HomeMy WebLinkAboutR-98-0550J-98-585
5/29/98
RESOLUTION NO. vy— 550
A RESOLUTION APPROVING THE PROCUREMENT OF AIR
CONDITIONING, HEATING, VENTILATING AND
REFRIGERATION SERVICES CITYWIDE FROM
AIRSOURCE SERVICE, INC., CITY AIR, INC.,
ARCTIC BREEZE AIR CONDITIONING, INC.,
TEMPTROL AIR CONDITIONING, INC., C.G.R.
CONSTRUCTION CO., AND TRINITY AIR
CONDITIONING COMPANY, UTILIZING EXISTING
MIAMI-DADE COUNTY CONTRACT NO. 1300-0/99, ON
AN AS -NEEDED EMERGENCY BASIS UNTIL APRIL 30,
1999, FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, AT A TOTAL AMOUNT NOT TO
EXCEED $10,000.00; ALLOCATING FUNDS THEREFORE
FROM ACCOUNT CODE NO. 506000.420119.670.
WHEREAS, the Department of General Services Administration
has analyzed the Miami -Dade County contract, and has determined
that its use is beneficial since it utilizes 1996 pricing, and
offers a number of contractors that provide diversified services
which meets the varied Citywide needs; and
WHEREAS, said contracts will allow emergency service to be
provided on demand when multiple systems are down simultaneously;
and
WHEREAS, funds are available from the Department of General
Services Administration, Building Maintenance Division, Account
MEETING OF
JUN 0 9 1998
Bewlution Na
Code No. 506000.420119.670; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend the procurement of
air conditioning, heating, ventilating and refrigeration services
Citywide from Airsource Service, Inc., City Air, Inc., Arctic
Breeze Air Conditioning, Inc., Temptrol Air Conditioning, Inc.,
C.G.R. Construction Company, Inc., and Trinity Air Conditioning
Company, utilizing existing Miami -Dade County Contract No. 1300-
0/99, be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The procurement of air conditioning, heating,
ventilating and refrigeration services Citywide from Airsource
Service, Inc., City Air, Inc., Arctic Breeze Air Conditioning,
Inc., Temptrol Air Conditioning, Inc., C.G.R. Construction
Company, Inc., and Trinity Air Conditioning Company, utilizing
existing Miami -Dade County Contract No. 1300-0/99, on an as -
needed emergency basis until April 30, 1999, for the Department
of General Services Administration, at a total amount not to
exceed $10,000.00, is hereby approved, with funds therefor hereby
allocated from Account Code No. 506000.420119.670.
Section 3. This Resolution shall became effective
immediately upon its adoption.
PASSED AND ADOPTED this 9th
day of June
, 1998.
JOB CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislati0T! fbOVJ
becomes effective with the elapse of ten {10) days from the date of CC,,j)Mi5sjcn act:c s
regarding same, without the Mayor exercising veto.
ATTEST: 11
W oeman, Citv Clerk
WALTER J. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY:�
y
7
/r
RAFAEL O. D-IA
ASSISTANT.-'CIIYA TT Y
APPROED A-9/!16 F,d AND CORRECTNESS:
/,' , /CI TTORNEY
W 18:BSS
- 3 -
98- 550
CITY OF MIAMI, FLORIDA CAml
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and
Members of the City Commission
op
FROM : DeFial H. Warshaw
City Manager
RECOMMENDATION:
DATE : June 9, 1998 FILE
SUBJECT Resolution Authorizing
Air Conditioning and
RVAC Emergency Services
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached
Resolution authorizing an award utilizing an existing Miami -Dade County Contract No.
1300-0/99, "Air Conditioning, Heating, Ventilating & Refrigeration Service", on an as
needed emergency basis until April 30, 1999, for air conditioning and HVAC services.
Further authorizing an award as per the attached list of approved vendors, in an annual
amount not to exceed $10,000. Funds are available in the FY '98 Operating Budget of
the Department of General Services Administration's Building Maintenance Division,
Account Code No. 506000.420119.670.
BACKGROUND:
The Department of General Services Administration has analyzed the Miami -
Dade County contract, and has determined that it s use is beneficial since it utilizes 1996
pricing, and offers a number of contractors that provide diversified services which meets
the varied City-wide needs. The Department currently has one Air Conditioning
Mechanic on staff. This contract shall allow emergency service to be provided on
demand when multiple systems are down simultaneously.
GSA/MeACCont.doc
98- 550
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Jose Garcia -Pedrosa May 20, 1998
TO : Clt 9
na er DATE : FILE
SUBJECT : Budgetary Authorization
for Air Conditioning and
k":scual,
HVAC Emergency Services
Director
REFERENCES:
Department of General Services Administration
ENCLOSURES:
The Department of General Services Administration has verified with the Office of
Budget and Management Analysis that funds are available from the FY `98 Operating
Budget of the Department of General Services Administration's Building Maintenance
Division, Account Code No. 504000.420119.670, in an amount not to exceed $10,000.
BUDGETARY REVIEW AND APPROVAL BY:
� Date:
DIPAK PAREKH, DIRECTOR
OFFICE OF BUDGET AND MANAGEMENT ANALYSIS
JAP:eh
GSAIWACServ.doc
98- 550
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To .
Judy Carter, Director DATE . May 19, 1998 FILE
jepartment
r ing Department
SUBJECT Air Conditioning Contract
Evaluation
FROM cllal, Director REFERENCES:
of General Services Administration
ENCLOSURES:
We have reviewed both the Miami -Dade County and City of Miami contract for
Air Conditioning and HVAC Maintenance and service. Please refer to the attached May
12, 1998 memorandum from Mr. Chuck Postis our Air Conditioning Mechanic, which is
the basis of our recommendation to proceed with an award utilizing Miami -Dade County
Contract No. 1300-0/99.
Should you require any additional information, please advise.
c: Alex J. Martinez
Assistant Director
Danette Perez
Assistant to the Director
McACEvaCon.doc
98- 550
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Victor Cornier
Acting Superintendent
Property Maintenance Division
FROM Chuck Postis
A/C Mechanic
Property Maintenance Division
DATE May 12,1998 FILE
SUBJECT Citywide Air Conditioning
Contract
REFERENCES:
ENCLOSURES:
I have been requested to compare the Miami -Dade County Air Conditioning
Contractor Type Assistance Contract versus the City of Miami Air Conditioning
Maintenance Contract Bids. Additionally, I have been requested to submit my
recommendations on which to accept.
It is my impression that it is the intention of the City to have a well rounded and
redundant selection of qualified air conditioning service contractors under contract.
This would allow quick response to different types and sizes of air conditioning
service and repair needs with a variable labor rate.
It is my opinion that the Miami -Dade County Air Conditioning Contractor Type
Assistance Contract is more diversified in -the number and types of contractors
available for the City's needs.
I therefore, recommend the City accept the Miami -Dade County Air Conditioning
Contractor Type Assistance Contract over the Miami Air Conditioning
Maintenance Contract.
cc . r ea'J. Martinez, Assistant Director, General Services Administration
98- 550
-, .
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 1300-0/99
ITEM: Air Conditioning, Heating, Ventilating & Refrigeration
Services Citywide
DEPARTMENT: GSA
TYPE OF PURCHASE: On an as -needed, when -needed emergency basis until April
30, 1998
REASON: The department currently has one Air Conditioning
Mechanic on staff. This contract will allow emergency
service to be provided on demand when multiple systems are
down simultaneously.
RECOMMENDATION: It is recommended that award be made to Aiirsource
Service, Inc.; City Air, Inc.; Arctic Breeze Air
Conditioning, Inc.; Temptrol Air Conditioning, Inc.;
C.G.R. Construction Company, Inc.; and Trinity Air
Conditioning Company, under existing Miami -Dade
County Contract No. 1300-0/99, at a total amount not to
exceed $10,000.00; Allocating funds from Account Code
No. 506000.420119.670.
Judy S.
ector of Purchasing
5 $a
Dat
Award Under Dade County Contracts 9 Q— 550
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: AIR CONDITIONING, HEATING, VENTILATING
& REFRIGERATION SERVICES
CITYWIDE
AWARDED TO:
Airsource Service, Inc.; City Air, Inc.
Arctic Breeze Air Conditioning, Inc.
Temptrol Air Conditioning, Inc.
C.G.R. Construction Company, Inc.
and Trinity Air Conditioning Company
MIAMI-DARE CONTRACT NO. 1300-0/99
$10,000.00
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
1994 - present None
PRIOR CONTRACT AWARD(S):
Bid No. 93-94-042, Coconut Grove Convention Center, $28,800 (Total Air Services)
Bid No. 95-96-081, Police, $40,560 (Carrier Corporation)
SUMMARY OF CONTRACTS. DOC g S- 5 5 0
C O N T R A C T
BID NO.: 1300-0/99
AWARD
SHEET
(Previous Bid No. 1300-0/97)
AIR CONDITIONING, HEATING, VENTILATING & REFRIGERATION SERVICE (CTA)
CONTRACT PERIOD: 5/1/96 thru 4/30/99
COMMODITY CODE: 906-44, 910-36, 925-07, 936-67
PART #1: VENDORS AWARDED
F.E.I.N.:
65-0501441
VENDOR:
Airsource Service, Inc.
STREET:
8362 Pines Boulevard
CITY/STATE/ZIP:
Pembroke Pines, FL 33024
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
2%-10 Days, Net 30
DELIVERY:
As Required "
PHONE:
(954) 966-6559
FAX:
(954) 966-0780'
CONTACT PERSON:
Wayne R. Bowers
F.E.I.N.:
65-0253659
VENDOR:
Arctic Breeze Air Conditioning, Inc.
STREET:
9809 N.W. 80 Avenue, #9E
CITY/STATE/ZIP:
Hialeah Gardens, FL 33016
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(305) 828-8611
FAX:
(305) 362-3309
CONTACT PERSON:
Charles K. King
F.E.I.N.:
65-0378796
VENDOR:
C.G.R. Construction Co., Inc.
STREET:
20220 S.W. 51 Court
CITY/STATE/ZIP:
Pembroke Pines, FL 33332
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(954) 680-7878
FAX:
(954) 680-7878
CONTACT PERSON:
Carlo Rebosio
OTR YEARS: N/A
65-0302115
City Air, Inc.
8396 N.W. 70 Street
Miami, FL 33166
Dest.
3-10 Days, Net 36
As Required
(305) 477-0400
(305) 591-2445
Daniel Cuesta -
59-2253130
Temptrol Air Conditioning, I
4215 S.W. 72 Avenue
Miami, FL 33155
Dest.
Net 30
As Required
(305) 662-7777
(305) 663-1767
Ray Lopez
59-2655524
Trinity Air Conditiong Co.,
13335 S.W. 88 Avenue
Miami, FL 33176
Dest.
2%-10 Days, Net 15
As Required
(305) 256-9099
(305) 256-0977
J. Barrie McHugh
98- 550
CONTRACT AWARD SHEET
BID NO. 1300-0/99
PART #2: ITEMS AWARDED
See Attached
PART #3: AWARD INFORMATION
(X)BCC ( )PMD AWARD DATE: 3/5/96
AGENDA ITEMS #: 6(F)(2)(B)
BIDS & CONTRACTS RELEASE DATE: 4/1/96
OTR YEAR: N/A
ADDITIONAL ITEMS ALLOWED: Important:
Read the attached Conditions
SPECIAL CONDITIONS: Important: Read
the attached Conditions
TOTAL CONTRACT VALUE: $4,068,000.00
MODIFIED CONTRACT VALUE: $N/A
DOLLAR AMOUNT
USER DEPARTMENT
ALLOCATED
Aviation
= $1,410,000.00
CAA -
$50,000.00
Correction b Rehab.
