HomeMy WebLinkAboutR-98-0734J-98-742
9/13/98
RESOLUTION NO. 9 `-' - 734
A RESOLUTION INCREASING THE CONTRACT WITH AFTER HOURS
CLEANING SERVICE, INC., IN THE AMOUNT OF $4,776, FROM
$81,816 TO $86,592, FOR CUSTODIAL SERVICES FOR THE POLICE
DEPARTMENT'S NORTH AND SOUTH DISTRICT SUBSTATIONS, MINI -
STATIONS, INCLUDING THE DOWNTOWN MINI -STATION,
SATELLITE OFFICES AND THE AUTO POUND; ALLOCATING FUNDS
THEREFOR FROM THE POLICE DEPARTMENT'S GENERAL
OPERATING BUDGET, ACCOUNT CODE 001000.290201.6.340.
WHEREAS, pursuant to Resolution No. 97-317, adopted May 7, 1997, the bid of After Hours
Cleaning Services, Inc. was accepted in the annual amount of $81,816 for the provision of custodial
services for the North and South District Police Stations, mini -stations and satellite offices; and
WHEREAS, an increase is necessary so that custodial services for the Downtown Mini -Station and
the Auto Pound be included; and
WHEREAS, the City Manager and the Chief of Police recommend this increase and funds are
available from the Police Department General Operating Budget, Account Code 001000.290201.6.340;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. An increase in the contract with After Hours Cleaning Services, Inc., in the amount of
$4,776, from $81,816 to $86,592, for the provision of custodial services for the Police Department's North
CITY COMMON
N EETIMC or,
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1%acoluti.
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and South District Police Substations, Mini -Stations, including the Downtown Mini -Station, satellite offices,
and the Auto Pound, is hereby approved, with funds therefor hereby allocated from the Police Department's
General Operating Budget, Account Code 00 1000, 290201.6.340.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue
a purchase order for said increase.
Mayor'.
Section 4. This Resolution shall become effective immediately upon adoption and signature of the
PASSED AND ADOPTED this 21 st day of July , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec, 2-36, Since the Mayor did not indicate approval of
this legislation by signing it in the desigi,ated plane proo!idvo, s^ic, ,s becomes effective with the elapse of ten (10) days fr m the data of o�;�r� s ; T y ,.
ATTEST: regarding same, withoat the Mayor eTzi
WALTER J. FOEMAN, CITY CLERK i= an, City Clerk
APPRO AS OF A ORRECTNES t/
VMWELI-dop'
ATTORNEY
W2750:CSK
1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the
City Commission.
CITY OF MIAMI, FLORIDA CA=10
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE: J U N 2 FILE
of the City Commission
SUBJECT: Proposed Resolution
FROM: (0(af#d1lFHANO�. REFERENCES:
Custodial Services; After Hours
City Manager ENCLOSURES: Clearing Service, Inc.
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution amending
Resolution No. 97-317, to increase the amount approved from $81,816.00 to $86,592.00, for the
provision of Custodial Services for the Department of Police.
Funding is to be provided from the Police General Operating Budget, Account Code No.
001000.290201.6.3 40.
BACKGROUND
The Department of Police is requesting an increase in the contract for custodial services for the
North and South District Substations, Mini -Stations and Satellite offices. The increase is necessary
to .include custodial services to the Auto Pound and Downtown Mini -Station. The Department of
Police must provide a sanitary and tidy environment for its employees. Without this service the
department will not be able to carry out this objective.
