HomeMy WebLinkAboutR-98-0663J-98-707
7/2/98 RESOLUTION NO. — 6 3
A RESOLUTION ACCEPTING THE BID OF METRO USA
FOR THE FURNISHING AND INSTALLATION OF
PRISONER TRANSPORT PARTITIONS (CAGES) ON
PURSUIT VEHICLES FOR THE DEPARTMENT POLICE,
ON AN AS -NEEDED BASIS, FOR A PERIOD OF ONE
(1) YEAR, WITH THE OPTION TO RENEW FOR TWO
(2) ADDITIONAL ONE-YEAR PERIODS, AT AN ANNUAL
COST NOT TO EXCEED $53,460.00; ALLOCATING
FUNDS THEREFOR FROM CAPITAL IMPROVEMENT
PROJECT NO. 311850, ENTITLED "REPLACEMENT OF
CITY-WIDE FLEET"; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID
ACQUISITION.
WHEREAS, pursuant to public notice, sealed bids were
received June 15, 1998, for the furnishing and installation of
prisoner transport partitions on pursuit vehicles for the
Department of Police, on an as -needed basis, for a period of (1)
one year, with the option to renew for (2) two additional one-
year periods; and
WHEREAS, invitations for Bid No. 97-98-109 were mailed to
twelve (12) potential bidders and one (1) bid was received; and
WHEREAS, sad acquisition will be used on police cars for
CITY COMUSSION
MEETING OF
JU L 1 4 1998
RRssolution No.
(�
J V 663
safety; and
WHEREAS, funding is available from Capital Improvement
Project No. 311850, entitled "Replacement of City-wide Fleet";
and
WHEREAS, the City Manager and the Director of General
Services Administration recommend that the bid received from
Metro USA be accepted as the lowest responsive and responsible
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by Metro USA for the
furnishing and installation of prisoner transport partitions
(cages) on pursuit vehicles for the Department of Police, an as -
needed basis, for a period of one (1) year, with the option to
renew for two (2) additional one-year periods, at an annual cost
not to exceed $53,460.00, is hereby accepted, with funds therefor
hereby allocated from Capital Improvement Project No. 311850,
- 2 - 98- 663
entitled "Replacement of City-wide Fleet"
Section 3. The City Manager is hereby authorizedlj to
execute an agreement, in a form acceptable to the City Attorney,
for said procurement.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.Z/
PASSED AND ADOPTED this 14th day of July , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this Legislation by signing it in the designated place provided, said
becomes effective with the elapse of ten (10) days frymn the of Com issic1z avticn,
regarding same, without the Mayor exercisin ve
ATTEST:
Wal1_e_r_Sr*fo_enFan, City Clerk
WALTER J. SOEMAN CI
AS TO FORT AND CORRECTNESS:
10:BSS
l� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 98- 663
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Chairman and
TO : DATE
Members of the City Commission
SUBJECT
2
FROM 4nd .
�oWarshaw REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
CA-3
JUL - 7 19% FILE :
Resolution Authoring the Purchase
and Installation of Prisoner Transport
Partitions on Fleet Vehicles
Bid No. 97-98-109
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the lowest, most responsible and responsive bid of Metro U.S.A., Inc., a Hispanic/Miami-Dade
County vendor, located at 1950 N.W. 88"' Court, Miami, Florida 33172, for the purchase and
installation of prisoner transport partitions for fleet vehicles as per Bid No. 97-98-109, for the
Department of General Services Administration, for an initial one year period, in an amount not to
exceed $53,460, the option to extend for two additional one year periods, subject to the availability
of funds. Funds are available in the FY '98 General Fund contribution to the Capital Improvement
Program, "Replacement of City -Wide Fleet, CIP Project No. 311850.
BACKGROUND:
The Department of General Services Administration has analyzed the bids received pursuant to Bid
No. 97-98-109. Fourteen (14) invitations for bids were mailed, four (4) no bids, and one (1)
response was received. Metro U.S.A., Inc., a Hispanic vendor submitted the lowest most
responsible and responsive bid as per the specification of Bid 97-98-026. These prisoner transport
partitions are to be used by the Police Department on vehicles being converted to patrol use.
Therefore, the firm of Metro U.S.A., Inc. is recommended for award.
DHW/JP/JAP
GSA/MePrisonParti. doc
98663
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Donald H. Warshaw
TO : City Manager DATE
i SUBJECT:
acul, Director
FR
REFERENCES:
eparmf General Services Administration
ENCLOSURES:
June 18, 1998
FILE
Budgetary Authorization for Purchase
and Installation of Prisoner Transport
Partitions on Fleet Vehicles
Bid No. 97-98-109
The Department of General Services Administration has verified with.the Department of
Budget and Management Analysis that funds are available in the FY '98 General Fund contribution
the Capital Improvement Program, "Replacement of City -Wide Fleet", CIP Project No.311850, in
the amount of $53,460.
