HomeMy WebLinkAboutR-98-0732J-98-764
7/ 14/98
RESOLUTION NO. 9 8- 732
A RESOLUTION APPROVING AN INCREASE IN THE
ALLOCATION OF FUNDS FOR THE PROVISION OF
ORIGINAL EQUIPMENT MANUFACTURERS (OEM)
PARTS AND REPAIR SERVICES FOR CITY VEHICLES AND
MOTORCYCLES, ON AN AS -NEEDED CONTRACT BASIS,
FROM ANGEL BUICK OLDSMOBILE, INC.; SUN
CHEVROLET; GRAND PRIZE MOTORS, INC.; PALMETTO
KAWASAKI; SOUTHWEST CYCLE; METRO FORD, INC.,
AND TROPICAL CHEVROLET, FROM $450,000.00 TO
$510,000.00, FOR THE DEPARTMENT OF POLICE,
FLEET SERVICE CENTER; ALLOCATING FUNDS
THEREFOR FROM THE DEPARTMENT OF GENERAL
SERVICES, ACCOUNT CODE NO.
503001.420905.6.670.
WHEREAS, Resolution No. 96-735, adopted October 10, 1996, accepted the
bids of Angel Buick Oldsmobile, Inc.; Sun Chevrolet; Grand Prize Motors, Inc.; Palmetto
Kawasaki; Southwest Cycle; Metro Ford, Inc.; and Tropical Chevrolet, for the provision of
EOM parts and repair services for the Department of Police, Fleet Service Center, on an
as -needed contract basis, for the original term of one year with the option to renew for two
additional one-year periods; and
WHEREAS, the City's fleet of light vehicles require specialized repairs once the
manufacturers warranty expires; and
WHEREAS, the Department of Police has not purchased any new general fleet
CTrY COKMSION
MEETING OF
J U L 2 1 1998
Hesoluiion No.
98- 732
vehicles since 1995, and the department's fleet is aging; and
WHEREAS, due to the fact that older vehicles require more extensive repair and
maintenance, it is necessary to increase the amount allocated for the provision of these
services; and
WHEREAS, funding is available from the Department of General Services, Account
Code No. 503001.420905.6.670; and
WHEREAS, the City Manager and the Director of General Services Administration
recommend a $60,000.00 increase to the existing allocation of $450,000.00, for a total
annual amount not to exceed $510,000.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section l . The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An increase in the allocation of funds for the provision of original
equipment manufacturers (OEM) parts and repair services for City vehicles and
motorcycles from Angel Buick Oldsmobile, Inc.; Sun Chevrolet; Grand Prize Motors, Inc.;
Palmetto Kawasaki; Southwest Cycle; Metro Ford, Inc.; and Tropical Chevrolet, on an as -
needed contract basis, for the Department of Police, Fleet Service Center, from
2
98- 732
$450,000.00 to $510,000.00, is hereby approved, with funds therefor hereby allocated
from the Department of General Services, Account Code No. 503001.420905.6.670.
Section 3. This Resolution shall become effective immediately upon its adoption
and signature of the Mayor.1
PASSED AND ADOPTED this 21st day of July , 1998.
ATTEST:
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not °;n irr,tt.
this legislation by signing it in the designated place pzosiidodd ,7!�:, _<�__
becomes effective with the elapse of ten (10) days from the dale of cornm s ,
regarding same, without the Mayor exerci ' g to�
Walter J. Fo n, ity Clerk
WALTER J. FOEMAN
CITY CLERK
A
ED A� T(>fQlkk AND CORRECTNESS:$%
RN EY Gr
2 75 3:et:csk:ORS
' If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it
was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override
of the veto by the City Commission.
3
S- 732
CITY OF MIAMI, FLORIDA CA=8
INTER -OFFICE MEMORANDUM
Honorable Mayor and
To : Members of the City Commission
FROM : onald H. Warshaw
City Manager
RECOMMENDATION:
DATE : JUL 14 1998 FILE
SUBJECT : Resolution Authorizing
Increase to Parts & Repair
Contract No. 95-96-105
REFERENCES:
ENCLOSURES:
It i$respectfully recommended that the City Commission adopt the attached
Resolution authorizing an a 13.3% increase in the allocation of funds for the
provision of original equipment manufacturers (OEM) parts and repair services for
city vehicles and motorcycles, as per Bid No. 95-96-105, on an as needed basis,
from a total annual amount of $450,000 to $510,000. Further authorizing contract
award to seven (7) vendors, as listed in Exhibit "A" attached. Funds are available in
the Department of General Services Administration, FY '98 Operating Budget,
Account Code 503001-420905-6-670.