$510,000.00
GSA/DDFM-_
$150,000.00.
GSA/Fleet _ -
$25,000.00
Fire"
$130,000.00
DCHUD'
$685, 000.00-.
Library
$100,000.00
MDTA
$150,000.00
Park & Recreation
$225,000.00--
Public Works
$8,000.00 ..
Seaport
$90,000.00
WDWASD
$535,000.00
PROCUREMENT SPECIFIZATION SPECIALIST: Edward Mason, CPPB
EM/rl 04-02-96
'b-
Page 2
98-- 550
CONTRACT AWARD SHEET BID NO. 1300-0/99
IMPORTANT: READ SPECIAL CONDITON 2.6
,LISTED ALPHABETICALLY
PART ##2: ITEMS AWARDED
Group 1 Rate For Less
Than
5 Tons, Ordinance 90-143, Responsible
Wages
and Benefits
All Buildings
C.G.R
City
Temptrol
Trir
l.a.
Journeyman
$23.75/Hr.
$27.50/Hr.
$28.00/Hr.
$30.(
l.b.
Foreman
$28.27/Hr.
$29.50/Hr.
$30.00/Hr.
$35.(
1.c.
General Foreman
$29.08/Hr.
$42.00/Hr.
* $40.00/Hr.
$ NI)
l.d.
Apprentice
(1st
Year)
$15.40/Hr.
$20.00/Hr.
$12.00/Hr.
$10.(
I.e.
Apprentice
(2nd
Year)
$24.21/Hr.
$22.00/Hr.
$18.00/Hr.
$14.(
l.f.
Apprentice
(3rd
Year)
$27.55/Hr.
- $24.00/Hr.
$22.00/Hr.
$16.(
l.g.
Apprentice
(4th
Year)
$31.95/Hr.
$25.00/Hr.
$24.00/Hr.
$18.(
l.h.
Apprentice
(5th
Year)
(without) $33.63/Hr.
$26.50/Hr.
$26.00/Hr.
$Nli
Group 2 Rate For 5Tons Less than
20 Tons, Less Than Six
(6) Story Buildina. Ordinance
y
y
C.G.R
City
Temptrol
Trir
2.a.
Journeyman_.
$23.99/Hr.
$32.50/Hr.
$28,00/Hr.
$35.(
2.b.
Foreman
$26.64/Hr:
$34.50/Hr.
$30.00/Hr.
$40.(
2.c.
General Foreman
$29.46/Hr.
$44.00/Hr.
$40.00/Hr.
$__�Li
2.d.
Apprentice
(1st
Year)
$15.58/Hr.
$22.00/Hr.
$12.00/Hr.
$10.(
2.e.
Apprentice
(2nd
Yea-r)
$24.50/Hr.
$24.00/Hr.
$18.00/Hr.
$14.0
2.f.
Apprentice
(3rd
Year)
$28.92/Hr.
$26.00/Hr.
$22.00/Hr.
$16.0
2.g.
Apprentice
(4th
Year)
$32.37/Hr.
$27.00/Hr.
$24.00/Hr.
$18.(
2.h.
Apprentice
(5th
Year) (without)
$34.08/Hr.
$29.00/Hr.
$26.00/Hr.
$N/i
Group 3 Rate For 20 Tons Less th
90-143. Resoonsible Waae
Tons, Less Than
enefits
Arctic
3.a.
Journeyman
$41.00/Hr.
3.b.
Foreman
$25.00/Hr.
3.c.
General Foreman
$41.00/Hr.
3.d.
Apprentice
(1st
Year)
$19.72/Hr.
3.e.
Apprentice
(2nd
Year)
$33.72/Hr.
3.f.
Apprentice
(3rd
Year)
$21.00/Hr.
3.g.
Apprentice
(4th
Year)
$21.00/Hr.
3.h.
Apprentice
(5th
Year) (without)
$21.00/Hr.
x (6) Story Buildino. Ordinan
C.G.R.
Temptrol
Trir
$23.48/Hr.
$30.00/Hr.
$42.(
$29.23/Hr.
$35,00/Hr.
$45.(
$30.07/Hr.
$40.00/Hr.
$N1,
$15.77/Hr.
$12.00/Hr.
$10.f
$25.00/Hr.
$18.00/Hr.
$14.c
$28.27/Hr.
$22.00/Hr.
$16.(
$32.79/Hr.
$24.00/Hr.
$18.!
$33.79/Hr.
$26.00/Hr.
$_(,
Page 3
98- 550
} 1
CONTRACT AWARD SHEET BID NO. 1300-0/99
Group 4 Rate For 100 Tons or More, Less Than Six 6 Stor Building or
more, Ordinance
90-143, Responsible Wages and Benefits
Arctic
C.G.R.
Temptrol
Trir
4.a.
Journeyman
$41.00/Hr.
$23.48/Hr..
$35.00/Hr.
$43.(
4.b.
Foreman
$25.00/Hr.
$29.23/Hr.
$40.00/Hr.
$45.(
4.c.
General Foreman
$41.00/Hr.
$30.07/Hr.
$45.00/Hr.
$Np
4.d.
Apprentice (1st Year)
$19.72/Hr.
$15.77/Hr.
$12.00/Hr.
$10.(
4.e.
Apprentice (2nd Year)
$33.72/Hr.
$25.00/Hr.
$18.00/Hr.
$14.(
4.f.
Apprentice (3rd Year)
$21.00/Hr.
$28.27/Hr.
$22.00/Hr.
$16.0
4.g.
Apprentice (4th Year)
$21.00/Hr.
$32.79/Hr..
$24.00/Hr.
$18.(
4.h.
Apprentice (5th Year) (without)
$21.00/Hr.
$33.79/Hr.
$26.00/Hr.
$N1
z
Group 5 Rate For 5 Tons Less than 20 Tons,
Six (6) Story
Building or more,
Ordinance
90-143, Responsible Wages and Benefits
C.G.R
Temptrol
Trinity
5.a.
Journeyman
$36.19/Hr.
$28.00/Hr.
$40.00/Hr.
5.b.
Foreman
$40.15/Hr.
$30.00Mr.
$45.00/Hr.
5.c.
General Foreman
$41.47/Hr.
$40.00/Hr.
$ N/A /Hr.
5.d..
Apprentice (1st Year)
$15.89/Hr..
$12.00/Hr.
$10.00/Hr.
5.e.
Apprentice (2nd Year)
$25.00/Hr.
$18.00/Hr.
$14.00/Hr.
5.f.
Apprentice (3rd Year)
$28.49/Hr.
$22.00/Hr.
$16.00/Hr.
: 5.g.
Apprentice.,(4th"Year) -
$33.04/Hr.
$24.00/Hr.
$18.00/Hr.
5.h.
Apprentice'(5th Year)"(without)
$34.79/Hr.
$26.00/Hr.
$ N/A /Hr.
Group 6 Rate For 20 Tons Less than 100 Tons,
Six (6) Story
Building or more, Ordinance
90-143, Responsible Wagesand Benefits
-
Arctic
Temptrol
Trinity
6.a.
Journeyman
$45.00/Hr.
$30.00/Hr.
$43.00/Hr.
6.b.
Foreman
$25.00/Hr.
$35:00/Hr.
$45.00/Hr.
6.c.
General Foreman
$45.00/Hr.
$40.00/Hr.
$ N/A /Hr.
6.d.
Apprentice (1st Year)
$19.72/Hr.
$12.00/Hr.
$10.00/Hr.
6.e.
Apprentice (2nd Year)
$33.72/Hr.
$18.00/Hr.
$14.00/Hr.
6.f.
Apprentice (3rd Year)
$21.00/Hr.
$22.00/Hr.
$16.00/Hr.
6.g.
Apprentice (4th Year)
$21.00/Hr.
$24.00/Hr.
$18.00/Hr.
6.h.
Apprentice (5th Year) (without)
$21.00/Hr.
$26.00Mr.
$ N/A Mr.
Page 4
98- 550
CONTRACT AWARD SHEET
BID NO. 1300-0/99
Group 7 Rate For 100 Tons or More, Six (6) Story Bui1ding,.2r more, Ordinance
90-143, Responsible Wages and Benefits -`
C.G.R
Temptrol
Trinity
7.a.
Journeyman
$44.62/Hr.
$35.00/Hr.
$43.00/Hr.
7.b.
Foreman
$49.85/Hr.
$40.00/Hr.
$45.00/Hr.
7.c.
General Foreman
$51.59/Hr.
$45.00/Hr.
$ N/A /Hr.
7.d.
Apprentice
(1st
Year)
$15.87/Hr.
$12.00/Hr.
$10.00/Hr.
7.e.
Apprentice
(2nd
Year)
$25,00/Hr.
$18.00/Hr.
$14.00/Hr.
7.f.
Apprentice
(3rd
Year)
$28.49/Hr.
$22.00/Hr.
$16.00/Hr.
7.g.
Apprentice
(4th
Year)
$33.04/Hr.
$24.00/Hr.
$18.00/Hr.
7.h.
Apprentice
(5th
Year) (without)
$34.79/Hr.
$26.00/Hr.
$ N/A /Hr.
Group•8- Rate For Less Than 5 Tons, Federally Funded Projects
Airsource
C.G.R.
Temptrol
Tr
_ 8.a. Journeyman ;';
_.. $45.00/Hr.
$30.36/Hr.
$35.00/Hr.
$34
8.b.;" Foreman >
$45.00/Hr.
$26:94%Hr
$32.00/Hr.
$30
8.c. Helper-**:*,.�.
$16.00/Hr.._
$20.10/Hr „
$20.00/Hr.
$0
Group 9 Rate For 5 Tons Less Than 20 tons, Federally Funded Projects
C.G.R.
Temptrol
Trinity
9.a. Journeyman $30.36/Hr.
$35.00/Hr.
$34,00/Hr.
9.b. Foreman $26.94/Hr.
$32.00/Hr.
$30.00/Hr.
9.c. Helper $20.10/Hr.
$20.00/Hr.
$22.00/Hr.
Group 10 Rate For 20 Tons Less Than 100 tons, Federally Funded Projects
C.G.R. Temptrol Trinity
10.a.
Journeyman
$30.36/Hr.
$45.00/Hr.
$34.00/Hr.
10.b.
Foreman
$26.94/Hr.
$40.00/Hr.
$30.00/Hr.
10.c.
Helper
$20.10/Hr.
$20.00/Hr.
$22.00/Hr.
Page 5
98- 550
CONTRACT AWARD SHEET
Group 11 Rate For 100_Tons _or More, Federally Funded Projects
BID NO. 1300-0/99
C.G.R.
Temptrol
Trinity
11.a. Journeyman $33.36/Hr.
$50.00/Hr.
$34.00/Hr.
11.b. Foreman $29.94/Hr.
$45.00/Hr.
$30.00/Hr.
11.c. Helper $23.10/Hr.
$20.00/Hr.
$22.00/Hr.
NOTE:
PARTS, MATERIALS, EQUIPMENT RENTAL,
AND SUBCONTRACTORS (OTHER THAN
HVAC)
SHALL BE AT
PLUS Z MARKUP. EVIDENCE OF ACTUAL
COST SHALL BE
REQUIRED
AND MADE
AVAILABLE TO THE
DEPARTMENT BY THE SUCCESSFUL BIDDER.
PERCENTAGE SHALL NOT
EXCEED 2OZ MARK-UP
`
Airsource
Arctic
C.G.R
City
Temptrol Tr
1.=.PARTS AND MATERIALS -
15Z
20Z
20Z ".
