HomeMy WebLinkAboutR-98-0617J-98-625
6/5/98
RESOLUTION NO. 9 8 - 617
A RESOLUTION ACCEPTING THE BID OF JONES EQUIPMENT
COMPANY, INC., FOR THE PROCUREMENT OF BADGES,
INSIGNIAS, AND WALLETS, ON AN AS -NEEDED,
WHEN -NEEDED CONTRACT BASIS FOR ONE YEAR, WITH
THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR
PERIODS, AT A TOTAL ANNUAL COST NOT TO EXCEED
$22,203.88, FOR THE DEPARTMENT OF POLICE;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO.
001000.290201.6.075.
WHEREAS, pursuant to public notice, sealed bids were received April 1, 1998, for
the procurement of badges, insignias, and wallets, on an as -needed, when -needed contract
basis for one year, with the option to extend for two additional one-year periods for the
Department of Police; and
WHEREAS, the Department of Police must provide new and replacement badges,
insignias, and wallets to its personnel; and
WHEREAS, invitations for Bid No. 97-98-068 were mailed to 35 potential bidders
and four bids were received; and
WHEREAS, funding is available from the Department of Police General Operating
Budget, Account Code No. 001000.290201.6.075; and
WHEREAS, the City Manager and the Chief of Police recommend that the bid
received from Jones Equipment Company, Inc., at a total annual cost not to exceed
$22,203.88, be accepted as the lowest responsive and responsible bid;
CITY COKKMMOIF
FETING O>F
JUN 2 3 1998
Resolution No,
98- 61'7
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by Jones Equipment Company, Inc., for the
procurement of badges, insignias, and wallets, on an as -needed, when -needed contract
basis for one year, with the option to extend for two additional one-year periods, at a total
annual cost not to exceed $22,203.88, for the Department of Police, is hereby accepted,
with funds therefor hereby allocated from Account Code No. 001000.290201.6.075.
Section 3. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this 23rd day of June
JOE CAROLLO, MAYOR
, 1998.
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approves of
this legislation by signing it in the designate r,I ce provided, said legislation now
becomes effective with the elapse of ten (10) the date of Co ission action
ATTEST: regarding sarve, without the Mayof exercipft jigeft
WALTER J. FOEMAN, CITY CLERK
APPROVED A TO OR 000�AND CORRECTNESS��
ELLO
11 +1 WA
W2636:CSK:ROD
2 98- 617
CITY OF MIAMI, FLORIDA
— _ INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: onald H. Warshaw
City Manager
RECOMMENDATION
DATE: June 23, 1998
CA-5
SUBJECT: Authorizing the furnishing of
Badges, Insignias and Wallets
REFERENCES: Bid No. 97-98-068
ENCLOSURES:
FILE :
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Jones Equipment Co., Inc., a Non-Local/Non-Minority vendor, located at 5617 Dawson
Street, Hollywood, FL 33023, for the furnishing of Badges, Insignias and Wallets for the Miami
Police Department, for one (1) year with the option to extend for two (2) additional one (1) year
periods, at a total proposed annual amount not to exceed $22,203.88.
Funding is available from the Department of Police FY'97-98 Budget, Account Code No.
001000.290201.6.075.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 97-98-068. Thirty-
five (35) invitations for bid were mailed and four (4) responses were received. Jones Equipment
Co., Inc., submitted the lowest most responsible and responsive bid and is, therefore,
recommended for the award.
The Department of Police must provide new and replacement badges, insignias and wallets to its
personnel.
JGP: HW:lmr
c: Donald H. Warshaw
Chief of Police
98- 617
BID NUMBER: 97 - 98 - 068
COMMODITY / SERVICE: Badges, Insignias and Wallets
DEPARTMENT/CONTACT PERSON: MPD - Lourdes Rodriguez
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns of the Bid/Contract Section at 416-1905 ondd&MW should you have
any questions.—��
APPROVAL TO FORW
TO DEPARTMENT/OFF
EIDRacom.DOC 8/8/97 PAGE 1 OF 2
9 8 - 617
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-068 COMMODITY/SERVICE:Badaes. Insignias and Wallets
DEPARTMENT / DIVISION: Police Department
TERM OF CONTRACT: One (1) yr. with the option to extend for 2 additional one (1) yr. Perioc
NUMBER OF BIDS DISTRIBUTED:
35
NUMBER OF BIDS RECEIVED:
4
METHOD OF AWARD: To
the lowest -most
responsible and responsive
bidder.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Jones Equipment Co., Inc. Non-Local/Non-Minority $22,203.88
TOTAL: $22,203.88
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Police Department must provide new and replacement badges, wallets,
and insignias to its personnel.
