HomeMy WebLinkAboutR-98-0744J-98-831
7/21 /98
RESOLUTION NO. 9 8 744
A RESOLUTION ACCEPTING THE BID OF UNITED AMERICAN
LIEN & RECOVERY FOR THE PROVISION OF COLLECTION
SERVICES FOR DELINQUENT ACCOUNTS AT CITY MARINAS
ON AN AS -NEEDED CONTRACT BASIS FOR ONE YEAR, WITH
THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE YEAR
PERIODS, FOR THE DEPARTMENT OF PUBLIC FACILITIES;
ALLOCATING PAYMENT TO VENDOR FROM FEE
COLLECTIONS, WITH ADDITIONAL FUNDS AVAILABLE FROM
ACCOUNT CODE NO. 413000.350505.6.340.
WHEREAS, pursuant to public notice, sealed bids were received July 1, 1998, for
the provision of collection services for delinquent accounts at city marinas on an as -needed
contract basis for one year with the option to extend for two additional one year periods,
for the Department of Public Facilities; and
WHEREAS, invitations for Bid No. 97-98-078 were mailed to 29 potential bidders
and one bid was received; and
WHEREAS, the Department of Public Facilities operates city marinas containing
more than one thousand dockage slips; and
WHEREAS, the department's primary goal is to collect from marina tenants
outstanding dockage and storage fees that are more than six months delinquent; and
WHEREAS, this service will enable collection of these fees at the lowest possible
CITY cOmmS11110N
TING Or
0 L 2 1 1998
Flesolution No.
�O— 744
cost to the city, with vendor payment being made from fees collected; and
WHEREAS, funds are also available from Account Code No.
413000.350505.6.340; and
WHEREAS, the City Manager and the Director of Public Facilities recommend that
the bid received from United American Lien & Recover be accepted as the lowest
responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by United American Lien & Recovery for the
provision of collection services for delinquent accounts at city marinas on an as -needed
contract basis for one year, with the option to extend for two additional one year periods,
for the Department of Public Facilities, is hereby accepted, allocating payment to vendor
from fee collections, with additional funds available from Account Code No.
413000.350505.6.340.
Section 3. This Resolution shall become effective immediately upon its adoption
-r
98- 744
and signature of the Mayor'
PASSED AND ADOPTED this 21stday of July , 1998.
ATTEST:
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate aripm.vnI of
this legislation by signing it in the designated place provided, sair°
becomes effective with the elapse of ten (10) days rom the date of C=M:ss?cn acLic,,,
regarding same, without the Mayor esercisi a o.
Walter J-64rdain, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROVED AS TO FO4M AND CORRECTNESS1i
ELLO
TTORNEY
2816:CSK
' If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the
date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon
override of the veto by the City Commission.
3-
98- 744
TO: Honorable Mayor and
Members of the Commission
FROM: (OnCMgH. Warshaw
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA=20
DATE: ^^' FILE
IIUI 4
SUBJECT: Resolution Authorizing the
Procurement of Collection Services
for Delinquent Accounts at Marinas
REFERENCESBid No. 97-98-078
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of United American Lien & Recovery (Jerome H. Appel, President), located at 3411 N.W.
0 Avenue, Suite 707, Ft. Lauderdale, Florida 33310, for the procurement of collection services for
unpaid dockage fees at City marinas, on an as -needed, contract basis for one year, with an option to
extend for two additional one-year periods, for the Department of Conferences, Conventions and
Public Facilities. We anticipate payment will be made to vendor from fees collected. Additionally,
funds are available from Account Code No. 413000.350505.340.
BACKGROUND
The Department of Conferences, Conventions and Public Facilities operates four City marinas,
containing a total of over one thousand dockage slips. The Department's primary goal is to collect
outstanding dockage owed to the City from marina tenants who are more than six months behind in
payments from dockage or storage of vessels. These collection services will enable the collection of
these outstanding fees to the greatest extent possible at the lowest possible cost to the City.
Twenty-nine bids were distributed pursuant to Bid No. 97-98-078, with one bid received. The bid
submitted by United American Lien & Recovery is deemed to be a responsible and responsive
bid, and is recommended for award.
CPA:yp
t'
98- 744
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw DATE: July 6, 1998 FILE:
City Manager
SUBJECT: City Commission Agenda 7/21/98
Resolution Authorizing the
Procurement of Collection Services
FROM : Christina P. Abrams, Director REFERENCESfor Delinquent Accounts at Marinas
Conferences, Conventions and Public Facilities ENCLOSURES: Bid No. 97-98-078
Attached for inclusion on the July 21, 1998 City Commission Meeting Agenda is a Resolution
accepting the bid of United American Lien & Recovery for the procurement of collection services
for unpaid dockage fees at City marinas.
Attachments
CPA:yp
cc: Elvi Gallastegui-Alonso, Agenda Coordinator
Carol Kelsey, City Attorney's Office
Beverly Solomon, City Attorney's Office
Terry Buice, Asst. Director, Conferences, Conventions & Public Facilities
Stephen Bogner, Marinas Manager, Conferences, Conventions & Public Facilities
Renato Diaz, Marinas Manager, Conferences, Conventions & Public Facilities
98- 744
BID NUMBER: 97-98-078
COMMODITY / SERVICE: collection Agency for Delinquent Marina Accounts
DEPARTMENT/CONTACT PERSON: Stephen Bogner
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns of the Bid/Contract Section at 416-1905xorAd&i907xshould you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
Judy S.I
D' or of Purchasing
BIDRSCOM.DOC 8/8/97 PADS 1 OF 2
98 - 744
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-078 COMMODITY/SERVICECollection Agency for DP1 i nq n
Marina Accounts
DEPARTMENT / DIVISION: Department of Public Facilities
TERM OF CONTRACT: one (1) year with option to extend for two (2) additional one yr. periods.
NUMBER OF BIDS DISTRIBUTED: 29 NUMBER OF BIDS RECEIVED: 1
METHOD OF AWARD: To the lowest most responsive and rPs; nnG,h1 P hi c1r1Pr mPPt, ng
specifications.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
United American Lien & Recovery Nonlocal/Non-minority
TOTAL:
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Department of Conferences, Conventions and Public Facilities operates
four marinas, containing a total of over one thousand dockage slips. The
Departrnent's primary goal is to collect outstanding dockage owed to the City
from marina tenants who are more than six months behind in payments from
dockage or storage of vessels. The Department anticipates that this
collection service will enable then to collect these outstanding fees
to the greatest extent possible at the lowest possible cost to the City.
ACCOUNT CODE(S):
DEPART ENT APPROVAL:
Department Director/
Designee
BUDGET REVIEW APPROVAL:
10
Dipak .Parekh
Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PURCHASING APPROVAL:
�Ao,,vaj.&
Judy S. Carter
Director
TITLE:
PAGE 2 OF 2
DESCRIPTION:
Cost to City on a per
vessel basis for recovery
of debt for vessel dockage/
storage fees due to City.
Approved by:
TABULATION OF BID
FOR COLLECTION AGENCY FOR DELINQUENT MARINA ACCOUNTS
BID NO. 97-98-078
United American Lien & Recovery
3411 N.W. 9th Ave., Ste. 707
Ft. Lauderdale, Fla. 33310
Non -Local / Non -Minority
COST
a
Item
326.00 / vessel
, Vol Approved by:-
ly S. Carter Director / Designee
Director
Date: 4/h
�'
Prepared by: Pamela Burns 7/2/98
UNITED AMERICAN LIEN & RECOVERY
June 25, 1998
Information Regarding Our Services & Documented Vessels
Documented vessels can be foreclosed and sold only upon court order from a U.S. District Court.
Please understand that it is our aim to assist the City as much as we are allowed to, if the documented
vessel is left unclaimed at a City marina. We will file the City's claim with U. S. Coast Guard, where it
shall be permanently recorded. We will follow with notification of the claim (a threatening tool) to
owners and lienholders of record.
Results are, usually, payment of claim in order to clear the record or if the vessel is deleted from
documentation, said vessel would be foreclosed and treated as a Florida vessel.
