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Home My WebLink AboutR-98-0682J-98-555 7/1/98 RESOLUTION NO. q 8- 682 A RESOLUTION BY A FOUR FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S WRITTEN FINDING THAT COMPETITIVE SEALED BIDDING METHODS ARE NOT PRACTICAL OR ADVANTAGEOUS FOR THE LEASING, INSTALLATION AND MAINTENANCE SERVICE OF SEVEN (7) MODEL 5100 HEAVY DUTY XEROX COPIERS; WAIVING THE REQUIREMENTS FOR COMPETITIVE BIDDING METHODS, AND APPROVING THE ACQUISITION OF SAID COPIERS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION FROM XEROX CORPORATION, ON A CONTRACT BASIS FOR A SIXTY MONTH PERIOD, UTILIZING EXISTING MIAMI-DADE COUNTY SCHOOL BOARD CONTRACT NO. 046-V-V11, FOR A TOTAL FIRST YEAR COST NOT TO EXCEED $90,000.00 AND ALLOWING FOR A TWO AND ONE-HALF PERCENT (2%%) ANNUAL INCREASE FOR EACH ADDITIONAL YEAR THEREAFTER; ALLOCATING FUNDS THEREFOR FROM THE BUDGETS OF THE VARIOUS USER DEPARTMENTS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH XEROX CORPORATION FOR SAID ACQUISITION. WHEREAS, heavy duty copiers are critical in meeting the copy needs of the Departments and Offices of the Police, City Attorney, Hearing Boards, City Clerk and Public Works; and WHEREAS, for the past several months the Departments of General Services Administration and Purchasing have been identifying, evaluating and developing the best available contract to meet the City's needs; and WHEREAS, the City Manager has determined that it is not practical or advantageous to proceed with the competitive sealed CITY COSSION MEETING OF J U L 1 4 1998 Rnalutim Na 98- 682 bidding process and recommend that competitive sealed bidding methods be waived; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the City award a contract to Xerox Corporation, utilizing existing Dade County School Board Contract No. 046-V-V11 for said acquisition; and WHEREAS, funds for said acquisition are available from the budgets of the various departments leasing copiers; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's written finding that competitive sealed bidding methods are not practical or advantageous for the leasing, installation and maintenance service of seven (7) Model 5100 Heavy Duty Xerox Copiers, is hereby ratified, approved and confirmed, competitive sealed bidding procedures are hereby waived, and the acquisition of said copiers for the Department of General Services Administration from Xerox Corporation, on a contract basis for a sixty month period, utilizing existing Miami -Dade County School Board Contract No. 046-V-Vll, is hereby approved, for a total first year cost not to exceed $90,000.00 and allowing for a two and - 2 - 98- 68,E one-half percent (2%%) annual increase for each additional year thereafter, with funds therefor hereby allocated from the budgets of the various user departments. Section 3. The City Manager is hereby authorized1/ to execute an agreement(s), in a form acceptable to the City Attorney, with Xerox Corporation for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.21/ PASSED AND ADOPTED this 14th day of July , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor dick not i this legislation by signing it in the designated plaoo becomes effective with the elapse of ten (10) days from tho die of Gcri3n regarding same, without the Mayor exeral ' a v to. ATTEST: . Wafte . o an, City Clerk WALTER J. FOEMAN, CITY CLERK BUDGET AND MANAGEMENT APPROVED 0 AND ANALYSIS REV W: CO SS: DIPAK PAREFnPIRWfOR RO VILARELLO ATTnRNRV W2708:BSS l� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - 98- 68� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Honorable Mayor and Members DATE of the City Commission SUBJECT FROM : Do4dH. Warshaw REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: 5 JUL - 7 1998 FILE : Resolution Authorizing the Waiver of Competitive Sealed Bids for the Lease, Installation, and Maintenance of Heavy Duty Copiers It is respectfully recommended that the City Commission adopt the attached Resolution, by four fifth (4/5') affirmative vote of the Members of the City Commission, after duly advertised public hearing, approving and confirming my fording that competitive sealed bidding procedures are not practical and advantageous for the lease, installation and maintenance of seven heavy duty Xerox Model 5100 copiers; waiving the requirements for competitive sealed bidding procedures and accepting the contract award for a sixty month lease period of seven heavy duty Xerox Model 5100 copiers. Contract