ACCOUNT CODE(Sh 001000. 290201. 6. 075
DEPARTMENT APPROVAL: BUDGET EW APPROVAL:
Department Director/ Dipak M. Parekh
Designee Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PURCHASING APPROVAL:
TITLE:
Judy S. Carter
Director
PAGE 2 OF 2
98- 617
BID TABULATION
BADGES, INSIGNIAS & WALLETS
BID NO.97-98-068
Est.
Item Description City.
Jones Equipment Co., Inc
5617 Dawson Street
Hollywood FL 33023
Non-Local/Non-Minority
Unit Ext.
Price Price
ITEM A. BADGES:
FINISH:
BREAST -RANKS
KARAT -CLAD
48
$
BREAST -OFFICER
RHODIUM
96
$
BREAST -RANKS
KARAT -CLAD
24
H $
POLICE
KARAT -CLAD
2
$
CAP -MAJOR
KARAT -CLAD
6
$
CAP -CHIEF
KARAT -CLAD
12
$
CAP -DEPUTY CHIEF
KARAT -CLAD
12
; $
CAP-ASST. CHIEF
KARAT -CLAD
6
$
CAP -CAPTAIN
KARAT -CLAD
12
it $
CAP -LIEUTENANT
KARAT -CLAD
12
$
CAP -SERGEANT
KARAT -CLAD
48
j; $
CAP -OFFICER
RHODIUM
96
$
WALLET -RANKS
KARAT -CLAD
48
$
WALLET -OFFICER
RHODIUM
96
$
WALLET -RANKS
KARAT -CLAD
48
j-f $
WALLET -RANK
RHODIUM
24
1 $
F,
Sub Total for A:
' $
B. INSIGNIAS:
FINISH
36.30
$
1,742.40 $
20.21
$
1,940.16 $
33.47
$
803.28 $
33.47
$
66.94 $
33.47
$
200.82 $
33.47
$
401.64 $
33.47
$
401.64 $
33.47
$
200.82 $
33.47
$
401.64 $
33.47
$
401.64 $
33.47
$
1,606.56 $
23.26
$
2,232.96 $
36.30
$
1,742.40 $
20.21
$
1,940.16 $
33.47
$
1,606.56 $
18.69
$
448.56. $
489.67
$
16,138.18 ; $
OMB Police Supply
8218 NW 14 Street
Miami FL 33126
Dade/Non-Minority
Unit
Price
41.75
23.25
38.50
38.50
38.50
38.50
38.50
38.50
38.50
38.50
38.50
38.50
41.75
23.25
38.50
21.50
575.00
Ext.
Price
$ 2,004.00 $
$ 2,232.00 $
$ 924.00 : $
$ 77.00 $
$ 231.00$
$ 462.00 $
$ 462.00 $
$ 231.00 $
$ 462.00 , ' $
$ 462.00 $
$ 1,848.00 $
$ 3,696.00 $
$ 2,004.00 . $
$ 2,232.00 $
$ 1,848.00 $
$ 516.00 $
$ 19,691.00 ' $
2-STARS ON A BAR
KARAT -CLAD
12
$
16.73
$
200.76
$
19.25
$
231.00
$
3-STARS ON A BAR
KARAT -CLAD
12
$
16.41
$
196.92
$
18.95
$
227.40
$
4-STARS ON A BAR
KARAT -CLAD
12
s $
26.52
$
318.24
$
30.50
$
366.00
$
4-STARS ON A BAR
KARAT -CLAD
12
„ $
20.43
$
245.16
$
23.50
$
282.00
$
NRO
RHODIUM
12
$
7.98
$
95.76
$
9.00
$
108.00
$
P.A.M.
KARAT -CLAD
24
$
10.10
$
242.40
$
11.50
$
276.00
$
P.S.11
KARAT -CLAD
6
# $
11.73
$
70.38
$
13.50
$
81.00
$
P.S.I.
RHODIUM
6
$
9.45
$
56.70
$
10.75
$
64.50
$
LEAF
KARAT -CLAD
12
$
11.08
$
132.96
$
12.75
$
153.00
$
CAPTAIN BARS
KARAT -CLAD
12
$
11.08
$
132.96
$
12.75
$
153.00
$
LIEUTENANT BARS
KARAT -CLAD
12
(s
9.94
$
119.28 .
$
11.50
$
138.00
$
CAPTAIN BARS
KARAT -CLAD
12
il
9.94
$
119.28
$
11.50
$
138.00
$
LEAF
KARAT -CLAD
12
11.57
$
138.84
$
13.25
$
159.00
$
WEUTENANT BARS
KARAT -CLAD
12
`j
7.77
$
93.24
$
8.95
$
107.40 .
- $
QLLAR EMBLEM
KARAT -CLAD
6
pF
8.31
$
49.86 '
$
8.95
$
53:70
$
STARS ON A BAR
KARAT -CLAD
12
16.08
$
192.96
$
18.50
$
222.00 .
