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HomeMy WebLinkAboutR-98-0831J-98-879 8/14/98 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF BENNETT ELECTRIC SERVICE COMPANY, INC., IN THE AMOUNT OF $91,185.00, FOR THE PROJECT ENTITLED "HADLEY PARK SPORT LIGHTING PROJECT - FOOTBALL, B-628911; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 331391, AS APPROPRIATED BY THE FISCAL YEAR 1997-1998 CAPITAL IMPROVEMENT ORDINANCE NO. 11623, AS AMENDED, IN THE AMOUNT OF $91,185.00 TO COVER THE CONTRACT COST AND $17,500.00 TO COVER THE ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL COST OF $108,685.00; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID FIRM. WHEREAS, sealed bids were received June 25, 1998, for "Hadley Park Sport Lighting Project - Football, B-6289t1; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid received from Bennett Electric Service Company, Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, the Fiscal Year 1997-1998 Capital Improvement Ordinance 11623, as amended, appropriated monies for the proposed amount of the contract, project expenses, and incidentals under SEP 8 1998 Rewluden Na 98- 831 Project No. 331391; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the preamble of this resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The June 25, 1998 bid received from Bennett Electric Service Company, Inc., in the amount of $91,185.00, for the project entitled "Hadley Park Sport Lighting Project - Football, B-628911, based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. The total estimated project cost of $108,685.00 is hereby allocated from Project No. 331391 as appropriated by the Fiscal Year 1997-1998 Capital Improvement Ordinance 11623, as amended. Said total project cost consists of the $91,185.00 contract cost and $17,500.00 estimated expenses incurred by the City. Section 4. The City Manger is hereby authorized1l to enter into a contract, in a form acceptable to the City Attorney, on behalf of the City of Miami with Bennett Electric Service 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 98- 831 Company, Inc. for "Hadley Park Sport Lighting Project -Football, Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.Z/ PASSED AND ADOPTED this 8th day of September , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now becomes effective with the elapse of ten (10) days fro he d f Commissic action regarding same, without the Mayor ex ising a t . ATTEST: Walter . n, City Clerk WALTER J. FOEMAN CITY CLERK APPROVZ15*0'AS/TVORM AND CORRECTNESS :lb JPADR0 VILARELLO ATTORNEY 2843:CSK:kc If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - 98- 831 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Honorable Mayor and Members of the City Commission CA-5 DATE : AUG 2 5 1998 FILE : SUBJECT : Resolution Awarding Contract for Hadley Park Sport Lighting Project - Football, B-6289 FROM REFERENCES: /onaITH. Warshaw ENCLOSURES: Resolution City Manager RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Bennett Electric Service Company, Inc., whose principal is John P. Higgins, president, a company located in Miami, Florida, for the project entitled HADLEY PARK SPORT LIGHTING PROJECT - FOOTBALL, B- 6289, received on June 25, 1998, in the amount of $91,185.00 total bid, authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND Work History with the City 1. Hadley Park Rehabilitation - Sports Lighting - Phase II, B-6247-A (1995) Amount of Bid: $91,185.00 Cost Estimate: $110,000.00 % of Cost Estimate: 82.9% Source of Funds: Fiscal Year 1997-1998, CIP Ordinance 11623, Project No. 331391 Minority Representation: 185 Invitations mailed 3 Contractors picked up plans and specs ( 0 Hispanic, 0 Black, 0 Female) 2 Contractors submitted bids ( 0 Hispanic, 0 Black, 0 Female) Public Hearings/Notices: No public hearing/Bid Notice published. Assessable Project: No Discussion: The Department of Public Works has evaluated the bids received on June 25, 1998, and determined that the lowest responsible and responsive bid, in the amount of $91,185.00, is from Bennett Electric Service Company, Inc., a non - minority controlled corporation. Funds are available to cover the contract cost and for such incidental items as postage, blueprinting, advertising and reproduction costs. 