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Home My WebLink AboutR-98-0702J-98-586 7/14/98 RESOLUTION NO. v 7 v 2 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE FINDINGS OF THE EVALUATION COMMITTEE THAT THE FIRMS OF KATZ, KUTTER, HAGLER, ALDERMAN, BRYANT & YON, P.A., RICK SPEES, INC. AND GREENBERG TRAURIG ET AL. ARE THE MOST QUALIFIED FIRMS TO PROVIDE FEDERAL GOVERNMENT LOBBYING AND CONSULTING SERVICES FOR THE CITY OF MIAMI; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH GREENBERG TRAURIG, ET AL., IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR AN INITIAL TERM OF ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE-YEAR PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED $100,000.00, AND TO SCHEDULE SAID NEGOTIATED AGREEMENT BEFORE THE CITY COMMISSION FOR ITS REVIEW AND APPROVAL. WHEREAS, Request for Qualifications ("RFQ") were mailed to 55 firms seeking a broad range of responses from experienced and qualified firms to provide federal government lobbying and consulting services to the City of Miami; and WHEREAS, the Evaluation Committee evaluated the six proposals received on May 20, 1998, in response to the Request for Qualifications, which included Greenberg, Traurig, et. al. as one of two firms most qualified to provide the required professional services; and WHEREAS, the City Commission has determined that it is in the best interest of the citizens of Miami that the federal CITY COMMISSION MEETING OF JUL 14 Resolution No. 9s- '70 lobbying and consulting firm retained by the City of Miami maintain offices in the City; and WHEREAS, Greenberg Traurig, et al. has maintained offices in the City of Miami and is familiar with the issues of other Dade County local governments; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE City Of MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by referenced thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Commission hereby accepts the recommendation of the City Manager to approve the findings of the Evaluation Committee that the firms of Katz, Kuter, Hagler, Alderman, Bryant & Yon, P.A., and Rick Spees, Inc. and Greenberg Traurig et al. are the most qualified firms to provide Federal Government Lobbying and Consulting Services for the City of Miami. Section 3. The City Manager is hereby authorizedY to negotiate an agreement with Greenberg Traurig, et al., in a form acceptable to the City Attorney, for an initial term of one (1) year, with the option to extend three (3) additional one-year periods, at an annual amount not to exceed $100,000.00, and to 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 98- 70L schedule said negotiated agreement before the City Commission for its review and approval. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.Z/ PASSED AND ADOPTED this 14th day of July , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, sine the Mayor did not i�ndic� tP RPPr'val 01 id this legislation by signing it in the deensi(1 p�ddaysifrom theIN Ice date of ~Cernmias'cn acf n becomes effective with the elapse regarding same, without the Mayor exerci v o. ATTEST: . Wafter m . , ity Clerk If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 98-- 70Z FORM 811 MEM%)RANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL11 AND OTHER LOCAL PUBLIC OFFICERS LAST NAME- FIRST NAME -MIDDLE NAME NAME OF BOARD. COUNCIL COMMISSION. AUTHORITY. OR COMMITTEE SANCHEZ JOE M. CITY OF MIAMI COMMISSION MAILING ADDRESS THE BOARD. COUNCIL COMMISSION. AUTHORITY OR COMMITTEE ON WHICH 1 SERVE IS A UNIT OF. 2 411 SW 7 T H AVE, )p CITY O COUNTY O OTHER LOCAL AGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION. MIAMI MIAMI-DADE DATE ON WHICH VOTE OCCURRED MY POSITION Is. J U L Y 14, 1998 )T ELECTIVE O APPOINTIVE WHO MUST FILE FORM ii This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective Or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each elected or appointed local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom ,be is retained (including the parent organization or subsidiary of a corporate principal by which he is retained); to the special private gain of a relative; or to the special private gain of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a 'relative" includes only the officer's father, mother, son, daughter, husband, wife, father-in-law, mother-in- law, son-in-law, and daughter-in-law. A 'business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WLL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. CE FORM !a - 1(1.91 PAGE i ow IF YOU MAKE NO ATTEMPT TO IF UENCE THE DECISION EXCEPT BY D. .JSSION AT THE MEETING: • You trust disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file- it within 13 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, JOE SANCHEZ , hereby disclose that on JULY 14, .1998 (a) A measure came. or will come before my agency which (check one) inured to my special private gain; inured to the special gain of my business associate, .