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HomeMy WebLinkAboutR-98-0668J-98-697 7/1/98 RESOLUTION NO. 9 v6 6 8 A RESOLUTION ACCEPTING THE BID OF BENNETT ELECTRIC SERVICES CO. INC., IN THE PROPOSED AMOUNT OF $31,600.00, TOTAL BID OF THE PROPOSAL FOR THE PROJECT ENTITLED "SEWELL PARK PARKING LOT SECURITY LIGHTS, B-6285"; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 333105, AS APPROPRIATED BY CAPITAL IMPROVEMENT ORDINANCE NO. 11623, AS AMENDED, IN THE AMOUNT OF $31,600.00 TO COVER THE CONTRACT COSTS AND $7,700.00 TO COVER THE ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL COST OF $39,300.00; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID FIRM. WHEREAS, sealed bids were received May 14, 1998, for the project entitled "Sewell Park Parking Lot Security Lights, Project B-628511; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Bennett Electric Service Co. Inc., be accepted as the lowest responsible and responsive bid; and WHEREAS, Capital Improvement Ordinance No. 11623, as amended, appropriated monies for the proposed amount of the contract, project expenses, and incidentals under Project No. 333105; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY CITY COMMISSION MEETING OF J U L 1 4 1998 OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the preamble of this resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 14, 1998 bid of Bennett Electric Service Inc., in the proposed amount of $31,600.00, for the project entitled "Sewell Park Parking Lot Security Lights, B-6285" for the total bid of the proposal, based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. The total estimated project costs of $39,300.00 is hereby allocated from Project No. 333105, as appropriated by Capital Improvement Ordinance No. 11623, as amended. Said total project costs consists of the $31,600.00 contract cost and $7,700.00 estimated expenses incurred by the City. Section 4. The City Manager is hereby authorized1I to enter into a contract, in a form acceptable to the City Attorney, on behalf of the City of Miami with Bennett Electric Service Co. Inc. for "Sewell Park Parking Lot Security Lights, B-628511, total bid of the proposal. Section 5. This Resolution shall become effective l� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 19S,- G()es_ immediately upon its adoption and signature of the Mayor.Z/ PASSED AND ADOPTED this 14th day of July , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor slid not indicate approve 0 this legislation by signing it in the designated Mace pro>>'),` ?d. becomes effective with the elapse of ten (10) days frgjn the date of C orarvi, , :•. regarding same, without the Mayor ex ercisin 11 B P� ATTEST: Walter J. F&jP&iA5Fty Clerk WALTER J. FOEMAN CITY CLERK SUBMITTED BY: JAMES J. KAY, PIRECTOR DEPARTMENT OF PUBLIC WORKS BUDGET MANAGEEMEl� T ANALYSIS REVIEW: CN r) DIPAK VAREKH, DIRECTOR APPROVED AS CITY/ATTORNEY 701:BSS CORRECTNESS: CAPITAL PROJECT REVIEW: LA Z L MINISTRATOR If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - 98- 668 CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members of the City Commission FROM : dam oIV-aw nald H. Warshaw City Manager CA-8 DATE : JUL - 7 1998 FILE : SLIWECT : Resolution Awarding Contract for Sewell Park Parking Lot Security Lighting Project, B-6285 REFERENCES: ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Bennett Electric Services Co. Inc., whose principal is John