HomeMy WebLinkAboutR-98-0772J-98-757
7/21 /98
RESOLUTION NO. 9 8 — 772
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE RELICENSING,
MAINTENANCE, TRAINING AND SUPPORT SERVICES OF
XGEN/CP (THE FOURTH GENERATION LANGUAGE) AND
THE UPGRADE, MAINTENANCE, TRAINING AND
SUPPORT SERVICES OF XGUI SOFTWARE FROM
OPENWARE TECHNOLOGIES, INC., THE SOLE SOURCE
PROVIDER FOR THESE SERVICES, AT A FIRST YEAR
COST OF $200,000.00, WITH THE OPTION TO RENEW
MAINTENANCE AND PRODUCT SUPPORT SERVICES
FOR FOUR ADDITIONAL ONE-YEAR PERIODS, WITH
ANNUAL MAINTENANCE INCREASES NOT TO EXCEED
5% PER YEAR; SAID APPROVAL SUBJECT TO FURTHER
NEGOTIATION WITH UNISYS REGARDING PRICE AND
BUDGET AND REVIEW OF UNISYS PROPOSAL WITH
POSSIBLE ALTERNATIVES AS A RESULT OF THE KPMG
REPORT; ALLOCATING FUNDS THEREFOR FROM THE
CAPITAL IMPROVEMENT PROGRAM, ACCOUNT CODE
NO. 311603.469401.6. 840.
WHEREAS, the Information Technology has been using XGEN software, a
Fourth Generation Language for program development and maintenance since
1988, and it is used on all applications systems to efficiently and effectively create
CITY COMMISSION
MEETING OF
1 111 2 1 1998
Resolution No. c�
98- /72
program code; and
WHEREAS, due to the upgrade of the A-17 mainframe to the ClearPath
NX5802-32, it is necessary to re -license the XGEN to XGEN/CP software in order
to be compatible with the new ClearPath mainframe; and
WHEREAS, the purchase of the XGUI will allow Information Technology to
develop applications for the client -server platform with graphical user interface
(GUI); and
WHEREAS, the XGUI format with XGEN code will enable applications to be
coded quickly and efficiently for the new PC environment; and
WHEREAS, it is necessary to receive upgrade, relicensing, maintenance,
training and product support services on these software; and
WHEREAS, funding is available from the Capital Improvement Program,
Account Code No. 311603.469401.6.840; and
WHEREAS, Openware Technologies, Inc., is the sole source manufacturer of
the existing XGEN/CP and XGUI software and the sole provider of the upgrade,
relicensing, maintenance, training and product support services; and
WHEREAS, the Chief Procurement Officer has adopted a finding that
Openware Technologies, Inc., is the only vendor able to provide the upgrade,
relicensing, maintenance, training and support services to the City's XGEN/CP and
XGUI software; and
WHEREAS, the finding of the Chief Procurement Officer has been approved
2 98- 772
and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Director of Information Technology
Department recommend that the requirements for competitive formal sealed bids
be waived and the upgrade, relicensing, maintenance, training and support
services of XGEN/CP and XGUI software, from Openware Technologies, Inc., the
sole source provider, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this section.
Section 2. By a four -fifths (4/5ths' affirmative vote of the members of the
City Commission, after a duly advertised public hearing, the City Commission
hereby ratifies, approves, and confirms the City Manager's finding of sole source,
waives the requirements for competitive bidding procedures, and approves the
relicensing, maintenance, training and support services of Xgen/CP (the Fourth
Generation Language) and the upgrade, maintenance, training and support services
of XGUI software from Openware Technologies, Inc., the sole source provider for
these services, for the Information Technology Department, at a first year cost not
to exceed $200,000.00, with the option to renew maintenance and product
support for four additional one-year periods, with annual maintenance increases
not to exceed 5% per year, said approval subject to further negotiation with
UNISYS regarding price and budget, and a review of the UNISYS proposal with
3 98- 772
possible alternatives as a result of the KPMG report, with funds therefor hereby
allocated from the Capital Improvement Program, Account Code No.
311603.469401.6.840.
Section 3. This Resolution shall become effective immediately upon its
adoption and signature of the Mayor.'
PASSED AND ADOPTED this 21st day of JulY , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legisle ion by signing it in the designated place provided, said legislat &o „cm
becomes eilfecWe with the elapse of ten (10) days from the date of Commissicn
ATTEST: regarding swwr wWW the Mayor exercisi v, o.