"Established in 1984"
(954) 563-1999
UNITED AMERICAN LIEN P.O. BOX 5823 FT. LAUDERDALE, FL 33310
BRANCHES: FLORIDA & NEW JERSEY
98 744
City of Miami, Florida
Bid No. 97-98-78
Mailing Date: June 16, 1998
Bid No.: 97-98-78
6.1 BID INFORMATION FORM
Buyer: Pamela Burns
Telephone: 305-416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
.Bids must be received by ,12:00 PM, Wednesday, July-1,1998
at the Office of the..City Clerk, 3500 Pan Amencan Drive, Miamt,Flonda 33131 5504
CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ADDTIONAL ONE (1) YEAR PERIODS
946-33: COLLECTION AGENCY FOR DELINQUENT ACCTS,
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
6>0 aiz /40 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order. VSXcLi-F iOt4 � Me-4Z EZCf f=l?L'i� i e5g (-iz-��i5 t� UST t~E
9-'j✓' P f 5 number of calendar days required before commencement of work.
per% Ll4< "I"Z otZ 11f � %c�'t ii' j'C (I-ft Votir1ct-�I(G'r1 , o
Delivery will be made within 3g-' calendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other , lscdunts:
Contact Person/Telephone: t--�� " �� l� �/ { 1'` 1 IA-rfL;�-L
Term of Warranty for equipment:
Term of Warranty for labor:
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Firm's Name: bf*1A P+-6 Y Teleph
Principal Business Address: 3!J)1 Fax:_
5 L► i � r76:Z-FT, tAu ? K-•"*d) i Name:
Mailing Address: Title:_
-2 �j " Author
E-Mail Address: Beeper
49 8-
744
CITY OF MIAMI. FLORID.9 PRICE SHEET BID 97-98-078
6.4 PRICE SHEET
Bidder shall provide pricing for the following,. Failure to do so shall deem your bid non -responsive.
Cost to the City on a per vessel basis $ ) t, t per vessel
for recovery o: debt for vessel dockage/
storage.X
--- e__
LIMITATIONSNARIANCES/EXCEPTIONS TO THE ABOVE
NAME OFBIDDER: Ut1l e),7 N !CAN b5tJ SIGNATURE:
TELEPHONE NUMBER: G�� � �� �' � 999 FAX NUMB : � A�
DATE:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DEEM BID SUBMITTED NON-
RESPONSIVE.
U11-V
98- 744
UNITED AMERICAN LIEN & RECOVERY
June 25, 1998
RE; 6.3 OF BID NO 9798.78
INSURANCE REQUIREMENT
We, as professional auctioneers, are licensed by the State of Florida. Hence, the Department of
Business and .Professional Regulation's Division of Auctioneers provides a liability fund.
Since we do not perform physical work upon real or personal property usual insurance
requirments do not apply.
Our services are performed in our office only.
I
"Established in 1984"
(954) 563-1999
UNITED AMERICAN LIEN P.O. BOX 5823 FT. LAUDERDALE, FL 33310
BRANCHES: FLORIDA & NEW JERSEY
$) - 744
City of Miami, Florida Bid No. 97-98-78
6.5 VENDOR BACKGROUND INFORNIATION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
C1A/rf A129k'ICAV
President � ����� 2 - 4Vj�%
Secretary tAa_I_ /A% Z). AM
COMPANY
Vice President
Treasurer
d/o of ownership
% of ownership
% of ownership
% of ownership
LICENSES: ci 1tfi� C'7 9—ct� C 7 # 1 e?_*P
P/c�vO1�97-0
I. County or Municipal Occupational License No._�
(attach copy with bid) CO CCt-lu T CZV-6 #t 9&Z "T r
ruiZgc7i°► i7 pK 4aa 14U - 1911 A U 706
2. Occupational License Classification ��b�� /�a`TT'/1�t=� C2�1C�j; MhRiNCs 5t�fijo��tQ=1
3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No. h�
(attached copy if requested in Bid or RFP) f
Social Security or Federal I.D. No.
EXPERIENCE.-
6. Number of Years your organization has been in business:
7. Number of Years experience BIDDER/PROPOSER (person, primal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: _j's -
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP:
� e
City of Miami, Florida
Bid No. 97-98-78
2.0
GENERAL TERMS AND CONDITIONS FOR THE PURCIM S'E OF SERVICES
INTENT: The General Terms and Conditions described herein apply to the acquisition of general services
with an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF OFFER - The signed bid response shall be considered an offer on the part of the
bidder; such offer shall be deemed accepted upon issuance by the City of a purchase order or other
contractual document.
2.2. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.3. ANTITRUST PROVISION - At such times as may serve its best interest, the City reserves the right to
advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements or other similar sources for the purchase of
these goods and/or services as may be available. ,
2.4_ ASSIGNMENT OF CONTRACT - The contractor shall not assign, transfer or subcontract, at any time
during the term of the Contract, or any part of his/her operations, or assign any portion or part of the
Contract, except under and by virtue of written permission granted by the City through the proper officials,
which may be withheld or conditioned, in the City's sole discretion.
2.5. AUDIT RIGHTS AND RECORDS RETENTION - The Contractor agrees to provide access to the City, or
to any of its duly authorized representatives, to any books, documents, papers, and records of the contractor
which are directly pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Contractor shall maintain and retain any and all books, documents, papers and records
pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters
are closed. Contractor's failure to adhere to, or refusal to comply with, this condition shall result in the
immediate cancellation of this contract by the City.
2.6. AVAILABILITY OF CONTRACT TO OTHER GOVERNMENTAL AGENCIES - Any Governmental
Unit in Dade, Broward or Palm Beach Counties, Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
2.7. AWARD OF CONTRACT
A. The IFB, Bidder's response, any addenda issued and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a Contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required
by the City. Where the Bidder is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's Response and may accept
the Bid from the next lowest responsive, responsible bidder or re -solicit the City's requirements. The
City, at its sole discretion, may seek monetary restitution from the Bidder and its bid bond or guarantee,
if applicable, as a result of damages or increased costs sustained as a result of the Bidder's default.
Rev. 10/20/97 9 p _ 744
44
City of Miami, Florida
Bid No. 97-98-78
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or contract
award sheet. Where a conflict between two or more of the several documents exists, the contract award
sheet shall take precedence.
E The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and supplies
while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract at the same price, terms and
conditions for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the
contract term.
F. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis or
such combinations as shall best serve the interest of the City unless otherwise specified.
2.8. BID SECURITY/ BID DEPOSIT - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders, if applicable. This check or bond guarantees that a bidder will
accept the order or contract, as bid, if it is awarded to bidder. Bidder shall forfeit bid deposit to the City
should City award contract to Bidder and Bidder fails to accept the award. The City reserves the right to
reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders within ten
(10) days after the award and successful bidder's acceptance of award. If sixty (60) days have passed after
the date of the formal opening of the bids, and no contract has been awarded, all bid deposits will be returned
on demand.
Certified Minority/Women vendors may apply to participate in the City's Bid Bond Voucher Program
by contacting the Minority/Women Business Affairs office.
2.9. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a Contract and/or file an
acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of
award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid
Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages
sustained. Award may then be made to the next lowest responsible Bidder or all bids may be rejected.
2.10. CANCELLATION - The City reserves the right to cancel all Invitations for Bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all affected bidders and make available a
written explanation for the cancellation.
2.11. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to perform the services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital
expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup
its capital expenditures during the time it is rendering such services, it shall not have any claim upon the
City.
2.12. COLLUSION - The Bidder, by affixing a signature to their bid certifies that its bid is made without
previous understanding, agreement or connection either with any person, firm or corporation making a bid
for the same items or with the City Purchasing Department or initiating Department. The Bidder certifies
that its bid is fair, without control, collusion, fraud, or other illegal action. The Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
situations where collusion may have occurred and the City reserves the right to reject any and all bids where
collusion may have occurred.
2.13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subjects to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
Rev. 10/20/97 n 8_ 744
44
City of Miami, Florida
Bid No. 97-98-78
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.13.1. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.13.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.13.3. The State of Florida Statutes Section 287.133(3)(A) on Public Entity Crimes.
2.13.4. Minority/Women Business Affairs Enterprise (M/WBE) City Ordinances No. 10062, 10538, 11272,
as amended, as applicable to this bid.
2.13.5. Environment Protection Agency (EPA), as applicable to this bid.
2.13.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid.
