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HomeMy WebLinkAboutR-98-0700J-98-773 7/14/98 RESOLUTION NO. 9 V 700 A RESOLUTION AMENDING RESOLUTION NO. 98-159, ADOPTED FEBRUARY 10, 1998, AUTHORIZING THE CITY MANAGER TO REALLOCATE THE $400,000 APPROPRIATED IN THE CONTRACT WITH PINO- FONTICIELLA CONSTRUCTION CORPORATION FOR THE PROJECT ENTITLED " TOWER THEATER REHABILITATION, B-3253, SECOND BIDDING ", FROM AUDIO-VISUAL AND FOOD SERVICE EQUIPMENT, AND ADDITIONAL CONSTRUCTION WORK TO COVER THE COST OF RESTORATION OF THE FRONT FACADE AND INTERIORS OF THE TOWER THEATER BUILDING. WHEREAS, the City Commission adopted Resolution No. 98-159 on February 10, 1998, allocating funds to the ""Tower Theater Rehabilitation, B-3253", (CDBG Project No. 799402/Capital Improvement Project No. 322061), in an amount not to exceed $400,000, in the contract with Pino-Fonticiella Construction Corporation to cover the cost of audio-visual and food service equipment, and additional construction work; and WHEREAS, the project's Architect and Engineer, Bermello, Ajamil & Partners and Donnell & Dequesne, PA, have found that the front facade of the Tower Theater Building, which was to be preserved for its historical significance, is unsafe and structurally unsound and recommends that said front facade be CITY c(D?4MsS10M MEETING OF JU 1 14 1998 &Volution No. 98 - 700 demolished; and WHEREAS, the actual condition of said structure represents a threat to the welfare and safety of the public; and WHEREAS, funding is required to cover the cost of restoration of the front facade and interiors of the Tower Theater; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. Resolution No. 98-159, adopted February 10, 1998, is hereby amended to authorize the City Manager to reallocate the $400,000 appropriated in the contract with Pino- Fonticiella Construction Corporation for the project entitled "Tower Theater Rehabilitation, B-3253, Second Bidding", from audio-visual and food service equipment, and additional construction work to cover the cost of restoration of the front facade and interiors of the Tower Theater Building. Section 2. This Resolution shall become effective -2- 98- 700 immediately upon its adoption and signature of the Mayor.!/ PASSED AND ADOPTED this 14th day of July , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor dirt not indi,-ate appwd of this legislation by signing it in the designated pace pmvided, becomes effective with the elapse of ten (t 0) days t the,t of Con sris; c ti regarding same, without the mayor eXercisi�gav ATTEST: WALTER J. FOEMAN ("T'TV ('T.VVV NESS : ^ �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. -3- 98- 700 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 36 TO : Honorable Mayor and Members DATE : JUL ` 8 1998 FILE of the City Commission SUBJECT : Tower Theater Rehabilitation FROM •• -. REFERENCES: (oZnaOH.Warshaw City Manager ENCLOSURES: The attached report on the current status of the reconstruction of the Tower Theater was distributed to the Mayor and City Commission last month. At present all work has stopped pending a decision on how the remaining funds in the contract will be used. It is imperative that the project continue with construction as stated in the report. For this reason it is recommended that the City move forward with Option 3 of the report which utilizes the remaining contract funds to the fullest extent possible in order to complete the building structure and interior. DHW:JJK/rjf Attachment c: James J. Kay, Director, Public Works Department 3 98- 700 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Tomas`Regalado DATE FILE Commissioner SUBJECT : Tower Theater Rehabilitation Current Status FROM REFERENCES. Donald H. Warshaw City Manager ENCLOSURES In accordance with your request of May 29, the following is a report on the status of the Tower Theater Rehabilitation project. The contractor has ceased work on the building because unforeseen conditions revealed major structural deficiencies in the existing front portion of the building which seriously affect the construction budget and the historic preservation character of the front facade. The project architect and structural engineer have advised the City that the front structure is unsound and unsafe and can not be rehabilitated as originally intended. They have revised their plans which call for the demolition and rebuilding of the front facade which is beyond the original scope of work. The following is an in-depth report on the situation with recommendations regarding the continuation of construction of the project. Background Originally, the Planning and Development Department served as the Project Manager for the design and construction phases of the Tower Theater Rehabilitation project. This project was bid twice, through the Public Works Department, under the direction of the Planning and Development Department. The first bidding was over budget and a decision was made to proceed with demolition (as a first phase) while the rehabilitation construction