P. Higgins, President, a company located in Miami, Florida, for the project entitled SEWELL PARK PARKING LOT SECURITY LIGHTS, B — 6285, received on May 14, 1998, in the amount of $31,600.00 total bid, authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND Work History with the City 1. Buena Vista Park Lighting Project, B-6266 (1998) Amount of Bid: $31,600.00 % of Cost Estimate: 79% Cost Estimate: $40,000.00 Source of Funds: Fiscal Year 1997-1998, CIP Ordinance 11623, Project 333105 Minority Representation_ 185 Invitations mailed 6 Contractors picked up plans and specs ( 3 Hispanic, 0 Black, 0 Female) 4 Contractors submitted bids ( 2 Hispanic, 0 Black, 0 Female) Public Hearings/ Notices: No public hearing/ Bid Notice published. Assessable Project: No Discussion: The Department of Public Works has evaluated the bids received on May 14, 1998, and determined that the lowest responsible and responsive bid, in the amount of $31,600.00, is from Bennett Electric Service Co. Inc. a non -minority controlled corporation. Funds are available to cover the contract cost and for such incidental items as postage, blueprinting, advertising and reproduction costs. DHW:JJK:mm cc: James J. Kay, Director, Public Works Department FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 5 / 29 / 1998 Job Number.: B-6285 PROJECT NAME: SEWELL PARK PARKING LOT SECURITY LIGHTS. CIP Number.: 333TO5 LOCA71ON: 1801 N.W. SOUTH RIVER DRIVE. PROJECT MANAGER: Jose A. Brit OTHER TYPE: FEDERAL PARTICIPATION: ASSOCIATED DEPARTMENT: Parks and Recreation Dept. ASSESSABLE: 0 EMERGENCY: RESOLUTION No.: BID REQUEST: FORMAL ® INFORMAL DESCRIPTION: The project.consists of the fumishing of all labor, materials and equipment for the following: four concrete poleas, nine 9 luminaires, electrical distribution equipment and wires. (IF NECESSARY. CONTINUE ON THE SO-CIQ SCOPE OF SERVICES: PUBLIC WORKS COST OUTSIDE COST (% OF CONST. COST) SURVEY/PLAT $ $ TESTING $ (E) $ (E) % DESIGN $ 3,200.00 $ 8 % ADVERTISING $ 1,000.00 (E) $ (E) CONSTRUCTION $ $ $31,600.00 (BID) CONST. INSP & MANAGEMENT $ 2,800.00 $ 7 % OTHER: $ (E) $ (E) SUBTOTAL $ 38,600.00 15 % INDIRECT COSTS (1.43%) 700.00 (E) (P.W. ENG. FEE) CONTINGENCIES (5%) (EC) - EST. CONST. COST $40,000.00 TOTAL $ 39,300.00 (E) - ESTIMATE CONTRACTOR'S INFORMATION: CLASS: = M 0 NON - MINORITY _ TYPE OF WORK: ELECTRICAL MINORITY © = F7F YEARS OF ESTABLISHMENT: 40 years LICENSE C.C.13233 NAME: BENNETT ELECTRIC SERVICE CO. INC. TELEPHONE: (305) 759-1665 ADDRESS. 6400 N.E. 4 TH. COURT, MMMI FL CONTACT PERSON: STEVE MCCONAUGHY CLASS: J = JOINT P = PRIME S = SUB MINORQY: B = BLACK H = HISPANIC F = FEMALE SUB -CONTRACTORS: NAMES: C:1My DDaoYm-*ME=EL\MI4ktiMRINA\H-1014-gFACT SMEET.XLS RETURN TO PUBLIC VYOMM AFTER SIDNEDi CCMWI Ai0IIII6TIYYT CIFMQTQFM QQeT PJ%^6TWlh OILA. w" 98- 668 FORMA. PIT) s 916 SEWELL PARK PARKING LOT SECURITY LIGHTS Project Number: B-6285 CIP Number: 333105 Project Manager: JOSE A. BRIZ Date:5/14 98 Person who received the bids: JOSE A. BRIZ Received ' : CITY CLERK'S OFFICE CITY HALL Construction Estimate = 40 000.00 Time: 10:00 A.M. BIDDER ADDRESS ELECTRICAL CONTRACTING SEVICE INC. 2294 HEST 78th. COURT BENN ELECTRIC CO. 6900 N.11. 