HomeMy WebLinkAboutR-98-0622J-98-628
6/5/98
RESOLUTION N0. v v 622
A RESOLUTION ACCEPTING THE BID OF GRAPHIC DESIGNS
INTERNATIONAL, INC., FOR THE FURNISHING AND INSTALLATION
OF DECALS AND STRIPING FOR FLEET VEHICLES, ON AN
AS -NEEDED, WHEN -NEEDED CONTRACT BASIS FOR ONE YEAR,
WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR
PERIODS, AT A TOTAL ANNUAL COST NOT TO EXCEED
$45,414.47, FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION; ALLOCATING FUNDS THEREFOR FROM THE
CAPITAL IMPROVEMENT PROGRAM, PROJECT NO. 311850,
"REPLACEMENT OF CITY-WIDE FLEET".
WHEREAS, pursuant to public notice, sealed bids were received May 11, 1998, for the
furnishing and installation of decals and striping for fleet vehicles, on an as -needed, when -needed
contract basis for one year, with the option to extend for two additional one-year periods for the
Department of General Services Administration, Fleet Management Division; and
WHEREAS, invitations for Bid No. 97-98-091 were mailed to 38 potential bidders and two
bids were received; and
WHEREAS, this service is needed for 96 new police take-home vehicles, and the
administrative automobiles which are being converted to emergency pursuit patrol cars; and
WHEREAS, funding is available from the General Fund Contribution to the Capital
Improvement Program, Project No. 311850, "Replacement of City-wide Fleet"; and
WHEREAS, the City Manager and the Director of General Services Administration
recommend that the bid received from Graphic Designs International, Inc., at a total annual cost not
to exceed $45,414.47, be accepted as the lowest responsive and responsible bid;
CITY COiY =SIOg
DIl MING OF
JUN 2 3 M
Resolution No.
98- 622
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The bid submitted by Graphic Designs International, Inc., for the furnishing
and installation of decals and striping for fleet vehicles, on an as -needed, when -needed contract
basis for one year, with the option to extend for two additional one-year periods, at a total annual
cost not to exceed $45,414.47, for the Department of General Services Administration, is hereby
accepted, with funds therefor hereby allocated from the Capital Improvement Program, Project No.
311850, "Replacement of City-wide Fleet".
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this23rd day of June , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approve I of
this legislation by signing it in the designated plac provided, said
becomeseffective with the elapse of ten (1 days of tcemn�C
regardinsan, without the Maor exerc mga oATTEST:
WALTER J. FOEMAN, CITY CLERK
APPFjkYVED T R AND CORRECTNESS:
d'
r'
ZILEJ O
CIT A ORNEY
W2639:CSK:ROD
J. F00n, City Clerk
2 98- 622
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and
Members of the City Commission
/oraHWFROM:arshaw
City Manager
RECOMMENDATION:
CA=10
DATE : June 23, 1998 FILE
SUBJECT : Resolution Authorizing
the Purchase and Installation
of Decals and Striping for
REFERENCES: Fleet Vehicles
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached
Resolution accepting the lowest, most responsible and responsive bid of Graphic
Designs International, Inc., a non-minority/non-local vendor, located at 3167 S.E. Slater
Street, Stuart, Florida 34997, for the Furnishing and Installation of Decals and Striping for
Fleet Vehicles, as per terms and conditions of Bid No. 97-98-090, on an as needed basis.
Further authorizing an award for an initial one year period, in an amount not to exceed
$45,414.47, with the option to extend for two additional one year periods, subject to the
availability of funds. Funds are available in the FY '98 General Fund contribution to the
Capital Improvement Program, "Replacement of City -Wide Fleet", CIP Project No. 311850.
BACKGROUND:
The Department of General Services Administration has analyzed the bids received
pursuant to Bid No. 97-98-090 for the furnishing and installation of decals and striping for
an estimated 200 fleet vehicles. Thirty -Eight (38) invitations for bid were mailed and two
(2) responses were received. The installation shall be performed on the 96 new police
take-home vehicles, and the administrative automobiles which are being converted to
emergency pursuit patrol cars. Graphic Designs International, Inc. submitted the lowest,
most responsible and responsive bid, and is therefor recommended for award.