BACKGROUND:
This contract provides specialty repairs and original equipment manufacturers
(OEM) parts for the Light Fleet Service Center. The city's fleet of light vehicles
require specialized repairs once the manufacturers warranty expires. We have not
purchased any new general fleet vehicles since 1995, and our fleet is aging. Older
vehicles require more extensive repair and maintenance.
DHW/JB/JAP Y
G SA/M e R e pa i rAuto. doc
98- 732
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Donald H. Warshaw June 29, 1998
TO : DATE : FILE
Ci anager
SUBJECT : Resolution Authorizing
Increase to Parts & Repair
Contract No. 95-96-105
FRO ascual REFERENCES:
apartment of General Services Administration
1 ENCLOSURES:
TheDepartment of General Services Administration has verified with the Office of
Budget and Management Analysis that funds are available in the FY '98 Operating
Budget, Account Code 503001-420905-6-670.
Budgetary Review and Approved By:
0A
Pol ° 08
Dipak Parekh, Director
Office of Budget and Management Analysis
GSA/MeMobl2.doc
Date: 7
Funds available for operating budget 1998 is for the amount of $10,000.00.
The remaining portion of the funds will be available for fiscal year 1999.
98— 732
C�,tt of *H-w��t Evhiwi A
CONTRACT A W A R D
AMENDED
BID NO. 95-96-105
NAME OF BID: PARTS a REPAIRS FOR VARIOUS CITY VEHICLES
CONTRACT PERIOD: NOVEMBER 1, 1996 THROUGH OCTOBER 30, 1997
TERM OF CONTRACT: ONE YEAR OTR FOR TWO (2) ADDITIONAL YEARS
COMMODITY CODE: 928-00; 060-74
METHOD OF AWARD: APPROVED QUALIFIED VENDORS
SECTION #t
VENDOR NAME
STREET:
CITY/STATFIZIP:
CONTACT PERSON:
PHONE #:
FAX #:
TERMS:
DELIVERY:
WARRANTY:
VENDORS AWARDED
ANGEL BUICK OLDSMOBILE INC.
1505 PONCE DE LEON BLVD
CORAL GABLES, FL 33134
JOSE CALVO
(305) 445-5550
(305) 579-0219
30 DAYS
SAME DAY
i YR OR 12000 MILES
WHICHEVER COMES FIRST
SUN CHEVROLET ,
7220 N. KENDALL DR.
MIAMI, FL 33182
ALBERT KAHN
(305) 670-4710
(305) 670-4701
30 DAYS
NIA
12 MOS. OR 12000 MILES
WHICHEVER COMES FIRST
GRAND PRIZE MOTORS, I
11701 SW 152ND STREET
MIAMI, FL 33177
LOUIS IZQUIERDO
(305) 235-8200
(305) 235-8258
N/A
SAME DAY
MANUFACTURERS
VENDOR NAME:
KAWASAKI SOUTHWEST CYCLE / iETRO FORD INC.
TROPICAL CHEVROLE
STREET:
,/PALMETTO
6400 WEST 20TH AVE. 8966 BIRD ROAD 9000 NW 7 AVE.
8880 BISCAYNE BLVD
CITY/STATE/ZIP:
HIALEAH, FL 33016 MIAMI, FL 33165 MIAMI, FL 33150
MIAMI, FL 33138
CONTACT PERSON: BILL ANDERSON WM R. GREEN ROGELIO BELLO
IAN WILDSTEIN
PHONE#:
(305) 557-1311 (305) 226-9542 (305) 751-9711
(305) 754=7551
FAX #:
(305) 826-2574 (305) 554-6057 (305) 757-4819
N/A
TERMS:
NET 30 NET 30 NET 30
DELIVERY:
6 CALENDAR DAYS 3-8 CALENDAR DAYS 1 CALENDAR DAY
2 CALENDAR DAYS
WARRANTY:
