HomeMy WebLinkAboutR-98-0619J-98-626
6/1 1 /98 9 8 - 619
RESOLUTION N0.
A RESOLUTION ACCEPTING THE BIDS OF ROADBLOCKS,
INC., AND BOB'S BARRICADES, INC., FOR THE
PROCUREMENT OF BARRICADE RENTAL SERVICES ON AN
AS -NEEDED, WHEN -NEEDED CONTRACT BASIS FOR THE
DEPARTMENT OF POLICE, FOR ONE YEAR WITH THE OPTION
TO EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS, AT
A TOTAL ANNUAL AMOUNT NOT TO EXCEED $10,000.00;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO.
001000.290201.6.270.
WHEREAS, pursuant to public notice, sealed bids were received April 8, 1998, for
the procurement of barricade rental services on an as -needed, when -needed contract basis
for the Department of Police, for a period of one year with the option to extend for two
additional one-year periods; and
WHEREAS, invitations for Bid No. 97-98-064 were mailed to nine potential bidders
and three responses were received; and
WHEREAS, the Department of Police utilize barricades to restrict pedestrian and
vehicular traffic for many purposes throughout the year, and often on short notice for
demonstrations, spontaneous celebrations, and other unscheduled events; and
WHEREAS, Roadblocks, Inc., the lowest bidder, is designated as the primary vendor
and Bob's Barricades, Inc., the next lowest bidder, is designated as the secondary vendor,
and should the primary vendor be unable to provide the barricades at the time needed, the
services will be requested from the secondary vendor; and
WHEREAS, funding for this service is available from the Department of Police,
Account Code No. 001000.290201.6.270; and
WHEREAS, the City Manager and the Chief of Police recommend that the bids
C=T CO SSIOl�!
PMTING OF
JUN 2 3 1998
Resolution No.
98 - 619
received from Roadblocks, Inc., and Bob's Barricades, Inc., be accepted as the lowest
responsible and responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bids submitted on April 8, 1998, by Roadblocks, Inc., and Bob's
Barricades, Inc., for the procurement of barricade rental services on an as -needed,
when -needed contract basis for the Department of Police, for one year with the option to
extend for two additional one-year periods, at a total annual amount not to exceed
$10,000.00 are hereby accepted, with funds therefor hereby allocated from Account Code
No. 001000.290201.6.270.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 23rd day of June , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval Y
this legislation by signing it in the designated place provided, said legislation} r
becomes effective with the elapse of ten (10) days. "iom t to of C missicn act:cri
ATTEST: regarding sarve, without the Mayor exercisi a to
alter oeman, City Clerk
WALTER J. FOEMAN, CITY CLERK
APPROV AS F AN CORRECTNESS
7
AND�O VILAIFELLO
A ORNEY
W2637:CSK
2 98- 619
TO: Honorable Mayor and Members
of the City Commission
FROM: DonC
al H. Warshaw
City Manager
RECOMMENDATION
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA-7
DATE: June 23, 1998 FILE
SUBJECT: Authorizing the procurement of
Barricade Rental Services
REFERENCES: Bid No. 97-98-064
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bids of Roadblocks, Inc., (Lamar & Donna Livingston, owners), a Black/Local vendor, located
at 6002 NW 6th Avenue, Miami, Florida 33127; and Bob's Barricades, Inc., (Edward Alter
and Alan Chesler, owners), a Non-Minority/Dade County vendor, located at 921 Shotgun Road,
Sunrise, Florida 33326 for the procurement of barricade rental services on an as -needed, when -
needed contract basis for the Department of Police, for one year with the option to renew for two
additional one-year periods, at a total annual amount of $10,000.00. Funds are available from
Account Code No. 00 1000.290201.6.2 70.
BACKGROUND
The Department of Police periodically throughout the year utilizes barricades for restricting
pedestrian and vehicular traffic. At times, the barricades are needed on short notice for
demonstrations, spontaneous celebrations, and other unscheduled events.
The Department of Police has analyzed the bids received pursuant to Bid No. 97-98-064 for the
procurement of barricade rental services. Nine invitations for bids were mailed and three responses
were received. Award was made to the two lowest responsible and responsive bidders who bid on
all items, and whose bids offer the lowest price when all items are added in the aggregate. The bids
submitted by Roadblocks, Inc., and Bob's Barricades, Inc., were deemed as the lowest
responsible and responsive bidders, and are therefore recommended for award. Roadblocks, Inc.,
the lowest bidder, is designated as the primary vendor; and Bob's Barricades, Inc., the next lowest
bidder, is considered as the secondary vendor. Should the primary vendor not be able to provide
the necessary service at the time needed, the services from the secondary vendor will be requested.