9_111_��_ g g - 831 TO : Donald H. Warshaw City Manager FROM • `� ' Ja es J. Kay, Dir for __1_1_ _ TAT --I- T %-- -A.- .- -4. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : August 11, 1998 FILE : SUBJECT : Resolution Awarding Contract for Hadley Park Sport Lighting Project - Football, B-6289 REFERENCES : ENCLOSURES: Resolution The Public Works Department has verified with the Office of Budget & Management Analysis that funds are available for the award of'a contract in the amount of $108,685.00 from Fiscal Year 1997-1998, Capital Improvement Ordinance 11623, as amended, Project No. 331391. BUDGETARY REVIEW i 11 1=1 "I" Dipak M. Parekh, Director Office of Budget & Management v Analysis JJK/ ab ADDITIONAL APPROVALS { /U `91 Pilar Saenz-But r Administrator, CIP 98- 831 FACT SHEET DEPARTMEW OF PUBLIC WORKS DATE 6 / 25 / 1998 .Job Number.: B-6289 PROJECT NAME: HADLEY PARK SPORT LIGHTING PROJECT -FOOTBALL CIP Number.:331391 LOCATION: 1350 N.W. 50 STREET OTHER TYPE: — PROJECT MANAGER: Jose A. Brit FEDERAL PARTICIPATION: Q ASSOCIATED DEPARTMENT: Parks and ReCreatlon Dept. ASSESSABLE: Q EMERGENCY: RESOLUTION No.: BID REQUEST: FORMAL - INFORMAL Q DESCRIPTION: The proAect consists of the fumishing of all labor, materials and equipment for the follawi : four concrete poles, luminaires, electrical distribution equipment and WJres.for a football field. M NECED AW. CoNrwm ON TM sACq SCOPE OF SERVICES: PUBLIC WORKS COST OWMIDE COST (% OR CONST. COST) SURVEY/PLAT S S TESTING $ (q $ % DESIGN $ 8,800.00 S 8 % ADVERTISING S 1,000.00 (E) S (q CONSTRUCTION $ $ $91,185.00 (BID) CONST. INSP & MANAGEMENT $ 7,700.00 $ 7 % OTHER: $ (q $ (E) SUBTOTAL S 108,885.00 1 S % INDIRECT COSTS (1.43%) 2,000.00 (E) (P.W. ENG. FEE) CONTINGENCIES (5%) MM - EST. CONST. COST $110,000.00 TOTAL $ 110,605.00 (9) - ESTIMATE CONTRACTOR'S INFORMATION: CLASS: Q = 0 NON - MINORITY _ TYPE OF WORK: ELECTRICAL MINORITY © O 0 YEARS OF ESTABLISHMENT: 40 years LICENSE C.C.13233 NAME: BENNETT ELECTRIC SERVICE CO. INC. TELEPHONE: (308) 759-1 W5 ADDRESS: 6400 N.E. 4 TH. COURT, MIAMI FL CONTACT PERSON: ST'EVE MCCONAUGHY CLASS* J - JOINT P - PRIME S - SUB B - BLACK H - HISPANIC F FEMALE SUB -CONTRACTORS: NAMES: ,m •e► s�r,as ownxw To PueuC nrOafe AFM WOMEN: A 6=TAPfr 9X f4lQTfilfi. - QWW ANALT*lW. Mg. 5. far MMMYiR ••�•• -•-. 98- 831 FORMAI, H11) RO HADLEY PARK SPORT LIGHTING PROJECT -FOOTBALL Project Number: B-6289 CIP Number: 331391 Project Manager: DOSE A. BRIZ Date:6Z46L98 Person who received the bids: _ANDRE BRYAN Received at: CITY CLERK'S OFFICE CITY HALL Construction Estimate $ u0.000.00 Time: 10:00 A.Y. BIDDER RECTMAL CO c SEVICE INC. 6900 NX 4th CT.. ADDRESS 2204 > ZST 78th. COURT BID BOND AMOUNT $7.500.00 B.B. $ 6,260.00 B.B. IRREGULARITIES NO NO MINORITY OWNED' NO NO ITEM No DESCRIPTION BABE BID: TOTAL MW 1 - 8 PRICE TOTAL Ol 1 0 PRICE E TOTAL S 92.260.00 UNIT PRICE �A' PRICE TOTAL 1 FOUR CONCREM POLM $21.000.00 $18.35600 2 ELWMCAL DISTRIBtTrION. .600.00 ,8N.00 3 ENLAWMMT or EIMMG CON. WALL 800.00 $3.429.00 4 =56.885.00 $59.7 76. 