30 DAYS ON NEW OEM ALL PARTS 90 DAYS 1 YR OR 12,000 M.
12 M/12,000 MILES
PARTS ONLY
SECTION #2
AWARD INFORMATION
C.C. AWARD DATE:
)UNE 26, 1997 AMENDED AMOUNT: YES
AGENDA ITEM #:
13 SPECIAL CONDITIONS: YES
RESOLUTION NO: 97-425 INSURANCE REQUIREMENT: YES
TOTAL AWARD AMOUNT: $450,000.00
SECTION #3
AFFIRMATIVE ACTION POLICY YES
SECTION #4
REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: POLICE
CONTRACT ADMINISTRATOR: LT. ANDREW VERA
TELEPHONE NO.:
(305) 575-521 1
SECTION #5
PROCURING AGENCY
SENIOR BUYER: PAMELA BURNS DATE PREPARED: NOVEMBER 20, 1996
TELEPHONE NO:
(305) 416-1905 FAX: (305) 416-1925
9 8 - 732
t-
J-97-402
6/16/97
RESOLUTION NO. 9 7- 425
A RESOLUTION APPROVING AN INCREASE -1N THE
ALLOCATION OF FUNDS FOR THE PROVISION OF ORIGINAL
_-EQUIPMENT MANUFACTURERS (OEM) PARTS AND REPAIR
SERVICES FOR CITY VEHICLES AND MOTORCYCLES, ON AN
AS NEEDED BASIS, FROM A TOTAL ANNUAL ESTIMATED
AMOUNT OF $120,000 TO $450,000, FOR THE
DEPARTMENT OF POLICE, FLEET SERVICE CENTER;
ALLOCATING FUNDS THEREFOR FROM THE FLEET SERVICE
CENTER GENERAL OPERATING BUDGET, ACCOUNT CODE
NO. 503001.291301.6.670; AUTHORIZING THE CITY
MANAGER TO DIRECT THE CHIEF PROCUREMENT OFFICER
TO ISSUE PURCHASE ORDERS FOR SAID PARTS AND
REPAIR SERVICES, ON AN AS NEEDED BASIS, AND IN AN
AMOUNT NOT TO EXCEED $450,000, ANNUALLY.
WHEREAS, Resolution No. 96-735, adopted October 10, 1996, accepted the bids
of Sun Chevrolet, Inc., Angel Buick, Inc., and Grand Prize Motors, Inc., for the provision of
EOM parts and repair services for the Department of Police, Fleet Service Center, on an as
needed basis, for a period of one (1) year with the option to extend for two (2) additional
one (1) year periods; and
WHEREAS, the original bid specifications contemplated the issuance of purchase
orders on an "as needed" basis; and
WHEREAS, the original annual allocation of $120,000 was inadequate to cover the
cost of said parts and repair services; and
WHEREAS, the City Manager and the Chief of Police recommend an increase in the
amount of $330,000 to the existing amount of $120,000, for a total annual amount not to
exceed $450,000; and
CITY COMUSSION
MEETING OF
J U N 2 6 1997
Resolution No.
9
r
WHEREAS, funds for the increase are available from the Fleet Service Center
General Operating Budget, Account Code No. 503001.291301.6.670;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An increase in the allocation of funds for the provision of original
equipment manufacturers (OEM) parts and repair services for city vehicles and
motorcycles, for the Department of Police, Fleet Service Center, on an as needed basis,
from a total annual estimated amount of $120,000 to $450,000, is hereby approved, with
funds therefor hereby allocated from the Fleet Service Center General Operating Budget,
Account Code No. 503001.291301.6.670.
Section 3. The City Manager is hereby authorized to direct the Chief
Procurement Officer to issue purchase orders for said parts and repair services on an as
needed basis, and in an amount not to exceed $450,000 annually.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 26thday of June , 1997.