2.13.7. Americans with Disabilities Act of 1990, as amended.
2.13.8. First Source Hiring, Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.13.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this bid.
2.13.10. National Forest Products Association (NFPA), as applicable to this bid.
2.13.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.13.12. Conflict of Interest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance with all
local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.14. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly
or indirectly, in the purchase of goods specified in this IFB. Any such interests on the part of the Bidder or
its employees must be disclosed in writing to the City. Further, you must disclose the name of any City
employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of
capital stock in the your firm.
2.15. CONTRACT AND BONDS - The bidder whose bid is accepted may be required, within the time
established in the IFB, to enter into a written contract with the City, and if required, furnish performance and
payment bonds on City standard forms in the amounts indicated in the IFB.
2.16. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder to accept the award, to furnish required documents,
and/or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder to meet any terms of this agreement, the City will notify the Bidder of
the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the
default. Failure on the contractor's part to correct the default within the required three (3) days shall result in
the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
Rev. 10/20/97
98 - 744
City of Miami, Florida
Bid No. 97-98-78
A. Failure to orm the work required under the Contract a : within the time required; or failing
to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
ensure timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency,
or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment
renders the successful Bidder incapable of performing the work in accordance with and as required
by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits
stated, together with the cost of completing the work, shall be deducted from any monies due or which may
become due on this Contract.
2.17. EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services defined within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.18. EVALUATION OF BIDS
A. Rejection of Bids
The City may reject for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not the all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the IFB whenever it is deemed in the best interest of the City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debartment and Suspension Ordinance.
C. Demonstration of Responsibility
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City of Miami, Florida
Bid No. 97-98-78
(1) Bids will only be considered from firms/sole proprietors who are regularly engaged in the
business of providing the services required by the Bid. Bidder's must be able to demonstrate a
satisfactory record of performance and integrity and have sufficient financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements.
The terms "equipment and organization" as used herein shall construed to mean a fully
equipped and well established firm/sole proprietorship in line with the best industry practices
in the industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder's to show proof that they are designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required
by the Bid.
2.19. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in his/her bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over the designated period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage to property from any act, omission or neglect, by Bidder or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorney's fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department
request, and upon provision of a self addressed, stamped envelope by the bidder to receive the tabulation.
2.22. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish evidence of insurance to the Purchasing Department. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation to
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt of Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Office, at (305) 416-1700.
2.23. INVOICES - Invoices shall contain purchase order number of goods or equipment delivered (i.e. quantity,
unit price, extended price, etc.)
2.24. LOCAL PREFERENCE - City Ordinance 11087, states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not
exceed 110 percent of the lowest responsible and responsive bidder.
Rev. 10/20/97
9$-- 744
City of Miami, Florida
Bid No. 97-98-78
2.25. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City, Florida, sets forth "...a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women business firms are encouraged, but not required, to register with the City prior to
submitting bids. The Purchasing Department will provide the necessary forms and instructions upon
request. All bidders are urged to submit bids for any goods or services that they are able to supply,
regardless of minority classification. However, compliance with all requests for information regarding
Minority/Women Status or Participation is required. Bidder's cooperation is greatly needed to aid the City in
achieving its goal.
2.26. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS OR CONTRACTS
No agreement or understanding to modify this IFB and resultant purchase orders or contracts shall be
binding upon the City unless made in writing by the Director of Purchasing. Through the issuance of a
Change Order or Modification to the Contract Purchase Order or Award Sheet as appropriate.
2.27. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability, be excluded from the participation in, be
denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
In connection with the conduct of its business, including rendition of services and employment of personnel,
Bidder shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal
opportunity for employment
2.28. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City and submitting a Bid under this IFB shall meet the City's Occupational License Tax requirements in
accordance with Chapter 31.1, Article I of the City Charter. Others with a location outside the City shall
meet their local Occupational License Tax requirements. A copy of the license must be submitted with the
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City of Miami, Florida
Bid No. 97-98-78
Bid; however, the City may, at its sole option and in its best interest, allow the Bidder to supply the license to
the City during the evaluation period, but prior to award.
2.29. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.30. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, such discounts
shall not be considered in determining the lowest net cost for bid evaluation.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Information
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.31. PUBLIC ENTITY CRIMES - A person or affiliate who has been place on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit a bid on a lease of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36 months from
the date of being placed on the convicted vendor list.
2.32. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.33. QUALITY OF WORK - The work performed must be of the highest quality and workmanship. Materials
furnished to complete the service shall be new and of the highest quality except as otherwise specified in this
IFB.
2.34. RESOLUTION OF CONTRACT DISPUTES - Contractor understands and agrees that all disputes
between Contractor and the City based upon an alleged violation of the terms of this Contract by the City
shall be submitted to the City Manager for his/her resolution, prior to Contractor being entitled to seek
judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds
$4,500.00, the City Manager's decision shall be approved or disapproved by the City Commission.
Contractor shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written
decision, approved the City Commission if the amount of compensation hereunder exceeds $4,500.00, (ii) a
period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is subject to City
Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by
written instruments, signed by the City Manager.
Rev. 10/20/97 9 8 _ 744
4n
City of Miami, Florida
Bid No. 97-98-78
2.35. RESOLUTION 01 PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of Purchasing
who shall have the authority, subject to the approval of the City Manager and the City Attorney, to settle and
resolve a protest with final approval by the City Commission. Bidders are alerted to Ordinance No. 11072
describing the protest procedures. Protests failing to meet the requirements for filing shall not be accepted.
Failure of a party to timely file shall constitute a forfeiture of such parry's right to file a protest. NO
EXCEPTIONS.
2.36. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Price Sheet to what extent
warranty and service facilities are available.
2.37. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.38. TERMINATION - The City reserves the right to terminate this contract by written notice to the contractor
effective the date specified in the notice should any of the following apply:
The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract and/or to have failed to perform his/her services in a manner satisfactory to the City. In the
event the contractor is found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for anticipated loss of revenue
or the canceled portions of the contract.
2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience.
Funds are not available to cover the cost of the services. The City's obligation is contingent upon
the availability of appropriate funds.
2.39. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Price Sheet, it will be assumed that the service to be provided fully complies with the City's specifications.
Rev. 10/20/97
98- 744
3.0 -SPECIAL CONDITIONS
3.1 SCOPE AND PURPOSE
It is the intention of the City of Miami to establish a term contract with a qualified and experienced bidder
("contractor") to recover monies due and owed to the City for outstanding dockage or storage from marina
customers who are more than six (6) months past due in payments for dockage or storage of vessels.
3.2 EXAMINATION OF SITES
Prior to submitting a Bid, it is recommended that prospective bidders visit the sites of the City marinas to observe
the dockage or storage of vessels, the location and number of marina tenants, and to more fully understand the scope
of work required within this IFB. NO ALLOWANCES SHALL BE MADE BECAUSE OF LACK OF
KNOWLEDGE OF THESE CONDITIONS.
For visits at the following marinas, please contact the following individuals in advance of any visit to that location.
1. Marine Stadium Marina
3601 Rickenbacker Causeway
2. Miamarina-at-Bayside
401 Biscayne Blvd.
3. Dinner Key Marina
3400 Pan American Drive
4. Watson Island Marina
1000 MacArthur Causeway
3.3 CONTRACT TERM
Mr. Stephen Bogner, Marinas Manager
Telephone: (305) 579-6955
Mr. Stephen Bogner, Marinas Manager
Telephone: (305) 579-6955
Mr. Renato Diaz, Marinas Manager
Telephone: (305) 579-6950
Mr. Stephen Bogner, Marinas Manager
Telephone: (305) 579-6955
The Contract shall commence upon the date of award and shall be effective for one (1) year with the option to
extend for two (2) additional one (1) year periods, subject to the availability of funds for succeeding fiscal years.
Continuation of the contract beyond the initial period is a City prerogative, not a right of the bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
3.4 METHOD OF AWARD
Award of this contract will be made to the lowest responsive and responsible bidder meeting specifications, the
terms and conditions of this IFB.
3.5 NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any fiscal
period for payments due under this contract, then the City, upon written notice to Contractor or his assignee of such
occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City.