JGP:JP:JAP:eh /l
G.S.A./MePoStrip. d oc
98- 622
BID NUMBER: 97-98-091
COMMODITY / SERVICE: Decals and Striping for Fleet Vehicles
DEPARTMENT/CONTACT PERSON: GSA Danette Perez
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fresno of the Bid/Contract Section aoftfiUM or 416-1907 should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
DATE:
slr,�
SIDRECOM.DOC 8/8/97 PAGE 1 OF 2 9 Q- 622
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-091 COMMODITY/SERVICE: Decals and Striping for Fleet
Vehicles
DEPARTMENT / DIVISION: General Services Administration
TERM OF CONTRACT: One year with option to extend for two additional one year periods
NUMBER OF BIDS DISTRIBUTED: thirty-eight (38) NUMBER OF BIDS RECEIVED: two (2)
METHOD OF AWARD: To the lowest -responsible and responsive bidder who bids on all
items and whose bid offers the lowest price when all items are
a e in the aggregate.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Graphic Design International. Inc. Non-Mi_noritX Non -Local $45,414.47
TOTAL: $45,414.47
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
ACCOUNT CODE(S):
ZeIAE PROVAL:
nt Director/
Designee
BUDGET REVIEW APPROVAL:
A��!)
Dipak M. Parekh
Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PURCHASING APPROVAL:
y S. arter
Director
TITLE:
PAGE 2 OF 2
98- 600
44
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
.lose Garcia -Pedrosa May 20, 1998
TO : DATE : FILE
City Manager
sUBJECT : Resolution Authorizing
the Purchase and Installation
of Decals and Striping for
.l ascual, Director REFERENCES : Fleet Vehicles
FROM
epartment of Genera{ Services Administration
ENCLOSURES:
The Department of General Services Administration has verified with the Office of
Budget and Management Analysis that funds are available from the FY `98 General Fund
contribution to the Capital Improvement Program, "Replacement of City -Wide Fleet", CIP
Project No. 311850, in an amount not to exceed $45,414.47.
CIP PROJECT REVIEW AND APPROVAL BY:
Pilar, aenz-Bu er, 61P Admin" rator
BUDGETARY REVIEW AND APPROVAL BY:
J
Dipak Parekh, Director
Office of Budget and Management Analysis
JAP:eh
GSA/MePolStrip.doc
Date: 6-J L 2 I T
Date:
98- 622
TABULATION OF BIDS
DECALS ANC` "TRIPING FOR FLEET VEHICLES: P"1 NO. 97-98-091
VENDOR
Graphic Designs International, Inc.
Trim Line of Miami, Inc.
3167 SE Slater Street
275 SW 81 Street
Stuart,
FL
34997
Hialeah,
FL 33015
Non-Minority/Non-Local
Non-Minority/Dade
Est.
Extended
Extended
Item Description
Qty.
Unit Price
Amount
Unit Price
Amount
I. Furnishing and installation of decals & striping
200
$
139.00
/veh
$
27,800.00
$
159.00
/veh
$
31,800.00
per vehicle, as per Bid Specifications
II. Bulk Supplies for the City's inventory
POLICE VEHICLE DECALS
a. Stripes in 160' rolls.