20Z
20Z
2. EQUIPMENT RENTAL'
15Z
10Z
20Z.
20Z
20Z
3.` SUB -CONTRACTOR (OTHER THAN HVAC)
15Z
10Z
20Z ..,
20Z _
- 20Z
Da -a F1
98- 550
METROPOLITANDADg UNTY, FLORIDA NO r
METROD)E "•�
s STEPHEN P. L RK CENTER
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
III N.W. 1st STREET
MIAMI. FLORIDA 33128-1999
ADDENDUM NO. 2 (305) 37S-SM
November 13, 1995
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: BID NO. 1300-0/99-CW
BID OPENING DATE: November 22, 1995
This Addendum is and does become. a part of Bid No. 1300-0/99-CW entitled:
Aid Conditioning, Heating, Ventilation b Refrigeration (CTA).
Please note the following change(s):
Replace Pages 26, 27 and 28 with Revised Pages 26, 27 and 28.
ALL OTHER INFORMATION REMAINS THE SAME
METROPOLITAN DADE COUNTY
owe L. Silveira, CPPB
Supervisor, GSA Procurement Management Division
JLS/EM/rl
98- 550
METROPOLITAN DAD( OUNTY, FLORIDAPIP
METRt}DADE ZIP
STEPHEN P. CLARK CEN1
GENERAL SERVICES ADMNNNSTRATIOf,
PROCUREMENT MANAGEMENT DIVISION
SUITE 235C
111 NW 1st STREET
MIAMI. FLORIDA 33128.IM
(3M 3754M
ADDENDUM NO. 1
November 7, 1995
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: BID NO. 1300-0/99-CW
BID OPENING DATE: November 22, 1995
This Addendum is and does become a part of Bid No. 1300-0/99-CW entitled:
Air Conditioning, Heating, Ventilation & Refrigeration (CTA).
Please note the following change(s):
Change Section 2.0, Paragraph 2.11.0 to read as follows:
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$100,000 combined single limit per occurrence for bodily injury and
property damage. Under no circumstances are contractors permitted on
the A.O.A side of the Aviation Department without increasing coverage to
$1,000,000.00
ALL OTHER INFORMATION REMAINS THE SAME
METROPOLITAN DADE COUNTY
Jorge L. Silveira, CPPB
Supervisor, GSA Procurement Management Division
JLS/EM/rl
98- 550
r
jMETRrADE BID NO: 1300-0/99-CW
OPENING: 1:00 P.M. Wcclncsday
DATE: Novcmber 22, 1995
METROPOLITAN DADE COUNTY, FLORIDA
INVIT.ATI.0N
TO BID
TITLE
AIR CONDITIONING, HEATING, VENTILATING AND REFRIGERATION
(CONTRACTOR TYPE.ASSISTANCE) FOR VARIOUS
DADE COUNTY DEPARTMENTS FOR A THREE (3) YEAR PERIOD
'THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/HALE-THRU
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/SNFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
N/A
N/A
N/A }
SEE SECTION 2.0,-'PARA. 2.11
NIA
NIA
NIA
NIA -
N/A
SEE SECTION 2.0, PARA. 2.14
N/A
FOR INFORMATION CONTACT: EDWARD MASON, CPPB
(305) 375-3900
METROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
98- 550
INSTRUCTIONS FOR MAILING A FORMAL BID IN RESPONSE TO A
SOLICITATION .
Each bid proposal returned to the Clerkof the Board must have the following information clearly
marked on the face of the envelope: .
► Bidder's name & return address ► Opening date of the bid
► Bid number ► Title of the bid
The Bidder shall submit each proposal, consisting of one original and three copies, and any
required attachments in one envelope. The enclosed return envelope should be used whenever
possible.
If bids are submitted at the same time for different bid solicitations, each bid must be placed in
separate envelopes and each envelope must contain the information previously stated.
To receive a copy of the tabulation of bids, the -.Bidder must enclose a self-addressed, stamped, _
envelope when submitting their proposal.
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING THIS BID TO THE
CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS
SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. DADE
COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY THE UNITED STATES
MAIL DELIVERY OR CAUSED BY ANY OTHER OCCURRENCE. BIDS RECEIVED
BY THE CLERK OF THE BOARD AFTER BIDS RAVE BEGUN TO BE OPENED WILL
NOT BE OPENED AND WILL NOT BE CONSIDERED FOR AWARD.
Bids must be submitted to the address listed below by the time specified to be considered for
award. .
CLERK OF THE BOARD
STEPHEN P. CLARK CENTER
111 N.W. 1ST STREET
SUITE 210
MIAMI, FLORIDA 33128
It is the policy of Metro -Dade County to comply with all requirements of the Americans with
Disabilities Act. For sign language interpreter services or bids accessible in format (Braille, tape
or large print call (305) 375-5289 five days in advance. For ADA complaints call (305)
3 75-3 566.
98- 550
SECTION 1 GI 'ERAL TERMS AND COi JITIONS
1.1 APPLICABILITY
These General Terms and Conditions apply to all bids made to Metropolitan Dade County
(hereinafter referred to as "County") by all prospective bidders (hereinafter referred to as
"Bidders") in response to Invitation to Bids issued by the GSA Procurement Management
Division. The word "Bid" is used in reference to any and all offers submitted in
conjunction with this bid solicitation.
1.2 CONTENTS OF BID
A. General Conditions
(1) Bidders shall thoroughly read and examine all Bid documents. As Bid
documents frequently change for each solicitation, Bidders should not assume
that this solicitation contains the same terms and conditions that were
contained in previous solicitations.
(2) Bidders shall make all investigations necessary to thoroughly familiarize
themselves with all the conditions affecting this bid solicitation. It is the sole
responsibility of the Bidder to familiarize themselves with the bid requirements
and no plea of ignorance by the Bidder of conditions that exist, or that may
exist as a result of the failure to fulfill the requirements of the bid solicitation,
will be accepted as a basis for varying the requirements of the County,. or the
compensation to be paid to the successful Bidder who is awarded the
contract.
(3) Bidders are advised that all County contracts are subject to all legal
requirements contained in the County's Administrative Order 3-2 and other
applicable County Ordinances and/or State and Federal Statutes. Where
conflicts exist between this bid solicitation and these legal documents, the
higher authority shall prevail.
B. Conflicts in the Bid Solicitation
Where there appears to be a conflict between the General Terms and Conditions, the
Special Terms and Conditions, and/or the Technical Specifications the order of precedence
is the Technical Specifications, Special Terms and Conditions and then the General Terms
and Conditions.
98- 550
Requests for additional information, explanations, clarifications or interpretations must be
made in writing to the GSA Procurement Management -Division contact person, identified
on the cover page of this bid solicitation, no later than seven (7) working days prior to the
scheduled bid opening. Any request received after that time may not be considered. The
request must contain the proposer's name, address, telephone number, and facsimile
number, if transmitted by facsimile. Electronic facsimile will be accepted at (305)
375-5409.
Facsimiles must have a cover sheet which includes at . a minimum, the proposet's name,
address, - number of pages transmitted, telephone number and the ' sender's facsimile
number.
The County will issue responses to inquires and any other corrections or amendments it
determines to be necessary by written addenda issued prior to the scheduled opening date.
Bidders should not rely on any representations, statements, Dr explanations other than
those made in the bid solicitation or in any addenda to this solicitation. Where there
appears to be a conflict between this solicitation and any addenda issued, the last
addendum issued will prevail.
It is the Bidder's responsibility to assure receipt of all addenda. The Proposer should'
verify with the contact person prior to submitting a Bid that all addenda have been
received. Proposers are required to acknowledge the number of addenda received as part
of this solicitation on the attached Addenda Acknowledgment Form.
D. Prices Contained in Bid
(I) Prompt Payment Terms
a. Bidders may offer a cash discount for prompt payments, however, such
discounts shall not be considered in determining the lowest priced
Bidder for bid evaluation purposes. Bidders are encouraged to reflect
` cash discounts in payment terms.
b. Bidders are required to provide their prompt payment terms in the space
provided on the Bid Proposal signature page of this solicitation. If no
prompt .payment discount is being offered the Bidder must enter zero
(0) for the percentage discount to indicate no discount. If the Bidder
fails to enter a nercenta¢e it is hereby understood and agreed that the
terms shall be 2% 20- days, effective after receipt of invoice or final
acceptance by the County, whichever is later.
(2) Current Prices
Bids indicating prices in effect "at time of shipment" will be rejected, unless
otherwise specified in the Special Terms and Conditions.
2 98- 550
(3). r* -^.ounts Offered During Term of Cor .t
Prices offered in the Bid shall be fixed for a period of 120 days after award by
the Board of County Commissioners, unless_ otherwise specified in the Special
Terms and Conditions. Thereafter price discounts off the original prices
quoted in the Bid Proposal will be accepted from successful Bidder(s) during
the term of the contract. Such discounts shall remain in effect for a minimum
of 120 days from acceptance by the County.
(4) Collusion
The Bidder, by affixing a signature to their .Bid, certifies that its Bid is made
without previous understanding, agreement or connection either with any
person, firm or corporation making a Bid for the same items, or with the
Dade County Procurement Division or initiating department. The Bidder
certifies that its Bid is fair, without control, collusion, fraud or otherwise
illegal action. The Bidder certifies that they are in compliance with Section
2-11.1, Conflict of Interest and Code of Ethics Ordinance, of the Dade
County Code. The County will investigate all potential situations where
collusion may have occurred and the County reserves the right to reject any
and all bids where collusion may have occurred.
1.3 PREPARATION AND SUBMISSION OF BIDS
-A.. Pre-aration/Submission
(1) The Bid Proposal Form, which is part of the bid solicitation must be used
when submitting a Proposal. Use of any other form will result in the
rejection of the bid.
(2) The Bidder must furnish any samples or other documents/information required
by the bid solicitation. Failure to supply the required samples or
documentation/information as required may result in the Bid being rejected.
(;) The Bidder's authorized agent must sign the Bid Proposal Form in ink. Failure
to sign as provided herein may result in the Bid being rejected.
(4) Unit prices must be shown where required. Where there is a discrepancy
between the unit prices and any extended prices the unit prices shall prevail.
(5) Multiple Bids will only be accepted if submitted as separate bids, submitted in
separate envelopes, which are not for the same product or service. All Bids
must meet all requirements of the bid solicitation. Where multiple Bids are
submitted for an identical product or service only the lowest price will be
considered.
(6) Proposed delivery time, if required, must be stated in calendar days.
3 98- 550
(7) lders shall not charge federal taxes n ;tste'of Florida sales, excise and use
taxes in bid prices as the County is exempt from payment of all such taxes.,except.
where the goods are for resale by the County. Such taxes shall be borne by the
Bidder except where the County is purchasing the goods for resale. An exemption
certificate will be provided where applicable upon request.
(9) The Bid must be typed or printed in ink. Use of pencil or erasable ink will
result in the Bid being rejected. AH corrections made by the Bidder must he
initialed in ink by the authorized agent or the Bid may be r+e1tcted.
(9) Telegraphic or facsimile bids will not be considered.
(10) Once a Bid has been opened, the County will not consider any subsequent
submissions which alter the Bid.
B. Vendor Application
Prospective Bidders should register with the GSA Procurement Management Division as
this will ensure that they receive notice of solicitations when they are issued by the
County. The successful Bidder(s) must register with GSA Procurement Management
Division, as specified herein, prior to award. Failure to so register will result in they
rejection of their Bid.
