HomeMy WebLinkAboutR-98-0771J-98-758
7/21 /98
RESOLUTION NO. 9 8 771
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE UPGRADE,
RELICENSING, MAINTENANCE AND SUPPORT SERVICES
OF EZSPEC/DARGAL SOFTWARE FROM DECISION
SUPPORT, INC., THE SOLE SOURCE PROVIDER FOR
THIS SERVICE, FOR THE DEPARTMENT OF
INFORMATION TECHNOLOGY, AT AN UPGRADE AND
RELICENSING COST OF $11,000.00, AND ANNUAL
MAINTENANCE AND PRODUCT SUPPORT COST NOT
TO EXCEED $12,672.00 FOR THE FIRST YEAR, WITH
THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE-
YEAR PERIODS, WITH ANNUAL MAINTENANCE
INCREASES NOT TO EXCEED 4% PER YEAR; SAID
APPROVAL SUBJECT TO FURTHER NEGOTIATION WITH
UNISYS REGARDING PRICE AND BUDGET AND REVIEW
OF UNISYS PROPOSAL, WITH POSSIBLE
ALTERNATIVES AS A RESULT OF THE KPMG REPORT;
ALLOCATING FUNDS THEREFOR FROM THE CAPITAL
IMPROVEMENT PROGRAM, ACCOUNT CODE NO.
311603.469401.6.840.
WHEREAS, since 1992 the EZSPEC/DARGAL software allows the
Information Technology Department to create ad -hoc query reports in an easy,
CITY COODWSION
MEETING O
J U L 2 1 1998
Resolution No.
user-friendly manner; and
WHEREAS, the upgrade of this software will allow data records to be
updated on-line through the use of similar on-line screens as the ad -hoc reporting
tool, and will increase the timeliness of correcting records in an easy manner; and
WHEREAS, due to the upgrade of the A-17 mainframe to the ClearPath
NX5802-32, it is necessary to re -license the City's EZSPEC/GARGAL software;
and
WHEREAS, it is necessary to receive maintenance and product support on
this software; and
WHEREAS, funding is available from the Capital Improvement Program,
Account Code No. 311603.469401.6.840; and
WHEREAS, Decision Support, Inc., is the sole manufacturer and provider of
the existing software upgrade, re -licensing, maintenance and product support; and
WHEREAS, the Chief Procurement Officer has adopted a finding that
Decision Support, Inc., is the only vendor able to provide the upgrade, re -licensing,
maintenance and support services to the City's EZSPEC/DARGAL software; and
WHEREAS, the finding of the Chief Procurement Officer has been approved
and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Director of Information Technology
Department recommend that the requirements for competitive formal sealed bids
be waived and the upgrade, re -licensing, maintenance and support services of
2 9 8 - 771
EZSPEC/DARGAL software from Decision Support, Inc., the sole source provider,
be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2. By a four -fifths (4/51ns) affirmative vote of the members of the
City Commission, after a duly advertised public hearing, the City Commission
hereby ratifies, approves, and confirms the City Manager's finding of sole source,
waives the requirements for competitive bidding procedures, and approves the
upgrade, re -licensing, maintenance and support services from Decision Support,
Inc., the sole source provider for these services, for the Information Technology
Department, at an upgrade and re -licensing cost of $11,000.00, and at annual
maintenance and product support cost not to exceed $12,672.00 for the first
year, with the option to renew for four additional one-year periods, with annual
maintenance increases not to exceed 4% per year, said approval subject to further
negotiation with UNISYS regarding price and budget and a review of the UNISYS
proposal, with possible alternatives as a result of the KPMG report, with funds
3 98 - 771
therefor hereby allocated from the Capital Improvement Program, Account Code
N o . 311603.469401.6.840.
Section 3. This Resolution shall become effective immediately upon its
adoption and signature of the Mayor.'