35
$
188.00
/roll
$
6,580.00
$
255.00
/roll
$
8,925.00
b. Blur circular City seal
350
$
6.62
lea
$
2,317.00
$
9.50
/ea
$
3,325.00
c. Roof Numbers 0 and 5
150
$
3.97
lea
$
595.50
$
4.22
/ea
$
633.00
d. Roof Numbers 6 and 7
400
$
3.97
lea
$
1,588.00
$
4.22
/ea
$
1,688.00
e. Roof Numbers 1,2,3,4 and 8
75
$
3.97
lea
$
297.75
$
4.22
/ea
$
316.50
f. Side Numbers 0 and 5
600
$
0.30
lea
$
180.00
$
4.22
/ea
$
2,532.00
g. Side Numbers 6 and 7
900
$
0.30
lea
$
270.00
$
4.22
/ea
$
3,798.00
h. Side Numbers 1,2,3,4 and 8
300
$
0.30
lea
$
90.00
$
0.36
/ea
$
108.00
i. MIAMI trunk decal
200
$
1.15
lea
$
230.00
$
2.40
/ea
$
480.00
j. POLICE trunk decal
200
$
1.50
lea
$
300.00
$
2.40
/ea
$
480.00
k. POLICE quarter panel decal
300
$
6.93
lea
$
2,079.00
$
7.48
/ea
$
2,244.00
I. Professional Law Enforcement quarter panel decal
300
$
1.59
lea
$
477.00
$
2.35
/ea
$
705.00
m. Law Enforcement Accreditation Decal
200
$
2.00
lea
$
400.00
$
2.35
/ea
$
470.00
POLICE MOTORCYCLE DECALS
a. 3-color circular City seal
140
$
0.41
lea
$
57.40
$
0.98
/ea
$
137.20
b. Striping, 20' per roll
5
$
8.00
/roll
$
40.00
$
10.50
/roll
$
52.50
c. Numbers 0 through 9
40
$
0.08
lea
$
3.20
$
0.26
/ea
$
10.40
d. MIAMI decal
140
$
0.25
lea
$
35.00
$
0.65
/ea
$
91.00
e. POLICE decal
140
$
0.25
lea
$
35.00
$
0.65
/ea
$
91.00
FIRE DEPARTMENT VEHICLE DECALS
a. 3-color circular City seal
100
$
6.30
lea
$
630.00
$
8.50
/ea
$
850.00
b Numbers 0 through 9
70
$
0.30
lea
$
21.00
$
0.40
/ea
$
28.00
c. CITY OF MIAMI decal
40
$
4.00
lea
$
160.00
$
7.38
/ea
$
295.20
d. CLASS 1 FIRE DEPT decal
40
$
3.50
lea
$
140.00
$
3.20
/ea
$
128.00
e. RESCUE decal
40
$
4.25
lea
$
170.00
$
4.67
/ea
$
186.80
f. FIRE decal
40
$
2.30
lea
$
92.00
$
2.65
/ea
$
106.00
g. Large stripes, 150' per roll
2
$
85.50
/roll
$
171.00
$ 127.50
/roll
$
255.00
h. Small stripes, 160' per roll
6
$
4.27
/roll
$
25.62
$
89.00
/roll
$
534.00
GENERAL FLEET VEHICLE DECALS
a. 3-color circular City seal to match existing decal
100
$
6.30
lea
$
630.00
$
11.75
/ea
$
1,175.00
TOTAL OF ALL ITEMS: $
App
Prepared by Maritza Fresno
5/14/98 Page 1 of 1
MKY1
e
r
Bid No. 97-98-91
6.1 BID INFORMATION FORM
Mailing Date: .April 24, 199fi
Bid No.: 97-98-91
Buyer: Maritza Fresno
Telephone: 305-416-1907
Please quote on this forms) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
SHORT TERM CONTRACT
255-30: FURNISHING AND INSTALLATION OF FURNISHING AND INSTALLATION OF DECALS
AND STRIPING FOR FLEET VEHICLES
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
—3n_number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
1 S number of calendar days required before commencement of work.
Delivery will be made within .30 calendar days after receipt of purchase order.
Terms: 20/6-10 days Net 30 days _XZ Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone:
7 Term of Warranty and/or guarantee for equipment and labor: .
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: A2il
f
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the. same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Name: c.Y` .Telephone:./ ZO' %• DOO a
Principal Business ddress: / / SC Fax: • M . / 8
Name:
Mailing Address: 4O D Z Title: ct�rc.c
'6td &A,t- 75'C . 3y497 Authorized Signature:
E-Mail Address:
98- 622
— Bid No. 97-98-91
a �1
-�" 6.5 JENDOR BACKGROUND INFORMATION
iNSTRUCUONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COWANY OFFICERS:
Secretary 72�
COMPANY OWNERSHIP:
Vice President
Treasurer
.� °lo of ownership
.2) % of ownership
% of ownership
of"of ownership
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with bid)
2. Occupational License Classification
.3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No. &9
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. & f LI)
EXPERIENCE:
6. Number of Years your organization has been in business: '7"
7. Number of'Years experience BIDDER/PROPOSER (person, ipal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: c�L
8. Number of Years experience BIDDER/PROPOSER (firm, corporatign, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: !y(
98- 622
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: DECALS & STRIPING FOR FLEET VEHICLES
FURNISH/DELIVER & INSTALL
AWARDED TO: Graphic Designs International, Inc.