Conducting business with the County requires a business entity to complete a registration
application, available through GSA Procurement Management Division, and to pay an
annual administrative fee. The following documents are required and included in the
registration application form:
I. Commodity Code listing
2. Certificate of Filing of Articles of Incorporation
Every Florida based corporation is required to submit a copy of the single
Certifications page that was signed and dated by the Florida Secretary of State
-that shows receipt of the duly executed Articles of Incorporation.
3. Copy of current Business or Occupational License
Most Dade County based businesses are require to purchase an Occupational
License to conduct business within the County. Where no license exists the
business entity must submit such a statement to that effect on their letterhead.
4. Executed Cuba Affidavit
This affidavit requires business entities to attest to their business activities and
investments in Cuba, and that they are in compliance with Dade County
Resolution No. R-656-93, as adopted by the Board of County Commissioners
on July 3, 1993.
5. Executed Florida Public Entity Crime Affidavit
Florida Statutes, Sections 287.132-133, effective July 1, 1989 requires that
business entities complete an affidavit with regard to the commission of public
entity crimes.
6. Executed Vendor Disclosure of Ownership Form
4 98- 550
7.. D►-•q Free Workplace Affidavit
8. F4 .,Iy Leave Affidavit
9. W-9 Form
It is the responsibility of the business entity to update its application concerning
\,
changes, such as; new address, telephone number, commodities, etc. This must be c,
company letterhead and sent to the GSA Procurement Management Division, Vendor
Assistance.
Potential Bidders may contact the Office of Vendor Assistance at (305) 375-5289 for
guidance in completing the registration application.
in, ! l 'S M! D • 7
Pursuant to Ordinance No. 94-34, "Any individual who has been convicted of a felony
during the' past ten years and any corporation, partnership, joint venture or other legal
entity having an officer, director, or executive who has been convicted of a felony during
the past ten years shall disclose this information prior to entering into a contract with or
receiving funding from the County." Accordingly, Criminal Record Affidavit forms are
available upon request at GSA Procurement Management Division/Office of Vendor
Assistance for those individuals or firms required to disclose this information.
' D. Minority and Disadvantages Business Enterprises
The County endeavors to obtain the participation of all minority and disadvantaged
business enterprise businesses. Contact the Office of Vendor Assistance for information.
1.4 MODIFICATIONS OR WITHDRAWAL OF BIDS
A. ]Modification of Bids
Bids may only be modified by submission of a modification as provided below prior to the
time and date set for bid opening. Any modification submitted to the GSA Procurement
Afanagementy Division must contain a new Bid Proposal Form and a letter on company
letterhead, signed by an authorized agent of the Bidder, stating that this submittal
supersedes the previous bid submittal. The envelope must contain the following
information:
(1) Bidder's Name & Address
(2) Bid Number
(3) Opening Date of Bid
(4) Title of Bid
(5) The following statement; "This is a modification to a previously submitted bid"
(6) Date of Modification
5 98- 550
L--M'.'A R 1 • t• • : -
Bids shall be irrevocable unless the Bid is withdrawn as provided herein. A Bid may be
withdrawn only by written letter received by the contact person, prior to the Bid Opening
Date or ninety (90) days after the opening of the Bid. The withdrawal letter must be on
company letterhead and signed by an authorized agent of the Bidder.
1.5 EVALUATION OF BIDS
The County may reject a Bid Proposal for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid Proposal
(3) Bid does non conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Proposal
Form 2-
The foregoing are not the exclusive reasons for which a Bid may be rejected. The County
may reject and re -advertise for all or any part of the Bid Solicitation whenever it is deemed
in the best interest of the County.
B. Elimination From Consideration
(1) A comract shall not be awarded to, any person or firm which is in arrears to
Dade County upon any debt or contract or which is a defaulter as surety or
otherwise upon any obligation to the County.
(2) ` A. contract may not be awarded to, any person or firm which has failed to
perform any previous contract with the County.
(3) A contract may not be awarded to, any person or firm which has been
debarred by the County in accordance with the County's Debarement
Ordinance.
C. Waiver of Informalities
The County reserves the right to waive any minor informalities or irregularities in any or
all bids.
6 98- 550
� �Jyll • t • l • • 11 '.Z '1l�'!1
(1) Bids will only be considered from firms who am regularly engaged in the
business of providing the goods and/or services required by the Bid. Bidder's
must be able to demonstrate a good record of performance and have sufficient
financial resources, equipment and organization to insure that they can
satisfactorily provide the goods/services if awarded the contract.. The terms
"equipment and organization" as used herein shall be construed to mean a
fully equipped and well established company in line with the best industry
practices in the industry as determined by the County.
(2) The County may conduct a pre -award site inspection or hold a .pre -award
qualification hearing to determine if the bidder is capable of performing the
contract if awarded.
(3) The County may consider any evidence available regarding the financial,
technical and other qualifications and abilities of a Bidder, including past
performance (experience) with the County or any other governmental entity in
making the award.
(4) The County may require the Bidder(s) to show proof that they have been
designated as an authorized representative of a manufacturer or supplier
' which is the actual source -of supply, if required by the Bid.
1.6 `AWARD OF CONTRACT
A. The Bid Solicitation, any addenda issued and the purchase order, if issued, constitute
the entire contract, unless modified in accordance with the contract.
B. Tie Bids will be decided by the Director of Procurement or designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other
documents as specified- in the Special Conditions or Technical Specification. The
Bidder shall be in -default of its contractual obligation if such documents are not
submitted in a timely manner and in the form required by the County. Where the
Bidder is in default of these contractual requirements, the County, through action
taken by the Procurement Management Division, will void its acceptance of the
Bidder's Proposal and may accept the Bid from the next lowest responsive, responsible
Bidder or re -solicit the County's requirements. The County at its sole discretion may
seek monetary restitution from the Bidder and its bid bond or guaranty, if applicable,
as a result of damages or increased costs sustained. as a result of the Bidder's default.
D. The term of the contract shall be specified in one of three documents which shall be
issued to the successful Bidder. These documents may either be the contract, a
purchase order, notice of award or an award sheet.
98- 550
E. The Cot reserves the right to automatically tend* this contract for up to ninety
(90) calendar days beyond the stated contract term in order to provide County
departments with continual service and supplies while a new contract is being solicited,
evaluated and/or awarded. If the right is exercised, the County shall notify the Bidder,
in writing, of its intent to extend the contract for a specific number of days, not to
exceed ninety (90) days, prior to the expiration of the contract term.
F. When the contract involves a single shipment of goods to the County the contract
term shall conclude upon completion of the expressed or implied warranty periods.
1.7 RIGHTS OF APPEAL
Any Bidder may protest any recommendation for contract award in accordance with the
procedures contained in Dade County Ordinances 94-26, 94-72 and Section 2-8.4 of the
Dade County Code.
1.8 CONTRACTUAL OBLIGATIONS
A. Rules Regulations. Licensing Requirements
The Bidder shall comply with all laws and regulations applicable to the goods or services -
contemplated herein. Bidders are presumed to be familiar with all Federal, State and local
laws, ordinances, codes and regulations that may in any way affect the goods or services
offered, especially Executive order 11246 entitled "Equal Employment Opportunity" and
as amended by Executive order No. 11375, as supplemented by the Department of Labor
Regulations (41 CFR, Part 60), the Americans with Disabilities Act of 1990 and
implementing regulations, the Rehabilitation Act of 1973, as amended, Chapter 553 of
Florida Statutes and any and all other local, State and Federal directives, ordinances, rules,
orders and laws relating to people with disabilities.
B. Conditions of Material and Packaging
(1) AA goods. furnished must be new, unless specified in the Special Conditions or
Technical Specifications, and free from defects. All containers shall be
suitable for shipment and/or storage. The bid price shall include standard
commercial packaging unless otherwise specified in the Special Conditions or
Technical Specifications.
(2) All goods furnished shall be fully guaranteed by the Bidder against factory
defects and shall be fit for the purpose intended under this contract. Any
defects which may occur within the period of the manufacturer's standard
warranty or the failure of the product to be fit for the purposes intended shall
be corrected by the Bidder at no expense to the County. The standard
manufacturer's warranty may be superseded by the Special Conditions or
Technical Specifications.
8 98- 550
C. ant' -t =
The Bidder shall not subcontract any portion of the work without the written prior
consent of the County. The ability to subcontract may be further limited by the Special
Conditions or Technical Specifications.
D. Assig ment
The Bidder shall not assign, transfer, sublet or otherwise dispose of the contract. including
any rights, title or interest therein, or their power to execute such contract to any person,
company, or corporation without the prior -written consent of the County.
E. Deliv
Prices quoted and deliveries are to be FOB Destination, freight included, unless otherwise
specified in the Special Conditions. Deliveries are to be made during County business
hours unless otherwise specified in the Special Conditions.
F. Title
Title to the goods shall not pass to the County until after the County has accepted the
goods or utilized the goods, whichever comes first. y "
1.9 MODIFICATION OF THE CONTRACT
The contract may be modified from time to time in writing thought the issuance of a
change order or modification to the contract, purchase order or award sheet as appropriate.
1.10 TERMINATION FOR CONVENIENCE
The County at its sole discretion may terminate this contract, without cause, by providing
the Bidder(s) with thirty (30) days advance notice. Upon. the receipt of such notice the
Bidder shall not incur any additional costs under this contract. The County shall be liable
only for reasonable costs incurred by the Bidder(s), as determined by the County,
regardless of the method of payment required by the contract, as the result of such
termination.
1.11 TERMINATION FOR DEFAULT
The County may terminate this contract upon the failure of the Bidder to comply with the
provisions and requirements of the contract. The County's decision not to take action upon
a failure of the Bidder to perform shall not be construed as a waiver of the ability of the
County to take action at a later date and time. The date of termination shall be stated in a
written notice to the Bidder.
98- 550
in the event Bidder is terminated for default, K County reserves the right to
re -procure the goods or services from the next lowest responsive/responsible bidder or
re -solicit the contract. The County may charge the Bidder any differences in cost between
the Bidder's price and the reawarded price and the costs associated with reawarding or
re -soliciting this contract.
10
9 8 - WO
METROPOLITAN DADE COUNTY BID NO. 1300-0/99-CW
SECTION 2.0 SPECIAL CONDITIONS
AIR CONDITIONING, HEATING, VENTILATING, AND REFRIGERATION (CTA)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is .to pre -qualify potential
bidders for future bidding for the purchase of Air Conditioning,
Heating, Ventilating and Refrigeration Contractor Type Assistance.
Bidders shall be placed on a pre -qualification list that may be
accessed by departments in order to obtain price quotations.
2.2 Intentionally_Omitted
2.3
2.4
2.5
2.6
Intentionally Omitted
TERM OF CONTRACT: FIXED PERIOD
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect for
thirty-six (36) months and upon completion of the expressed and/or
implied warranty periods.
Intentionally Omitted
METHOD OF AWARD: BASED ON HOURLY LABOR RATE FOR EACH INDIVIDUAL GROUP
A. F
al
3ased on Hourly Labi
Thru Four and Eiaht
Award of this contract for group one, two, three, four and eight
will be made to the four (_4)___lowest responsive, responsibTe
Bidder(s) for each individual group who ofifers the lowest regular
hourly labor rates when all job classifications are added in the
aggregate for each individual group exclusive of the items number
1, 2 and 3 listed for percentage (%) markup under "Note:"
following Group Number Eleven (11). If bidder fails to offer
hourly labor rates for all the job classifications within a group,
its bid shall be rejected for that group. If a bidder fails to
offer prices for Items No. 1, 2 and 3 under "Note:" following
Group No. Eleven (11) its bid shall be rejected for all groups.