3.6 CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a. Advance written mutual agreement.
b. Continued satisfactory performance compliance with the specifications, terms and conditions established herein.
c. Availability of funds
In the event the successful bidder is unable to extend the contract for any subsequent period under the above
conditions, or for whatever cause, advance written notice and explanation must be submitted to the Director of
98 - 744
CITY OF MIAMI. FLORIDA SPECIAL CONDITIONS (Continued BID NO. 97-98-078
Purchasing no later than ninety (90) days prior to the annual expiration date. Such notification is subject to the
acceptance of the City, or the Contractor may be found to be in default.
3.7 APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board ("Oversight Board") which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be binding
on the City until such time as they have been approved by the Oversight Board. Execution of this contract by the
City Manager shall constitute evidence of its approval by the Oversight Board.
3.8 BIDDER QUALIFICATIONS
a) Bids will be considered only from firms that are regularly engaged in the business of providing goods
and/or services as described in this Bid; that have at least three (3) years in the performance of similar
marina collection and/or debt recovery work as reflected within this solicitation; and that have
sufficient financial support, equipment and organization to insure that they can satisfactory execute the
services if awarded a Contract under the terms and conditions herein stated.
b) Not have any member, officer, or stockholder that is in arrears or is in default of any debt or contract
involving the City, is a defaulter surety otherwise, upon any obligation to the City, and/or has failed to
perform faithfully on any previous contract with the City.
c) Have no record of pending lawsuits or criminal activities, and have never been declared bankrupt.
d) Shall be fully licensed and bonded to bill and/or collect delinquent revenues due to the City.
e) Bidder is to provide three (3) references of work performed regarding specialized vessel liens and
collection and/or debt recovery from marina tenants. These references are subject to verification for
authenticity and performance of the bidder.
The term "equipment and organization" as used herein shall be construed to mean a fully equipped and well
established industry as determined by the proper authorities of the City of Miami, Florida.
3.9 ASSIGNMENT
Neither the Bid nor the ensuing Contract shall be transferred, conveyed, assigned, or disposed of, in whole or in
part, without the prior written consent of the City, which may be withheld or conditioned, in the City's sole
discretion.
3.10 CANCELLATION
The City Manager by written notice may terminate in whole or part any Agreement resulting from this invitation,
when such action is in the best interest of the City. If the Agreement is .so terminated, the City shall be liable only
for payment for services rendered prior to the effective date of termination.
3.11 LAWS, PERMITS AND LICENSES
The successful bidder shall obtain and pay for all licenses, permits and inspection fees as may be required for this
project. Damages, penalties, and/or fines imposed on the City for the Bidders' for failure to obtain required
licenses, permits or fines shall be borne by the Bidder. Additionally, copies of all licenses required to complete this
work should be included with this bid.
3.12 PERFORMANCE
The successful bidder will be responsible for performing the work necessary to meet City requirements using only
generally accepted methods in carrying out the work, and complying with all federal and state laws, and all
ordinances and codes of the City relating to such work.
98- 744
CITY OF MIAMI, FLORIDA SPECIAL CONDITIONS (Continue BID NO. 97-98-078
Successful bidder shall adhere to the City's response requirements regarding requests cited in these Special
Conditions. Failure to respond in a timely manner in accordance with these requirements may result in the
subsequent removal of successful bidder from the contract.
3.13 WORK ASSIGNMENTS IDENTIFIED BY THE CITY
All work assignments during the contract period will be on an "as needed" basis, complying with notifications
requirements. Bidder shall assume no guarantees as to the number or frequency of work assignments or the amount
of payments under the terms of this contract.
3.14 EMPLOYEES ARE RESPONSIBILITY OF BIDDER
All employees of the successful bidder shall be considered to be, at all times, the sole employees of the bidder under
it sole direction and not an employee or agent of the City of Miami. The bidder shall supply competent and
experienced employees in the performance of the work reflected herein.
3.15 LIMITATION OF CONTRACT
Although the purpose of this Solicitation is to secure a contract that can satisfy the total needs of the City or of a
specific City agency, it is hereby agreed and understood that this Solicitation does not constitute the exclusive rights
of the successful Bidder to receive all orders that may be generated by the City or its agencies in conjunction with
this Solicitation.
3.16 OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding any details or the omission from the
specification of a detailed description concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All
interpretations of this specification shall be made upon the basis of this agreement.
3.17 DEFAULT OF CONTRACT
In case of default by the successful bidder, the City may procure the services from other sources and hold the bidder
or contractor responsible for any excess costs incurred.
3.18 MANAGEMENT CONTACT INDIVIDUAL
Bidder shall supply the name and telephone numbers, home and office, including beeper number, of an individual
with the authority to make management decisions and to whom the City can contact on a twenty-four (24) hour
basis when the service is needed.
3.19 INDEMNIFICATION:
The successful Bidder shall defend, indemnify and save harmless the City of Miami and all its officers, agents, and
employees from all suits, actions, or other claims of any character, name and description brought for or on account
of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act
or fault of the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or
performance under, any contract which may result from the award of bid. Successful bidder shall pay any judgments
with cost which may be obtained against the City of Miami growing out of such injury.
3.20 PRICES SHALL BE FIXED AND FIRM
If the bidder is awarded a contract under this IFB, the fees proposed by the bidder shall remain fixed and firm
during the term of the contract.
3.21 OWNERSHIP OF DOCUMENTS
It is understood by and between the parties than any documents, records, files, or any other matter whatsoever
which is given by the City to the successful Bidder pursuant to this solicitation shall at all times remain the property
of the City and shall not be used by the Bidder for any other purposes whatsoever without the written consent of the
City.
98- 744
CITY OF MIAMI FLORIDA SPECIAL CONDITIONS (Continues' BID NO. 97-98-078
3.22 UNAUTHORIZED WORK
Neither the Successful Bidder nor any of his/her employees shall perform any work unless duly authorized by a City
representative. The Successful Bidder shall not be paid for any work performed outside the scope of the contract or
any work performed by an employee not otherwise previously authorized.
3.23 AVAILABILITY OF CONTRACT TO OTHER MUNICIPALITIES / MIAMI-DADE COUNTY
Although this solicitation is specific to the City of Miami, it is hereby agreed and understood that any other
municipality located within Miami -Dade County and including Miami -Dade County, may avail itself of this
contract and purchase any and all items specified herein from the successful bidder at the contract price(s)
established herein. The aforementioned shall be utilized only after the successful bidder has been contacted and
agreed to provide said commodities / services at those established prices.
3.24 CONTRACT ADMINISTRATOR
Upon issuance of contract award, contractor shall report and work directly with the Contract Administrator, Mr.
Stephen Bogner, who may be contacted at telephone number (305) 579-6955.
3.25 INQUIRIES
Questions regarding this bid should be directed to Ms. Pamela Burns, Sr. Procurement Contracts Officer, at (305)
416-t 905.
4
98- 744
4.0 SPECIFICATIONS
4.1 BACKGROUND
The City is seeking qualified and experienced bidders who specialize in vessel liens and recovery. It is the
intention of the City to utilize the successful bidder to collect outstanding dockage owed to the City from
marina tenants who are more than six (6) months behind in his/her payments from dockage or storage of
vessels. It is the City's expectation that the successful Bidder bill and/or collect these outstanding fees to the
greatest extent possible at the lowest possible cost to the City, up to and including foreclosure.
The bidder shall be a fully licensed and bonded agency(s), and shall operate an experienced and effective
business to bill and/or collect delinquent revenue due to the City. Bidder shall also adhere to the Code of
Ethics prescribed by the American Collection Association, the Florida Collection Association, or any other
applicable billing and/or collection associations, and abide by the Fair Debt Collection Practices Act.
At the -time of this IFB, there are approximately 23 marina tenants who are more than six (6) months behind
in payments, which total approximately $103,500.00. Upon any award, this amount may be for more or less.
Dockage fees on a monthly basis average between $200.00 and $500.00 per vessel, depending on dockage
location and length and type of vessel. It is the City's expectation that the successful Bidder bring delinquent
accounts current and the City receive the funds due to the City. Should a foreclosure be required after all
efforts to recover overdue funds have failed, bidder shall work in conjunction with the user department along
with the Law Department of the City to determine if foreclosure should be made.