PASSED AND ADOPTED this 21st day of July , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not Indicate approval of
this legislation by signing it in the designated place provided, send Iegislati . , i llvr
becomes effective with the elapse of ten (10) da s from the date of Commission action
regarding same, without: the Mayor exerci ' v
ATTEST:
Waite Foeman, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROV S TO FORM AND
CORR TN W /-X/ /j
qrr'JANDRO VILARELLO
TY ATTORNEY
W2744:et:csk:ORS
' If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
4 9 771
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and Members
of the City Commission
FROM : Cna, d H. Warshaw
City Manager
RECOMMENDATION:
DATE : June 30, 1998 FILE :
SUBJECT : Resolution on EZSPEC/
DARGAL Software
Relicensing and Maintenance
REFERENCES: Sole Source
ENCLOSURES:
If is respectfully recommended that the City Commission adopt the attached resolution by
a. four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a
duly advertised public hearing, ratifying, approving and confirming the City Manager's
finding of sole source, waiving the requirements for competitive sealed bids and
approving the upgrade, relicensing, maintenance and product support from Decision
Support Inc., a non -local, sole source vendor. This upgrade and relicensing shall be
provided at a cost not to exceed $11,000. The maintenance and product support shall be
provided on a contract basis for one (1) year at a cost not to exceed $12,672. The option
to extend the product support for four (4) additional one (1) year periods with yearly
maintenance increases limited to no more than 4% per year is also respectfully requested.
Funds are hereby allocated from CIP account code no. 311603.469401.6.840.
BACKGROUND:
The Information Technology Department has been using EZSPEC/DARGAL since 1992.
EZSPEC/DARGAL allows the Information Technology Department to create ad -hoc
query reports in an easy, user-friendly manner. Additionally, the upgrade of this software
will allow data records to be updated on-line through the use of similar on-line screens as
the ad -hoc reporting tool. Thus, the upgrade will increase the timeliness of correcting
records in an easy manner. Due to the upgrade of the A-17 mainframe to the ClearPath
NX5802-32, it is necessary to relicense our EZSPEC/DARGAL software. It is necessary
to receive software maintenance and product support from Decision Support Inc. as the
EZSPEC/DARGAL software product being utilized by the City of Miami is solely owned
by Decision Support Inc. Decision Support Inc. is the sole author and marketing agent
for the product in North America and is responsible for all maintenance for the product.
The Chief Procurement Officer has deemed that Decision Support Inc. is the sole source
provider of this software upgrade, relicensing, maintenance and product support.
DHW:CMCAG As
98- 771
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Donald H. Warshaw DATE : June 30, 1998 FILE
City Manager
SUBJECT : Resolution on EZSPEC/
DARGAL Software
Relicensing and Maintenance
FROM : Aldo Stancat0 'Iy/ .^� ' / REFERENCES : Sole Source
Interim Director ! j'�' f ` I
ENCLOSURES:
Information Technology Department
BACKGROUND:
'the Information Technology Department has been using EZSPEC/DARGAL since 1992.
EZSPEC/DARGAL allows the Information Technology Department to create ad -hoc
query reports in an easy, user-friendly manner. Additionally, the upgrade of this software
will allow data records to be updated on-line through the use of similar on-line screens as
the ad -hoc reporting tool. Thus, the upgrade will increase the timeliness of correcting
records in an easy manner. Due to the upgrade of the A-17 mainframe to the C1earPath
NX5802-32, it is necessary to relicense our EZSPEC/DARGAL software. It is necessary
to receive software maintenance and product support from Decision Support Inc. as the
EZSPEC/DARGAL software product being utilized by the City of Miami is solely owned
by Decision Support Inc. Decision Support Inc. is the sole author and marketing agent
for the product in North America and is responsible for all maintenance for the product.
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution by
a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a
duly advertised public hearing, ratifying, approving and confirming the City Manager's
finding of sole source, waiving the requirements for competitive sealed bids and
approving the upgrade, relicensing, maintenance and product support from Decision
Support Inc., a non -local, sole source vendor. This upgrade and relicensing shall be
provided at a cost not to exceed $11,000. The maintenance and product support shall be
provided on a contract basis for one (1) year at a cost not to exceed $12,672. The option
to extend the product support for four (4) additional one (1) year periods with yearly
maintenance increases limited to no more than 4% per year is also respectfully requested.
Funds are hereby allocated from CIP account code no. 311603.469401.6.840.
AGS:ds
APPROVED
c: Judy Carter --
Donald H. Warshaw, City Manager
98- '7"'J>�1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy Carter DATE : June 29, 1998 FILE
Director
Procurement Departme SUBJECT: Resolution on EZSPEC/
DARGAL Software
' '`� Relicensing and
FROM : Aldo Stancat0 ,\f f REFERENCES: Maintenance
Director L Sole Source
ENCLOSURES:
Information Technology Departrment
This Department has verified funding with the Department of Budget that funds are
mailable to cover the cost of EZSPEC/DARGAL software upgrade, relicensing,
maintenance and product support at a first year cost not to exceed $23,672 from CIP
account code 311603.469401.6.840. This is part of the Management/Productivity
initiative as set forth in the five year plan. Funding to be realized from the sale of the
FEC property.