8 PROMON FOR Spica l'1' W =8,000.00 =6,000.00 IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT A - No Power-of-Meeney THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM HENNEI'1' H - No Affidavit as to Capitai A: Snrplw of Bonding Company EI.ECrRIC CO. C - corrected Extemloae FOR THE TOTAL AMOUNT OF #01.18"o-O E - or Improperly Biped or no Corporate Seal ?:NAM Nua_rwpmelw bid If the above contractor is not the lowest bidder explain: 0 - �opeT Baud 4, k • --B e ---- Electricervice moo.-(pern--- office Ts locnEed�n-6e x - coerwted Hie �-_l-p--=�------------------------1 1 - No Tint Source Hiring G nano. statm.n i,�,o ,_.c bid e}Qgt is_thn 110_7G_ of elect camNo lflnoelty CamyWna eta t % _bid end has acce led to i X - No Duplicate Hid PropoendGC- r�oi�II1,,,, �ZS'/�� _�Re_ference_C'ode,_$ectlaii � 5�3 -- CITY OF MIAMI OFFICE OF THE CII .LERK BID SECURITY LIST BIDITEM: HADLEY PARK SPORT LIGHTING PROJECT -FOOTBALL B-6289 h BID NO.: 97-98-112 DATE BID(S) OPENED: J UN E 25, 1998 TIME 10 : 0 0 A. M. BIDDER • TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK ELECTRICAL CONTRACTING SERVICE, INC $ 91,185.00 B.B. $ 7,500.00 BENNET ELECTRICSERVICE CO. INC. 921,260.00 B.B. $ 6,250.00 Oilers Y:l the vendors %$s.E(. received timely as of the abo c°-, _ 017e P OT. y r_'..--fie r4:.;td t'r:A Dfiers AP o . er otters submiftc-d in responc.. to t are hereby ro ected as late." :. s �:al'; ?:irlr.�if a,.iy, 4 I) received (�) envelopes on behalf of Person receiving bi PUBLIC WORKS DEPARTMENT on (City Department) (Date) 2_,� SIGNED• eputy City Clerk TO : Walter J. Foeman City Clerk FROM Tony Pra Departm t of Public Works CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : May 18, 1998 SUBJECT: "HADLEY PARK SPORT LIGHTING PROJECT - FOOTBALL, B-6289" REFERENCES: ENCLOSURES: Please note that contractors will submit bids for the following project: FILE : B-6289 "HADLEY PARK SPORT LIGHTING PROJECT - FOOTBALL, B-6289", on Thursday, June 251h 1998, at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Jose A. Briz a representative overseeing the project, is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. t_ =a k; ;.x �CJ M DTP N ' 3 O Encl. c: John Jackson - - Merilynn Renshaw Project Manager BID NO.97-98-112 ADVERTISEMENT FOR BIDS Sealed bids for "HADLEY PARK SPORT LIGHTING PROJECT - FOOTBALL, B-6289" will be received by the City Clerk of the City of Miami, Floridaat 10:00 A.M. on the 25th day of June, 1998, at the Office of the City Clerk, Miami City Hall, First Floor, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place the bids will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consist of the furnishing of all labor, equipment and materials for a new football field (4 new square concrete poles and luminaries, 2 security lights and electrical distribution system). City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-983 and No. 87-915. For clarification of technical issues as presented in the documents and specifications, please contact Jose A. Briz, Project Manager, at (305) 416-1209. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency or State Contractor's Certificate of Registration as issued by Miami -Dade County in accordance with Chapter 10 of the Miami -Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained at the Director of Public Works, 444 S.W. 2nd Avenue, gth Floor, Miami, Florida 33130, on or after June 5th, 1998. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within 14 working days after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation of contracts to minority vendors, contractors, and subcontractors. Details are contained in bid specifications. All bidders must also submit an affirmative action plan with their bids. (Ordinances are contained in bid specifications.) The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements". The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re -advertise. (B-6289, Req.04936). Jose Garcia -Pedrosa City Manager