B. Three (3) Pre -Qualified Bidders Based on Hourly Labor Rate_ For
Each Individual Group for Groups Five Thru Seven and Nine thru
Award of this contract for groups five thru seven and nine thru
eleven will be made to the three (3) lowest responsive,
responsible Bidder(s) for each individual group who offers the
a -
Page 1 9 CJ 550
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
lowest regular hourly labor rates when all job classifications are
added in the aggregate for each individual group exclusive of the
items number 1, 2 and 3 listed for percentage (%) markup under
"Note:" following Group Number Eleven (11). If bidder fails to
offer hourly labor rates for all the job classifications within a
group, its bid shall be rejected for that group. If a bidder
fails to offer prices for Items No. 1, 2 and 3 under "Note:"
following Group Number Eleven (11) its bid shall be rejected for
all groups.
C. Number of Awardees
The County reserves the right to increase or decrease the number
of awarded bidders for each group based on the need of the using
departments. These awarded bidders shall be pre -qualified to
participate in periodic projects quotes that are'identified by the
County on an as needed basis.
D. Projects With Written Specifications (Scope of Work)
1. Projects under $1,500.00 with/without parts
When such projects are identified the awarded bidders shall be
invited to quote by phone or fax.
2. Projects of $1,500.00 or more
When such projects are identified, the awarded bidders shall
be invited to review the written specifications (scope of
work) regarding the work to be accomplished, inspect the work
area and offer a written itemized price based on the quoted
hourly labor rate for each job classification including the
Mark -Up for parts, materials, equipment rental, subcontractors
and time for completion. Lump sum estimates shall not be
accepted by the department. The Bidder offering the lowest
fixed price shall be awarded the specific work assignment.
The County reserves the right to award the project to the
lowest bidder based on the written price or to reject all
quotes based on price and obtain the required services from
another source. The award of a specific work assignment to
one Bidder does not preclude the ability of the remaining
pre -qualified Bidders from submitting offers for other work
assignments.
All awarded Bidder shall be notified of the specific time,
date and location to review specifications and inspection of
the project site, prior to the submittal of the project
quote. Bidders that fail to attend this meeting within
fifteen (15) minutes of the scheduled starting time, shall not
be permitted to participate in the quoting of the project.
Sealed quotes shall be submitted with a specific opening date
and time as specified by using department.
98- 550
Paqe 2
METROPOLITAN DADE COUNTY BID NO. 1300-0/99-CW
E. Projects Without Written Specifications (Scope of Work)
When written specifications (Scope of Work) are not available,
awardees for the affected group shall be called on a rotating
basis by the department for such projects.
2.7 PRICES SHALL BE FIXED WITH ADJUSTMENTS ALLOWED
If the Bidder. is awarded a contract under this bid solicitation, the
prices proposed by the Bidder shall remain fixed for the term of the
contract. Notwithstanding, this fixed price shall be adjusted upward
or downward based on the following:
Groups One Thru Seven: Ordinance 90-143 (Responsible Wages & Benefits)
In the event labor rates pertaining to Ordinance 90-143, "Responsible
Wages and Benefits" are either increased or decreased during the term
of this contract, the awardees to the contract shall be required to
submit a new Bid Proposal Section 4.0 to GSA, Procurement Management
with adjustment prices (optional).
Group Eight Thru Eleven: Davis -Bacon Act (Federal Funds Utilized)
If the Bidder is awarded a contract under this bid solicitation, the
prices proposed by the Bidder shall remain fixed for the term of the
contract. Notwithstanding, this fixed price shall be adjusted upward
or downward based on the United States Department of Labor current
wage rates enforce at the time of the project quote. The Using
Department shall notify all awardees of the wage rate to be used in
calculating hourly dollar amounts to be charged the County in all
nroiects quoted.
The following hourly wage rates shall be utilized for evaluating the
Bid Proposal hourly labor rates submitted to Dade County for Groups
Eight thru Eleven.
1. Foreman $16.00 per hour
2. Journeyman $14.00 per hour
3. Helper $10.00 per hour
2.8 EXAMINATION OF SITE, DRAWING AND SPECIFICATIONS
All necessary Plans and/or. Specifications for each specific project
will be provided to the successful bidder(s) at the time of
notification (if applicable).
The successful bidder(s) are required to examine carefully the
Drawings and Specifications to inform themselves thoroughly regarding
any conditions and requirements that may in any way affect the work to
be performed.
Page 3 9 8- 550
METROPOLITAN DADE COUNTY BID NO. 1300-0/99-CW
2.9 Intentionally Omitted
2.10 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Upon failure to complete the project in accordance with the
specifications and to the satisfaction of the County within the time
stated, the bidder shall be subject to charges for liquidated damages
in the amount of $50.00 for each and every' calendar day the.work
remains incomplete. As compensation due the County for loss of use
and for additional costs incurred by the County due to such
noncompletion of the work, the County. shall have the right to deduct
the said liquidated damages from any amount due or that may become due
to the bidder under this agreement or to invoice the bidder for such
damages if the costs incurred exceed the amount due to the bidder.
2.11 INDEMNIFICATION AND INSURANCE - (6) - CONSTRUCTION RELATED CONTRACTS
The successful bidder/vendor shall indemnify and save the County
harmless from any and all claims, liability, losses and causes of
action which may arise out of the fulfillment of the Agreement. The
vendor shall pay all claims and losses of any nature whatever in
connection therewith, and shall defend all suits, in the name of the
County when applicable, and shall pay all costs and judgments which
may issue thereon.
The vendor shall furnish to Edward Mason, CPPB, c/o Procurement
Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida
33128-1989, Certificate(s) of Insurance which indicate that insurance
coverage has been obtained which meets the requirements as outlined
below:
A. Workmen's Compensation Insurance for all employees of the vendor
asrequired by Florida Statute 440.
B. Public Liability on a comprehensive basis in an amount not less
than $300,000 combined single limit per occurrence for bodily
injury and property damage. Policy shall be endorsed to include
Broad Form Property Damage. DADE COUNTY MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $100,000 combined single limit per occurrence for.bodily
injury and property damage.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
.4-
98- 550
Paqe 4
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
The company must be rated no less than 118" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
CERTIFICATES WILL INDICATE NO MODIFICATION OR CHANGE IN INSURANCE
SHALL_ BE MADE WITHOUT THIRTY (30) DAYS WRITTEN ADVANCE NOTICE TO THE
TITLE OF BID MUST APPEAR ON EACH z"
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board -of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, Para 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new, or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the�e�
Page 5
98-
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.0, Para 1.11 of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 CERTIFICATE OF COMPETENCY
In accordance with the Code of Metropolitan Dade County, Florida,
Section 10=3 (8), any person, firm, corporation or joint venture who
shall bid or proffer a bid shall, at the time of such bid or proffer
of bid, hold a valid Certificate of Competency or License for General
Mechanical (with Qualifying General Mechanical Master), Refrigeration
and Air Conditioning Contractor, Air Conditioning Contractor, Air
Conditioning Contractor (Unlimited) (Limited) or State of Florida
Class A, or B Air Conditioning issued by the State or County Examining
Board qualifying said person, firm, corporation or joint venture to
perform the work proposed. If work for other trades .is required in
conjunction with repair projects and will be performed by a
subcontractor(s), an applicable Certificate of Competency issued to
the subcontractor(s) shall be submitted with the Bidder's quote.
NOTE: AIR CONDITIONING CONTRACTOR . (LIMITED) IS QUALIFIED FOR GROUP
ONE (1) AND EIGHT (8) ONLY. STATE OF FLORIDA CLASS "B" LICENSE
IS LIMITED TO GROUPS ONE (1), TWO (2), FIVE (5), EIGHT (8) AND
NINE (9).
2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED
The County, shall provide periodic payments for services rendered by
the successful bidder. In order for the County to provide payment,
the bidder shall submit a fully documented invoice which identifies
the appropriate purchase order number, the service location, and
itemizes the services provided to the County using department(s). The
invoice shall be submitted to the County department within thirty (30)
calendar days after the service have been rendered. It shall be
understood that such invoices shall not be submitted for payment until
such time as the service has been completed and a County
representative has reviewed and approved the service.
All bidders supplying contractor -type -assistance to Metro -Dade County
are required to furnish the following information on their prenumbered
imprinted business invoices and/or daily job tickets for the personnel
supplied or performing service.
A. Purchase Order Number.
B. Project Number.
C. Location. 9 8- 5 5 0
Page 6
METROPOLITAN DADE COUNTY
D. Full Name of Individual.
E. Social Security Number.
F. Job Classification.
G. Date.
H. Number of hours worked by date.
I. Material Furnished.
J. County Acceptance/Authorized Signature.
BID NO. 1300-0/99-CW
K. Any additional materials necessary for the' completion of a
Metro -Dade Project, whereas not contracted for must be on a
cost + percentage basis. Documentation which displays actual
percentage cost must accompany invoice in order to process.
2.16 Intentionally Omitted
2.17 COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED
The completion date shall be submitted by the bidder in the cost
estimate required for each Project and mutually scheduled by the
successful bidder(s) and Project Manager or his/her designee on a per
job basis. In cases where the completion of work will be delayed due
to acts of God, strikes, or other causes beyond the control of the
bidder, the successful bidder(s) shall notify the County of the delays
in advance of the completion date so that a revised completion date
can be negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to
complete the work within the number of days as as stipulated in its
cost estimate it is hereby agreed and understood that the County
reserves the authority to cancel the contract with the lowest bidder
and to secure the services from the secondary pre -qualified bidder
based on the cost estimates to complete the work. If the County
exercises this authority, the County shall be responsible for
reimbursing the lowest bidder for work which was completed and found
acceptable to the County in accordance with the bid specifications.
In addition, the County may, at its option, request payment from the
lowest bidder, through an invoice -or credit memo, for any additional
costs over and beyond the original bid price which were incurred by
the County as a result of having to secure the services of the
secondary pre -qualified bidder. If the lowest bidder fails to honor
this invoice or credit memo, the County may suspend the bidder from
submitting bid proposals on County contracts for a minimum period of
six (6) months.
2.18 Intentionally Omitted
3 -
Paae 7
9s- 550
METROPOLITAN DADE COUNTY BID NO. 1300-0/99-CW
2.19 WARRANTY REQUIREMENTS
A. Type of Warranty Coverage Required
The Bidder hereby acknowledges and agrees that all materials
supplied by the Bidder in conjunction with this Bid shall be new,
warranted for their merchantability, and fit for a particular
purpose.
In addition to all other warranties that may be supplied by the
bidder, the bidder shall warrant its product and/or service
against faulty labor and/or defective material as follows:
1. For installation of new components/parts, warranty shall be
one (1) year.
2. For repair of equipment labor warranty shall be ninety (90)
days.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any
deficiency, at no cost to the County, within ten (10) calendar
days after the County notifies the bidder of such deficiency in
writing. If the bidder fails to honor the warranty and/or fails
to correct or replace the defective work or items within the
period specified, the County may, at its discretion, notify the
bidder, in writing, that the bidder may be debarred as a County
bidder and/or subject to contractual default if the corrections or
replacements are not completed to the satisfaction of the County
within five (5) calendar days of receipt of the notice. If the
bidder fails to satisfy the warranty within the period specified
in the notice, the County may (a) place the bidder in default of
its contract, and/or (b) procure the products and/or services from
another vendor and charge the bidder for any additional costs that
are incurred by the County for this work or items; either through
a credit memorandum or through invoicing.
