall not assign, transfer, sublet or otherwise dispose of the contract. including
any rights, title or interest therein, or their power to ocearte such contract to any person,
company, or corporation without the.prior-written conientof the County.
Prices quoted and deliveries are to be FOB Damon, freight included, unless otherwise
specified in the Special Conditions. Deliveries are to be made ,during County business
hours unless otherwise specified in the Special Conditions.
F. Title
Title to the goods shall not pass to the County until after the County has accepted the
goods or utilized the goods, whichever comes first.
1.9 MODIFICATION OF THE CONTRACT
-The contract may be modified from time to time in writing thought the issuance of a
change order or modification to the contract, purchase order or award sheet as appropriate.
1.10 TERMINATION FOR CONVENIENCE
The County at its sole discretion may terminate this contract, without cause, by providing
the Bidder(s) with thirty (30) days advance notice. Upon the receipt of such notice the
Bidder shall not. .incur any additional costs under this contract. The County shall be liable
only for reasonable costs incurred by the Bidder(s), as determined by the County,
regardless of the method of payment required by the contract, as the result of such
termination.
1.11 TERMINATION FOR DEFAULT
The County may terminate this contract upon the failure of the Bidder to comply with the
provisions and requirements of the contract. The County's decision not to take action upon
a failure of the Bidder to perform shall not be construed as a waiver of the ability of the
County to take action at a later date and time. The date of termination shall be stated in a
written notice to the Bidder.
9 8 - 845
In the event the BWderis
tenrartsted for
ddxllk
rr}.procure the goods or sdwim from the the County ream es the right to
re -solicit the , � , mayChWP the Sidderr any d OeWb1e bidder or
the. Burs P and the .t>ra ffenences in cost between
re4oli�g this contract. mw" Pace and the casts associated with reawarding or
wr. lrlt.a
10 9'8 - 845