award to Xerox Corporation, a non -minority / Miami -Dade County vendor, located at 15150 N.W. 79`'' Court, Miami, Florida 33016, under existing Dade County School Board Contract No. 046-V-VII, in a first year amount not to exceed $90,000, and allowing for a 2 %2 percent annual increase for each additional year. Funds are available for the first -year lease period from the budgets of various departments leasing copiers, and for subsequent years subject to availability of funds. BACKGROUND: Heavy duty copiers are CRITICAL in meeting the copy needs of the Police, City Attorney, Hearing Boards, City Clerk, and Public Works Departments. The Police Department utilizes three, one each in the Records, Patrol and Property Bureau sections respectively. Xerox is in agreement to allow for an early termination of the existing lease in order to establish a new sixty month lease utilizing the new model 5100 copiers. For the past several months the Departments of General Services Administration, and Procurement have been identifying, evaluating and developing the best available contract to meet the city's needs. Based on a prior legal opinion it was determined that we could utilize an existing Dade County School Board Contract No. 046-V-VII. However, a recent review of the previous legal opinion has led to a determination that affects our ability to utilize contracts not issued by the State of Florida or Miami -Dade County. The City Attorney's Office has indicated that we can still proceed with the acquisition which would require my determination that it would be practical and advantageous to waive competitive sealed bids, and the City Commission adopting the proposed Resolution by 4/5t' affirmative vote after a duly advertised public hearing. 98- 68OQ Honorable Mayor and Members of the City Commission Re: Resolution Authorizing Heavy Duty Copier Lease Page 2 This contract allows us to replace the existing model 5388 copiers with the model 5100 which has additional features and capabilities, at a substantial savings (see attached product and cost comparison). The projected monthly savings over the current rental pricing plan is $4,030, for an annualized projected savings of $48,360. The award of this contract utilizing the terms and conditions of the Dade County School Board contract is cost effective since it utilizes the district wide volume buying power of the school system. Our needs are only for seven copiers, thus issuing a bid for such a limited number of copiers would not result in the most advantageous terms and conditions. The Department of General Services Administration received a proposal from another firm for seven comparable copiers, for a sixty month lease, with similar terms and conditions, and the cost is $2,428 more per month or an additional $29,136 annualized. Our ability to utilize the Dade County School Board contract would expire on September 30, 1998. The purchase of copiers is not beneficial due to the constant change in technology and cost of a separate maintenance contract. It is both practical and advantageous to waive competitive sealed bids and proceed with the award of this contract. DHW/JP/JAP G.S.A./MeHeavyDuCopy.doc $r% 98 - 682 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Donald H. Warshaw DATE FILE City Manager SUBJECT : Request for Waiver of Competitive Sealed Bids for the Lease, Installation, and FROM : JU ascual, Director REFERENCES : Maintenance of Heavy Duty epartment of General Services Administration Copiers ENCLOSURES: The Department of General Services Administration is requesting your authorization to Waive competitive sealed bids, and your determination that bidding procedures are not practical and advantageous for the lease, installation and maintenance of seven heavy duty Xerox Model 5100 copiers. The recommended contract award is to Xerox Corporation, a non -minority / Miami -Dade County vendor, located at 15150 N.W. 791'' Court, Miami, Florida 33016, for a sixty month lease period of seven heavy duty Xerox Model 5100 copiers, in a first year amount not to exceed $90,000, and allowing for a 2 '/2 percent annual increase for each additional year. Funds are available for the first -year lease period from the budgets of various departments leasing copiers, and for subsequent years subject to availability of funds. Heavy duty copiers are CRITICAL in meeting the copy needs of the Police, City Attorney, Hearing Boards, City Clerk, and Public Works Departments. The Police Department