HomeMy WebLinkAboutR-98-0615J-98-623
6/4/98
RESOLUTION NO. 9 8 615
A RESOLUTION ACCEPTING THE BID OF MEARS MOTOR
LIVERY CORP., D/B/A MEAR MOTOR LEASING FOR THE
LEASING OF THREE COMPACT VEHICLES, ON A CONTRACT
BASIS FOR 36 MONTHS, FOR THE DEPARTMENT OF
FIRE -RESCUE, AT A TOTAL ANNUAL COST NOT TO EXCEED
$10,250.28; ALLOCATING FUNDS THEREFOR FROM
ACCOUNT CODE NOS. 104012.280556.6.610 ($6,833.52)
AND 183011.450392.6.610 ($3,416.76).
WHEREAS, pursuant to public notice, sealed bids were received May 18, 1998, for
the leasing of three compact vehicles, on a contract basis for 36 months, for the
Department of Fire -Rescue; and
WHEREAS, invitations for Bid No. 97-98-098 were mailed to 38 potential bidders
and two bids were received; and
WHEREAS, two of the vehicles will be used by the Department of Fire -Rescue,
Public Education Section, and the third by the Office of Homeless Programs for use in
community service activities; and
WHEREAS, funds are available from the Department of Fire -Rescue Account Code
Nos. 104012.280556.6.610 ($6,833.52) and 183011.450392.6.610 ($3,416.76); and
WHEREAS, the City Manager and the Director of Fire -Rescue recommend that the
bid received from Mears Motor Livery Corp., d/b/a Mear Motor Leasing, be accepted as the
lowest responsible and responsive bid;
Jumma OFF
JUN 2 3 1999
aftwawwo X.
98- 615
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted on May 18, 1998, by Mears Motor Livery Corp.,
d/b/a Mear Motor Leasing for the leasing of three compact vehicles, on a contract basis for
36 months, for the Department of Fire -Rescue, at a total annual cost not to exceed
$10,250.28, is hereby accepted, with funds therefor hereby allocated from Account Code
Nos. 104012.280556.6.610 ($6,833.52) and 183011.450392.6.610 ($3,416.76).
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 23rd day of
June , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Maalor did not indPcate approval of
this legislation by signing it in the designated place provided, ie.g3z; �ti rr� ,,,,._
becomes effective with the elapse of ten (10) days;fon the a of Com 'ssicre au 1c.
ATTEST: Mn6 ' without the Mayor exercis
�ing v
Wake! J "be an, City Clerk
WALTER J. FOEMAN, CITY CLERK
APP fOVE41115-P M
AND CORRECTNESS:
G/%%'��
ALE ND�"ILA
CITY ATTORNEY
W2634:CSK:ROD
2 98- 615
CITY OF MIAMI, FLORIDA C'Am3
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and
Members of the City Commission
FROM : r la-j=aa
Donald H. Warshaw
City Manager
RECOMMENDATION:
DATE : ,.Tune 23, 1998 FILE
SUBJECT
Authorizing the Lease of
Three Ford Escort SE Vehicles
REFERENCES:
ENCLOSURES:
Bid No. 97-98-098
It is recommended that the City Commission adopt the attached Resolution accepting the bid of
Mears Motor Livery Corp., (James Hartman, President), a Non-Minority/Non-Local vendor,
located at 3905 El Rey Road, Orlando, Florida 32808 for the lease of three Ford Escort SE
vehicles for three years at a one time cost of $10,250.28. Funds are available from the
Department of Fire Rescue's Dade County EMS Grant Award, Account Code No.
104012.280556.6.610 in the amount of $6,833.52; and from the Department of Community
Development's Shelter Grant, Account Code 183011.450392.6.610, in the amount of $3,416.76.
BACKGROUND:
These vehicles will be used to provide necessary transportation to various individuals
responsible for numerous community service activities. Two of these vehicles will be
used by the Department of Fire -Rescue's Public Education Section; the third vehicle will
be used by the Office of Homeless Programs. The lease of vehicles is necessary due to
availability constraints on current city vehicles.