The City operates four (4) marinas. These marinas are located at the following addresses and contain
dockage space for vessels as indicated:
Name / Address
Number of Dockage Slips
Marine Stadium Marina 250
3501 Rickenbacker Causeway
2. Dinner Key Marina 576
3400 Pan American Drive
Miamarina-at-Bayside 130
401 Biscayne Blvd.
4. Watson Island Marina 45
1000 MacArthur Causeway
4.2 SCOPE OF WORK
Responsibilities of Successful Bidder
1. Contractor shall adhere to Florida State Statute 328.17, other applicable State Laws, and any
local laws pertaining to collection of overdue dockage/storage accounts and vessel foreclosure.
Contractor shall additionally adhere to the Fair Debt Collections Practices Act.
98- r!AJ
CITY OF MIAMI. FLORIDA SPECIFICATIONS (cont.) BID No. 97-98-078
2. Following referral by the City, Bidder shall obtain a copy of the Dockage Agreement and the
City's most recent "Past Due" bill mailed to the marina tenant to determine the amount owed to
the City.
3. Shall send certified letter to each customer affirming the monthly dockage/storage fee; the dollar
amount in arrears; the period of time customer has been in arrears; and in accordance with
Florida Law, advising that if full payment is not made within thirty (30) days that City will take
appropriate legal steps to foreclose on the vessel in order to satisfy the debt owed to the City.
4. Marina tenant will be six (6) months past due for storage before the initiation of foreclosure
proceedings by Contractor.
5. Contractor shall survey vessel(s) in debt to the City, and provide via an appraisal an estimate
current value of vessel.
6. Contractor shall place appropriate ads in newspaper(s) pertaining to public notice.
7. Search for encumbrances and other potential liens on vessel(s)
8. Should marina tenant fail to submit payment in full plus Contractor's fee, Contractor shall
provide an executed application package reflecting proof of foreclosure to enable the City to
register the vessel with City as owner and apply for title.
9. Arrange for public auction to sell vessel(s) that the City acquired under appropriate foreclosure
procedures.
10. Shall acquire experienced auctioneer to sell vessel(s) to obtain the highest possible return to the
City.
11. All payments are made payable to the City of Miami, and contractor shall receive its fee from
the City. Contractor shall not receive any direct payment from marina tenants.
12. Contractor shall be paid fee based solely on Contractor's efforts to collect outstanding fees.
Should payment be made through the City's own efforts, Contractor shall not receive any
payment for services.
Responsibilities of the City
1. Shall bill marina tenants and maintain documentation of all billing and collections.
2. Shall bill marina tenant to advise of past due account on a 30, 60, and 90 day basis, to include
applicable past due fees per account.
3. Shall ensure that all current and future marina tenants execute a Dockage Agreement reflecting
dockage/storage fees to be paid on a monthly basis along with applicable terms and conditions
for payment and/or default.
4. City maintains the authority to notify marina tenant by certified mail that his/her vessel is being
moved to another location due to non-payment, returned check, or other non-payment, and
charge appropriate tenant a reasonable cost for that service.
5. Shall work in conjunction with successful Bidder to document, bill and collect overdue accounts
to the greatest extent possible.
6. City shall adhere to Florida State Statute 328.17 and any other applicable laws pertaining to the
recovery of outstanding dockage and/or storage fees from marina tenants.
7. Shall work in conjunction with Contractor and the Law Department, whenever applicable, to
pursue legal actions against marina tenant and/or owner of vessel(s).
4.3 BIDDER'S FEES
Bidder shall base costs to the City solely on a flat fee per vessel. Payment is due when repossession papers
are filed, boat is re -titled, or customer pays balance owed. No additional costs to the City shall be accepted.
98- 744
CITY OF MIAMI, FLORIDA SPECIFICATIONS (Cont-) BID No. 97-98-078
Successful Bidder shall charge owner or lien holder who desires to redeem a vessel only that reasonable
amount to recover his/her vessel and shall not charge an excessive amount based upon the condition/size of
the same. In addition, the City shall have input into those costs to be charged should there be a dispute
regarding any charges to a current or former marina tenant.
98- 744
712l/98
RESOLUTION NO.
_, A RESOLUTION ACCEPTING THE BID OF UNITED AMERICAN
LIEN a RECOVERY FOR THE PROCUREMENT OF A COLLECTION
SERVICES FOR THE DELINQUENT ACCOUNTS AT CITY MARINAS,
ON AS -NEEDED CONTRACT BASIS FOR ONE YEAR, WITH THE
OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS,
FOR THE DEPARTMENT OF PUBLIC FACILITIES, PAYMENT WILL BE
MADE TO VENDOR FROM FEES COLLECTED; ALLOCATING
FUNDS THEREFORE FROM ACCOUNT CODE NO.
413000.350505.6.340.
WHEREAS, pursuant to public notice, sealed bids were received ]uly 1, 1998, for the procurement
of collection services for unpaid dockage fees at City marinas, on an as -needed contract basis for one year,
with the option to renew for two additional one-year, periods, for the Department of Public Facilities; and
WHEREAS, invitations for Bid No. 97-98-078 were mailed to 29 potential bidders and one bid was
received; and
WHEREAS, the Department of Conferences, Conventions and Public Facilities operates City marinas,
containing a total of over one thousand dockage slips; and
WHEREAS, the department's primary goal is to collect outstanding dockage owed to the City from
marina tenants who are more than six months behind in payments from dockage or storage of vessels; and
WHEREAS, this service will enable the collection of these outstanding fees to the greatest extent
possible at the lowest possible cost to the City; and
WHEREAS, payment will be made to vendor from fees collected; and
WHEREAS, funds are available from Account Code No. 413000.350505.6.340; and
WHEREAS, the City Manager and the Director of Public Facilities recommend that the bid received
from United American Lien a Recovery be accepted as the lowest responsive and responsible bid.
ResoDel ingAcctsMarinas97-98-078
98- 744
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this section.
Section 2. The bid submitted by United American Lien or Recovery for the procurement
of collection services for delinquent accounts at City marinas, on an as -needed contract basis for one year,
with the option to renew for two additional one-year periods, for the Department of Public Facilities,
payment will be made to vendor from fees collected, is hereby accepted, with funds therefor hereby
allocated from Account Code No. 413000.350505.6.340.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this
ATTEST:
WALTER ). FOEMAN
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
ALEJANDRO VILARELLO
CITY ATTORNEY
day of , 1998.
JOE CAROLLO, MAYOR
ResoDelingAcasMarinas97-98-078
98- 744
TO: Honorable Mayor and Members
of the City Commission
FROM: (/naktarshaw
City Manager
RECOMMENDATION:
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA=21
DATE: 11�1 1 4 FILE
SUBJECT: Rescinding of award
Chain Link Fencing Citywide
Furnish/Deliver 8i Install
REFERENCES :Bid No. 97-98-082R-M/WBE
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution rescinding
the award made to Aztec Roofing Co., for contract declination, and further amending Resolution
No. 98-624 to correct the name of C 8t F Decorative Service to C 8i F Decorating Service.
BACKGROUND:
Award was made by Resolution No. 98-624 on June 23, 1998, to Bell 8t Son Fence Co., Warren
Fence Co., Inc., Aztec Roofing co., and C U F Decorating Service, for the furnishing and
installation of chain link fencing Citywide, on an as -needed, when -needed contract basis for one year
with the option to renew for two additional one-year periods, at a total annual amount not to
exceed $120,000.00.
Aztec Roofing Co., notified the City in writing that the amount of work which they would anticipate
receiving from said contract would not off -set the amount of money it would cost the company to
increase their insurance liability; therefore they declined the contract award.
Additionally, a scrivenor's error was made in Resolution No. 98-624 that reflected the name of C
8L F Decorative Service, which should have read C 8L F Decorating Service.
MemoRescindFencing97-98-0821k
- 744
IIZTEC
ROOFING
July 7, 1998
Maritza Fresno
City of Miami
Dept. Of Purchasing
444 SW 2 Avenue
6th Floor
Miami, FL 33130
Re: Bid No. 97-98-082R-M/WBE
Per our telephone' conversation of earlier today, this letter is to inform you in writing our
intentions to decline the above referenced bid award. We feel, having looked over the Notice of
Award and the bid result tabulations, that since we are basically the highest of the four contractors
chosen, that the amount of work which we could receive from this contract would not offset the
amount of money it would cost us to increase our liability insurance to the $ 1,000,000. 00 which
you are requiring.