utilizes three, one each in the Records, Patrol and Property Bureau sections respectively. Xerox is in agreement to allow for an early termination of the existing lease in order to establish a new sixty month lease utilizing the new model 5100 copiers. For the past several months the Departments of General Services Administration, and Procurement have been identifying, evaluating and developing the best available contract to meet the city's needs. Based on a prior legal opinion it was determined that we could utilize an existing Dade County School Board Contract No. 046-V-VII. However, a recent review of the previous legal opinion has led to a determination that affects our ability to utilize contracts not issued by the State of Florida or Miami -Dade County. The City Attorney's Office has indicated that we can still proceed with the acquisition which would require your determination that it would be practical and advantageous to waive competitive sealed bids, and the City Commission adopting the proposed Resolution by 4/5 h affirmative vote after a duly advertised public hearing. 98- EVQQ Honorable Mayor and Members of the City Commission Page 2 Re: Resolution Authorizing Heavy Duty Copier Lease This contract allows us to replace the existing model 5388 copiers with the model 5100 which has additional features and capabilities, at a substantial savings (see attached product and cost comparison). The projected monthly savings over the current rental pricing plan is $4,030, for an annualized projected savings of $48,360. The award of this contract utilizing the terms and conditions of the Dade County School Board contract is cost effective since it utilizes the district wide volume buying power of the school system. Our needs are only for seven copiers, thus issuing a bid for such a limited number of copiers would not result in the most advantageous terms and conditions. The Department of General Services Administration received a proposal from another firm for seven comparable copiers, for a sixty month lease, with similar terms and conditions, and the cost is $2,428 more per month or an additional $29,136 annualized. Our ability to utilize the Dade County School Board contract would expire on September 30, 1998. The purchase of copiers is not beneficial due to the constant change in technology and cost of a separate maintenance contract. It is both practical and advantageous to waive competitive sealed bids and proceed with the award of this contract. It is respectfully recommended that the proposal to adopt a resolution by four fifth (4/5`'') affirmative vote be presented to the Members of the City Commission, after duly advertised public hearing, for ratification, approving, and confirming the City Manager's waiving of the requirements for competitive sealed bids, and award the contract for leasing to Xerox Corporation. Approved: Date: Donald H. Warshaw City Manager DHW/JP/JAP G. S.A./MeHeavyDuCopyldoc 9 - 6840 f Average � I Monthly Monthly Xerox Serial Install Due I Contract Monthly ' Monthly Copy i Supply ; Total Department Location Product Number Date Date Type Volume Cost Cost Cost Monthly Cost ....... __ ...._r. w..... _. M _..:.. _ M.....�....:._ . ..._._ _ M__..... City Clerk 3500 Pan American Drive ........ .......................................... 5388 ......................... 3ET-110095 ....... 1/1/95 1/30/98 .................................................. RENTAL 42,112 , % $ 1,552.00 $ $ $ ..........................^^. 1,552.00 Cil AtlorneY 444 SW 2nd Avenue 5388 3ET-002094 1011193 9130198 RENTAL ..................RENTAL 47,002 $.........1,552.00 $ $ ................................................................ $ 1,55? Hearing f ?o Fds 444 SW 2nd Avenue 5388 ................................................ 3ET-002251 ................... 10/1193 ............................. ............................................... 9/30/98 :.......................................................................... 35,501 $ ..................................... 1,552.00 $ ................................................................................. $ $ .............. 1,55'c...,. ..................... Public Works.......................................444 SW 2nd Avenue.........................5388....................3ET:0022.1.8..................10/i193.................9/30/98........L.......RENTAL.......'..........41,064.............$............1,552A0.....$.................:..... .$......... ..... ` $ .... 