$
Crw
Approved By:
Tot I B: $ 205.12 $ 2,4 5r.O 235.10 $ 2,760.00 . : $
Date:
Judy 11C rter, Chief Pr curement Officer
Everson Ross Company Law Enforcement Equipment
56 Church Street 2520 Summit
Spring Valley NY 10977 Kansas City MO
Non-Local/Non-Minority Non-Local/Female
Unit
Price
57.60
29.60
53.60
53.60
53.60
53.60
53.60
53.60
53.60
53.60
53.60
26.40
57.60
29.60
53.60
26.40
763.20
28.50
38.00
47.40
47.40
12.40
19.60
21.00
12.40
9.00
9.50
9.00
9.50
9.00
9.00
10.10
28.50
320.30
Approved by
Ext.
Unit
Ext.
Price
Price
Price
$
2,764.80
$
41.75
$
2,004.00
$
2,841.60
$
23.25
$
2,232.00
$
1,286.40
$
38.50
$
924.00
$
107.20
$
38.50
$
77.00
$
321.60
$
38.50
$
231.00
$
643.20
$
38.50
$
462.00
$
643.20
$
38.50
$
462.00
$
321.60
$
38.50
$
231.00
$
643.20
$
38.50
$
462.00
$
643.20
.:
$
38.50
$
462.00
$
2.572.80
$
38.50
$
1,848.00
$
2,534.40
$
26.75
$
2,568.00
$
2,764.80
$
41.75
$
2,004.00
$
2,841.60
$
23.25
$
2,232.00
$
2,572.80
-' $
38.50
$
1,848.00
$
633.60
`
$
21.50
$
516.00
$24,136.00
$
563.25
$
18,563.00
$
342.00
$
19.25
$
231.00
$
456.00
$
18.88
$
226.56
$
568.80
$
30.50
$
366.00
$
568.80
$
25.50
$
306.00
$
148.80
$
9.07
$
108.84
$
470.40
$
11.63
$
279.12
$
126.00
$
13.50
$
81.00
$
74.40
$
10.88
$
65.28
$
108.00
$
12.75
$
153.00
$r
114.00
$
12.75
$
153.00
$
108.00
$
11.44
$
137.28
$
114.00
$
11.44
$
137.28
$
108.00
$
13.32
$
159.84
$
108.00
$
8.94
$
107.28
$
60.60
$
9.57
$
57.42
$
342.00
$
18.50
$
222.00
3,$�.80
$Z
9-
2,790.90
1
DhMIctor / Designee - ` (-j
BID TABULATION
BADGES, INSIGNIAS & WALLETS
BID NO.97-98-068
(CONT).
C. BADGE CASES:
SLIMLINE BADGE CAS STYLE B537/1
BOOK STYLE
SLIMLINE BADGE CAS STYLE B537/2
FLIP STYLE
Sub Total C:
D. REFURBISHING OF BADGES
RODIUM BREAST
RODIUM BREAST
KARAT -CLAD BREAST
KARAT -CLAD HAT
Sub Total D:
TOTAL ALL ITEMS
Approved by:
Date:
Prepared by: Pamela Burns, 4/16/98
1
36
9
Jones Equipment Co., Inc
OMB Police Supply
Everson Ross Company
; ;Law Enforcement Equipment':
6617 Dawson Street
8218 NW 14 Street
56 Church Street
2520 Summit
Hollywood FL 33023
Miami FL 33126
Spring Valley NY 10977
Kansas City MO
Non-Local/Non-Minority
Dade/Non-Minority
Non-Local/Non-Minority
Non-Local/Female
Cont. page 2
cont. page 2
cont. page 2
cont. page 2
Did not bid on these items
$ 10.00 $ 360.00 ,
$ 10.50 $ 378.00 -
12.19 $ 438.84
$ 10.00 $ 360.00
$ 10.50 $ 378.00
12.19 $ 438.84
$ 20.00 $ 720.00
$ 21.00 $ 756.00
0 0
$ 24.38 $ 877.68
100 $ 14.70 $ 1,470.00 ' $ 14.95
100 I; $ 14.70 $ 1,470.00 $ 14.95
100 N/C $ 5.00
100 E € N/C $ 5.00
„ $ 29.40 $ 2,940.00 $ 39.90
i
$ 744.19 $ 22,203.88 ' $ 871.00
r
Did not bid on these items
$ 1,495.00 '
$ 1,495.00 r
$ 500.00
$ 500.00
$ 3,990.00 ; 0 0
$27,197.00 $ 1,083.50 $31,771.60
* Prices do not include
all items
$ 15.63 $ 1,563.00
$ 15.63 $ 1,563.00
Did not bid on this item
Did not bid on this item
$ 31.26 $ 3.126.00
$ 881.19 $ 26,235.20
Prices do not include
all items.