CIP Project Review and Approved By:
Budgetary Review and Approved By:
4�L/)
Dipak Parekh, lZiirector
Office of Budget and Management Analysis
DHW/JP/JAP
GSA/MePrisonPar i.doc
Date: � C J 7
6 D
Date:
98 663
of Miami, Florida Bid No. 97-98-109
6.4. PRICE SHEET
REVISED ADDENDUM #1 5/28/98
Unit of Unit Extended
Item Est. Qty. Measure Price Price
01-7
I. Furnishing and installation of 100 veh $W_/veh $ %60
partitions (cages) per vehicle,
as per Bid Specifications
II. Bulk Supplies for the City's inventory,
as per Bid Specifications.
NO,SUBSITrMON
a. Pro -Gard Mfg. Model P2204 10
for 1995 Chevrolet Caprice Vehicles
b. Pro -Gard Mfg. Model P2204 10
for 1996 Ford Crown Victoria Vehicles
c. Transfer Kit Pro -Gard 10
for 1995 Chevrolet Caprice Vehicles
d. Transfer Kit Pro -Gard 10
for 1996 Ford Crown Victoria Vehicles
Total (Items I & II):
L EFTRO USDA, INC.
1930 N.W. 88 Ct.
Bidder: Miami, FL 33172
ea $ �iea
0
$ 3 l!
ea $AE!�Jea
$ ?410 o�D
ea $ /ea
b
$ Q o�
D�
ea $� Jea
0�
$ 0
$ �3 c[loo.
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
�-S— 663
f,T^'
I BID INFORMATION FORM
Mailing Date: May 18, 1998
Bid No.: 97-98-109
Buyer: Sara Gonzalez
Telephone: 305416-1909
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
FOR
680-42: PRISONER TRANSPORT PARTITIONS
We have read your Invitation for Bid, completed the necessary documents, and propose to fiumish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
number of calendar days required to complete work after Notice to Proceed or issuance of
pur4hase order.
number of calendar days required before commencement of work.
Delivery will be made within calendar days after receipt of purchase order.
Terms: 20/6-10 days et 30 days Additional discount of Q % if awarded all items.
(include cash discount for prom t�ppay�meennt, if any) Other Discounts:/. /
Contact Person/Telephone: (�-'U t V " � q77 — , 671 &/ f/b
/- T
Term of Warranty and/or guarantee for equipment and labor: 1/ &W
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Name: j! rl ETM in I I g i �, i t% Telephone: ' 0 77' &Y %/
Principal Business Ad:' "v`.' �• Fax: --
:
Name: Z
Mailing Address: " Title: Ii
Authorized Signature:
E-Mail Address: Ou ,
98— 663
� W /
6.5 VENDOR BACKGROUND INFORMATION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered.
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: mm W4i 10e
COMPANY OFF
�I
CE
/RS: Presidenta /L #Ztulf
Secretary L5*,In
COMPANY OWNERSHIP:
a� 1 UR
Vice President
Treasurer
When the question
L �d % of ownership
% o of ownership \
of ownership
• X� �z�11.E `s.�
% of ownership
LICENSES•
I . County or Municipal Occupational License No.
(attach copy.with bid)
2. Occupational License Classification
3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 6,g4
EXPERIENCE:
6. Number of Years your organization has been in business:
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 2--0
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 20
98-,663
City of Miami, Florida 1 Bid No. 97-98-109
2.0 GENERAL TERMS D CONDITIONS FOR THE PURChtSE OF SERVICES
INTENT: The General Terms and Conditions described herein apply to the acquisition of general services
with an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF OFFER - The signed bid response shall be considered an offer on the part of the
bidder; such offer shall be deemed accepted upon issuance by the City of a purchase order or other
contractual document.
2.2. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.3. ANTITRUST PROVISION - At such times as may serve its best interest, the City reserves the right to
advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements or other similar sources for the purchase of
these goods and/or services as may be available.
2.4. ASSIGNMENT OF CONTRACT - The contractor shall not assign, transfer or subcontract, at any time
during the term of the Contract, or any part of his/her operations, or assign any portion or part of the
Contract, except under and by virtue of written permission granted by the City through the proper officials,
which may be withheld or conditioned, in the City's sole discretion.