1,552.00 ........................... Police - Records ...............................................................................................................................................................................................................................................................................................................:................................................................................... 400 NW 2nd Avenue 5388 3ET-002164 1011193 9/30198 RENTAL 80,563 I $ 1,552.00 $ 229.22 $ .. ..............................,_............................ $ 1,781.22 .......... Police -Patrol 400 NW 2nd Avenue ........................................................I. 5388 ... 3ET•002225. ... I 1O11j93.........I........9/30/98 ...,,.I i I RENTAL ...........65,956....... .$..........1,552A0 $119.67 $ $ 1,671.67 Police -Property Bureau .........................400 NW 2nd Avenue ...........5388,,.., ...... 3ET;002289.................10/1/93........ 9/30/98 RENTAL ' ...................... 1........... 64,085 $ 1,552:00 $„ 105.64 $ I $ 1,657.64 TOTALS376,283$ 10,864.00 $ 454.53 $ $ 11,318.53 to Monthly Cost for Xerox 5388s include 50,000 copies per month. Monthly Cost for Xerox 5388s includes all supplies except paper and staples. Average Xerox Contract Contract Monthly Department Product Type Term Volume City Clerk 5100 LEASE 60 Months 42,,11,2 City. Attorney...............................................................5.1.00..................... LEASE .................60 Months 1---- 47,002 Hearing Boards 5100 ...... .................. LEASE 60 Months .................................................... 35 501 . Public Works 5100 LEASE 60 Months I 41,064 Police - Records o e-. 5100 LEASE 60 Months 80,563 Police - Patrol 5100 LEASE 60 Months 65,956 Police Property Bureau .......... 5100 .......... LEASE 60 Months 64,085 TOTALS I 376,283 *Monthly Cost include all supplies including staples. Monthly Total Monthly Monthly Copy Supply Monthly Cost Cost Cost Cost $ 575.00. $........_...._._......423 71.....,$.._....... - $ 998.71 $...................... 575.00......$............................44.1.56......$....................................$......................1,016.56... $........ .....575.00.....$........................399.58.....$ - $ 974.58... $ , , . _...575.00 $ .... 419.88 $ $ 994.88 $ 575...0.0. ........................................ ($. 564.05 I $ - $..................575.00...... $............................. 510.74 ( $ $ 1,085.74 $ 1,078.91 $ 4,025.00 $ 3,263.43 $ - $ 7,288.43 9 Xerox Product Comparision CO S eed ..... ..... p y ........... .. . .......... .......... 100 .............. qW".Per Minute 92 Cclies Per Mrite . ........ . Fir st CoPvOtTr-re 6.9 Secords ................. .......... ............... 6 Secords ..ySele= ...................... ............ ....... 9• -5 ........... 1-9,999 ........... ................. • ....... . ....... ........ ........ ..... ........ .......... . . . .............. - ........................................................... . ... . .... ... .... . D=marl HbrTler Capacity 1000ri 750igrEds 16 - 110 lbs. 16 - 110 lbs. . ............. ................. ........................ - ........... - ................... ............ PaW Capacity ..... . ................. -1. ................ .......................... ... ........... - .................... 35WSheets - . . ....... - ............ ............ ............... 1,500 Sheets ............. ............ Paper Trays ................... ....................... ....... - ........... 3 2 Trays ...................................... PWduc&xVFAargwrst 64% - 156% 640/6- 15EP/o . ......... .... . ....... Two Sided.pg.. ............................. . .. 1 ................. Finits RX . ..... .. ..... -- ................ . .... PTPP!ty ................... 100 Sheets.......50 ....................-.1.................................. Ss heet ...... .... .... .............. ............... ................... Staple Position 31. ....... .. .. .. -,, . . . ..... . . ........ 1".." . . .. ... Touch Screen YES . . ...... ... ........... ..... ............ . NO ..... .......... ......... ............................. ............... ............ ................ :Tabs YES NO 9'CDVerS YES NO FlernDle Interactive Commications YES .... ... ..... )ES 98- 682 DANKA PROPOSED LEASE PLAN Kodak Contract Contract Average Monthly Monthly Monthly Total Department Product Type Term Monthly Volume Cost Copy Cost Supply Cost Monthly Cost City Clerk 3100 Lease 60 Months 42,112 $573.00 $815.00 0 $1388.00 City Attorney 3100 Lease 60 Months 47,002 $573.00 $815.00 0 $1388.00 Hearing Boards 3100 Lease 60 Months 35,501 $573.00 $815.00 0 $1388.00 Public Works 3100 Lease 60 Months 41,064 $573.00 $815.00 0 $1388.00 Police - Records 3100 Lease 60 Months 80,563 $573.00 $815.00 0 $1388.00 Police - Patrol 3100 Lease 60 Months 65,956 $573.00 $815.00 0 $1388.00 Police - Property 3100 Lease 60 Months 64,085 $573.00 $815.00 0 $1388.00 TOTALS $376,283 $4,011.00 $5,705.00 0 $9716.00 w I DADE COUNTY PUBLIC SCHOOLS SCHOOL BOARD ADMINISTRATION BUILDING - 1450 NORTHEAST SECOND AVENUE - MIAMI, FLORIDA 33132 Roger C. Cuevas - DADE COUNTY SCHOOL BOARD Superintendent of Schools Dr. Solomon C. Stinson, Chair Dr. Richard H. Hinds Mr. Demetrio Perez, Jr., Vice Chair Chief Financial Officer Mr. G. Holmes Braddock Mr. Renier Diaz de la Portilla Financial Affairs Ms. Perla Tabares Hantman Rose Barefield-Cox, J.D. September 24, 1997 Ms. Betsy H. Kaplan Associate Superintendent Dr. Michael M. Krop Bureau of Procurement and Materials Management Mrs. Manly Sabates Morse Ms. Frederica S. Wilson Xerox Corporation 15150 N.W. 791' Court Miami Lakes, FL 33016 SUBJECT: NOTIFICATION OF AWARD REFERENCE: BID NO. #046-V V11 TITLE: COPYING EQUIPMENT SERVICE AND SUPPLIES BID PERIOD: October 1. 1997 - September 30, 1998 At its meeting of September 24, 1997, the School Board of Dade C9unty, Florida awarded your company the following item(s) on the above referenced bid at the unit prices) indicated on the attached award recommendation. This award is limited to the listed items only in compliance with the full item description, specifications, quantities, conditions and instructions to bidders as contained in the bid documents. THIS IS NOT AN AUTHORIZATION TO SHIP THE REFERENCED- ITEMS. Purchase orders will be issued for these items, as needed, for the bid period indicated above. If you have any questions, please contact me at 995- 23361. Sincerely, John H. Berry, Buyer Division of Procurement Management 98- 682 Office of Superintendent of Schools September 12, 1997 Board Meeting of September 1 e97 Financial- Affairs . Richard H. Hinds, Chief Financial Officer SUBJECT: AWARD OF BID #046-VV11 — COPYING EQUIPMENT, SERVICE AND SUPPLIES The purpose of this bid, opened on July 29, 1997, is to establish a contract to purchase or lease, at firm unit prices, quantities, as may be required, of copying equipment, maintenance and supplies, for various schools and departments. This is a term 'bid which states that...the Board may purchase quantities, as may be required, at the unit price bid,but. is not obligated to purchase any guaranteed amgunt. Of 51 vendors sent bid forms-m card notiv. s of this advertised bid; 20 responded, with 14 bids meeting specifications (includes 9 bids meeting individual item specifications, but not all item specifications; not -all vendors bid all items) and 6 no bids. For bidding and operational purposes, .seven copier classes have been structured in direct relation to the monthly capacity and the features needed to efficiently operate a specific copier. Class one (1) is the lowest volume desktop copier; Class seven (7) the highest volume copier class. The Copier Replacement Committee (CRC) has evaluated all bids submitted and is recommending for award the top three ranking copiers for purchase, per class, and the top three ranking copiers for lease, per class with an option to purchase, for each item listed in the bid. Evaluation criteria have been .hassd on the life cycje cost principle, i.e. cost of the machine, divided by various volume levels to provide a cost per copy (CPC) at those given volumes. An average cost per copy (CPC) was obtained and this was the. final criteria for the award recommendation. Fund Source Various Page 1 of 2 M/WBE Eligibility None G-78 gg- 682 4kZw- A.., --A w l _ Vl\V YG 4.l\/llV lV/ r'\77G1Y Vll Dade County Public Schools Bid 046-V V 91 _ Copying Equipment, Service, and Supplies ,ndor Make ! Model Class Acquisition Rank I CPC in Office Solutions Savin 9113Z 1 Purchase 1 $0.01615 Ikon Office Solutions Ricoh 3713 1 Purchase 2 $0.01629 Panasonic Office Products Co. Panasonic FP7113 1 Purchase 3 $0.01939 Ikon Office Solutions Ricoh 3713 1 Lease 36 1 $0.01458 Ikon Office Solutions Savin 9113Z 1 Lease 36 2 $0.01735 Copyco Inc. Toshiba 1550 1 Lease 36 3 $0.02112 Copyco Inc. Toshiba 2060 2 Purchase 1 $0.01632 Minolta Business Systems Inc. Minolta EP201OCSIPRO 2 Purchase 2 $0.01822 Ikon Office Solutions Savin 9220DL 2 Purchase 3 $0.01859 Copyco Ind. Toshiba 2060 2 Lease 36 1 $0.01760 Minolta Business Systems Inc. Minolta EP2010CS/PRO 2 Lease 36 2 $0.01942 Ikon .Office Solutions Canon NP6521 2 Lease 36 3 $0.02000 Copyco Inc. Toshiba 3550 3 Purchase 1 $0.01060 Ikon Office Solutions Savin 9032D 3 Purchase 2 $0.01137 Ikon Office Solutions Canon NP4050 3 Purchase 3 $0.01161 Copyco Inc.: Toshiba 3550 3 Lease 36 . 