� inured to the special gain of my relative, - W I FE — BETTY F I GUEROA SANCHEZ inured to the special gain of , by whom I am retained; or inured to the special gain of , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: COMMISSION VOTED ON RESOLUTION ACCEPTING RECOMMENDATIONS FROM CITY MANAGER ON FEDERAL GOVERNMENT REPRESENTATION AND CONSULTING SERVICES, MY WIFE IS EMPLOYED BY GREENBERG TRAURIG, ONE OF THE FIRMS RECOMMENDED BY THE MANAGER. MY WIFE IS AN ACCOUNTING SUPERVISOR, JULY 14, 1998 Date Filed ISignature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES 1112.317 (1991). A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED S3,000. C1 FORM 15 . 1"I PAGE 2 CITY OF MIAMI, FLORIDA 24 INTER -OFFICE MEMORANDUM 70 The Honorable Mayor and Members of the City Commission FROM. enald H. Warshaw City Manager RECOMMENDATION DATE: June 8, 1998 FILE: SUBJECT: RFQ for Federal Government Representation and Consulting Services REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting my recommendation to approve the findings of the evaluation committee as tb the most qualified firms: Katz, Kutter, Hagler, Alderman, Bryant &Yon, P.A., and Rick Spees, Inc., and Greenberg Traurig, with the firm of Katz, Kutter, Hagler, Alderman, Bryant &Yon, P.A., and Rick Spees, Inc., being the lead firm to provide Federal Government lobbying and consulting services for the City of Miami; authorizing the City Manager to negotiate and execute an agreement in a form acceptable to the City Attorney, for an initial term of one (1) year, with the option to re -new for three (3) additional one-year periods, at an estimated total annual amount not to exceed $100,000, allocating funds therefor from Account Code No. 920216-270. BACKGROUND On January 27, 1998, the Commission approved Resolution No. 98-117, which authorized the City Manager to issue a request for proposals to solicit a lobbyist team to represent the City of Miami in Washington, D.C., and authorized the City Manager to review the proposals and appoint an evaluation committee subject to the approval of the Mayor and the City Commission. In response, the Department of Purchasing prepared and requested for advertisement in April of 1998, Request for Qualifications (RFQ) No. 97-98-055, for the purpose of seeking qualified firm(s) to provide Federal Government representation and Consulting Services on behalf of the City of Miami. The Manager on May 7, informed the Mayor and commission of his intent to appoint the following persons to the evaluation committee: City Staff: Donald H. Warshaw (was replaced by Raymond Martinez) Gwendolyn Warren Non -City Staff Representative Luis Morse Mike Abrams Patricia Allen 98- 702 Page two Memorandum To Mayor & Members of the City Commission No comments or suggestions regarding these proposed appointments were received from the Mayor or members of the City Commission. As a result, the Committee met on three (3) occasions and made its recommendation. The proposals received pursuant to this RFQ have been analyzed by the evaluation committee based on the following criteria: qualifications, knowledge and experience, past performance, organization's approach, minority participation, and local preference. Seven (7) responses were received with two (2) firms (Katz, Kutter, Hagler, Alderman, Bryant and Yon, P.A., and Rick Spees, Inc.), aad (Greenberg Traurig) ranked one and two, respectively. The Committee was of the opinion that the' two firms complemented each other, and as such it was the unanimous recommendation of the committee to contract with both firms with the number one ranked firm being the lead firm to provide Federal Lobbying Services for the City. DHW:CMC:FC:bd attachment RFQ NO. 97-98-055 TABULATION BY THE EVALUATION COMMITTEE FOR THE FEDERAL GOVERNMENT LOBBYIST AND CONSULTING SERVICES OVERALL TOTAL AVERAGED SCORE SCORES RANKING PROPOSERS I Mark S. Israel 90 18 1620 Eye Street, N.W. Suite 300 Washington, D.C. 20006 Non -local / Non -Minority McDermott, Will & Emery 600 13th Street, N.W. 120 24 Washington, D.C. 20005-3096 Non -local / Non -Minority Alcalde & Fay 2111 Wilson Blvd., Ste. 850 121 24.2 Arlington, Va. 22201 Non-local/Hispanic - The Jefferson Group, Inc. 1341 G Street, N.W. 172 34.4 Ste. 1100 Washington, D.C. 20005 Non -local / Non -Minority Katz, Kutter, Haigler, Alderman, Bryant, & Yon, P.A. & Rick Spees 379 75.8 # 200 South Orange Avenue Suite 1428 Orlando, Fla. 32801 Non -local J Non -Minority Greenberg Traurig 1221 Brickell Avenue 335 67 # 2 Miami, Florida 33131 Local/Non-Minority Murray, Scheer, Montgomery, Tapia & O'Donnell 96 19.2 1200 New Hampshire Ave., N.W. Suite 430 Washington, D.C. 20036 Non -local / Non -Minority 'APPROVED BY: 5 702 DATE: Prepared by Pamela Rums 6C1/96 Judy S. Carter Chief Procurement Officer APPROVED BY: Dire r / Designee DATE: June 8, 1998 Donald H. Warshaw, City Manager City of Miami 444 SW 2"d Avenue, 10`t' Floor Miami, Florida 33130 Re.: RRFQ for Federal Government Representation and