4th CT.. ; 3,000.00 B.H. EL -AL ELECTRIC INC. LIGHTS ON ELECTRIC 7211 MIAMI LAKES DR #2 8237 SW 147 CT. BID BOND AMOUNT OFFICIAL CHECK 1582811- =2,500.00 C.0 CHECK #381344- $1.700.00 OFFICIAL CHECK 988981428- $1.847.50 IRREGULARITIES NO NO NO F MINORITY OWNED NO NO YES NO ITEM No. DESCRIPTION BASE BID: TOTAL ITEMS I - 4 UNIT PRICE TOTAL =31,800.00 UNIT PRICE TOTAL = 33,000.00 UNIT PRICE TOTAL UNIT PRICE TOTAL = 33,217.00 38 950.00 1 FOUR CONCRETE POLES i9,800.00 $7,788.00 i10,247.00 =5,000.00 2 ELECTRICAL DISTRIBUTION, AERIAL HIRES $6,500.00 $6,541.00 87,580.00 ;6.000.00 3 NINE LIGHTS FIXTURES $7,300.00 i10,891.00 $7.390.00 $2,350.00 4 PROVISION FOR SPECIAL ITEMS =8,000.00 $8.000.00 =8,000.00 =8,000.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT A - No Power -of -Attorney THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM BENNETT B - No Affidavit as to Capital & Surplus of Bonding Company ELECTRIC CO. FOR THE TOTAL AMOUNT OF 133,000.00 C - Corrected Extensions D - Proposal Unsigned or improperly Signed or no Corporate Seal E - Incomplete Extensions F -Mon-responsive bid If the above contractor is not the lowest bidder explain: G -Improper Bid Bond -• 13 ---- ( �"Iec�lric Srervice moo. rimer office is locaEedin fie t°i� H - Corrected Bid �/�.---enne---------------------"SP-y--ic- ;e, 1 - No First Source Hiring Compliance Stnt _ of Miami. BES_ bid amount is within _ 110% of Electrical Contractin_ _ J - No Minority Compliance statement �. eel/ y g Service _�ECS� bid and has acce ted to erform the work at ECS bid. K - No Duplicate Bid Proposal J-- - - - L�r'' - p p �_�____ P,w„r,�, a,,, / Reference: l�- �ode;_Section-fS=�.-1 fi -- ----- CITY OF MIAMI OFFICE OF THE CI'► 4;LERK BID SECURITY LIST BIDITEM: SEWELL PARK PARKING LOT SECURITY LIGHTS B-6285 p / r? BID NO.: 97-98-100 DATE BID(S) OPENED: MAY 14, 1998 TIME 10 : 0 0 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK ELECTRICAL CONTRACTING SERVICE INC. $ 31,600.00 Official Check # 1562611 $ 2,500 BENNETT ELECTRIC CO. 33,000.00 B.B. EL -AL ELECTRIC, INC. 33,217.00 B.B. $ 1,700.00 LIGHTS ON ELECTRIC 36,950.00 #96���42c6h$c1,84 TE.'CB±VGd flimely CS of �.:r C �k ;�F: n o- on C c7!- , u: - ? :'L':' • }�i.' care hereby r� � pi a as laie. " p received envelopes on behalf of Pers n receiving bid(s) PUBLIC WORKS DEPARTMENT on lee (City Department) (Da ) SIGNED: De City Clerk W .50 IMPORTANT ADDENDUM CITY OF MIAMI, FLORIDA RE ,^ '98 MAY -1 p2 :59 C1Y'r' C:i FRk vIT 1 Y � r <t DEPARTMENT OF PUBLIC WORKS ADDENDUM NO. 1 April 30, 1998 BIDDING AND CONTRACT DOCUMENTS FOR SEWELL PARK PARKING LOT SECURITY LIGHTS B-6285 ALL BIDDERS ARE HEREBY NOTIFIED AS FOLLOWS: CHANGE 1 OF 1: Date of Bidding: The bid opening date has been changed. The new opening date will be Thursday, May 14,1998, at 10:00 am at the City Clerk's Office, First Floor of the City Hall, 3500 Pan American Drive , Dinner Key, Miami, Florida 33133. THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENTS AND SHALL BE MADE A PART THEREOF. James J. Kay, Direttor Director of Public Works CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Walter J. Foeman DATE : April 21, 1998 FILE : B-6285 City Clerk FROM : 1 ony PDent of Public Works SUBJECT: "SEWELL PARK SECURITY LIGHTS, B-6285" REFERENCES: ENCLOSURES: Please note that contractors will submit bids for the following project: "SEWELL PARK SECURITY LIGHTS, B-6285", on Tuesday, May 121h 1998, at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Jose Briz. a representative overseeing the project, is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. /TP Encl. c: John Jackson Merilynn Renshaw Project Manager M N T .'a 1 BID NO.97-98-100 ADVERTISEMENT FOR BIDS Sealed