1 $0.01365 Ikon Office Solutions Savin 9032D 3 Lease 36 2 $0.01480 Ikon Office Solutions Canon NP6230 3 Lease 36 3 $0.01495 Ikon Office Solutions Canon NP6050 4 Purchase 1 $0.00917 Cop co Inc. Toshiba 5560 4 Purchase 2 $0.00947 Ikon Office Solutions Minolta EP5000 4 Purchase 3 $0.00972 Ikon Office Solutions Canon NP6050 4 Lease 36 1 $0.01131 Copyco Inc. Toshiba 5560 4 Lease 36 2 $0.01201 Ikon Office Solutions Minolta EP5000 4 Lease 36 3 $0.01214 -skon Office Solutions Canon NP6050 4 Lease 60- 1 $0.01004 )p co Inc. Toshiba 5560 4 Lease 60 - 2 $0.01025 .Ron Office Solutions Minolta EP5000 4 Lease 60 3 $0.01071 Ikon Office Solutions Canon NP6080 5 Purchase 1 $0.00739 Copyco Inc. Toshiba 7560 5 Purchase 2 $0.00755 Ikon Office Solutions Savin 8700 5 Purchase 3 $0.00796 Ikon Office Solutions Canon NP6080 5 Lease 36 1 $0.00889 Copyco Inc. Toshiba 7560 5 Lease 36 2 $0.00911 . Ikon Office Solutions Savin 9700 5 Lease 36 3 $0.00963 Ikon Office Solutions Canon NP6080 5 Lease 60 1 $0-0689D Copyco Inc. Toshiba 7560 5 Lease 60 2 $0.00809 Ikon Office Solutions Savin 9700 5 Lease 60 3 $0.00864 Ikon Office Solutions ,Canon NP6285 6 Purchase 1 $0.00666 Ikon Office Solutions Oce 3075 6 Purchase 2 $0.00730 Ikon Office Solutions Savin 980ORF 6 Purchase 3 $0.00742 Ikon Office Solutions Canon NP6285 6 Lease 36 1 $0.00918 Ricoh Corporation Ricoh FT8980 6 Lease 36 2 $0.00961 Ikon Office Solutions Savin 980ORF 6 Lease 36 3 $0.00975 Ikon Office Solutions Canon NP6285 6 Lease 60 1 $0.00808 Ricoh Corporation Ricoh FT8980 6 Lease 60 2 $0.00863 Ikon Office Solutions Savin 980ORF 6 Lease 60 3 $0.00873 Xerox Corporation Xerox 5100 7 Purchase 1 $0.00582 Ikon Office Solutions Oce 2600 7 Purchase 2 $0.00691 Lanier Worldwide Inc. Lanier 7085 7 Purchase 3 $0.00716 Xerox Corporation Xerox 5100 7 Lease 36 1 $0.00688 Ikon Office Solutions Canon NP985011 7 Lease 36 2 $0.00892 ' anier Worldwide Inc. Lanier 7085 7 Lease 36 3 $0.00920 cox Corporation Xerox 5100 7 Lease 60 1 $0.00647 ''rkon Office Solutions Canon NP985011 7 Lease 60 2 $0.00818 Lanier Worldwide Inc. Lanier 7085 7 Lease 60 3 so.00821 September 16. 1997 n Q_ 682 P=^= 1 .f , .7 C� Walter J. Foeman TO City Clerk CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : SUBJECT: FROM : ascual, Director REFERENCES: epartment of General Services Administration ENCLOSURES: June 16, 1998 Waiver of Competitive Sealed Bids Ad for the July 14,1998 Commission Agenda FILE Please find attached a Notice of Public Hearing requiring legal advertising for the Waiver of competitive sealed bids in the acquisition of a lease, installation and iinaintenance of heavy duty Xerox copiers. This item is being scheduled for the July 14, 1998 Commission Agenda, and the ad must appear in the newspaper at least 10 days prior to such hearing. Should you have any questions, please contact me at 575-5130. APPROVED FOR ADVERTISING: Date: Donald H. Warshaw Interim City Manager GSA/MeAdvHvCop.doc 99- 682 CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the City Commission of the City of Miami, Florida on July , 1998 at a.m. in the City of Miami Commission chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirements of obtaining sealed bids for the engagement of Xerox Corporation to acquire a sixty -month lease, installation and maintenance of seven Xerox Model 5100 Heavy Duty Copiers, for the Department of General Services Administration. The acquisifion of Xerox Model 5100 Heavy Duty Copiers shall not exceed the first year cost of $90,000.00 and allow for a 2 '/2% annual increase for each additional year. Inquiries from other potential sources of providers who feel that they might be able to satisfy the City's requirements in the provision of these services may contact Milton Mizell, Graphics Reproduction Superintendent, at (305) 575-5130. All interested persons are invited to appear and may be heard concerning such proposed waiver for purchase and upgrade. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (City Seal) GSA/NotPubHrgHvCop.doc Walter J. Foeman City Clerk Miami, Florida 98- 682