Consulting Services Dear City Manager: The Evaluation Committee for the referenced Request for Qualification (RFQ) has concluded their review and evaluation. As chairman, I am reporting the process and findings of the committee. The committee was made up of five (5) members; two (2) city employees, Ray Martinez and Gwendolyn Warren, and three (3) non -city staff members; State Representative Luis Morse and Patricia Allen and myself. This committee was appointed by the City Manager Jose Garcia -Pedrosa. The city staff present were Pamela Burns, Rafael Diaz and Frank Castaneda. There were seven (7) proposals received by the City and presented to the committee for review. They consisted of the following: • Alcalde & Fay • Greenberg Traurig • Katz, Kutter, Hagler, Alderman, Bryant & Yon, P.A. and Rick Spees, Inc. • Mark S. Israel and Associates • McDermmott, Will & Emery • Murray, Scheer, Montgomery, Tapia & O'Donnell • The Jefferson Group, Inc. The Evaluation Committee completed the initial evaluation phase for the seven (7) proposals on May 27`h, 1998. Based on the rank order of the proposals, the committee voted to "Short-list," the top two proposers, as there was a significant difference between their scores and the remaining proposers. Those firms short-listed were: • Katz, Kutter, Hagler, Alderman, Bryant & Yon, P.A., and Rick Spees, Inc. • Greenberg Traurig 98- 702 Page two Letter to the City Manager These proposers were invited to make a presentation in front of the committee. The parameters for this process were as follows: (1) Proposer was represented by no more than two (2) individuals; (2) the individual(s) included the person representing the City in Washington and the local liaison who will assist in determining the City's legislative priorities at the federal level; and (3) each Proposer had a maximum of 15 minutes to make its presentation, followed by a fifteen (15) minute question and answer session in which the Committee posed questions to the Proposers. Said presentation was restricted to the materials submitted in the Proposal. Each Proposer was responsible for bringing any needed presentation material. Following the presentation; the- Committee re- evaluated the top two (2) ranked firms. The ranking of these firms remained the same, I ith Katz, Kutter, Hagler, Alderman, Bryant & Yon, P.A., and Rick Spees, Inc., as the top ranked firm. The committee was of the opinion however, that the two firms complemented each other, and would provide the City with superior services by joining forces and as such, it was the unanimous recommendation of the committee to contract with both Katz, Kutter, Hagler, Alderman, Bryant & Yon, P.A., and Rick Spees, Inc., and Greenberg Traurig. Katz, Kutter, Hagler, Alderman, Bryant & Yon, P.A., and Rick Spees, Inc., was recommended to be the lead firm. Although not specifically discussed in the Committee, it is my recommendation that Katz, Kutter, Hagler, Alderman, Bryant & Yon, P.A., and Rick Spees, Inc., as the lead firm, contract with the City and subcontract with Greenberg Traurig. Sincerely, #4 AyaWJ Mike Abrams, Chairman Federal Government Representation Evaluating Committee 98- 702 CITY OF MIAMI OFFICE OF THE CITY k .ERK BID SECURITY LIST BID ITEM: FEDERAL GOVERNMENT REPRESENTATION AND CONSULTING SERVICES BID NO.: RFQ-97-98-055 DATE BID(S) OPENED: MAY 20, 1998 TIME 10 : 0 0 a.m. BIDDER ' TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK MARK S. ISRAEL MCDERMOTT, WILL & EMERY ALCALDE AND FAY W. ART ROBS KATZ, KUTTER, HAIGLER, ALDERMAN GREENBERG TRAURIG NO. BID: THE HOTCHKISS GROUP recrAved t'nnr'y c's of t'lc!;tz-ve o7•. `~e C .'te and are hereby re`ecte3 CM lade.' �tOop r �AnAIK &"fls7:�A �r�.ve } received CIL) envelopes on behalf of arson r ving bid(s) PURCHASING DEPARTMENT oo (City Department) (Date) SIG Deputy City CITY OF MIAMI ADVERTISEMENT FOR QUALIFICATIONS Sealed qualifications will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Fl. 33133 for the following: RFQ NO. 97-98-055 Federal Government Representation and Consulting Services for the City of Miami on a contract basis for one (1) year. OPENING DATE: 10:00 A.M. MAY 20, 1998 Detailed specifications for this qualification are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. Jose Garcia -Pedrosa CITY OF MIAMI City Manager LOGO AD NO. 4476 c. -� D- M1 y r, OD co Z '- City of Miami REQUISITION FOR ADVERTISEMENT This numer appear nb hemust advertisement. INSTRUCTIONS: Please tYDe and attach a copy of the v rti m nt with this reauisition. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: ❑ Yes ❑ No 5. Prepared by: 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be published: 10. Type of advertisement: ❑ Legal ❑ Classified ❑ Display 11. Remarks: 12. Publication Date(s) of Advertisement Invoice No. Amount 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C IGS/PC 503 _Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink coov. DISTRIBUTION: White - G.S.A.; Canary - Department