Approved b
Director/Designee
Date:
of Miami, Florida j. Bid No. 97-98-68
6.1 BID INFORMATION FORM
Mailing Date: March 18, 1998
Bid No.: 97-98-68
Telephone:
Buyer: Pamela Burns
305-416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
ONE (1) YEAR WITH THE OPTION TO EXTEND
FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS
080-15: BADGES INSIGNIAS & WALLETS
We have read your Invitation for Bid, completed the necessary documents, and propose to famish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
purchase order.
number of calendar days required to complete work after Notice to Proceed or issuance of
number of calendar days required before commencement of work.
Delivery will be made within0-45
calendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days XX Additional discount of N/A % if awarded all items.
N/A (include cash discount for prompt payment, if any)
Contact Person/Telephone: STEVE JONES, SALES MANAGER, 954 961-9401 800 580-4771
Warranty and/or guarantee: WARRANTED BY MANUFACTURER, V. H. BLACKINTON & CO.
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Name: JONES EQUIPMENT CO., INC. Telephone: 954 951-9401 800 580-4771
Principal Business Address: 5617 DAWSON STREET Fax: 954 961-9446
HOLLYWOOD, FL 33023 Name:
Mailing Address: P . 0. BOX 4 708 Title:
HOLLYWOOD, FL 3 308 3-4 7 0 &Authorized Signature:
98- 617
r, vi Mla111, rivuua DIU LVU. Y/-YO-00
6.5 7NDOR BACKGROUND INFORM TION
� O
a INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: JONES EQUIPMENT CO., INC.
COMPANY OFFICERS:
President MILLARD E. JONES
Secretary ALBERT R. JONES
COMPANY OWNERSHIP:
MILLARD F., JONES
ALBERT R. JONES
LICENSES•
1. County or Municipal Occupational License No.
(attach copy with bid)
2. Occupational License Classification
3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
EXPERIENCE:
Vice President N/A
Treasurer ALBERT R. JONES
50% % of ownership
5 0 % % of ownership
of ownership
of ownership
7325619
WHOLESALE MERCHANDISE
9/30/98
N/A
59-2613889 -
6. Number of Years your organization has been in business: 52
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP:52
S. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 92
98- 617
TIME PERIOD
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: BADGES, INSIGNIAS AND WALLETS
AWARDED TO: Jones Equipment Co., Inc.
Bid No. 97-98-068
$22,203.88
NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present NONE
PRIOR CONTRACT AWARD: OMB Police Supply (95-96-075)
PRICE COMPARISONS: Previous (OMB) Award (Jones Equip)
$15,481.10 $22,203.88
*A Difference of 43% more
"'(Approximately over 200 more badges were purchased, which caused the major difference in percentage)
SUMMARY OF CONTRACTS. DOC 9 V - 617
CITY OF MIAMI OFFICE OF THE C11 . ,LERK
BID SECURITY LIST
BID ITEM:
BADGES, INSIGNIAS AND WALLETS
L~
BID NO.: 97-98-068
DATE BID(S) OPENED: AP RI L 1, 1998 TIME 10 : 0 0 a.m.
BIDDER TOTAL BID BID BOND (ER)
AMOUNT I CASHIER'S CHECK
JONES EQUIPMENT CO., INC. See attached bid
OMB POLICE SUPPLY
EVERSON ROSS, CO. "
LAW ENFO$GEMENT EQUIPMENT, CO. e received only one copy of the
bid which was ent to Procurement
140 BID
HODGES BADGE CO.
DON HUME LEATHERGOODS, INC.
LAWMEN'S SHOOTERS' SUPPLY, INC.
V.H. BLACKINTON & CO.
LAMINATION SERVICE,INC.
VATEX AMERICA, INC.
V.H. BLACKINTON & CO.
MARTIN'S LAMAR UNIFORMS
received Vrnu."y G y of thm_ (,.Zlt and Vrrp.
are hereby :c ec rd as late."
received LLDenvelopes on behalf of
Personec reiving bids)
PURCHASING DEPARTMENT on y
(City Department) (Date)
SIGN
eputy City Cler
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.97-98-068 Furnishing approximately 225 badges and insignias, and 72 wets and
to refurbish annually 400 badges, for sworn personnel of the Miami Police
Department.
OPENING DATE: 10:00 A.M. APRIL 1, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Jose Garcia -Pedrosa CITY OF MIAMI
City Manager LOGO
10- 61VU61M' ' TI
�.
_j
.> X
r
"-
City of Miami
REQ
REQUISITION FOR ADVERTISEMENT
number must
appear
appear in the
advertisement
INSTRUCTIONS: Please type
and attach a copy of the advert' m nt with thisr n.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
c:
M
��
�C
D10
r D
D
ML
o's
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
Uis I KWU i wn: wnne - U.5.A.; canary - uepartment