2.5. AUDIT RIGHTS AND RECORDS RETENTION - The Contractor agrees to provide access to the City, or
to any of its duly. -Authorized representatives, to any books, documents, papers, and records of the contractor
which are directly 'pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Eontractor shall maintain and retain any and all books, documents, papers and records
pertinent to the Contract for three (3) years after the City makes final payment and all other pending�matters
are closed. Contractor's failure to adhere to, or refusal to comply with, this condition shall result in the
immediate cancellation of this contract by the City.
2:6. AVAILABILITY OF CONTRACT TO OTHER GOVERNMENTAL AGENCIES - Any Governmental
Unit in Dade, Broward or Palm Beach Counties, Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
2.7. AWARD OF CONTRACT
A. The IFB, Bidder's response, any addenda issued and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a Contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required
by the City. Where the Bidder is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's Response and may accept
the Bid from the next lowest responsive, responsible bidder or re -solicit the City's requirements. The
City, at its sole discretion, may seek monetary restitution from the Bidder and its bid bond or guarantee,
if applicable, as a result of damages or increased costs sustained as a result of the Bidder's default.
Rev. 10/20/97
City of Miami, Florida
Bid No. 97-98-109
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or contract
award sheet. Where a conflict between two or more of the several documents exists, the contract award
sheet shall take precedence.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and supplies
while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract at the same price, terms and
conditions for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the
contract term.
F. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis or
such combinations as shall best serve the interest of the City unless otherwise specified.
2.8. BID SECURITY/ BID DEPOSIT - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders, if applicable. This check or bond guarantees that a bidder will
accept the order or contract, as bid, if it is awarded to bidder. Bidder shall forfeit bid deposit to the City
should City award contract to Bidder and Bidder fails to accept the award. The City reserves the right to
reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders within ten
(10) days'after the award and successful bidder's acceptance of award. If sixty (60) days have passed after
the date of the formal opening of the bids, and no contract has been awarded, all bid deposits will be returned
on demand.
Certified Minority/Women vendors may apply to participate in the City's Bid Bond Voucher Program
by contacting the Minority/Women Business Affairs office.
2.9. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a Contract and/or file an
acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of
award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid
Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages
sustained. Award may then be made to the next lowest responsible Bidder or all bids may be rejected.
2.10. CANCELLATION - The City reserves the right to cancel all Invitations for Bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all affected bidders and make available a
written explanation.for the cancellation.
2.11. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to perform the services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital
expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup
its capital expenditures during the time it is rendering such services, it shall not have any claim upon the
City.
2.12. COLLUSION - The Bidder, by affixing a signature to their bid certifies that its bid is made without
previous understanding, agreement or connection either with any person, firm or corporation making a bid
for the same items or with the City Purchasing Department or initiating Department. The Bidder certifies
that its bid is fair, without control, collusion, fraud, or other illegal action. The Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
situations where collusion may have occurred and the City reserves the right to reject any and all bids where
collusion may have occurred.
2.13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subjects to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
Rev. 10/20/97
City of Miami, Florida Bid No. 97-98-109
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.13. L Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.13.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.13.3. The State of Florida Statutes Section 287.133(3)(A) on Public Entity Crimes.
2.13.4. Minority/Women Business Affairs Enterprise (M/WBE) City Ordinances No. 10062, 10538, 11272,
as amended, as applicable to this bid.
2.13.5. Environment Protection Agency (EPA), as applicable to this bid.
2.13.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid.
2.13.7. Americans with Disabilities Act of 1990, as amended. '
2.13.8. First Source Hiring, Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.13.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this bid.
2.13.10. National Forest Products Association (NFPA), as applicable to this bid.
2.13.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.13.12. Conflict ofInterest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance with all
local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.14. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no electedlappointed official or employee of the City is financially interested, directly
or indirectly, in the purchase of goods specified in this IFB. Any such interests on the part of the Bidder or
its employees must be disclosed in writing to the City. Further, you must disclose the name of any City
employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of
capital stock in the your firm.
2.15. CONTRACT AND BONDS - The bidder whose bid is accepted may be required, within the time
established in the IFB, to enter into a written contract with the City, and if required, furnish performance and
payment bonds on City standard forms in the amounts indicated in the IFB.
2.16. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder to accept the award, to furnish required documents,
and/or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder to meet any terms of this agreement, the City will notify the Bidder of
the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the
default. Failure on the contractor's part to correct the default within the required three (3) days shall result in
the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
Rev. 10/20/97
9 63
City of Miami, Florida Bid No. 97-98-109
C
A. Failure to perform the work required under the Contract and/or within the time required; or failing
to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
ensure timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency,
or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment
renders the successful Bidder incapable of performing the work in accordance with and as required
by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default t'ncur ed beyond the time limits
stated, together with the cost of completing the work, shall be deducted from any monies due or which may
become due on this Contract.