The Department of Fire -Rescue has analyzied bids received pursuant to Bid No. 97-98-
098 for the Lease of three Ford Escorts. 38 Invitations for Bids were mailed and two
responses were received. The Bid submitted by Mears Motor Livery Corp. was deemed
as the lowest responsible and responsive bid and is therefore, recommended for award.
DHW/CAG/MLK/pmk
CoverLease3 Vehicles. doc
98- 615
BID NUMBER: 97-98-098
COMMODITY / SERVICE: Leasing of three compact Vehicles
DEPARTMENT/CONTACT PERSON: Fire -Rescue - Chief Hernandez
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORMDN THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fresno of the Bid/Contract Section at 416AM or 416-1907 should you hav
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE
Judy S. Carter
Director of Purchasing
DATE: `; ;�- %r
98- 615
OrDRRCOM.DOC 8/8/97 PAGE 1 OF 2
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-098 COMMODITY/SERVICE: Leasing of three Compact y hiclE
DEPARTMENT / DIVISION: Fire -Rescue
TERM OF CONTRACT: 36 Month Lease
NUMBER OF BIDS DISTRIBUTED: thirty-eight
(38)
NUMBER OF BIDS RECEIVED: two (2 )
METHOD OF AWARD: Lowest responsive
and
responsible bidder.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Mears Motor Livery Corp. Non-Minority/Non-Local
dba Mear Motor Leasing
TOTAL: $10,250.28
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: THE THREE 13) VEHICLES WILL BE USED TO PROWDE TRANSPORTATTnN
TO VARIOUS INDIVIDUALS RESPONSIBLE FOR NUMEROUS COMMUNITY
SERVICE ACTIVITIES.
ACCOUNT CODE(S): 104012.280556.6.610 ($ 6.8 3 3.5 2 )
183011.450392.6.610 ($3.416.76)
DEPARTMENT APPROVAL:
Department DI ctor/
Designee
BUDGET REVIEW APPROVAL:
44
Dipak M. Parekh
Director
PURCHASING APPROVAL:
J dV SA'fq
Irect
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2 9 8- 6 15
Item Description
1 Monthly Lease Rate (based upon 36 month lease)
2 Up front License, Registration Fees:
3 Dealer Fees & Service:
4 Battery, Tire Waste and Florida Fees:
5 Refundable Security Deposit
Make/Model/Year of Vehicle
DELIVERY/AVAILABILITY
ADDITIONAL VEHICLES, IF REQUIRED
STANDARD WARRANTY
C,0
00
I
Prepared by Maritza Fresno
�a Rev.5/29/98
GAT
TABULATION OF BIDS
LEASING OF THREE COMPACT VEHCLES
BID NO. 97-98-098
Mears Motor Livery Corp. Hollywood Ford
dba Mears Motor Leasing dba Armstrong Ford
3905 El Rey Road 1000 N. Federal Highway
Orlando, FL 32808 Pompano Beach, FL 33062
Non-Minority/Non-Local Black/Non-Local
Annual Mileage Excess Mileage Annual Mileage Excess Mi
Lease Rate Allowance Rate Lease Rate
$ 284.73 Iveh 15000 Imi $ 0.08 $ 375.64 \veh
$
$
1998 Ford Escort SE
10-45 days after
receipt of PO
10-45 days after
receipt of PO
3 yrs or 36,000 miles
- Iveh
- Iveh
- Iveh
- Iveh
Page 1
1998 Ford Escort
0-60 days after
eceipt of PO
0-30 days after
eceipt of PO
3 yrs or 36,000 miles
15000 \mi $
216.11 \veh
- \veh
6.50 \veh
425.00 \veh
Rate
0.12
e
Approval:
Department Direct r/Designee
MERRS MOTOR LEASING LYWORTT PHONE NO. : 561 746 6052 � May. 14 199E 02:12PM P3
City ol'Miami, Florida Bid No. 97-98-98
6.1 BID INFORMATION FORM
N12 ing Date: April 30, 1998 Buyer: Mari= Fresno
Bid No.: 97-98-98 Telephone: 305-4I6-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
LEASE
FOR
975-14: LEASING OF THREE COMPACT VEHICLES
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
number of calendar days required to complete work after Notice to Proceed or issuance of
purchase or
`Lutnber of calendar days required before commencement of work.