bids for "SEWELL PARK SECURITY LIGHTS, B-6285" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 12th day of May, 1998, at the Office of the City Clerk, Miami City Hall, First Floor, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place the bids will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consist of the furnishing of all labor, equipment and materials for a new security light system (4 new concrete poles, nine security lights fixtures and electrical distribution system.).City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-983 and No. 87-915. For clarification of technical issues as presented in the documents and specifications, please contact Jose A. Briz, Project Manager, at (305) 416-1209 Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency or State Contractor's Certificate of Registration as issued by Miami -Dade County in accordance with Chapter 10 of the Miami -Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained at the Director of Public Works, 444 S.W. 2nd Avenue, gth Floor, Miami, Florida 33130, on or after April 27, 1998. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within 14 working days after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation of contracts to minority vendors, contractors, and subcontractors. Details are contained in bid specifications. All bidders must also submit an affirmative action plan with their bids. (Ordinances are contained in bid specifications.) The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements". The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re -advertise. (B-6285, Req.04931). Jose Garcia -Pedro:^' N �t City Manager r" r v ; 0 1020 4 9,81-4 2 Date CITY OF MIAMI###########################################$ MAY 14, 1998 S S * * * * * * * 1, 84 7. 50 ONE THOUSAND EIGHT HUNDRED FORTY SEVEN AND st Dollars FfON DRAWER: FIRST UNION NATIONAL BANK -51e-WIFIL'L� P441z Issued By Integrated Payment Systems Inc., Englewood, Colorado WAAAW KavBaln-k Na�2mal A,-sociatior), Deiiver, CoIorado OrIzed Tg�nature it h kf 0 "OL00491ills 1:1,0200391131: r i C 6800096698 14 2611@ OCEAN BANK MIAMI, FLORIDA BR. No. 361344 REM ITTER.**EL7ALE—LECTRIC, INC.**CK 19--- 63-1139 Pay to the 60 Order of *********************CITY OF =1,700.00= f OM BAW D1,781dwUlIcts i Dollars M AUTHORIZED SIGNATURE NOTICE TO CUSTOMER: THE PURC SE OF AN INDEMNITY BOND WILL CASHIER'S CHECK REDUIRED BEFORE THIS CHECK WILL BISE REPLACED OR RETURNED IN THE EVENT "'IS LOST, MISPLACED OR STOLEN. AP 118361,3114110 1:0660 1 139 21: 0 1000 148 Souso J NaffonsftnW Official Chock 1562611 q ;111 4 :s- 3—.! I LA# MiAMI LAKE Pay: To Tho: **CITY OF MIAMI***i• ** ardor Of Ifthis check is not $ returned for remitter . '�-'iTr,,b`e`n`id for payment by the wayhinoonn vearoftee TWO THOUSAND FT VE HUNDRED AND 00/1(JO its date, it will be 4 subject to a nonrefundable - - - - - - -- Dollars dormancy fee of S5. 00 per month thereafter, NIOT VALID IF OVER $2,500.00 Nati ELECTRICAL CONTRACTING SERVICE INC. San Andds Rernitter (Purchased BY) Authorized Signature c L SPm 26 1 111' 1: L 140000 Lgi: 164 loo 198 Lue E THE ORIGINAL DOCUMENT HAS REFLECTIVE WATERMARK ON THE BACK THE ORIGINAL DOCUMENT HAS REFLECTIVE WATERMARK ON THE BACK ■ CASH CHECKS TOTAL DATE / CITY OF MIAMI DEPARTMENT OF FINANCE CASH RECEIPTS FORM RECEIVED FROM: Deparfm nuDivision Prepared by: Page --,/ of / - M-llm MAIM I NIIIIIIIIIIIIII � 11111111111111111 � ■r.-72 wo:m', "m A jeform.xls