10,
Waker fty Clerk
WALTER J. FOEMAN
CITY CLERK
APPROV A KOORM
AND RRE
9NrCVVILARELLO
ATTORNEY
W2743:et:csk:ORS
' If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
4 98- 772
CITY OF MIAMI, FLORIDA is
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and Members DATE : June 30, 1998 FILE
of the City Commission
SUBJECT : Resolution on XGEN/CP
and XGUI Software
Relicensing and Maintenance
FROM : t4onaH. Warshaw REFERENCES: Sole Source
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution by
a`< four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a
duly advertised public hearing, ratifying, approving and confirming the City Manager's
finding of sole source, waiving the requirements for competitive sealed bids and
approving the upgrade, relicensing, maintenance, training and product support from
Openware Technologies, Inc., a non -local, sole source vendor. This upgrade, relicensing,
maintenance, training and product support shall be provided at a cost not to exceed
$200,000. The option to extend the product support for four (4) additional one (1) year
periods with yearly maintenance increases limited to no more than 5% per year is also
respectfully requested. Funds are hereby allocated from CIP account code no.
311603.469401.6. 840.
BACKGROUND:
The Information Technology Department has been using XGEN software, (a Fourth
Generation Language) for program development and maintenance since 1988. The
XGEN software is used on all applications systems to efficiently and effectively create
program code. Due to the upgrade of the A-17 mainframe to the ClearPath NX5802-32,
it is necessary to relicense the XGEN software to XGEN/CP in order to be compatible
with this new ClearPath NX5802-32 mainframe. Additionally, the purchase of the XGUI
will allow Information Technology to develop applications for the client -server platform
with a graphical user interface (GUI). This GUI format with XGEN code will enable
applications to be coded quickly and efficiently for the new PC environment. It is
necessary to receive software upgrade, relicensing, maintenance, training and product
support from Openware Technologies, Inc. as the XGEN/CP and XGUI software
products to be utilized by the City of Miami are solely owned by Openware
Technologies, Inc. Openware Technologies, Inc. is the sole author and marketing agent
for these products in North America and is responsible for all maintenance for the
products.
The Chief Procurement Officer has deemed that Openware Technologies, Inc. is the sole
source provider of this software upgrade, relicensing, maintenance, training and product
support.
DHW:CMC:AGS:ds _ 7 7 �7
,9 8 �Gr
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Donald H. Warshaw DATE June 30, 1998 FILE
City Manager u ,
sue iECT : Resolution on XGEN/CP
� Yr: and XGUI Software
I; ;1 Relicensing and Maintenance
FROM Aldo Stancato+�' REFERENCES: Sole Source
I .
Interim Director �V
ENCLOSURES:
Information Technology Department
BACKGROUND:
The Information Technology Department has been using XGEN software, (a Fourth
Generation Language) for program development and maintenance since 1988. The
XGEN software is used on all applications systems to efficiently and effectively create
program code. Due to the upgrade of the A-17 mainframe to the C1earPath NX5802-32,
it is necessary to relicense the XGEN software to XGEN/CP in order to be compatible
with this new C1earPath NX5802-32 mainframe. Additionally, the purchase of the XGUI
will allow Information Technology to develop applications for the client -server platform
with a graphical user interface (GUI). This GUI format with XGEN code will enable
applications to be coded quickly and efficiently for the new PC environment. It is
necessary to receive software upgrade, relicensing, maintenance, training and product
support from Openware Technologies, Inc. as the XGEN/CP and XGUI software
products to be utilized by the City of Miami are solely owned by Openware
Technologies, Inc. Openware Technologies, Inc. is the sole author and marketing agent
for these products in North America and is responsible for all maintenance for the
products.
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution by
a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a
duly advertised public hearing, ratifying, approving and confirming the City Manager's
finding of sole source, waiving the requirements for competitive sealed bids and
approving the upgrade, relicensing, maintenance, training and product support from
Openware Technologies, Inc., a non -local, sole source vendor. This upgrade, relicensing,
maintenance, training and product support shall be provided at a cost not to exceed
$200,000. The option to extend the product support for four (4) additional one (1) year
periods with yearly maintenance increases limited to no more than 5% per year is also
respectfully requested. Funds are hereby allocated from CIP account code no.
311603.469401.6. 840.
AGS:ds APPROVED BY(__j
DONALD H. WARSHAW, CITY MANAGER
c: Judy Carter
98 '77Z
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy Carter DATE : June 29, 1998 FILE
Director`
Procurement De ar17'Tt SUa,ECT : Resolution on XGEN/CP
p XGUI Software Relicensing
and Maintenance
FROM : Aldo Stancat0 I �c' , REFERENCES: Sole Source
Director
Information Technology Departrment ENCLOSURES:
This Department has verified funding with the Department of Budget that funds are
available to cover the cost of XGEN/CP and XGUI software upgrade, relicensing,
maintenance, training and product support at a first year cost not to exceed $200,000 from
CIP account code 311603.469401.6.840. This is part of the Management/Productivity
initiative as set forth in the five year plan. Funding to be realized from the sale of the
FEC property.