2.17. EVALUATION OF BIDS
A. Rejection of Bids
The City may reject for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing .is wt the all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the IFB whenever it is deemed in the best interest of the City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terns and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debartment and Suspension Ordinance.
C. Demonstration of Responsibility
(1) Bids will only be considered from firms/sole proprietors who are regularly engaged in the
business of providing the services required by the Bid. Bidder's must be able to demonstrate a
satisfactory record of performance and integrity and have sufficient financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements.
The terms "equipment and organization" as used herein shall construed to mean a fully
Rev. 10/20/97
98- 663
City of Miami, Florida Bid No. 97-98-109
equipped and well established firm/sole proprietorship in line with the best industry practices
in the industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder's to show proof that they are designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required
by the Bid.
2.18. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in his/her bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over the designated period of time.
2.19. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage to property from any act, omission or neglect, by Bidder or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorneys fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.20. INSPECTION. OE $ID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department
request, and upon provision of a self addressed, stamped envelope by the bidder to receive the tabulation.
2.21. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
fumish evidence of insurance to the Purchasing Department. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation to
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt of Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Division, at (305) 416-1700.
2.22. INVOICES - Invoices shall contain purchase order number of goods or equipment delivered (i.e. quantity,
unit price, extended price, etc.)
2.23. LOCAL PREFERENCE - City Ordinance 11087, states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not
exceed 110 percent of the lowest responsible and responsive bidder.
2.24. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City, Florida, sets forth "...a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Rev. 10/20/97
98- 663
City of Miami, Florida ( Bid No. 97-98-109
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women business firms are encouraged, but not required, to register with the City prior to
submitting bids. The Purchasing Department will provide the necessary forms and instructions upon
request. All bidders are urged to submit bids for any goods or services that they are able to supply,
regardless of minority classification. 'However, compliance with all requests for information regarding
Minority/Women Status or Participation_ is required. Bidder's cooperation is greatly needed to aid the City in
achieving its goal.
2.25. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS OR CONTRACTS
No agreement or understanding to modify this IFB and resultant purchase orders or contracts shall be
binding upon the. City unless made in writing by the Director of Purchasing. Through the issuance of a
Change Order or 7-4odification to the Contract Purchase Order or Award Sheet as appropriate.
2.26. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability, be excluded from the participation in, be
denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
In connection with the conduct of its business, including rendition of services and employment of personnel,
Bidder shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal
opportunity for employment
2.27. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City and submitting a Bid under this IFB shall meet the City's Occupational License Tax requirements in
accordance with Chapter 31.1, Article I of the City Charter. Others with a location outside the City shall
meet their local Occupational License Tax requirements. A copy of the license must be submitted with the
Bid; however, the City may, at its sole option and in its best interest, allow the Bidder to supply the license to
the City during the evaluation period, but prior to award.
2.28. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
Rev. 10/20/97
City of Miami, Florida
Bid No. 97-98-109
paid, agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.29. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, such discounts
shall not be considered in determining the lowest net cost for bid evaluation.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Information
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.30. PUBLIC ENTITY CRUKES - A person or affiliate who has been place on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit a bid on a lease of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36 months from
the date of being placed on the convicted vendor list.
2.31. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.32. QUALITY OF WORK - The work performed must be of the highest quality and workmanship. Materials
furnished to complete the service shall be new and of the highest quality except as otherwise specified in this
IFB.
2.33. RESOLUTION OF CONTRACT DISPUTES - Contractor understands and agrees that all disputes
between Contractor and the City based upon an alleged violation of the terms of this Contract by the City
shall be submitted to the City Manager for his/her resolution, prior to Contractor being entitled to seek
judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds
$4,500.00, the City Manager's decision shall be approved or disapproved by the City Commission.
Contractor shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written
decision, approved the City Commission if the amount of compensation hereunder exceeds $4,500.00, (ii) a
period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is subject to City
Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by
written instruments, signed by the City Manager.
2.34. RESOLUTION OF PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of Purchasing
who shall have the authority, subject to the approval of the City Manager and the City Attorney, to settle and
resolve a protest with final approval by the City Commission. Bidders are alerted to Ordinance No. 11072
describing the protest procedures. Protests failing to meet the requirements for filing shall not be accepted.
Rev. 10/20/97
98- 663
City of Miami, Florida
Bid No. 97-98-109
Failure of a party to timely file shall constitute a forfeiture of such parry's right to file a protest. NO
EXCEPTIONS.