DHW:Imr
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J-97-269
4/30/97
RESOLUTION NO. 9 7 — 317
A RESOLUTION ACCEPTING THE BIDS OF AFTER HOURS
CLEANING SERVICE, INC., FOR THE FURNISHING OF
-CUSTODIAL SERVICES, IN AN ANNUAL AMOUNT OF
$81,816.00, FOR THE NORTH AND SOUTH DISTRICT POLICE
STATIONS (GROUP A) AND THE POLICE DEPARTMENT MINI -
STATIONS AND SATELLITE OFFICES (GROUP 8) AND
ETCETERA SERVICE, INC., FOR THE FURNISHING OF
CUSTODIAL SERVICES, IN AN ANNUAL AMOUNT OF
$8,846.62, FOR THE FLEET SERVICE CENTER (GROUP C),
FOR A ONE (1) YEAR PERIOD WITH THE OPTION TO EXTEND
FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A
TOTAL PROPOSED ANNUAL AMOUNT OF 590,662.52;
ALLOCATING FUNDS THEREFOR FROM THE POLICE
DEPARTMENT GENERAL OPERATING BUDGET, ACCOUNT
CODE NO. 001000-290201.6.340 ($81,816.00) AND FROM
THE FLEET SERVICE CENTER OPERATING BUDGET,
ACCOUNT CODE NO. 503001.291301.6.705 08,846.52);
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDER
FOR THIS SERVICE, AND THEREAFTER TO EXTEND SAID
CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS,
PURSUANT TO BID NO. 96-97-033, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were received on February 24,
1997 for the furnishing of custodial services for the Department of Police; and
WHEREAS, invitations for Bid No. 96-97-033 were mailed to fifty-three (53)
potential bidders and seven (7) bids were received; and
WHEREAS, the Department of Police must provide custodial services for its
properties; and
CITY comeSslos
MEETING Of
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WHEREAS, said service Includes the furnishing of all labor, materials, equipment
and supervision; and
WHEREAS, funds for this service are available from the Police Department
.
Operating Budget, Account Code No. 001000.290201.6.340 (581,816.00) and from the
Fleet Service Center Operating Budget, Account Code No. 603001.291301.6.705
($8,846.52); and
WHEREAS, the City Manager and the Chief of Police recommend that the bids
received from After Hours Cleaning Services, Inc., and Etcetera Service,,lnc., be accepted
as the lowest most responsible and responsive bidders;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bids submitted on February 24, 1997 by After Hours Cleaning
Service, Inc., for the furnishing of custodial services, in an annual amount of 481,816.00,
for the North and South District Police Stations (Group A) and the Police Department mini -
stations and satellite offices (Group B) and Etcetera Service, Inc., for the furnishing of
custodial services, in an annual amount of $8,846.52, for the Fleet Service Center, for a
one (1) year period with the option to extend for two (2) additional one (1) year periods, at
a total annual amount of $90,662.52, are hereby accepted, with funds therefor hereby
allocated from the Police Department Operating Budget, Account Code No.
001000.290201.6.340 ($81,816.00) and from the Fleet Service Center Operating
Budget, Account Code No. 503001.290402.6.705 ($8,846.52).
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Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue purchase orders for these services, and thereafter to extend
said contract for two (2) additional one (1) year periods at the same prices, terms and
conditions, in accordance with Bid No. 96-97-033, subject to the availability of funds.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this nth day of May , 1997.
CAROLLO, MAYOR
ATTEP Q
WALTE". "MAN
CITY CLERK
BUDGETARY & FINANCIAL REVIEW:
DIPAK PAREKH, DIRECTOR
OFFICE OF BUDGET AND
MANAGEMENT ANALYSIS
APPROVED AS TO FORM AND CORRECTNESS:
A. I N S, ill
CITY ATTOffiEy
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3-
98 - 734
INCREASE CONTRACT
BID NO. 96-97-033
ITEM: Custodial Services
DEPARTMENT: Police
TYPE : Increase to contract under Resolution No. 97-
317
RECOMMENDATION: It is recommended that the Resolution for
Custodial Services to North and South District
Substations, Mini -Stations and Satellite Offices
from AFTER HOURS CLEANING SERVICE,
INC., be amended to increase the total annual
amount from $81,592.00 to $86,592.00;
allocating funds therefor from Account Code
No. 00 1000.290201.6.340.
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98- 734