BUDGET REVIEWED AND APPROVED BY:
"4"Z
Dipak M. Par , Director
Department of Budget
CIP FUNDS RE
mar Saenz-Butler
CIP Coordinator
AND APPROVED BY:
98- 772
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy Carter DATE : June 29, 1998 FILE
Directoi
Purchasing Department, SUBJECT : XGEN/CP and XGUI
Software Relicensing and
Maintenance Sole Source
FROM : Aldo Stancat0 �6 ? ;�✓~ REFERENCES:
Director
ENCLOSURES
Information Technology Department
This memo serves to request that you approve a finding that Openware Technologies,
Inc., located at 1 Independent Drive, Jacksonville, FL 32202 is the sole source provider
for the XGEN/CP and XGUI software upgrade, relicensing, maintenance, training and
product support to be utilized by the Information Technology Department.
The Information Technology Department has been using XGEN software, (a Fourth
Generation Language) for program development and maintenance since 1988. The
XGEN software is used on all applications systems to efficiently and effectively create
program code. Due to the upgrade of the A-17 mainframe to the C1earPath NX5802-32,
it is necessary to relicense the XGEN software to XGEN/CP in order to be compatible
with this new C1earPath NX5802-32 mainframe. Additionally, the purchase of the XGUI
will allow Information Technology to develop applications for the client -server platform
with a graphical user interface (GUI). This GUI format with XGEN code will enable
applications to be coded quickly and efficiently for the new PC environment. It is
necessary to receive software upgrade, relicensing, maintenance, training and product
support from Openware Technologies, Inc. as the XGEN/CP and XGUI software
products to be utilized by the City of Miami are solely owned by Openware
Technologies, Inc. Openware Technologies,`Inc. is the sole author and marketing agent
for these products in North America and is responsible for all maintenance for the
products.
It is therefore respectfully requested that you approve a sole source finding for Openware
Technolo Inc., for the XGEN/CP and XGUI software upgrade, relicensing,
maintenance,, tr 'ninZand product support. Please indicate yoijLZpproval below.
Approved: n. Date: 1 /'
Judy S. Narter
Chief Pro urement Officer
AGS:ds
98- '7712
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
° Judy S. Carter, -Director DATE : July 1, 1998 FILE :
Department of Purchasing
SUBJECT. Sole Source Request for XGEN/CP and
XGUI Software Re -Licensing and
Maintenance
F amela E. 4a_t_�Burns REFERENCES
Sr. Procurement Contracts Officer
ENCLOSURES:
The Department of Information Technology is seeking the acquisition of the XGEN/CP and XGUI software
upgrade; re -licensing, maintenance, training, and product support from Openware Technologies, Inc. be deemed a
sole source. An investigation was conducted to determine whether Openware Technologies, Inc., located at 1
Independent Drive, Jacksonville, Fla. 32202, is the sole source provider of XGEN/CRand XGUI as detailed above.
On June'23, 1998, pursuant to Resolution 98-628, the City Commission approved the award to Openware
Technologies, Inc. for the procurement of XGEN Software maintenance service for the Department of Information
Technology as a sole source. The Information Technology Department has been using XGEN software for program
development and maintenance since 1988. The XGEN software is used on all application systems to efficiently and
effectively create program code. An analysis of Sole Source files revealed that the acquisition of XGEN
maintenance has previously been deemed a sole source by the City from Openware Technologies, Inc. pursuant to
Resolutions 93-487, 89-157, and 88-241.
Due to the upgrade of the A-17 mainframe computer, the Department has found it necessary to re -license theXGEN
software to XGEN/CP in order to be compatible with this new C1earPath NX5802-32 mainframe. The acquisition of
the XGUI will allow the Department to develop applications with a graphical user interface (GUI). It is necessary to
receive this software upgrade, re -licensing, maintenance, training, and product support from Openware
Technologies, Inc. as the XGEN/CP and XGUI software to be used by the City are solely owned by Openware
Technologies, Inc.
Contact was made with Mr. Tom Causseaux, Regional Manager for Openware Technologies. He advised that the
upgrade of the mainframe to the ClearPath system required a re -license of the XGEN software to XGEN/CP in order
to be compatible. The XGUI provides graphical user interfaces on XGEN programs. Mr. Causseaux further advised
that only Openware Technologies, Inc. can provide the XGEN product as they are the owners, and no other software
is compatible with the existing software previously provided by Openware as sole sources to the City.