OE CAROLLO, MAYOR
n!",
Y
iTVALT
97- 425
PREPARED AND APPROVED BY:
OLG AMIREZ-SEIJ
ASSISTANT CITY A OR Y
_ '=. -
APPROVED AS TO FORM AND CORRECTNESS:
. al�J1VN 9{V ,III
CITY ATT EY
W 1672:CSK:ORS
It
1f
J-96-1 138
9/10/96
RESOLUTION NO� 7 3 7
A RESOLUTION ACCEPTING BIDS FOR THE FURNISHING OF
OEM PARTS AND REPAIR FOR VEHICLES AND
MOTORCYCLES FROM SUN CHEVROLET, INC., ANGEL BUICK
OLDSMOBILE, INC., AND GRAND PRIZE MOTORS, INC., FOR
THE DEPARTMENT OF POLICE FLEET SERVICES CENTER, ON
AN AS -NEEDED BASIS, AND PROVIDING FOR THE INCLUSION
OF ADDITIONAL VENDORS, FOR A ONE (1) YEAR PERIOD
WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL
ONE (1) YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL
AMOUNT OF $120,000; ALLOCATING FUNDS THEREFOR
FROM THE FLEET SERVICE CENTER GENERAL OPERATING
BUDGET, ACCOUNT NO. 421701-670; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE
AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO
(2) ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME
PRICE, TERMS AND CONDITIONS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice sealed bids were received August 7, 1996, for
the furnishing of OEM parts and repairs for domestic passenger cars, station wagons, vans,
pickup trucks, utility vehicles, suburbans, walk-in step vans and motorcycles, both
domestic and foreign, for the Department of Police, Fleet Services Center; and
WHEREAS, the use of various dealers is necessary to provide manufacturer's dealer
OEM parts and repair services for city vehicles that cannot be repaired by the Fleet
Services Center; and
WHEREAS, invitations for Bid No. 95-96-105 were mailed to fifty-nine (59) potential
bidders and three (3) bids were received and deemed qualified; and
CITY COMMISSION
MEETING OF
OCT 1 O 1996
Resolution No.
48- 732
WHEREAS, qualified vendors under this contract will be utilized based upon the
dealer for the manufacturers brands of the vehicle; lowest hourly rate; and location of
facility; and
WHEREAS, the City of Miami reserves the right to add qualified vendors to this
contract from time to time as it deems necessary; and
WHEREAS, funds for this service are available from the Fleet Service Center General
Operating Budget, Account Code 421701-670; and
WHEREAS, the City Manager and the Chief of Police recommend that the bids
received from Sun Chevrolet, Inc., Angel Buick Oldsmobile, Inc., and Grand Prize Motors
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The August 7, 1996 bids submitted by Sun Chevrolet, Inc., Angel
Buick Oldsmobile, Inc., and Grand Prize Motors, Inc., for the furnishing of OEM parts and
repair for vehicles and motorcycles for the Department of Police, Fleet Services Center, on
an as -needed basis, and providing for the inclusion of additional vendors, for a one (1) year
period with the option to extend for two (2) additional one (1) year periods, at a total
proposed annual amount of $120,000, are hereby accepted, with funds therefor hereby
allocated from the Fleet Service Center General Operating Budget, Account No. 421701-
670
Section 2. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue purchase orders for this service and thereafter to extend said
-r
96- 735
"i
purchase contract for two (2) additional one (1) year periods at the same price, terms and
conditions, subject to the availability of funds.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 10th day of October, 1996.
ATTEST:
WALTER J. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY:
, r6l ---
RAFAEL 0. DIAZ
DEPUTY CITY , Af®RNIEY
APPROVED AS TO FORM AND CORRECTNESS:
A/. QUINN JONE , III '
CITY ATTORNEY
W 1 167:CSK
JOE CAROLLO, MAYOR
INCREASE CONTRACT
BID NO. 95-96-105
ITEM: OEM Parts 8t Repair
DEPARTMENT: GSA
TYPE : Increase to contract under Resolution No. 97-
425
RECOMMENDATION: It is recommended that the Resolution for
Original Equipment Manufacturers (OEM) parts
and repair services for the City vehicles and
motorcycles, on an as -needed contract basis
from seven vendors, as listed in Exhibit A, for
the Department of Police, Fleet Service Center
be amended to increase the total annual amount
from $450,000.00 to $510,000.00;
allocating funds therefor from the Department of
General Services Administration, Account Code
No. 503001.420905.6.6 70.
9S - 732