2.35. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Price Sheet to what extent
warranty and service facilities are available.
2.36. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All worlmianship is to be fast quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.37. TERMINATION - The City reserves the right to terminate this contract by written notice to the contractor
effective the date specified in the notice should any of the following apply:
1. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract and/or to have failed to perform his/her services in a manner satisfactory to the City. In the
event the contractor is found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for anticipated loss of revenue
or the canceled portions of the contract.
2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience.
3. Funds are not available to cover the cost of the services. The City's obligation is contingent upon
the availability of appropriate funds.
2.38. VARIATIONS -OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Price Sheet, it will be assumed that the service to be provided fully complies with the City's specifications.
Rev. 10/20/97
98- 663
City of Miami, Florida
3.0. SPECL4L CONDITIONS
Bid No. 97-98-109
3.1. SCOPE AND PURPOSE
It is the intention of the City of Miami to establish a contract for all labor, materials and equipment necessary
for the furnishing and installation of Prisoner Transport Partitions (cages) on approximately one hundred
(100) Police Pursuit vehicles for the Department of General Services Administration, Fleet Management
Division on an as -needed basis.
3.2. CONTRACT TERM
The Contract shall commence upon the date of award and shall be effective for one (1) year with the option
to extend for two (2) additional one (1) year periods, subject to the availability of funds for succeeding fiscal
years.
The prices for a one year period from effective date shall be consistent with the requirements outlined in
section 3.10 of the Special Conditions, at which time the City shall have the option to renew for an additional
two (2) years on a year to year basis. At that time the City will consider an adjustment to price based on
documented manufacturer/industry increases. It shall be fiuther understood that the City reserves the right to
reject any price adjustments submitted by the successful bidder and/or to terminate the contract with the
bidder based on such unacceptable price adjustments. Continuation of the contract beyond the initial period
is a City prerogative; not a right of the bidder. This prerogative will be exercised only when such
continuation is clearly in the best interest of the City.
3.3. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a. Advance written mutual agreement.
b. Continued satisfactory performance compliance with the specifications, terms and conditions established
herein
c. Availability of fiords
In the event the Contractor is unable to extend the contract for any subsequent period under the above
conditions, or for whatever cause, advance written notice and explanation must be submitted to the Chief
Procurement Officer, no later than ninety (90) days prior to the annual expiration date. Such notification is
subject to the acceptance of the City, or the Contractor may be found to be in default
3.4. NON -APPROPRIATION OF FUNDS
In the event no fiords or insufficient funds are appropriated and budgeted or are otherwise unavailable in any
fiscal period for payments due under this contract, then the City, upon written notice to Contractor or his
assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or
expense to the City.
3.5. CANCELLATION
The City Manager by written notice may terminate in whole or part any Contract resulting from this
invitation, when such action is in the best interest of the City. If the Contract is so terminated, the City shall
be liable only for payment for services rendered prior to the effective date of termination.
3.6. METHOD OF AWARD
Award of this contract will be made to the lowest responsive, responsible bidder who bids on all items, and
whose bid offers the lowest price when all items are added in the aggregate.
City of Miami, Florida
Special Conditions (Continued) Bid No. 97-98-109
3.7 BIDDER QUALIFICATIONS
Bids will be considered only from firms that are regularly engaged in the business of providing the services
as described in this bid for at least two (2) years; and that have sufficient financial support, equipment and
organization to insure that they can satisfactory execute the services if awarded a contract under the terms
and conditions herein stated. Subsequently, the Bidder will:
a) Be fully licensed to perform the work described herein, and shall provide all information requested on
the Price Sheet.
b) Have no record of pending lawsuits or criminal activities and not have conflicts of interest which may
be of embarrassment to the City.
c) Not submit a bid should the contractor have any member, officer, or stockholder that is in arrears or is
in default of any debt or contract involving the City, is a defaulter or surety otherwise, upon any
obligation to the City, and/or has failed to perform faithfully any previous contract with the City.
3.8. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT
If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain
fixed and firm during the term of contract; provided, however, that the bidder may- offer incentive discounts
` from this fixed price to the City at any time during the contractual term.
3.9. CONTRACT ADMINISTRATOR
Upon award, contractor shall report and work directly with Mr. Allan Savarese, Fleet Manager, or his
designee who shall be designated as the Contract Administrator and who may be contacted at telephone
number (305) 575-5171.