BUDGET REVIEWED AND APPROVED BY:
Dipak M. Pal4kh, Director
Department of Budget
CIP FUNDS REVIEWED AND APPROVED BY:
�Pilar S er
CIPtoordinator
90- 771
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy Carter DATE : June 29, 1998 FILE
Directoi
Purchasing Department SUEUECT : EZSPEC/Dargal Software
Upgrade, Relicensing and
"7 Maintenance Sole Source
FROM : Aldo Stancato � �, REFERENCES
Director
Information Technology Department ENCLOSURES
This memo serves to request that you approve a finding that Decision Support Inc.,
located at 624 Matthews -Mint Hill Road, Matthews, North Carolina is the sole source
provider for the EZSPEC/DARGAL software upgrade, relicencing and maintenance for
utilization by the Information Technology Department.
The Information Technology Department has been using EZSPEC/DARGAL since 1992.
EZSPEC/DARGAL allows the Information Technology Department to create ad -hoc
query reports in an easy, user-friendly manner. Additionally, the upgrade of this software
will allow data records to be updated on-line through the use of similar on-line screens as
the ad -hoc reporting tool. Thus, the upgrade will increase the timeliness of correcting
records in an easy manner. Due to the upgrade of the A-17 mainframe to the C1earPath
NX5802-32, it is necessary to relicense our EZSPEC/DARGAL software. It is necessary
to receive software maintenance and product support from Decision Support Inc., as the
EZSPEC/DARGAL software product being utilized by the City of Miami is solely owned
by Decision Support Inc. Decision Support Inc., is the sole author and marketing agent
for the product in North America and is responsible for all maintenance for the product.
It is therefore respectfully requested that you approve a sole source finding for Decision
Support, Inc., for the EZSPEC/DARGAL software upgrade, relicensing, maintenance and
product support. Please indicate your approval below.
Approved: Date:
Ju . Carter
Chie rocurement Officer
AGS:ds
98- '771
70 Judy S. Carter, -Director
Department of Purchasing
FROM
amela E. Burns
Sr. Procurement Contracts Officer
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE : July 1, 1998
SUBJECT: Sole Source Request for
EZSPEC/DARGAL Software
Re -licensing and Maintenance
REFERENCES:
ENCLOSURES:
FILE :
The Department of Information Technology is seeking the acquisition of the EXSPEC/DARGAL software re -
licensing and product maintenance for utilization by the Department from Decision Support Inc., located at 624
Matthews -Mint Hill Road, Matthews, N.C. 28106 be deemed a sole source. An investigation was conducted to
determine whether Decision Support Inc. is the sole source provider of the items described above.
The Information Technology Department has been using various products provided by Decision Support Inc. since.
1992. The EZSPEC/DARGAL allows the Department to create ad -hoc query reports in an easy, user-friently
manner. The upgrade of this software will allow data records to be updated on-line through the use of similar on-line
screens as the ad -hoc reporting tool, thereby increasing the timeliness of correcting records in an easy manner. Due
to the upgrade of the A-17 mainframe to the C1earPath NX5802-32, it is necessary to receive software maintenance
and product support from Decision Support Inc. as the EZSPEC/DARGAL software product being utilized by the
City is solely owned by Decision Support Inc., and it is the sole author and marketing agent for that product in the
United States and is responsible for all maintenance for the product.
Contact was made with Mr. Reg Hargrove, Vice President of Sale, from Decision Support Inc. He acknowledged the
City has acquired products from Decision Support Inc. in the past, and that they are the sole manufacturer and
distributor of this particular product in the United States. There isno other software that can be obtained by the City
that is compatible with the existing Decision Support Inc. software already owned by the City to provide the required
services.
The provision of EZSPEC/DARGAL software upgrade and re -licensing shall be provided at a cost not to exceed
$11,000. The maintenance and product support shall be provided on a contract basis for one (1) year at a cost not to
exceed $12,672.00. The option to extend the product support shall be for four (4) additional one (1) year periods,
with annual maintenance increases limited to no more than 4% per year. Funds are allocated fromCIP Account Code
No. 311603.469401.6.840.