We thank you for your understanding in this matter, and look forward to doing business
with you at a later daze.
Sincerely,
Jane Firebaugh
Operations r
—
G-'•
ra
` xZ .
-v
- -_cz
t.0
N
12950 S.W. 189 STREET • MIAMI, FLORIDA 33177
Reroofing • Repairs • New Roofs • Gutters • Inspections
Licensed & Insured - State CCM 032466 - County CC# 16484 9 8 _ 744
J U L- 1 0- 9 S PR I 1 5: 0 5
P - 0 s
J-98-640
6/8/98
RESOLUTION NO. C.19-
A RESOLUTION ACCEPTING THE BIDS OF BELL & SON
FENCE CO.; WARREN FENCE COMPANY, INC., AZTEC
ROOFING CO., AND C & F DECORATING SERVICE FOR
THE FURNISHING AND INSTALLATION OF CHAIN LINK
FENCING CITY-WIDE, ON AN AS -NEEDED,
WHEN -NEEDED CONTRACT BASIS FOR ONE YEAR WITH
THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-
YEAR PERIODS, AT A TOTAL ANNUAL COST NOT TO
EXCEED 4120,000.00; ALLOCATING FUNDS THEREFOR
FROM THE VARIOUS USING CITY DEPARTMENT'S
OPERATING BUDGETS AT TIME OF NEED.
WHEREAS, pursuant to public notice, sealed bids were received April 22,
1998, for the furnishing and installation of chain link fencing city-wide, on an as -
needed, when -needed contract basis for one year with the option to extend for
two additional one-year periods; and
WHEREAS, invitations for Bid No. 97-98-082R were mailed to 40 potential
bidders and five bids were received; and
WHEREAS, funds for said services are available from the city department's
FY '97-98 and FY '98-99 Operating Budgets; and
WHEREAS, this service will provide fencing services to various city
departments; and
WHEREAS, the City Manager and the Director of Purchasing recommend
CITY C009f
METING OF
JUN 2 3 1998
A930 co Pia
98 - 744
,TUL- 1 0-9S FR I 1 5: 05
P - 07
that the bids received from Bell & Son Fence Co.; Warren Fence Company, Inc.,
Aztec Roofing Co., and C & F Decorative Service be accepted as the lowest
responsible and responsive bids on a group by group basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF,THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2. The bids submitted on April 22, 1998, by Bell & Son Fence Co.;
Warren Fence Company, Inc.; Aztec Roofing Co.; and C & F Decorative Service for
the furnishing
and installation
of
chain link
fencing city-wide, on an as -needed,
when -needed
contract basis
for
one year
with the option to extend for two
additional one-year periods, at a total annual cost not to exceed $120,000.00, are
hereby accepted, with funds therefor hereby allocated from the various using city
department's operating budgets at time of need.
Section 3. This Resolution shall become effective immediately upon its
adoption.
2 98-- 624
98- 744
J U U- 1 6 -'9 S PR I 1-_;_ 06
P _ 0 s
PASSED AND ADOPTED this 23rd day of June 11998.
ATTEST:
JQE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not Indicate approval of
till's legislation by signing it in the designated place provided, said legislation
becomes effective with the elapse o
regarding sam, without the Mayor
WALTER J, FOEMAN, CITY CLERK
ATTORNEY
W2650:CSK:ROD
ORM AND CORRECTNESS:
3
98- 744
712l/98
RESOLUTION NO.
A RESOLUTION AMENDING SECTION 2 OF RESOLUTION 98-624,
ADOPTED JUNE 23, 1998, WHEREBY BIDS WERE ACCEPTED FROM
BELL 8L SON FENCE CO., WARREN FENCE CO., INC., AZTEC
ROOFING CO., AND C 8t F DECORATING SERVICE FOR THE
FURNISHING AND INSTALLATION OF CHAIN LINK FENCING
CITYWIDE, IN A TOTAL AMOUNT OF $120,000.00, THEREBY
RESCINDING THE CONTRACT AWARD TO AZTEC ROOFING
COMPANY FOR CONTRACT DECLINATION; AND FURTHER
AMENDING RESOLUTION 98-624 TO CORRECT THE NAME OF C
8T F DECORATIVE SERVICE TO C8i F DECORATING SERVICE.
WHEREAS, Resolution No. 98-624, adopted June 23, 1998, accepted bids�of Bell 81 Son Fence
Co.; Warren Fence Company, Inc., Aztec Roofing Co., and C 8E F Decorating Service for the furnishing and
installation of chain link fencing Citywide, on an as -needed, when -needed contract basis for one year, with
the option to renew for two additional one-year periods; and
WHEREAS, Aztec Roofing Company notified the City in writing that the amount of work which they
would anticipate receiving from said contract would not off -set the amount of money it would cost the
company to increase their liability insurance; and
WHEREAS, Aztec Roofing Company declined the contract award; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the contract
awarded to Aztec Roofing Company be rescinded, and further amending Resolution No. 98-624 to correct
the name of C U F Decorative Service to C a F Decorating Service;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this section.
ResoRescinffencing97-98-082
98- 744
Section 2. Section 2 of Resolution No. 98-624, adopted June 23, 1998, is hereby amended
in the following particulars:)
"Section 2. The bids submitted on April 22, 1998, by Bell 81 Son Fence Co.;
Warren Fence Company, Inc.; and C 8t F eve
Decorating Service for the furnishing and installation of chain link fencing city-
wide, on an as -needed, when needed contract basis for one year with the option to
extend for two additional one-year periods, at a total annual cost not to exceed
$120,.000.00 are hereby accepted, with funds therefor hereby allocated from
the various using city department's operating budgets at time of need."
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this day of , 1998.
JOE CAROLLO, MAYOR
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
ALEJANDRO VILARELLO
CITY ATTORNEY
` Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added
the remaining provisions are now in effect and remain unchanged.
ResoRescindFencing97-98-082 744
RESCINDING AND CORRECTING
RESOLUTION
BID NO. 97-98-082R-M/WBE
ITEM: - Chain Link Fencing, Furnish/Deliver 81 Install
DEPARTMENT: Citywide
TYPE OF PURCHASE: Amending and Correcting
REASON: Award was made by Resolution No. 98-624 on
June 23, 1998, to Bell at Son Fence Co.,
Warren Fence Co., Inc., Aztec Roofing
Co., and C az F Decorating Service. Aztec
Roofing Co., declined the contract award due to
the amount of insurance liability required.
RECOMMENDATION: It is recommended that the contract awarded to
Aztec Roofing Co., be rescinded, and further
amending Resolution No. 98-624 to correct the
name of C 8z F Decorative Service to C ez F
Decorating Service.
I iv
Da e
AwardStateContract
98- 744
CITY OF MIAMI OFFICE OF THE CI, CLERK
BID SECURITY LIST
BID ITEM: COLLECT OUTSTANDING DOCKAGE FEES
BID NO.:
DATE SIDS) OPENED:
JULY 1, 1998 TIME 12:00 A.M.
BIDDER
'
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
UNITED AMERICAN LIEN & RECOVERY
SEE ATTACHED BID
NO F3 1 D .
*nr'%;ved timely as of the al;n��r� o�-�,a;
,0-i
�',: +r r.. 1�.
are hereby rejected as late."
Aff
E
- e / "-� receiv*d ( ) envelopes on behalf of
Person ivinE bid(s)
PURCHASING DEPARTMENT on - 711 /6F!g
(City Department) ()
SIGNED:
D puty City Clerk
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 97-98-078 To bill and/or collect outstanding dockage fees owed to the City from
marina tenants.
OPENING DATE: 12:00 P.M. JULY 1, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 4497
f•. , .
ON
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City of Miami
REQUISITION FOR ADVERTISEMENT
"
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the v i m nt with this reauisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Tye of advertisement:
Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
:. y1
O
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev._12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Manaqement) and retain Pink cow.