was being re -bid. The demolition contractor, Demolition Masters, did most of the demolition work but could not finish because of serious concerns regarding the stability and condition of the existing front portion of the theater. The concern was that the removal of the existing adjacent floors and roof slabs in the front would cause the front facade to collapse. Based on the existing conditions, the project architects, Bermello, Ajamil & Partners, revised the demolition plans for the front of the building and issued new documents as an addendum for the second bidding of the rehabilitation construction. The Planning and Development Department decided to proceed with the rehabilitation construction recognizing that more funds would be needed to construct the project and that the original construction schedule would be extended. in July 1997, the City Commission awarded the construction contract to Pino-Fonticiella Construction Corp. (P-F), in the amount of $1,982,260, which included the demolition and a cash allowance of $150,000 for unforeseen conditions. TowerTheaterStatU5-6-12.doc 9 v 0' 0 C1 ' Status of Construction P-F began work September 29, 1997. As the new demolition work progressed, the actual —existing conditions were exposed. The architects and City inspectors discovered that the existing structure was significantly different than the conditions shown in the architect's plans. Over the years, the front portion of the Tower Theater had undergone several additions and modifications which were poorly built. The structural integrity of the front portion was found to be unsafe by the structural engineers, Duquesne and Donnell, Inc. Because of historic considerations, the architect's construction plans intended to save a large portion of the front part of the building, particularly the existing exterior walls. The plans also included demolition of the adjacent roof structure, the existing concrete mezzanine, and adjacent second floor slab. The intent was to leave the existing front walls in place by extensive shoring work while demolishing the adjacent structures. When these problems first arose, the architects were slow to react. They first proposed additional remedial work for the front portion of the building to save the existing front wall. The contractor's price for this work was much higher than anticipated. The architect then proposed an alternate solution to save money and the contractor proceeded on this basis when more structural problems were found. The consultants assumed the front facade had a structural frame and there was none. Later it was found that there were no foundations under the front walls. To correct these problems will now require extensive additional work at extra cost. The contractor went as far as he could and then stopped work in the front area of the building, waiting for directions from the architect. Meanwhile, the contractor continued working at a slower rate in other areas of the building. On February 2, 1998, P-F submitted delay claims for all the work stoppages they incurred to date. At the City Commission meeting of February 10, 1998, after considerable discussion about the status of the Tower Theater project and the Planning and Development Department's request for additional funds intended for food service and audio visual equipment, the Commission approved a $400,000 increase in the construction contract. In mid -March, the City Manager directed Public Works to provide a construction project manager from Public Works' staff and to furnish a status report on the project (see report dated March 31, 1998). Because of the large number of problems associated with the project, the City Manager directed Public works to take over as project manager and try to resolve the outstanding design and construction issues. Public Works made an investigation of all the construction problems and the funding available to finish the project. In addition to the major problem with the front facade structure, there is an extensive list of construction changes that are either comp!eted or pending (see Attachment 1). Also attached (Attachment 2) is an analysis of the estimated cost of Change Orders to date (through May 29, 1998) and the Cash Allowance (Special Provisions) in the construction contract. We are currently estimating a construction funding shortfall of $285,000, assuming no future major problems. TowerTheaterStatus-6-1 2.doc on May 12, 1998, the contractor notified Public Works that they were shutting down the project and demobilizing due to incomplete plans and the need for further direction. RECOMMENDATIONS There is not enough budgeted funding to complete the construction as currently planned. The existing construction must be brought to some point of conclusion until more funding is available. The following are recommended options to accomplish this: Option 1. Obtain additional funding to complete the project as planned. Option 2. At a minimum, continue construction of the building shell and structure to render the building