3.10. DELIVERY
Point: All items shall be priced and delivered F.O.B. Miami, to the following location:
City of Miami
General Services Administration
Attn: Victor Morales, Superintendent of Light Fleet Operations
1390 NW 20t' Street
Miami, FL 33142
3.11. INSTALLATION OF EQUIPMENT
Installation of the partitions (cages) will be performed at the contractor's facility. The City will be
responsible for the delivery and pickup of the vehicles to and from the facility.
3.12. WORKMANSHIP AND MATERIALS
All parts installed and materials used in performance of this contract shall be unused, and or new (of current
design or manufacture). Salvage materials will not be allowed without the express consent of the City. All
materials and workmanship shall be of the highest quality and shall conform to all applicable Building
Codes, so as to ensure safe and functional operation. The City shall be the sole judge as to parts and
workmanship.
3.13. WARRANTY, FITNESS FOR PURPOSE
Goods specified shall be fully guaranteed by the Contractor against factory defects. Any defects may occur
as the result of either faulty material or workmanship within the period of the manufacturer's standard
warranty will be corrected by the Contractor without expense to the City of Miami. The vendor warrants
items supplied under this contract conform to specifications herein, and are fit for the purpose for which such
goods are ordinarily employed; except if stated in a Special Condition, the material must then fit that
particular purpose. The vendor and the City agrees that orders under this contract does not exclude, or in any
way limit, other warranties, provided in this agreement or by law. Bidders shall indicate on the bid sheet the
terms of the manufacturer's standard warranty, and any specially offered optional warranty available.
Page 2of5 98 ` 663
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-109
3.14 WARRANTY SHOULD BE SUPPLIED IN WRITTEN FORM
A. Type of Warranty Coverage Required
The bidder should supply a copy of its written warranty certificates with its bid; however, the bidder
may be given the opportunity to submit these certificates to the City during the bid evaluation period.
-Failure to meet this requirement may result in your bid being declared non -responsive. The warranty
supplied by the bidder shall remain in force for the full period identified by the bidder; regardless of
whether the bidder is under contract with the City at the time of defect. Any payment by the City on
behalf of the goods or services received from the bidder does not constitute a waiver of these warranty
provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within
five (5) calendar days after the City notifies the bidder of such deficiency in writing. If the bidder fails
to honor the warranty and/or fails to correct or replace the defective work or items within the period
specified, the City may, at its discretion, notify the bidder, in writing, that the bidder may be debarred
as a City bidder and/or subject to contractual default if the corrections or replacements are not
completed to the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the
bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the
bidder in default of its contract, and/or (b) procure the products or services from another vendor and
charge the bidder for any additional costs that are incurred by the City for this work or items; either
through a credit memorandum or through invoicing.
3.15 APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board ("Oversight Board') which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
binding on the City until such time as they have been approved by the Oversight Board. Execution othis
contract by the City Manager shall constitute evidence of its approval by the Oversight Board.
3.16. INSPECTION
All work will be inspected and approved by the Contract Administrator before payment is issued.
3.17. PERFORMANCE
The contractor will be responsible for performing the work necessary to meet City standards in a safe, neat,
and good workmanlike manner, using only generally accepted methods in carrying out the work, and
complying with all federal and state laws, and all ordinances and codes of the City relating to such work.
3.18. APPLICABLE STANDARDS
The City reserves the right to reject work, or materials if it does not meet the requirements set forth in these
Specifications, and must meet the requirements set forth herein upon arrival at the site, at the time of
installation, at the time of final inspection, and upon acceptance of completed project.
There shall be no substitution of equipment or materials unless authorized in writing, in advance, by the City
of Miami General Services Administration Department.
3.19. INSPECTION FOR COMPLETION AND PAYMENT
Upon completion of the installation, an inspection for completion of work will be held. The Contractor shall
notify the General Services Administration Department for scheduling of the inspection three (3) work days
prior to the anticipated inspection date. The GSA Department will decide if work is ready for inspection and
will request the Contractor to establish the time and date of inspection and notify all concerned parties to be
present.
At the time of the completion inspection, if the materials are in whole or substantially acceptable, a notice
will be provided to the Contractor that the final acceptance is approved and payment will be made.
Page 3 of 5
98- 663
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-109
3.20. ASSIGNMENT
Neither the Bid nor the ensuing Contract shall be transferred, conveyed, assigned, or disposed of, in whole or
in part, without the prior written consent of the City, which may be withheld or conditioned, in the City's
sole discretion.
3.21. PERSONNEL
Bidder shall be deemed to represent that it has, or will have upon the award of the Contract, all necessary
personnel required to perform all services arising from the award of the Contract. All personnel employed
shall be employees of Bidder.