2.20 CONTACT PERSON
For any additional information regarding the specifications and
requirements of this contract, Contact: Edward Mason at (305) 375-3900.
2.21 LOCAL PREFERENCE: GROUPS ONE THRU'SEVEN ONLY
The award of this contract for Groups one, two, three and four are
subject to Ordinance No. 94-166 amending the code of Metropolitan Dade
County, Florida effective September 23, 1994 which, except where
federal or state law mandates to the contrary, allows preference to be
given to a local business in the amount of one and one-half percent
(1.5%) of the bid proposal price. In the case of tie bids involving
local businesses, preference will be given to the local business
having the greatest percentage of its employees that are Dade County
racidents_
Page 8 9 8- 550
METROPOLITAN DADE COUNTY
For the purposes
business" means the
or has a place of
produce the goods o
BID NO. 1300-0/99-CW
of the applicability of this ordinance, "local
vendor has its headquarters located in Dade County
business located in Dade County at which it will
r perform the services to be purchased.
2.22 QUARTERLY REPORTING, WHEN SUB -CONTRACTORS ARE UTILIZED
Bidders are advised that when sub -contractors are utilized to fulfill
the terms and conditions of this contract, Metropolitan Dade County
Resolution No. 1634-93 will apply to this contract. This resolution
requires the successful contractor(s) to file quarterly reports as to
the amount of contract monies received from the county and the amounts
thereof that have been paid by the contractor directly to Black,
Hispanic and Women -Owned businesses performing part of the contract
work. -
Additionally, the listed businesses are required to sign the reports,
verifying their participation in the contract work and their receipt
of such monies.
For purposes of applicability, the requirements of this resolution
shall be in addition to any other reporting requirements required by
law, ordinance or administrative order.
2.23 Intentionally Omitted
2.24 ACCIDENT PREVENTION AND REGULATIONS
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same.
ACCIDENT PREVENTION AND REGULATIONS AT THE SEAPORT DEPARTMENT
All operations at the County's Seaport Department are under the direct
control of Seaport Department personnel. Interference with vessels
and vehicular traffic must be kept to a minimum. Ship berthing areas
and roadways shall not be closed or opened by or for the Bidder unless
express permission is given to the Bidder -by the Seaport Engineer.
The Bidder shall plan the scheduling of its work in collaboration with
the Engineer in order to insure safety for and, minimum hindrance to,
port operations. All equipment shall be withdrawn from work areas at
the end of the work day in order to eliminate immediate or potential
hazard to traffic and facilities. Materials stored at the Seaport
by the Bidder shall be serviced in a manner that minimizes any
obstruction to water and ground traffic. All equipment and stored
materials shall be marked by barriers with flashing lights at no
additional cost to the County. The Bidder shall exercise careful
control during all phases of the work to prevent damage to Seaport
utilities; including, but not limited to, overhead lights and buried
cables. Before commencing work in any given area, the Bidder, working
Page 9
98- 550
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
in conjunction with the Engineer and the Dade County Seaport
Department Maintenance Staff, shall endeavor to locate any possible
utility conflicts. Should the Bidder damage any Seaport utility
through negligence, it shall promptly repair the damage at its own
expense.
ACCIDENT PREVENTION AND REGULATIONS AT THE AVIATION DEPARTMENT
This section applies to work being performed at all County Owned
Airports.
All operations at the Dade County Aviation Department (DCAD) are under
the direct control of Aviation Department personnel. Interference
with aircraft and vehicular traffic must be kept to a minimum.
Aircraft operating areas and roadways shall not be closed or opened by
or for the Bidder unless express permission is given to the Bidder by
the DCAD Operations. The Bidder shall plan the scheduling of its work
in collaboration with DCAD Engineering in order to insure safety for
and, minimum hindrance to, port operations.
All equipment shall be withdrawn from work areas at the end of the
work day in order to eliminate immediate or potential hazard to
traffic and facilities. Materials stored at the airport by the
Bidder shall be serviced in a manner that minimizes any obstruction
to ground traffic. All equipment and stored materials shall be marked -
by barriers with flashing lights at no additional cost to the County.'
The Bidder shall exercise careful control during all phases of the.
work to prevent damage to airport utilities; including, but not
limited to, overhead lights and buried cables. Before commencing work
in any given area, the Bidder, working in conjunction with the DCAD
Engineering and DCAD Maintenance Staff, shall endeavor to locate any
possible utility conflicts. Should the Bidder damage any airport
utility through negligence, it shall promptly repair the damage at its
own expense. All storage on site shall be coordinated with DCAD
Engineering and DCAD Operations Divisions.
AIRFIELD OPERATIONS AREA SECURITY
a) All employees of the Bidder or Sub -Contractors who must work
within the Airfield Operation Area (AOA) shall be supplied with
DCAD identification badges which must be worn at all times while
within the ADA. Badges shall be worn on outer garments so as tc
be clearly visible in order to distinguish, on sight, employees
assigned to a particular contract. Badges shall be identified
numerically and issued individually. Bidder shall make himself
familiar with all the latest requirements dictated under FAR
107.14. Strict adherence to the requirements is mandatory. When
performing work at the County's Aviation Departments, the
successful Bidder, shall first secure a Contractor's picture
identification badge for each Foreman representing the company
who will be responsible for and be present at all times while the
work is in progress. All other employees shall secure a Temporary
Contractor's badge through the successful Bidder from Dade County
Aviation Department (DCAD) Landside Operations. These badges shall
Page 10 550
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
be worn at all times while working on the Aircraft Operating Area
(ADA).
b) Contractor Ramp permits will be issued to the Bidder, if
necessary, authorizing vehicle entrance to the ADA through
specified Dade County Aviation Department guard gates for the term
of any Project. These permits will be issued only for those
vehicles (including vehicles belonging to the Sub -Contractor)
which must remain on the site during the performance of.the work.
Vehicles delivering materials to the site will be given temporary
passes at the appropriate guard gate. These passes shall .be
surrendered upon leaving the ADA. All vehicles shall be
permanently marked to ensure positive identification at all times,
while in the ADA. The successful Bidder's vehicles shall be
marked with a permanent Company name on both sides. An escort
shall be provided by airside Operations at the Southeast Gate to
escort the Contractor to the job site. Upon completion of the
work day the Bidder shall call the maintenance office, 876-7311,
to arrange for an escort out of the Aircraft Operation Area. The
Bidder shall adhere to all other airport regulations that apply to
his work. Any violations of this section by the Bidder shall
result in the possible cancellation of their bid.
c) AOA - Right to Search: It is understood that the Aviation
Department has a strong interest in maintaining good airport
security and intends to implement increased security measures for
companies having access to the Air Operations Area ("AOA") of the
Airport. The Bidder agrees that its vehicles, cargo, goods and
other personal property are subject to being searched when
attempting to enter, leave or while on the ADA. The Bidder
further agrees, when required by the Department, that it shall not
authorize any employee requiring regular access to the ADA as part
of his/her regular duties, to enter the AOA unless and until such
employee has executed a written consent to search form acceptable
to the Department. Persons not executing such consent to search
form shall not be employed by the Bidder pursuant to this contract.
It is further agreed that the Department has the right to prohibit
an individual, agent or employee of the Bidder from entering the
AOA, based upon facts which would lead a person of reasonable
prudence to believe that such individual might be inclined to
engage in theft, cargo tempering, aircraft sabotage or other
unlawful activities. Any person denied access to the AOA or whose
•prior authorization has been revoked or suspended on such grounds
shall be entitled to a review hearing before a designated
representative of the Department within a reasonable time. Prior
to such hearing, the person denied access to the AOA shall be
advised, in writing, of the reasons for such denial.
The Bidder acknowledges and understands that these provisions are
for the protection for all users of the AOA and are intended to
reduce the incidence of thefts, cargo tampering, aircraft sabotage
and other unlawful activities.
Page 11 9 8- 550
METROPOLITAN DADE COUNTY
SAFETY
BID NO. 1300-0/99-CW
a) The Bidder shall comply with the rules and regulations of the
Florida Department of Commerce regarding Industrial Safety under
Section 440.56 Safety Rules - Workman's Compensation Laws and with
United States Code of Federal Regulations, Title 29, Part 1926
(OSHA), as applicable, and other national consensus standards of
safety pertaining to particular trades.
Any fines levied by the above mentioned authorities because of
inadequacies to comply with these requirements shall be borne
solely by the Bidder responsible for same. Barricades shall be
provided by the Bidder when work is performed in areas traversed
by persons, or when deemed necessary by the County Project Manager.
b) The Bidder shall not endanger, by cutting, digging, loading or
otherwise, the structural integrity or overall safety of any
structure, installation, facility, work in progress, or work
completed.
c) Material stored upon the site or along the route of the work shall
be so placed and the work shall be so conducted as to. cause no
greater obstruction to traffic than is considered necessary by the
Project Manager.
d) The Bidder shall mark all
and white flags whenever
airfield, aircraft apron
Equipment employed on the
areas at the close of the
in any location where it
Equipment shall be marked
Order.
equipment with three-foot square orange
such equipment is operating on the
or in proximity to flight zones.
airfield shall be withdrawn from work
workday. Equipment shall not be parked
will constitute a hazard to aircraft.
and lighted as required by the Work
e) The Bidder shall furnish and erect signs, barricades, lights,
flags and other protective devices as may be required, to protect
pedestrian and vehicular traffic and the work. All such signs,
barricades, lights, flags and other devices shall be subject to
the approval of the Project Manager.
f) The Bidder shall furnish watchmen and flagmen in sufficient
numbers to protect and divert vehicular and pedestrian traffic
from work areas closed to traffic, or to protect any new work.
Such watchmen and flagmen shall be furnished on a 24-hour basis
when conditions and/or airport operations require.
g) The Bidder shall not interfere with airport operations or with
aircraft, vehicular or pedestrian traffic, except as may be
provided for in the Work Order and the Contract Documents.
h) Upon issuance of a Work Order the Bidder shall prepare a Safety
Plan if required, for approval by the Project Manager and other
personnel. The Bidder shall be responsible for safety within the
limits of his work.
pace 12 9 8- 550
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
i) The Bidder shall be governed by the provisions of Chapter 14, Dade
County Fire Prevention and Safety Code and shall take all
necessary Precautions to guard against and eliminate all possible
fire hazards and prevent injury to persons of fire hazards and
prevent injury to persons or fire damage to any construction,
building materials, equipment, temporary field offices, storage
sheds, and all other property, both public and private,
particularly when gas or arc welding and.cutting- is taking place.
Open flames including the use of flambeaux are strictly prohibited_
j) The Bidder is hereby forewarned of a potential hazard peculiar to
the working conditions on airport property: the presence of
hydrocarbon gas and its fumes in, on, or about the ground water
table when exposed by open trench or pit excavation. The Bidder
shall not perform any open -flame operations (such as
torch -cutting, or electric welding, etc.) in or about any.open
excavation without first having received approval of the Airport
Fire Division, which shall have the authority to require the
Bidder to provide on a standby basis, such fire extinguishing
apparatus and' personnel as it deems appropriate.The Fire Division �-
shall have the authority to direct the Bidder to cease such
operations and take whatever remedial actions are deemed
appropriate and necessary, when, in its representative's opinion,
continuing the work would jeopardize airport property, facilities,
equipment and/or personnel.
k) Except as specified in this section, the Bidder shall not use
explosives on the site, nor allow explosives of any type or nature
to be brought upon the site of the construction, without the
express written approval of the Project Manager. Any authorized
use of explosives shall be governed by the provisions of Chapter
13, Code of Metropolitan Dade County, and other governing agencies
in their use and storage.