/o-AIS dap
Delivery will be made within calendar days after receipt of purchase order.
Terms: 20/&-10 days Net 30 days ✓ Additional discount of -�L—% if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts: N A
Term of Warranty and/or guarantee for equipment and labor:
All exceptions to this bid have been documented in the section below.
4
i certify that any an- d al�itformation contained in this bid is true; and 1 further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name.
Firm's Name: �'YY,2 P Telephone: - — - ^
Principal Business Address: o Fax: — .S —
Q,rleYna�'�i 1 2 > �+ap Name
Mailing Address: S rr ° _ Title;
Authorized Signature: k
E-Mail Address: / S fine- IT ih) rn., ear -, L1a c /rK . fin,
ky 61
M1-HKS MU i UK LCH51 NU L7*HUH T T PHONE NO. : 561 746 6052 May. 14 199E 02: 17PM P2
City of Miami, Florida Bid No. 97-98-98
6.5 v ENDOR BACKGROUND INFORMA PION
1NSTRUCTJONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the: question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
a ),61 W oyne-ars L,Ao,rJ
COMPANYOFFICERS:
President
President le- vice President
r
Secretary eb�� �C� ��177(�/i Treasurer T6)
COWANNY OWNERSHIP:
7I
0—La1�5 0 00u4nar-1 50,
% of ownership
6'-asr,- A Ss0 C l0A?.,0 % of ownership
% of ownership
% of ownership
LICENSES: /�
1. County or Municipal Occupational License No. 3MD
(attach copy with bid) 31e0 - 9 i�IC = ,q le /�ts(-IS TNO)
2. Occupational License Classification J-Reo - e�a�L - 0
3. Occupational License Expiration Date: ( �- 131 �) - N
4. Metro -Dade County Certificate of Competency No. AILL -
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
EXPERIENCE:
6. Number of Years your organization has been in business:_ S l h Q Q
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: jp j nQt- 19S Q--
8. Number of Yeats experience BIDDER/PROPOSER (fiat, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: l] LXAA_ t jS 7_
98— 615
TIME PERIOD
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: LEASING OF THREE COMPACT VEHICLES
AWARDED TO: Mears Motor Livery Corp., d/b/a
Mear Motor Leasing
Bid No. 97-98-098
$10,250.28
NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present 95-96-024 (Fire)
$11,628.00
PRIOR CONTRACT AWARD: $11,628 ($323 per veh/mo.) [Mears Motor Livery Corp.]
PRICE COMPARISONS:
Previous
$323 per veh/mo.
Current Award
$284.73 per veh/mo.
A Difference of 13% Less
SUMMARY OF CONTRACTS. DOC
98- 615
CITY OF MIAMI OFFICE OF THE Ci . CLERK
BID SECURITY LIST
BID ITEM: LEASING THREE COMPACT SIZE VEHICLES
BID NO.:
97-98-098
DATE BID(S) OPENED: MAY 18, 1998 TIME 10 A a . m .
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
HOLLYWOOD FORD DBA ARMSTRONG FORD
See attached b
d
NO BID
PRESTIGE FORD INC.
MAROONE DODGE
„Offers from the ven-lors I; #ed hnresn
rre t1i.e cn, 37 r4f
�-
received tirne7v (,7s of f
other offers suy:;rall <;d 1-n
nd V 17-^,
If a
,
are hereby rots-! :d as late."
Person
(City Department)
SIGNED:
D uty City Clerk
received 4.—� envelopes on behalf
00 L-:�-
( te)
of
k
CITY OF MIAMI
ADVERTISEMENT FOR BID
V4
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.97-98-098 Leasing of three (3) Compact Size Vehicles for the Fire Rescue
Department.
OPENING DATE: 10:00 A.M. MAY 18, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Jose Garcia -Pedrosa CITY OF MIAMI
City Manager LOGO
AD NO. 4479
City of Miami
REQUISITION FOR ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the v rti m nt with this reauisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
l
Date
C IGS/PC 503 Rev. 12/89
Routing. Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
uis i minu i mpm wmie - U.J.A.; canary - uepartment