)GP:DHW:cyb
MemoBarricadeRental97-98-064 9 8 — 619
BID NUMBER: Bid No. 97-98-064
COMMODITY / SERVICE: Barricade Rental Services
DEPARTMENT/CONTACT PERSON: Police - Lourdes Rodriguez
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Mari t .a Fr snn of the Bid/Contract Section at 4M]9=or 416-1907 should you ha,,
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE
Ju S. C
L)Dhector of Purchasing
CMDATE: l v
SIDRBCOM.DOC 8/8/97 PAGE 1 OF 2 9
8 -- 6 19
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-064 COMMODITY/SERVICE: Barricade Rental Services
DEPARTMENT / DIVISION: Police
TERM OF CONTRACT: One (1) year with the option to extend for two () add i t i nna 1 nno (l )
year periods
NUMBER OF BIDS DISTRIBUTED: Nine (9) NUMBER OF BIDS RECEIVED:_ Three (3)
METHOD OF AWARD: Tb-the two (2) lowest most responsible and responsive bidders
who bid on all items, and whose bids offer the lowest price
when all i tcmc Ara AAAnA i n +-he aggy-a atG
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Roadblocks., Inc. (Primary vendor) Black/Dade $10,000.00
Bob's Barricades, Inc. (Secondary vendor) Non-Minority/Non-Local
_ TOTAL $10, 000.00
THE FOLLOWING TO BE COMPLETED BY use DEPARTMENT:
JUSTIFICATION: The Department of Police periodically throughout the year utilizes
-barricadesfor restricting .pedestrian and vehiculai-.f affic. At
z1me5,' 4hb�bsr't7ftades' a-n eded --mv short=notirr¢'fbr`demofistrations,
spontaneous celebrations, and other unscheduled events.
ACCOUNT CQ6E(S):
001000 .' 290'201.6.2 70
DEPARTM APPROVAL: BUDGET RV
#FW APPROVAL: PURCHASING APPROVAL:
kL
Department Director/ Dipak M. Parekh J VS. Carter
Designee Director at* Director
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2
98 - 619
VENDOR
Item Description
1 Standard Traffic Barricade
2 Standard Traffic Barricade with
Flashing Lights
3 French Barricades
TOTAL:
Additional Charge for Emergency Delivery
Minimum Charge Per Job
Number of calendar days required
before commencement of work
•
0
Q�
Prepared by Maritza Fresno
4/10/98
TABULATION OF BIDS
BARRICADE RENTAL SERVICES: BID NO. 97-98-064
PRIMARY VENDOR SECONDARY VENDOR
Roadblocks, Inc. Bob's Barricades, Inc. Protection Services, Inc.
6002 NW 6 Avenue 921 Shotgun Road 6138 NW 74 Avenue
Miami, FL 33127 Sunrise, FL 33326 Miami, FL 33166
Black/Dade Non-Minority/Non-Local Non-Minority/Dade
Est. Annual Extended Extended Extended
Quantity Unit Price Amount Unit Price Amount Unit Price Amount
10000 $ 0.20 leach $ 2,000.00 $ 0.30 leach $ 3,000.00 $ 0.29 \each $ 2,900.00
5000 $ 0.22 leach $ 1,100.00 $ 0.30 leach $ 1,500.00 $ 0.32 \each $ 1,600.00
1000 $ 3.00 \each $ 3,000.00 $ 4.75 leach $ 4,750.00 $ 8.00 \each $ 8,000.00
$ 6,100.00
$ - /delivery
$ 30.00 /job
1 Calendar days
Page 1 of 1
$ 9,250.00
$ 40.00 /delivery
$ 45.00 /job
7 Calendar days
$ 12,500.00
$ 100.00 /delivery
$ 45.00 job
1 Calendar days
Appr
Department Director/Designee
Mailing Date: March 24, 199F
Bid No.: 97-98-64
6.1 BID INFORMATION FORM
Buyer: Maritza Fresno
Te Aone: 305-416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS
FOR
550-78: BARRICADE RENTAL
We have read your Invitation for Bid, completed the necessary documents, and propose to famish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL
� /BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
/V l A' number of calendar days required to complete work after Notice to Proceed or issuance of
purchase 11 order.
`` ��t' number of calendar days required before commencement of work.
Delivery will be made within calendar days after receipt of purchase order.
Terms: 20/6-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for
Contact Person/Telephone:
Warranty and/or guarantee:
payment, if any)
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Name: aAb , --n4c . Telephone:(,-,3rlS�
Princi a Business Addrips: 111 / lvANe, Fax:
43,42,7 Name:
Mailing Address: �,3,r-p iivc Title:'i
tic <
'Ali xntt; _ L _ 3 3 t 3�' Authorized Signature:
---I 1
9S - 619
6.ENDOR BACKGROUND INFO ION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS.
President atFIar 4*y1A14,.s7?W
Secretary Zgmar L�S rdAl
GllMak- i A1GS7bA1
1&4/,At ;V1,10 STd11(
LICENSES:
Vice President D/y"o
Treasurer ///
of ownership
of ownership
% of ownership
% of ownership
1. County or Municipal Occupational License No. O f J Q
(attach copy with bid) — �--
2. Occupational License Classification ��.3 i2el7�L 5F-I JiC & —41(0% ,C ea
3. Occupational License Expiration Date: 7 9d
4. Metro -Dade County Certificate of Competency No. /Y D -7—
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
EXPERIENCE:
6. Number of Years your organization has been in business: /Z )/p.
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: /'S .
S. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 42,
98- 619
06.9 PRIMARY OFFICE LOCATTJw+_
AFFIDAVIT
Please type or print clearly. This Affidavit must be completed in full, signed and notarized only if your primary office is located within
the corporate limits of the City of Miami.
Legal Name of Firm:
ko,4&6zo as, LAC -
Entity Type: (check one box only) ership
[J Sole Proprietorship RCorporation
Corporation Doc. N Date Established: Occupational License No: Date of Issuance:
Ail A 95 .� 3 _3/711976 /e-34 7,35-n cSeiT. /,*9 7
Primary Office Location Mrincipal establishment of the bidderbrovoser):
PRESENT
Street Address:
City: �-/#/-C, State: How long at this location:
PREVIOUS
Street Address:
City: J1 _ State , yl/ How long at this location:
IA2X4
According to Section 18-52.1(h) of the City of Miami Code, as amended:
S.
The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the
lowest other responsible and responsive bidder."
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits
Of the City of Miami.
I (we) certify, under penalty of perjury, that the primary office location of our firm has not been established with the sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
Authorize Sionatur ug `
L AM 9W- ,L.l�••�9
nt Name i
(Corporate Seal) Title
Authorize Signature
Print Name
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DADE
�� Personally known to me; or
Subscribed and Sworn before me that this is a true statement this day of / 199 WG: 0 Produced identification:
OFFICIAL NOTARY SEAL
.'otary Public. State of Florida My Commissio expire FT, CASANDRA BSTEPHENS
Printed name of Notary Public
TARY �ICCa, ATE OF FLORIDA
COM NO. CC542901
MY COMMISSION EXP. APR. 72000
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The Ciryof Miami_
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to
verify the location of the firm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
�!�:1mo
Bid No. 97-98-64
6.1 BID INFORMATION FORM
ng Date:
Bid No.: March 24, 1998
97-98-64
Buyer: Maritza Fresno
Telephone: 305-416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS
FOR
550-78: BARRICADE RENTAL
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
number of calendar days required before commencement of work.
A S p e4- c-O n -t-MA C:7
Delivery will be made within I calendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days X Additional discount of % if awarded all items
(include cash discount for prompt payment, if any)
Contact Person/Telephone: E/L/• C. 7C U. N V 0 tJ
Warranty and/or guarantee: N 1 /-} --
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: N / 6
--
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Name:8p/o 5 8! r r MJe5=N G-Telephone: "pad T3 Z ^ 50
Principal Business Address: a Fax: 4 % 33
FL 3 3 3 2 Name: ER- I
Mailing Address: Title:
S c7 ry)e- 12 -2% Gl o tl L Authorized Signature: 1106
98- Gig
Bid No. 97-98-64
FV-
6.5 6DOR BACKGROUND INFORI 11ON
est,onnaue is to be included with your bid. Do not leave any questions unanswered. When the question
not appiY, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
President A /V �> S �i1L
Secretary�� w A 2.D A l f'i2-
J—j —r/
,.Z /V CI-
Vice PresidentzD-Al-t-ei?—
Treasurer A I G N
COMPANY OWNERSHIP: n
G d � an 1'� ]-iPi1�%,of ownership
/Ig N �h ns l s�- % of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with bid)
2. Occupational License Classification •C,
3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP) //� ,
5. Social Security or Federal I.D. No. S q 1 lD O 5 5
EXPERIENCE:
•
6. Number of Years your organization has been in business:3
7. ' Number of Years experience BIDDER/PROPOSER (person, p cipal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: .�
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP:_�3
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: BARRICADE RENTAL
AWARDED TO: Roadblocks, Inc.; and Bob's Barricades, Inc.
Bid No. 97-98-064
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present NONE
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. DOC
98- 619
CITY OF MIA►MI OFFICE OF THE CIT .f CLERK
BID SECURITY LIST
BID ITEM: BARRICADE RENTAL SERVICES
� y
BID NO.: 97-98-064
DATE BID(S) OPENED: AP RI L 8, 1998 TIME 10 : 0 0 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
ROADBLOCKS, INC.
See attached
id
BOB'S BARRICADES, INC.
"
PROTECTION SERVICES, INC.
NO BID .
BON'S BARRICADES, INC.
rf^.4 ivOd t:r:' z'v el
QI@ h n• y„?C; cis
;'y �xF i,r,�.
r
received
Perso eiving bid(s)
(City Department)
(.�—) envelopes on behalf of
On
( t!
SIG
Deputy City Clerk
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, Fl. 33133 for the following:
BID NO. *9`+ -064 Furnishing WOUXIcle Rental Services for the City of Miami Police
Department.
OPENING DATE: 10:00 A.M. APRIL 8, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Jose Garcia -Pedrosa
City Manager
AD NO.4467
CITY OF MIAMI
LOGO
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City of Miami
REQUISITION FOR ADVERTISEMENT
ahis ppear nber themust
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the advert' m nt with thisr i i i n.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
c7
M
1,j # �
?;0 0
M
z' !
> D
tai
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
uw i niou i run: worse - L3.5.A.; canary - uepartment