U15THIBUTIVN: While - G.S.A.; Canary - Department
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A RESUBDIVISION OF TRACT "A", RAINBOW PLAZA PLAT BOOK 117 AT PAGE 88, AND A
PORTION OF BLOCK Zi,AMENDED PLAT Of THE FROW HOMESTEAD, PLAT BOOK BAT PAGE 106 ALL
LYING IN THE NORTHWEST 1/4 OF SECTION 21, TOWNSHIP 54 SOUTH, RANGE 41 EAST,
CITY OF MIAMI, MIAMI—BADE COUNTY, FLORIDA
PREPARED BY
E. R. BROWNELL & ASSOCIATES, INC.
CONSULTING ENGINEERS LAND SURVEYORS
3152 Coral Way Miami, Florida, 33145
PHONE: (305) 446-3511 FAX: (305) 444-2034
SCALE: 1" = 30" LB 761 JULY 1998
50 0 30 50 100
GRAPHIC SCALE
FLORIDA
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1 BLOCK 20 I I EO. E. I MERRIC 'S �, 15' 5'I 2^'
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O P.R.M. DENOTES PERMANENT REFERENCE MONUMENT
PB/PG INDICATES PLAT BOOK AND PAGE
BEARINGS SHOWN ARE BASED ON AN ASSUMED MERIDIAN, WHERE THE MONUMENT LINE OF
FLORIDA AVENUE BEARS EAST.
ALL RADII ARE 25.00 FEET, UNLESS OTHERWISE SHOWN
NOTICE: THIS PLAT AS RECORDED IN ITS GRAPHIC FORM, IS THE OFFICIAL DEPICTION
OF THE SUBDIVIDED LANDS DESCRIBED HEREIN AND WILL IN NO CIRCUMSTANCES
BE SUPPLANTED IN AUTHORITY BY ANY OTHER GRAPHIC OR DIGITAL FORM OF THE
PLAT. THERE MAY BE ADDITIONAL RESTRICTIONS THAT ARE NOT RECORDED ON
THIS PLAT THAT MAY BE FOUND IN THE PUBLIC RECORDS OF THIS COUNTY.
SURVEYORS CERTIFICATE:
I HEREBY CERTIFY: THAT THE ATTACHED PLAT ENTITLED "FARMERS MARKET AT THE GROVE',
IS A TRUE AND CORRECT REPRESENTATION OF THE LANDS AS RECENTLY SURVEYED AND
PLATTED UNDER MY DIRECTION; THAT THE SURVEY DATA AS SHOWN ON THIS PLAT COMPLIES
WITH THE APPLICABLE REQUIREMENTS OF CHAPTER 177, PART I, FLORIDA STATUTES, AND
THAT PERMANENT REFERENCE MONUMENTS HAVE BEEN SET.
E. R. BROWNELL & ASSOCIATES, INC.
BY: jJfz�f�. b�_ _7/ ZY9-a--_
THOMA5 BR WNELL, EXEC VICE PRESIDENT
PROFESSIONAL LAND SURVEYOR =2891
STATE OF FLORIDA
CITY OF MIAMI APPROVALS:
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AFFECTED PUBLIC FACILITIES BELOW THE LEVEL OF SERVICES PAOO DED IN THE
MUNICIPALITY'S COMPREHENSIVE PLAN; THEREFORE, IT WAS APPROVED AND THE FOREGOING
DEDICATIONS WERE ACCEPTED BY RESOLUTION NO. -------------------- PASSED AND
ADOPTED BY THE CITY COMMISSION OF THE CITY OF MIAMI, FLORIDA, THIS ___________-
DAY OF -_--_-_-__- ________--_-, 1998.
SIGNED:--------------------------------- CITY MANAGER
ATTEST: ----------------------------------- CITY CLERK
THIS IS TO CERTIFY THAT THIS PLAT APPEARS TO CONFORM TO ALL THE REQUIREMENTS OF
CHAPTER 5 5 OF THE CITY 0 MIAMI CODE AND CHAPTER 28 OF THE 14IA41-DADE COUNTY
CODE. CERTIFIED THIS _1. th DAY OF______s-Z_ilL 2'______________- 4. D,, 1998.
BY:PY
___-_ _ DIRECTOR
-OF MI MI PU� I C WORKS -DEPARTMENT
I HAVE REVIEWED THIS PLAT FOR CONFORMITY TO CHAPTER 177, FL.RIDA STATUTES,
AS AMENDED.
CITY OF MIAMI DEPARTMENTOF PU3L[C WORK$.
MIAMI-DADE COUNTY APPROVALS:
P. Be
SHEET 1
PG.
of 1
IN WITNESS WHEREOF:
THE SAID FARMERS MARKET AT COCONUT GROVE L.C. , A FLORIDA LIMITED LIABILITY
COMPANY, HAS CAUSED THESE PRESENTS TO BE SIGNED FOR AND ON ITS BEHALF BY ITS TSMANAGER J TH I S 39_--- DAY OF---_____� u w EA. D. , 1998.
BRUNO
ARMERS MARKET AT COCONUT GROVE L. C. CARNESELLA)
A FLORIDA LIMITED LIABILITY COMPANY
\T __MANAGER
J R-� A �1 -DIA _ BY'�UNII~- SELLA
WITNESSE
c
LYDIA A. L PEZ
ACKNOWLEDGEMENT:
STATE OF FLORIDA
COUNTY OF MIAMI-DADE S5:
HEREBY CERTIFY: THAT ON THIS DAY PERSONALLY APPEARED BEFORE ME, AN OFFICER
DULY AUTHORIZED TO ADMINISTER OATHS AND TAKE ACKNOWLEDGMENTS, BRUNO CARNESEL L A,
MANAGER OF FARMERS MARKET AT COCONUT GROVE L.C. , A FLORIDA LIMITED LIABILITY
COMPANY, WHO IS PERSONALLY KNOWN TO ME AND WHO EXECUTED THE FOREGOING
INSTRUMENT FREELY AND VOLUNTARILY FOR THE PURPOSES THEREIN EXPRESSED AND WHO
DID NOT TAKE AN OATH.
WITNESS MY HAND AND OFFICIAL SEAL THIS .-30__ DAY OF _��!A. D. ,
1998. -
MY COMM I SS I ON EXP I RES: AUFr g /498BY: 4- 6
E.'J. CARPENTER V. C PkJ\1T�lZ
___----�----------------------------------
P;014(yFubfie,$fateotFlorida PAINTED NAME OF ACKNOWLEDGER
My Comm. expires Aug 3, 1998 NOTARY PUBLIC, STATE OF FLORIDA AT LARGE
No. CC397466 COMMISSION NUMBER:
MORTGAGE:
KNOW ALL MEN BY THESE PRESENTS: THAT PEACOCK INVESTMENTS, INC. A FLORIDA
CORPORATION; ARTURO F. COMAS'; ARTURO L. COMAS' AND ALFREDO J. COMAS THE
OWNERS AND HOLDERS OF THAT CERTAIN MORTGAGE DATED MARCH 14, 1996 AND RECORDED
MARCH 25, 1996, IN OFFICIAL RECORDS BOOK i7139, AT PAGE 4888 OF THE PUBLIC
RECORDS OF MIAMI-DADE COUNTY, FLORIDA, DO HEREBY CONSENT TO THIS PLAT AND JOIN
IN THE ABOVE DEDICATIONS.
IN WITNESS WHEREOF:
PEACOCK INVESTMENTS, INC. , A FLORIDA CORPORATION, HAS CAUSED THESE PRESENTS TO
BE SIGNED FOR AND ON ITS BEHALF BY ITS PRESIDENT AND ITS CORPOR4TE SEAL TO BE
HEREUNT p�FFIXED AND ATTESTED BY ITS SECRETARY THIS DAY OF
------- "--------------, A. D. , i998. CK
f P(606gerAG
2L
PEACOCK INVESTMENTS, INC. RA1it U1
A FLORIDA CORPORATION _ -
ATTEST: _ ___________SECRETARY BY: �_-- _
C--�_____________ PRESIDENT
�11tT� L.MESA JULIAN L. MESA
ACKNOWLEDGEMENT:
STATE OF FLORIDA
COUNTY OF MIAMI-DADE SS:
I HEREBY CERTIFY: THAT ON THIS DAY PERSONALLY APPEARED BEFORE ME, AN OFFICER
D�LY ,AUTHORIZED TO ADMI S ER OATHb AND TAKE ACKNOWLEDGMENTS,
AND _ s? !c? Iq_ L_ _, PRESIDENT AND SECRETARY
RESPECTIVELY OF PEACOCK INV17STMTS. 11NC. A FLORIDA CORPORATION,
WHO ARE PERSONALLY KNOWN TO ME
_ AND WHO -EXECUTED THE FOREGOING
INSTRUMENT FREELY AND VOLUNTARILY AS SUCH OFFICERS FOR THE PURPOSES THEREIN
EXPRESSED AND WHO DID NOT TAKE AN OATH.