All the services required herein shall be performed by the successful Bidder, and all personnel engaged in
performing the services shall be fully qualified to perform such services.
All employees employed by the Bidder shall be considered to be at all times the sole employees of the Bidder
under his/her direction and not an employee of the City.
The Bidder shall supply competent and physically capable employees and the City may require the Bidder to
remove an employee it deems careless, insubordinate, or otherwise and whose continued employment is not
in the best interest of the City.
3.22. EXAMINATION OF THE WORK
The City shall be furnished with every means to verify whether or not the materials and work are in
accordance with the requirements and intent of these specifications. Failure to reject or condemn defective
work at the time it is done will not prevent its rejection whenever it is discovered before the project is finally
approved and accepted.
3.23 SUBCONTRACTORSIOF WORK SHALL BE IDENTIFIED
As part of its Bid, the Bidder is required to identify any and all Subcontractors that will be used in the
performance of the proposed contract, their capabilities, experience, minority designation as defined in
Ordinance 10062 and the portion of the work to be done by the Subcontractor. Failure to identify any and all
subcontractors in the Bid shall render the Bid non -responsive; provided, however, that the low bidder may
submit this documentation to the City within five (5) working days after the bid opening in the best interest
of the City.
The Contractor shall not, at any time during the tenure of the contract, subcontract any part of his operations
or assign any portion or part of the contract, to Subcontractor(s) not originally mentioned in their Bid, except
under and by virtue of permission granted by the City through the proper officials.
Nothing contained in this specifications shall be construed as establishing any contractual relationship
between any subcontractor and the City.
The bidder shall be fully responsible to the City for the acts and omissions of the subcontractor and their
employees, as for acts and omissions of persons employed by bidder.
3.24. CASH DISCOUNTS
In the event the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment to payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
3.25. IDENTIFICATION
All invoices, packing lists, packages, shipping notices, and other written documents affecting the order shall
contain the applicable purchase order number. Packing lists shall be enclosed in each and every box or
Page 4 of 5
9866-
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-109
package shipped pursuant to this contract, indicating the contents therein. Invoices will not be processed for
payment until all items are received.
3.26. NO SUBSTITUTION
When -NO SUBSTITUTION is used in combination with a manufacturer's name, brand name and/or model
number, that named item is the only item that will be accepted by the City.
3.27 ORDER
Individual purchases will be covered by purchase orders issued against the Contract as item(s) are required,
or blanket purchase order will be issued against which the department may draw in quantities and per item as
required; and payments shall be made on a per order (delivery) or monthly statement basis (for actual
deliveries made), in arrears.
3.28. PACKING AND SHIPPING
No charges will be allowed for special handling, packing, wrapping, bags, containers, reels, etc., unless
otherwise specified herein.
All items shall be prepared and packed for shipment in a manner that will prevent damage in transit. The
City is not liable for extra charges for packing, cartage, or anything else unless stated in this agreement. The
vendor shall mark the number of items in each order on the container and enclose a packing slip with the
purchase order number of each container.
Page 5 of 5
�- 663
CITY OF NIIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: PRISONER TRANSPORT PARTITIONS
AWARDED TO: Metro USA
Bid No. 97-98-109
$53,460
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present Miami -Dade No. 5038-3/99-2
PRIOR CONTRACT AWARD: NONE
$149,115.00 (GSA)
SUMMARY OF CONTRACTS. DOC
98663.
CITY OF MIAMI OFFICE OF THE CI'► _ ::LERK
BID SECURITY LIST
BID ITEM: PRISONER TRANSPORT PARTITIONS
BID NO.: 97-98-109
DATE BID(S) OPENED: J UN E 15, 1998 TIME 11 : 0 0 A.M.
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
METRO USA, INC.
SEE ATTACHED BID
NO BID
KIESLER POLICE SUPPLY
OMB POLICE SUPPLY
LAWMENS & SHOOTERS' SUPPLY
LAW ENFORCEMENT EQUIPMENT, CO.
"Offers from the vendorvendora listodr
e onl=r r r
receive; time?y rs of t'rt c-1-
other ffersr- - ac�,,.r.vz n:r'•` ,n;.� 7»
�ra'r-4r-°-'t+ 'F
are hereby re;ecied as
6-.J
received envelopes on behalf of
Zn,
Pe eceivinE bid(s)
PURCHASING DEPARTMENT ca
(City Department)
S1GNE
Deputy City Clerk
1UDY S. CARTER
Director
OLT -1 t v a f ffl -1 a M -1
RED 1 r
'96 JUN -1 A o :5
local IRM
1i UpM
�a �a
4
NCO FV�
IT Y f -A 4'F ADDENDUM NO.