safe using existing funding. Option 3. To the maximum extent possible, continue construction of the building and interiors except for certain equipment and furnishings utilizing all existing funding, including the $400,000 allotted for food service and audio-visual equipment. The building could be opened when the additional funding is obtained to provide the necessary equipment and furnishings. At this point we will need direction as to which options should be pursued to continue the construction on the project. Hurricane season is underway and the structure needs to be made safe, including completion of the outer shell. Based upon the information contained in this memorandum, I will schedule a discussion item regarding the continued construction of this project for the next available Commission meeting. DHW:JJK:mm c: Honorable Joe Carollo, Mayor Honorable Wif redo (Willy) Gort, Commissioner Honorable J. L. Plummer, Commissioner Honorable Joe Sanchez, Commissioner Honorable Arthur Teele, Commissioner TowerTheaterstatus-6-12. doc 98- 700 TOWER THEATER REHABILITATION PROJECT LIST OF COMPLETED AND PENDING CONSTRUCTION CHANGES ATTACHMENT 1 • Reconstruction of the front facade of the building (not in plans) • Remedial work to foundations in front portion of the building (not in plans) • Removal of old existing A/C equipment in basement (not in plans) • Fireproofing of steel columns (not in plans) • Re -building Stage floor demolished during demolition • Removal of concrete roof structure (not in plans) New concrete roof slab (not in plans) • New column structure for proposed mezzanine slab to remain Demolition of old wood roof structure (not in plans) ' Changes to formwork and rebar for theater floor slab risers Removal of existing Marquee structure (not in plans) • Re -build existing door opening in East wall (not in plans) • Change the A/C equipment (2 units to large tonnage (20 tons to 30 tons and 30 tons to 40 tons) (Building Code requirement) • Modify existing A/C supports for larger equipment • Fireproof roof metal deck (not in plans) (Building Code requirement) • Add support structure for Lobby ceiling (not in plans) • Bracing and shoring of front walls (not in plans) • Removal of 2nd floor brick wall (not in plans) • New concrete block wall - 2nd floor (not in plans) • Removal and re -attachment of existing roof bracing and purlins at North and South walls (not in plans) • Remove and replace existing metal deck roof above stage area • New marquee (structural frame) and attachment to the building • Contractor's delay claim P months due to lack of direction) Towe ffheatStatus-6-8. doc 98- 700 ATTACHMENT 2 TOWER THEATER REHABILITATION PROJECT SPECIAL PROVISIONS ( CASH ALLOWANCE) TOTAL SPECIAL PROVISIONS S 150,000.00 I. CHANGE ORDERS THROUGH MAY 29, 1998 Bill Board Removal $ 938.00 Removal of Low Wood Roof $ 2,754.00 Removal of Old A/C units $ 4,188.00 Provide New Steel Angles $ 631.00 Remove and Replace Fire Proofing for 10 Steel Columns $ 16,170.00 Removal of existing plaster of inside walls $ 2,601.00 Permit Fees $ 263.00 Rebuilding of Stage $ 9,030.00 New Roof Concrete Slab K-4 & 6 and J-4 & 6 $ 5,451.00 New Connection for Columns E-1, E-6, & H-1 $ 874.00 Steel Framing for Main Entrance Ceiling $ 2,424.00 Connection for Columns C-1 & C-6 $ 3,940.00 A/C Revision as per B & Z Dept. $ 14,600.00 Wall Panel Grid Line 6 between C & D $ 8,407.00 Ground Floor Slab Removal H to K and 1 to 6 $ 5,919.00 T & G decking and wood joist removal K & J $ 3,317.00 T & G form work removal underneath structure $ 1,451.00 Revision to form work at concrete stands $ 2,027.00 Marquee Steel Structure Demolition $ 3,058.00 Roof Metal Deck removal $ 3,121.00 New Metal Deck supply and installation $ 2,940.00 _New Footing (G), Column (4) and beam at H-4 $ 2,037.00 TOTAL COST OF CHANGE ORDERS $ 96,141.00 SPECIAL PROVISIONS BALANCE REMAINING $ 53,859.00 H. ESTIMATED COST OF OUTSTANDING OBLIGATIONS Demolition of the Front of the Building Reconstruction of the Front of the Building Claim for Time Extension ( 7th month ) Reserve for Special Provisions Reinforcing of Foundations Metal Deck Fireproofing Bonding TOTAL COST OF PENDING OBLIGATIONS III. ESTIMATED CONSTRUCTION FUNDING SHORT FALL $ 38,631.00 $ 93,895.00 $ 101,101.00 $ 78,982.00 $ 5,000.00 $ 5,000.00 $ 16,250.00 ($ 338,859.00) ($ 285,000.00) 98- (0V CITY OF MIAMI. FLORIDA r' INTER -OFFICE IN MORANDUM To. Jose Garcia -Pedrosa 98 .SUN -Z PM �:99 May 29, 1998 FILE: City Manager G�P1.OF PUBLIC WORKSTower Theater THE CITY OF MIAMI.j1L1*ECT: j FROM: REFERENCES: Tomas Regalad Commissioner ENCLOSURES: Each day I drive by Southwest 8th Street and 15th Avenue, and I do not see any work being done on the Tower Theater. I need a report before the City Commission meeting on June 9, 1998. OFFICE of the City Manager To: ❑ Note and return with comments or recommendations Prepare a reply for my signature YReferred to you for action ❑ For your information and files ❑ Read and circulate q r. (, /9sr Date Jose Garcia -Pedrosa City Manager 89 - 700