The upgrade, re -licensing, maintenance, training, and product support shall be provided at a cost not to exceed
$200,000.00 in its initial year. The option to extend the product support shall be for four (4) additional one (1) year
periods, with annual maintenance increases limited to no more than 5% per year. Funds are allocated from CIP
Account Code No. 311603.469401.6.840.
Therefore, I am recommending that the requirements for competitive bidding be waived and the following findings
be approved: Openware Technologies, Inc., a non-minority/non-local vendor, is the sole source provider of the
XGEN/ P an GUI s ftw grade, re -licensing, maintenance, traini g, and roduct support.
APPROV DATE:
u S. Carter irector
ief ernen fficer
cc: Aldo Stancato, Information Technology
r- 7712
06/30/98 12:18 FAX 9048773948 OPEMYARE/TLH
IM002
Openware
A modis Solutions Company
June-30, 1998 VIA FACSD LE
Dawn Shelton
Miami, City of
Information Technology Division
Miami Riverside Center
444 SW 2nd Avenue, 5th Floor
Miami, FL 33130
RE: "Sole Source" for XGEN/CP, XGEN/32, XGUI and their annual maintenance
Dear Ms. Shelton:
This letter is to confirm that the XGEN/CP, XGEN/32 and XGUI software products
currently being considered for purchase by the City of Miami is solely owned by
Openware, A modis Solutions Company.
Openware is the sole author and marketing agent for the product in North America and is
responsible for all maintenance for the product.
If there are any questions regarding this or any other issues please feel free to give me a
call at (850)877-7541. Kindly direct all email responses to tomc a@jaxopenvmc.com.
Regards
Tom Causseaux
Regional Manager
1 independent Drive a 10th Floor • Jacksonville, FL 32202 a 904/360-2100 a 9041360.2199 fax a www opanware com
98- 772
ITEM:
DEPARTMENT:
AWARD
SOLE SOURCE 97-98-157
XGEN/CP and XGUI Software Re -Licensing and
Maintenance
Information Technology
TYPE OF PURCHASE: Contract for one (I ) year with the option to
extend the product support for four (4)
additional one (1) year periods. ,
REASON: The acquisition of the XGEN/CP and XGUI
software upgrade, re -licensing, maintenance,
training, and product support is required due to
the upgrade of the A-17 mainframe computer to
the ClearPath NX5802-32. No other software is
compatible with the existing software other than
the XGEN products supplied by Openware
Technologies, Inc.
RECOMMENDATION: It is recommended that award be made to
Openware Technologies, Inc., (non-local/non-
minority) for the acquisition of XGEN/CP and
XGUI software, re -licensing, and maintenance, at
a first year cost not to exceed $200,000, with
the option to extend the product support for
four (4) additional one (1) year periods, with
annual maintenance increase(s) limited to no
more than 5% per year.
Judy e
i ctor of rihasing-
Datee
z/procurement/bids/word/AwardSoleSource
� 8 - 7fi2
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Walter J. Foeman DATE : June 29, 1998 FILE
City Clerk
Su9JECT : Public Hearing Notice
Competitive Bid Waiver
C XGEN/CP and XGUI
FROM : Aldo Stancato dJ �' REFERENCES: Software Maintenance
Director Relicensing Sole Source
Information Technology Department ENCLOSURES:
Attached please find the public hearing notice for a waiver of the 'requirement for
competitive bids for XGEN/CP and XGUI software upgrade, relicensing, maintenance,
training and product support on a contract basis for the Information Technology
Department scheduled for the Commission meeting of July 21, 1998.
Please feel free to contact me at 416-1505 if you have any questions.
Approved: --�`� -
�4onld �IHTWarshaw
City Manager
AGS:ds
98- 7712
CITY OF MIANII FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the Commission of the
City of Miami, Florida, on Tuesday, July 21, 1998, at 10:00
AM, in the City Commission Chambers at City Hall, 3500
Pan American Drive, Miami, Florida, for the purpose of
considering a waiver of the requirement of obtaining sealed
competitive bids for the provision of XGEN/CP and XGUI
software upgrade, relicensing, maintenance, training and
product support for the City of Miami offered by Openware
Technologies, Inc., at a proposed first year cost not to
exceed $200,000.
Inquiries from other potential sources who feel that they
might be able to satisfy the City's requirements in this
acquisition may contact Aldo Stancato, Information
Technology Department at the following number (305)
416-1505.
All interested persons are invited to appear and may be
heard concerning such proposed waiver and purchase. The
hearing will be held at the time and place specified above.
Should any person desire to appeal any decision of the City
Commission with respect to any matter considered at this
hearing, that person shall ensure that a verbatim record of
the proceeding is made, including all testimony and
evidence upon which any appeal may be based.
Walter Foeman
City Clerk
Miami, Florida
98772