Z
WITNESS MY HAND AND OFFICIAL SEAL THIS _ 3_ _ DAY OF __ ''_� _______ _ A.0.,
1998. 1
MY CAM -Is 5 R ,�L�.ti* r I_q `'4_ BY:
5.
-_------------- -------------------
PRINTED NAME OF ACKNOWLEDGER
NOTARY PUBLIC, STATE OF FLORIDA AT LARGE
COMM I SS I ON NUMBER: 3 9 v 3
IN WITNESS WHEREOF:
ARTURO F. COMAS, ARTURO L COMAS AND -Al FREDO J. COMAS, HAVE HEREUNTO SET THEIR
HANDS AND SEALS THIS _�� _ DAY OF ---------------- A. D., 1998.
KNOW ALL BY THESE PRESENTS: AR URO F. COMAS
THAT FARMERS MARKET AT COCONUT GROVE L.C. A FLORIDA LIMITED LIABILITYrYAN�ILA
��J�
COMPANY, HAS CAUSED TO BE MADE THE ATTACHED PLAT ENTITLED "FARMERS MARKET AT THE WITNESSES D MI EZ BY: _ _________________
GROVE', THE SAME BEING A RESUBDIVISION OF THE FOLLOWING DESCRIBED PROPERTY: AS TO ALL. ARTURO L. COMAS
LEGAL DESCRIPTION:
-MODE 0 ECHEZARRETA
TRACT "A', RAINBOW PLAZA , ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BY: r�
BOOK ii7 AT PAGE BB OF THE PUBLIC RECORDS OF MIAMI�-DADE COUNTY, FLORIDA, AND ,A f REDO J. COMAS
THAT PORTION OF LOT ' B' AND LOTS 9, 10, It, 12, 13, 14 AND i5, LESS THE SOUTH 0
FEET IN BLOCK 21 LYING WEST OF S. W. 32ND AVENUE (MACDONALD STREET) , AMENDED PLAT ACKNOWLEDGEMENT:
OF THE FROW HOMESTEAD ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK B
AT PAGE 106 01- THE PUBLIC RECORDS OF MIAMI-DADE COUNTY FLORIDA; LESS THOSE STATE OF FLORIDA
PORTIONS OF LOTS 14 AND 15, BLOCK 21,4MENDED PLAT OFTHE FROW HOMES TEAD, ACCORDING TO COUNTY OF MIAMI -DADE 5S:
THE PLAT THEREOF AS RECORDED IN PLAT BOOK B AT PAGE 106 ur THE PUBLIC RECORDS OF
MIAMI-DADE COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: A I HEREBY CERTIFY: THAT ON THIS DAY PERSONALLY APPEARED BEFORE ME, AN OFFICER
STRIP OF LAND 15 FEET WIDE LYING WITHIN THE REMAINDER OF LOT 15 AND LYING BETWEEN A DULY AUTHORIZED TO ADMINISTER OATHS AND TAKE ACKNOWLEDGMENTS ARTURO F. COM.A,S,
LINE 20 FEET WEST OF AND PARALLEL WITH THE AGREED 1/4 SECT ION LINE OF S. W. 32ND ARTURO L.. COMAS AND ALFREDO J. COMAS, WHO ARE PERSONALLY KNOWN TO ME--�
AVENUE, AS SHOWN ON THE PLAT RECORDED IN PLAT BOOK 7 AT PAGE ii7, AND TH E CIT Y OF
MIAMI BASE BUILDING LINE, WHICH IS 35 FEET WEST OF AND PARALLEL WITH THE AGHEED AND W H 0 EXECUTED THE FOREGOING
SECTION LINE OF S.W.32ND AVENUE; AND THE EXTERNAL AREA OF A CIRCULAR CURVE, INSTRUMENT FREELY AND VOLUNTARILY FOR THE PURPOSES THEREIN EXPRESSED AND WHO DID
HAVING A RADIUS OF 25 FEET AND TANGENTS WHICH ARE 35 FEET NORTH OF AND PARALLEL. NOT TAKE AN OATH.
WITH THE CENTERLINE OF GRAND AVENUE AND 35 FEET WEST OF AND PARALLEL WITH THE �a
AGREED 1/4 SECT I ON L I NE OF S. W. 32ND AVENUE. W I TNE55 MY HAND AND OFFICIAL SEAL THIS 3 nAv 0 --r L
Fralzk liea� 1Vc `/'�r�vion T
PROFESSIONAL SURVEYOR AND MAPPER No SOOq
STATE OF FLORIDA.
THIS IS TO CERTIFY THAT THIS PLAT APPEARS TO CONFORM TO ALL OF THE REQUIREMENTS
OF CHAPTER 28 OF THE MIAMI-DADE COUNTY CODE. CERTIFIED THIS ----------- DAY OF
-------------------------- A. D. , 1998.
SIGNED:_____________________________________ DIRECTOR
DEPARTMENT OF PLANNING, DEVELOPMENT
AND REGULATION
MIAMI -DADE COUNTY PLAT RES'rR I CT I ONS:
THE AVENUES, AND STREETS AS SHOWN ON THE ATTACHED PLAT, TOGETHER WITH ALL
EXISTING AND FUTURE PLANTING, TREES, SHRUBBERY, AND FIRE HYDRANTS THEREON ARE
HEREBY DEDICATED TO THE PERPETUAL USE OF THE PUBLIC FOR PROPER PURPOSES,
RESERVING TO THE DEDICATORS, THEIR SUCCESSORS OR ASSIGNS THE REVERSION OR
REVERSIONS THEREOF, WHENEVER DISCONTINUED BY LAW.
NO INDIVIDUAL WELLS WILL BE PERMITTED WITHIN THIS SUBDIVISION EXCEPT FOR
SWIMMING POOLS, SPRINKLER SYSTEMS AND/OR AIR CONDITIONERS, THE USE OF SEPTIC
TANKS WILL NOT BE PERMITTED ON ANY LOT WITHIN THIS SUBDIVISION UNLESS APPROVED
FOR TEMPORARY USE IN ACCORDANCE WITH COUNTY AND/OR STATE REGULATIONS,
ALL NEW ELECTRIC AND COMMUNICATION LINES, EXCEPT TRANSMISSION LINES, WITHIN THIS
SUBDIVISION, SHALL BE INSTALLED UNDERGROUND.
AN EXPRESS PURPOSE OF THIS PLAT IS TO CLOSE, VACATE, ABANDON AND DISCONTINUE
THE SIX FOOT(6') WIDE PUBLIC UTILITY EASEMENT IN TRACT"A'' OF RAINBOW PLAZA,
ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 117, PAGE 88,OF
'THE PUBLIC RECORDS OF MIAMI- DADE COUNTY, FLORIDA.
------- --- I)r _1
1998,
o
MY COMM I SST.ON EXP I RE5.' % io Jit BY:
' ---¢--`—�--------P --- J�av�c�ai�a�s.►�. etr2lts?a
PRINTED NAME OF ACKNOWLEDGER
NOTARY PUBLIC, STATE OF FLORIDA AT LARGE
COMM I SS I ON NUMBER: C c_ 3
RECORD [N( .4TkT:E.MENT .
FILED FOR RECORD THIS ________ DAY OF ___________________ A. D., 1998, AT
-__.M., IN BOOK ________ OF PLATS, AT PAGE -------- OF THE PUBLIC
RECORDS OF MIAMI-DADE COUNTY, FLORIDA. THIS PLAT COMPLIES WITH THE LAWS OF THE
STATE OF FLORIDA AND MIAMI-DADE COUNTY, FLORIDA.
HARVEY RUVIN
CLERK OF CIRCUIT COURT BY:_________________________ ______ DEPUTY CLERK