BID NO.97-98-109 MAY 28, 1998
1OSE GARCIA-PEDROSA
City Manager
PURCHASE OF PRISONER TRANSPORT PARTITIONS
Please be advised that the Specifications and the Price Sheet have been revised, copies attached.
The date and time for the aforementioned bid to open has been changed to allow for additional
time for responses.
BIDS ARE NOW DUE MONDAY, JUNE 15,1998 AT 11:00 A.M.
ALL OTHER TERMS AND CONDITIONS OF THE BID DOCUMENT REMAIN THE SAME.
SINC RELY,
'4
Y S. CARTER
CHIEF PROCUREMENT OFFICER
THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF
OF RECEIPT WITH THE SUBMISSION OF BID RESPONSES.
SIGNATURE:
DATE:
NAME OF FIRM:
DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 33130/(305) 416-1900/Fax: (305)416-1925
E-Mail Address: purchasedci.miami.fl.us/ Website Address: httpv/ci.milmi.fl.us/
Mailing Address: P.O. Box 330708 Miami, FL 33233-0708
City of Miami, Florida Bid No. 97-98-109
SPECIFICATIONS
REVISED - ADDENDUM #1 5128198
PRISONER TRANSPORT PARTITIONS
It is the intent of the following specifications to establish a contract with the lowest responsible
bidder to supply and install Prisoner Transport Partitions (cages) for the City of Miami General
Services Administration Fleet Management Division.
PRO-GARD MFG. MODEL P2204 (NO SUBSTITUTIONS) TO FIT 1995 CHEVROLET
CAPRICE (APPROX 46) AND 1996 FORD CROWN VICTORIA (APPROX. 48) POLICE
PURSUIT VEHICES.
Successful bidder shall supply the necessary parts and labor to completely install new cages on
approximately one hundred (100) Police Pursuit vehicles.
The vendor shall be capable of completing approximately 5 - 10 vehicles per day. All work shall
be done in a professional manner that meets or exceeds all professional standards for this type of
work.
All work shall be done at the vendor's facility. Vendor must keep vehicles in a secured area to
provide safety from theft and vandalism.
The City of Miami General Services Administration Fleet Management Division shall coordinate
all work to be performed and shall be responsible for the pick-up and delivery of said vehicles.
BULK SUPPLIES:
The successful bidder shall supply twenty (20) PRO-GARD MFG. MODEL P2204 partitions/
cages and twenty (20) Transfer Kits for the City of Miami `s inventory. Ten (10) cages and
transfer kit shall be for 1995 Chevrolet Caprice vehicles and ten (10) shall be for 1996 Ford
Crown Victoria vehicles.
Cages for inventory shall be delivered to City of Miami Fleet Management Division, 1390 NW
20" Street, Miami, Fl. 33142, attention Mr. Victor Morales, Superintendent of Light Fleet
Operations.
Fri
'"
W
City of Miami, Florida Bid No. 97-98-109
6.4. PRICE SHEET
REVISED ADDENDUM # 1 5/28/98
Unit of Unit Extended
Item Est. Qty. Measure Price Price
I. Furnishing and installation of
100
partitions (cages) per vehicle,
as per Bid Specifications
II. Bulk Supplies for the City's inventory,
as per Bid Specifications.
NO SUBSTITUTION
a. Pro -Gard Mfg. Model P2204
10
for 1995 Chevrolet Caprice Vehicles
b. Pro -Gard Mfg. Model P2204
10
for 1996 Ford Crown Victoria Vehicles
c. Transfer Kit Pro -Gard
10
for 1995 Chevrolet Caprice Vehicles
d. Transfer Kit Pro -Gard
10
for 1996 Ford Crown Victoria Vehicles
Total (Items I & II):
Bidder:
veh $ /veh $
ea
$
/ea
$
ea
$
/ea
$
ea
$
/ea
$
ea
$
/ea
$
Signature:
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY THIS BID
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 97-98-109 Furnishing and Installation of prisoner transport partitions (cages) on
approximately one hundred (100) police pursuit vehicles.
OPENING DATE: 10:00 A.M. JUNE 8, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Jose Garcia -Pedrosa CITY OF MIAMI
City Manager LOGO
AD NO. 4485
oc°
�(0.0,
City of Miami
REQUISITION FOR ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the advert' m nt with thisr i ' i n.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Tye of advertisement:
M Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
co
_...
-Z i
J
00
13.
❑ Approved
❑ Disapproved
r
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
U15TRIBUTIUN: White - U.5.A.; Canary - Department