1) Air Pollution:
1. The Bidder shall use emission control devices on gasoline or
diesel construction equipment and prohibit idling and
unnecessary operation of equipment to prevent and control air
pollution in accordance with criteria issued by the
Environmental Protection Agency.
2. Dust Control: The Bidder shall maintain work and access areas
free from dust. Use covered loaded truck, sprinkled chloride,
water or light bitumen application on dust generating
surfaces. Have sufficient equipment on site to accomplish
dust control as work proceeds.
a) Control clearing, grubbing and demolition work to minimize
dust.
b) Mitigate emission pollution by traffic control measures in
coordination with local traffic jurisdictions.
98- 550
Paae 13
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
3. Asbestos Abatement: Where asbestos material is being
disturbed or where asbestos removal is required, the Bidder
shall take precautions in accordance with Federal, State .and
country Regulations.
4. Spillages: The Bidder shall store petroleum and by-products
used during construction in a safe place and avoid spillages.
Collect and dispose of spilled material to prevent dispersion
immediately. If a spill occurs, Contractor is to contact the
Project Manager immediately for instructions.
m) Noise Control:
1. The Bidder shall minimize noise caused by work operations, and
provide machinery and equipment fitted with efficient
noise -suppression devices for protection of employees and
public. Schedule working hours and operations to minimize
disturbance in vicinity of work. For work during other than
daytime hours, prior approval of the Project Manager will be
required.
2. The Bidder shall monitor noise levels of work operations to
assure the least disturbance to tenants and the public.
3. The Bidder shall utilized noise abatement measures such as
shield, impervious fence, and sound barriers to inhibit noise
transmission.
EXISTING UTILITIES AND STRUCTURES
a) All known utilities and other existing structures, etc. (including
those underground), will be shown on the plans issued with Work
Orders, but no guarantee is implied that the information is
accurate. It shall be the responsibility of the Bidder to verify
the location of all such utilities, structures, etc., by hand
excavation or other appropriate measures before performing any
work that could result in damage to such utilities or structures.
The Bidder shall, in conjunction with the Project Manager, make a
thorough search of the site for underground utilities, structures,
etc., before work is commenced in any particular location. Refer
to the attached underground utilities verification form. To this
end the Bidder shall provide when necessary, an electronic device
capable of locating underground utilities, etc.
b) In the event of damage to, or accidental disruption of utilities
or other facilities as a result of the operations of the Bidder,
the Bidder shall take immediate steps to repair or replace all
damage and to restore all services. Further, the Bidder shall
engage any additional outside services which may be necessary to
prosecute repairs on a con tinuous"around-the-clock" basis until
services are restored.
The Bidder shall also provide and operate any supplemental
temporary services to maintain uninterrupted use of the
Page 14 9 8_ 550
METROPOLITAN DADE COUNTY BID NO. 1300-0/99-CW
2.40 LOCAL OFFICE SHALL BE AVAILABLE
The Bidder shall maintain an office within the geographic boundaries
of Dade or Broward Counties, Florida. This office shall be staffed by
a competent company representative who can be contacted during normal
working hours and who is authorized to discuss matters pertaining to
the contract.
2.41 MINIMUM
THE DAVIS BACON ACT (F
Since this bid solicitation is made in conjunction with federal
funding, the wage rate paid to all classifications of employees of the
bidder for the work under this solicitation shall not be less than the
prevailing wage rates for similar classifications of work in Dade
County, Florida, as established in the Federal Area Wage Decision by
the United States Department of Labor. Additionally, all federal
regulations and statutes adopted by the U.S. Department of Labor as a
result of the Davis Bacon Act shall prevail during the term of this
contract.
The successful bidders shall comply with the regulations of the Davis
Bacon Act, pay wages in accordance with the act, submit to the County
certified copies of their payroll whenever requested, allow the County
to perform interviews to their work force and allow the County to
inspect their payrolls as it may deem necessary.
The above agreement shall be used only when federal funds are utilized
for specific projects not exceeding $50,000 each.
2.42 NON-EXCLUSIVE CONTRACT
Although the purpose of this Solicitation is to secure a contract that
can satisfy the total needs of the County or of a specific County
agency, it is hereby agreed and understood that this Solicitation does
not constitute the exclusive rights of the successful Bidder(s) to
receive all orders that may be generated by the County in conjunction
with this Solicitation.
In addition, any and all commodities, equipment, and services required
by the County in conjunction with construction projects are solicited
under a distinctly different bid process and shall not be purchased
under the terms, conditions and awards rendered under this
Solicitation, unless such purchases are determined to be in the best
interest of the County.
2.43 NOTIFICATION TO BEGIN WORK MAY BE GIVEN THROUGH A WORK ORDER
The Bidder shall neither commence any work nor enter a County work
premise until a Work Order or using department approval directing the
Bidder to proceed with various items of work has been received from
any authorized County representative; provided however, that such
notification shall be superseded by any emergency work that may be
specified in the Special or Technical Specifications.
98- 550
Page 19
METROPOLITAN DADE COUNTY BID NO. 1300-0/99-CW
2.44 OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding
any details or the omission from the specification of a detailed
description concerning any point shall be regarded as meaning that
only the best commercial practices are to prevail, and that only
materials and workmanship of first quality are to be used. All
interpretations of this specification shall be made upon the basis of
this agreement.
2.45 ORDINANCE 90-143 WILL APPLY FOR GROUPS ONE THROUGH SEVEN
Bidders are advised that Metropolitan Dade County Ordinance 90-143
will apply- to this contract and that the requirements of this
ordinance are spelled out in the Supplemental General Condition
Section of the bid documents.
2.46 OVERTIME
The County shall allow overtime payment at a maximum rate of one and a
half times the regular hourly wages quoted by the bidder in its Bid
Proposal Form. This allowance shall only be provided in. those
instances where expressly authorized by a representative of the County
prior to the commencement of the overtime work. Further, overtime work
shall not be allowed during the normal work day.
2.47 PROTECTION OF PROPERTY
All existing structures, utilities, services, roads, trees, shrubbery,
etc. shall be protected against damage or interrupted services at all
times by the bidder during the term of this contract; and the bidder
shall be held responsible for repairing or replacing property to the
satisfaction of the County which is damaged by reason of the bidder's
operation -on the property.
2.48 RELEASE OF CLAIM REQUIRED
Pursuant to Florida Statute 255.05 and Metropolitan Dade County Code
Section 10-35, all payments to the bidder's subcontractors shall be
made within ten (10) days of receipt of the draw by the bidder. With
the exception of the first draw, the bidder must pay all of its subcon-
tractors and suppliers who have performed any work or supplied any
materials for the project within ten (10) days after receipt of the
draw by the bidder for monies due- it as a result of a percentage of
the work completed. The bidder must provide the County's project
manager with duly executed affidavits (subcontractor's statement of
satisfaction) or releases of claim from all subcontractors and
suppliers who have performed any work or supplied any materials for on
the project as of that date. The affidavit or releases shall certify
that said subcontractors and suppliers have been paid their
proportionate share of all previous draws. In the event such
affidavits cannot be furnished, the bidder may submit an executed
consent of surety to requisition payment; identifying the
subcontractors and suppliers with the amounts for which the statement
Page 20 9 8- 550
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
of satisfaction cannot be furnished. If the bidder fails to provide a
consent of surety to requisition payment, the amount in dispute will
be withheld until either the statement of satisfaction is furnished,
or the consent of surety to requisition payment is furnished.
2.49 SALES TAX
Dade County is exempt from all State, Federal and Local Sales Tax.
Not withstanding, bidders should be aware of the fact that any
materials and/or supplies which are purchased by the bidder, in
conjunction with this Contract, may be subject to Sales Tax; in
accordance with Section 212.08 Florida Statutes amended 1970 and all
amendments, thereto and such taxes shall be borne solely by the
bidder.
2.50 SUBCONTRACTING FOR OTHER TRADES
The successful bidder(s) are allowed to subcontract only for TRADES
OTHER THAN HVAC; subcontracting of HVAC shall not be allowed.
The company name, contact person and a copy of the Certificate of
Competency shall be submitted to -the Project Manager or his/her
designee at the point and time when a work order is issued. The
sub -contractors are the responsibility of the successful bidders and
not of Dade County.
All subcontractors performing work for the Contractor shall be duly
licensed prior to commencement of work.
2.51 SUPERVISOR SHALL BE SUPPLIED BY THE BIDDER
The successful Bidder shall employ a competent supervisor, at no
additional cost to the County, who shall be in charge of each project
(except emergencies) and monitor the quality of the work and
performance of Bidder personnel during the progress of the project.
The supervisor shall be the primary representative for the Bidder and
all communications given to and all decisions made by the supervisor
shall be binding to the Bidder. Notwithstanding, the supervisor shall
be considered to be, at all times, an employee of the Bidder under its
sole direction and not an employee or agent of Dade County.
Supervisor shall be capable of reading and thoroughly understanding
plans, technical specifications and other contract documents and shall
be fluent in the English language. _
2.52 TOXIC SUBSTANCES/Federal "Right to Know" Regulations:
The Federal "Right to Know" Regulation implemented by the Occupational
Safety and Health Administration (OSHA) and the Florida
"Right -to -Know" Law requires employers to inform their employees of
any toxic substances to which they may be exposed in the workplace,
and to provide training in safe handling practices and emergency
procedures. It also requires notification to local fire departments
of the location and characteristics of all toxic substances regularly
present in the workplace.
Page 21 9 8- 550
METROPOLITAN DADE COUNTY BID NO. 1300-0/99-CW
Accordingly, The successful Bidder(s) shall be required to provide two
2) complete sets of Material Safety Data Sheets to each User
Department utilizing the awarded products. This information should be
provided at the time when the initial delivery is made, on a
department by department basis.
The successful Bidder(s) shall be given five (5) additional calendar
days to submit all documentation. Failure to meet this requirement may
result in the contract being terminated for default.
Additionally, Bidder(s) may be requested to provide Material Safety
Data Sheets -to the Specification Specialist during the evaluation
period.
Bidders should contact the Florida Department of Labor and
Employment Security at the address listed below for any related
information packets:
Toxic Substances Information Center
2551 Executive Center
Circle West
Tallahassee, Florida 32301-5014
Telephone: 1-800-367-4378
2.53 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the
County. This inspection shall be performed to determine acceptance of
work, appropriate invoicing, and warranty conditions.
2.54 WORK ASSIGNMENTS IDENTIFIED BY THE COUNTY
All work assignments during the contract period will be on an "as
needed" basis, complying with notification requirements. Bidder shall
assume no guarantees as to the number or frequency of work assignments
or the amount of payments under the terms of this contract.
Determination of material quantities and/or specifications for each
assignment will be made by the County Department. The County
department will notify the Bidder of each work assignment; at which
time. the Bidder and the County Department will mutually agree, in
writing, of the beginning and ending dates of the work assignment.
For each assignment, the Bidder shall be responsible for the proper
and necessary use of the materials in performance of the -work.
2.55 WORK ORDERS MAY BE GENERATED FOR EACH PROJECT
The County's authorized representative may generate and issue a Work
Order for each project to be performed under this Solicitation and
subsequent Contract. The Work Order shall include the location,
description and plans, if necessary; covering the scope of work to be
completed. The Work Order shall also include a cost estimate
calculated by the County for the work listed on the Work Order. This
a .
Pace 22 98- 550
METROPOLITAN DADE COUNTY
BID NO. 1300-0/99-CW
estimate shall be based on the prices total on the Bidder's Proposal.