Therefore, I am recommending that the requirements for competitive bidding be waived and the following findings
be approved: Decision Support Inc.., a non-minority/non-local vendor, is the sole source provider of the
EZSPEC/DARGAL software upgrade, re -licensing, maintenance and product support.
k4
APPROVW-., DATE:ectort Officer
cc: Aldo Stancato, Information Technology
'98- 771
TEL: 704-847-4875 Jun 30.98 14:52 No.012 P.01
DECISION SUPPORT INC.
U.S. Mail: P.O. Box 1058, Matthews, NC 28106
Shipping Address: 624 Matthews -Mint Hill Rd., Suite 156, Matthews, NC 28105
Client Services (704)845-1000 Adminktminn (704)847-8904
FAX # 704-8474875
1998
Sent to
Company: City of Miami
Person: Dawn Shelton
subject: Software License Upgrade to URSA infoSuite
NUMBER OF PAGP.S INCLUDING W-9:
Decision Support Inc. is pleased to make the following offer to upgrade the EZ.SPEC/DARGAL
software licerise from the current All CPU for City of Miami to the following:
Licensed software: for Unisys NX5802-32 CPU
URSA infoSuite software package
I5-user seat license
One-time license upgrade fee: $11,000
New annual software maintenance: $12,672 [prorate increase if for a partial period]
Software maintenance increases will not exceed a 4% per annum rate. .a
Decision Support Inc. is the developer, provides software support, and is the sole source
provider of the URSA iri foSuitc software package to City of Miami.
Please contact me if there are questions regtarding this proposal.
7s� rely
e�trgro e
Vice Presid Sales
98- 771
ITEM:
DEPARTMENT:
AWARD
SOLE SOURCE 97-98-159
EZSPEC/DARGAL Software Re -Licensing and
Maintenance
Information Technology
TYPE OF PURCHASE: Contract for one (1) year with the option to
extend the product support for four (4)
additional one (1) year periods. ,
REASON: The acquisition of EZSPEC/DARGAL software
upgrade, re -licensing and maintenance support is
required due to the upgrade of the A-17
mainframe computer to the ClearPath NX5802-
32. No other software is compatible with the
existing software other than the software
provided by Decision Support Inc., and they are
the sole manufacturer, and only distributor of
this product in the United States.
RECOMMENDATION: It is recommended that award be made to
Decision Support, Inc. (non-local/non-minority)
for the acquisition of EZSPEC/DARGAL
software upgrade and re -licensing at a cost not to
exceed $1 1,000, and product maintenance
support at a first year cost not to exceed
$12,672, with the option to extend the product
support for four (4) additional one (1) year
periods, with annual maintenance increase(s)
limited to no more than 4% per year.
z/procurement/bids/word/AwardSoleSource
juay3lVaaet
-A jDector of Purchasing
1 )�3 -
Date
98 771
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Walter J. Foeman DATE June 29, 1998 FILE
City Clark
SUEUECT : Public Hearing Notice
Competitive Bid Waiver
Decision Support Software
FROM : Aldo Stancato / �.y✓'� ;✓ REFERENCES: Maintenance/Relicensing
Director 1 Sole Source
Information Technology Department ENCLOSURES:
Attached please find the public hearing notice for a waiver of the 'requirement for
competitive bids for EZSPEC/DARGAL software upgrade, relicensing, maintenance and
product support on a contract basis for the Information Technology Department
scheduled for the Commission meeting of July 21, 1998.
Please feel free to contact me at 416-1505 if you have any questions.
Approved
onald arshaw
City Manager
AGS:ds
9 8 - 771
CITY OF MIAMI FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the Commission of the
City of Miami, Florida, on Tuesday, July 21, 1998, at 10:00
AM, in the City Commission Chambers at City Hall, 3500
Pan American Drive, Miami, Florida, for the purpose of
considering a waiver of the requirement of obtaining sealed
competitive bids for the provision of EZSPEC/DARGAL
software upgrade, relicensing, maintenance and product
support for the City of Miami offered by Decision Support
Inc., at a proposed first year cost not to exceed $23,672.00.
Inquiries from other potential sources who feel that they
might be able to satisfy the City's requirements in this
acquisition may contact Aldo Stancato, Information
Technology Department at the following number (305)
416-1505.
All interested persons are invited to appear and may be
heard concerning such proposed waiver and purchase. The
hearing will be held at the time and place specified above.
Should any person desire to appeal any decision of the City
Commission with respect to any matter considered at this
hearing, that person shall ensure that a verbatim record of
the proceeding is made, including all testimony and
evidence upon which any appeal may be based.
Walter Foeman
City Clerk
Miami, Florida
9 8 - 771