Bid No. 97-98-090
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present NONE
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. DOC
98- 622
CITY OF MIAMI OFFICE OF THE CI'► . iLERK
BID SECURITY LIST
BID ITEM: LEASING 23 MOTORCYCLES
� y
BID NO.: 97-98-090
DATE BID(S) OPENED: JUNE 24, 1998 TIME 11:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
HARLEY DAVIDSON OF SEMINOLE
See attached bid
NO BID
HEAVEN CYCLE, INC.
PALMETTO MQ-LORSPORTS
SOUTHWEST CYCLE CO., INC.
s
"Offers from the vendors listed herein
rre the only off
received time y c_ Pie c:a •re
O?IYGr QItE'i �,i�j' -Trt.} iF L� >YI. rt a.':r ::'; �€� t
C, an,. r�c,
r `•�'}r-S er, if a,.
A
are hers'z j I? ::tad as late.
a3
;Z-Z '7' ZA-44 9(^ &d
received envelopes on behalf of
Person receiving id(s)
PURCHASING I
(City Department)
o. L- 2Y-9g
(Date)
SIG
City Clerk
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.97-98-090 Leasing of twenty-three (23) certified traffic law enforcement
motorcycles to be used by the City of Miami Department of Police.
OPENING DATE: 11:00 A.M. JUNE 24, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 4494
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City of
REQUISITION FOR
Miami
ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the advert'
nt with thisr i n.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Tye of advertisement:
Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
c
_. 70 C
r-• ::i
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
1
Date
C IGS/PC 503 _Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink coov.
UISTHIBUTIUN: White - G.S.A.; Canary - Department
CITY OF MIAMI OFFICE OF THE CV. .'LERK
BID SECURITY LIST
BIDITEM: DECALS AND STRIPING FOR FLEET VEHICLES
97-98-091
BID NO.:
DATE BID(S) OPENED: MAY 11, 1998 TIME 10 : 0 0 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
RAPHIC DESIGNS INT. INC.
See attached •d
TRIM LINE
0 BID
TO Z MARKETING, INC.
YDIN DECAL
OB GORDE / VATEX
RIGINALS IMPRESSIONS
AROL BRANTLEY
USTOM PRODUCTS
AW ENFORCEMENT EQUIPMENT CO.
ULCAN SIGNS
ALLIED DECALS , INC.
ALTER HAAS & SONS
C -�-3 C
NLINE GRAPHICS CORP.
OUNTYWIDE PRINTING INC.
Y,712,d lipre,.,
reC�"ity { ri : "�+ t"R i Ei,n C'1`�'.:tS r►Y. r3 1�:
are f.. a only r
C'..r!IC,. cn t!r-^
are hereby reected as la::'
/ p,,o received c 1 y � envelopes on behalf of
42P=
erson receiving bi (s)
PURCHASING DEPARTMENT on
(City Department) (Date)
SIGNE
Deputy City Clerk
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, F1. 33133 for the following:
BID NO.97-98-080 Purchase of cost cameras and supporting equipment for the
Department of Police
OPENING DATE: 11-00 A.M. May 11, 1998
BID140. 97 98-091 Furnishing and installation of decals and striping for fleet vehicles for the
Department of General Services Administration.
OPENING DATE: 10:00 A.M. May 11, 1998
Detailed specifications for these bids are available upon request at the City of Miami,
Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, H. 33130. Telephone No.
416-1904.
Jose Garcia -Pedrosa
City Manager
AD NO.4470 & 4477
CITY OF MIAMI
LOGO
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City of Miami
REQUISITION FOR ADVERTISEMENT
a
appear nhis b the
advertisement
INSTRUCTIONS: Please type
and attach a copy of the v i m nt with this reguisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink coay.
ups i KIOU 11UN: wnne - U.S.A.; canary - Department