For purposes of identification and payment, the Work Order shall be
numbered and dated. The preliminary Work Order describing the
description of work and cost estimates shall be issued to Bidder(s)
which have been qualified to perform work under this Solicitation.
The Bidder(s) shall be required to supply the County's authorized
representative with a written price proposal within a time frame
specified by the County. If multiple Bidders are solicited, the
County shall select the lowest price proposal; provided that the price
proposal does not exceed the dollar estimate calculated by the
County. If a single Bidder is solicited, the price proposal shall be
accepted; provided that the price proposal does not exceed the dollar
estimate calculated by the County. The selected Bidder's name shall
then be entered on the Work Order and issued to the Bidder. The Work
Order shall also direct the Bidder to commence work on a certain day
and it shall specify the amount of time allotted for completion of
work covered by the Work Order. All work covered by a Work Order
shall constitute a Contract Schedule.
2.56 FACSIMILE MACHINE
Bidder shall have a dedicated facsimile number which can receive
messages from the County on a seven day, twenty-four hour basis.
Page 23 9 8— 550
METROPOLITAN DADE COUNTY
FLORIDA
RESPONSIBLE WAGES AND -BENEFITS
(ORDINANCE 90-143)
SUPPLEMENTAL GENERAL CONDITIONS
WAGE AND BENEFIT SCHEDULES
NOTICE TO EMPLOYEES
FOURTH QUARTER
1995
98 - 550
I
SUPPLEMENTAL GENERAL CONDITION
Bidders are advised that the provisions of Dade County Ordinance
90-143 (otherwise known as Ordinance 90-90, as amended) will
apply to any contract or contracts awarded pursuant to. this bid.
By submitting a bid pursuant to these specifications, a bidder is
hereby agreeing to comply with the provisions of Ordinance
90-143, and to acknowledge awareness of the penalties for non-
compliance. A copy of this ordinance may be obtained from the
department issuing the specifications for this bid.
This Supplemental General Condition is organized with the follow-
ing sections:
1. Minimum Wages and Posting of Information
2. Liability for Unpaid Wages; Liquidated Damages;
Withholding
3. Payrolls, Basic Records and Reporting
4. Subcontracts
5. Complaints and Hearings; Contract Termination and
Debarment
6. Apprentices and Trainees 4:
1. MINIMUM WAGES AND POSTING OF INFORMATION
A. All laborers and mechanics employed or working upon the
project will be paid the full amount of wages and fringe benefits
(or cash equivalents thereof) computed at rates not less than
those contained in the wage determination which is attached
hereto and made a part hereof, regardless of any contractual
relationship which may be alleged to exist between the contractor
and -such laborers and mechanics. For any given classification of
worker, the combined overall per hour rate paid shall equal at
least the sum of the wage and benefit levels listed for that
classification. The contractor, or any subcontractor under him,
may fulfill the obligations to pay such specified overall hourly
rate by payment of wages, contributions to employee benefit
plans, payment in cash, or any combination thereof. Contribu-
tions made or costs reasonably anticipated for bona fide fringe
benefits on behalf of laborers or mechanics are considered wages
paid to such laborers or mechanics; also, regular contributions
made or costs incurred under plans, funds, or programs which
cover the particular pay period, are deemed to be constructively
made or incurred during such pay .period. Such laborers and
mechanics shall be paid the. appropriate wage rate and fringe
benefits on the wage determination for the classification of work
actually performed without regard to skill. Laborers or mechan-
ics performing work in more than one classification may be
compensated at the rate specified for each* classification for the
time actually worked therein; provided, that the employer's
payroll records accurately set forth the time spent in each
classification in which work is performed.
98- 550
B. For any class of laborers or mechanics which is not
listed in the wage determination and -which is to be employed
under the contract, the required wage rate shall be the combined
overall dollar value on an hourly basis of the "basic hourly rate
of pay" (as defined in 29 C.F.R. S5.24) and of the fringe bcna-
fits payments for hospitalization, medical, pension and life
insurance for such class under the United States Secretary of
Labor's applicable Davis -Bacon .wage determination in effect for
Dade County. Questions concerning the comparability of worker
classifications or the applicability of Davis -Bacon classifica-
tions shall be determined by the County.
C. The wages/benefits to be paid the various classifica-
tions, together with notice that a penalty at the rate of $200
per day per employee may be assessed for failure to pay the
required rates and that any complaints of underpayment should be
filed with the Director of the Department of Business and
Economic Development, Ill Northwest First Street, 17th Floor,
Miami, Fl. 33128, (305) 375-4132, shall be posted at all times by
the contractor and its subcontractors at the site where the
contract work is being performed in a prominent and accessible
place where it can be easily seen by the workers.
y.
2. LIABILITY FOR UNPAID WAGES; PENALTIES; WITHHOLDING
A. In the event of any underpayment of required wage rates,
the contractor shall be liable to the underpaid employee for the
amount of such underpayment. In addition, the contractor shall
pay a penalty in the amount of $200.00 to the county for each
individual laborer or mechanic, employed in violation hereof for
each calendar day on which such individual was paid less the
required wages.
B. The county may withhold from any moneys payable on
account of work performed under the contract, such sums as may be
determined:, pursuant to Section 5, "Complaints and Hearings;
Contract Termination and Debarment", below, to be necessary to
satisfy any liabilities for unpaid wages and penalties as provid-
ed herein. The contracting officer shall withhold or cause to
be withheld from the contractor under this agreement so much of
the accrued payments or advances as may be considered necessary
to pay laborers and mechanics, including apprentices, trainees
and helpers, employed by the contractor or any subcontractor the
full amount of wages required by the contract. In the event of
failure to pay any laborer or mechanic, including any apprentice,
trainee, or helper, employed or working on the project, all or
part of the wages required by the contract,- the contracting
officer may, after written notice to the contractor, take such
action as may be necessary to cause the suspension of any further
payment, until such violations have ceased.
98- 550
Supplemental General Condition
Page 2 of 6
3. PAYROLLS; BASIC RECORDS; REPORTING
A. The contractor, and each subcontractor under him, shall
keep or cause to be kept accurate written records signed under
oath as true and correct demonstrating payment of the required
wages. Such records shall contain the name, Social Security
number of each such worker, his or her correct classification,
hourly rates of wages paid (including rates of contributions or
costs anticipated for bona -fide fringe benefits or cash equiva-
lents thereof), and daily and weekly number of hours worked on
this project. In addition thereto, the contractor shall submit a
list of all subcontractors and the name and social security
number of each subcontractor's employees who performed work each
day on the contract. Each subcontractor shall submit a list of
the names and social security numbers of its employees who
performed work each day on the contract. Contractors employing
apprentices or trainees under approved programs shall maintain
written evidence of the registration or apprenticeship programs
and certification of trainee programs, the registration of the
apprentices and trainees, and wage rates prescribed in the
applicable programs.
B. The contractor shall submit the information required -
hereunder with each request for progress payment. Information
submitted on U.S. Dept. of'Labor form WH-347 or on a form accept-
able to the County as its equivalent, and which is signed under
oath, will satisfy the information requirements hereunder.
C. The contractor or subcontractor shall make the records
required to be kept hereunder available for inspection, copying
or transcription by authorized representatives of the County, and
shall permit such representatives to interview employees during
working hours on the job. If the contractor or subcontractor
fails to submit the required reports or make the records on which
they are based available, the County may, after written notice to
the contractor, take such actions as may be necessary to cause
the suspension of any further payment, advance, or guarantee of
funds. Furthermore, failure to submit the required reports upon
request or to make records available may be grounds for debar-
ment. The prime contractor is responsible for the submission of
the information required hereunder and for the maintenance of
records and provision of access to same by all subcontractors.
4. SUBCONTRACTS
The contractor shall insert in any subcontracts the clauses
set forth in paragraphs 1 through 6 of this provision and also a
clause requiring the subcontractors to include these clauses in
any lower tier subcontracts. The prime contractor shall be
responsible for compliance by any subcontractor or lower tier
subcontractor With the clauses set forth in paragraphs 1 through
6 of this provision.
98- 550
Supplemental General Condition
Page 3 of 6
5. COMPLAINTS AND HEARINGS; CONTRACT TERMINATION AND DEBARMENT
A. Upon receipt of a written complaint by an employee
pertaining to underpayment of the required overall hourly rates,
the County will notify the contractor or subcontractor employing
said workers, and undertake to resolve or negotiate a settlement
of the complaint with the contractor or subcontractor. In the
event of failure of such negotiations, the County Manager will
appoint a hearing officer, and fix a time for an administrative
hearing pertaining to said complaint. The. County will provide
the contractor or subcontractor with a notice of said hearing,
and with a written copy of the complaint. The -County Manager
will review the findings and recommendations of the hearing
examiner, as well, if necessary, the transcripts of the hearing,
and determine whether the contractor or subcontractor failed to
comply with_ the contract specifications as alleged. Neither the
contractor, nor any subcontractor under him,,, may terminate an
employee performing work on the contract because of such employ-
ee's filing a complaint regarding underpayment of required wage
rates.
B. If the County Manager determines that the contractor or
subcontractor substantially or repeatedly failed to comply, ther'--
non-complying contractor or subcontractor and the principal
owners thereof shall be prohibited from bidding or otherwise
participating in County contracts for the construction, altera-
tion and/or repair, including painting or decorating, of public
buildings or public works for a period of three years. The
County Manager may order the amount equal to any underpayment to
be withheld from the contractor and remitted to the employee. In
addition, the County Manager may order payment of a penalty to
the County. If the required payment is not made within a reason-
able period of time, the County Manager may order debarment as
described immediately above.
C. A breach of the clauses contained in this Supplemental
General Condition shall be deemed a breach of this contract and
may be grounds for termination of the contract, and for debar-
ment.
6. APPRENTICES AND TRAINEES
A. APPRENTICES. Apprentices will be permitted to work at
less than the predetermined rate for the work they performed when
they are employed pursuant to and individually registered in a
bona -fide apprenticeship program registered with the U.S. Depart-
ment of Labor, Employment and Training Administration, Bureau of
Apprenticeship and Training, or with a state apprenticeship
agency recognized by the Bureau, or if a person is employed in
his or her first 90 days probationary employment -as-an apprentice
in such a apprenticeship program, who is not individually regis-
tered in the program, but who has been certified by the Bureau of
Apprenticeship and Training or a state apprenticeship agency
(where appropriate) to be eligible for probationary employment as
Supplemental General Condition
Page 4 of 6
98- 550
an apprentice. The craft classification shall not be greater
than the ratio permitted to the contractor as to the entire work
force under the registered program. Any worker listed on a
payroll at an apprentice wage rate, who is not registered or
otherwise employed as stated above, shall be paid not less than
the applicable wage on the wage determination for the classifica-
tion of work actually performed. In addition, any apprentice
performing work on the project in excess of the ratio permitted
under the registered program shall be paid not less than the
applicable. wage rate on the wage determination for the work
actually performed. Where a contractoris performing construc-
tion on a project in a locality other than that in which its
program is registered, the ratios and wage rates (expressed in
the percentages of the journeyman's hourly rate) specified in the
contractor's or subcontractor's registered program shall be
observed. Every apprentice must be paid at not less than the
rate specified in the registered program for, the apprentice's
level of progress, expressed as a percentage of the journeyman
hourly rate specified in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the
provisions of the Apprenticeship Program. If the Apprenticeship
Program does not specify fringe benefits, apprentices must be
paid the full amount of fringe benefits listed on the wage
determination for the applicable classification. If the adminis-
trator determines that a difference practice prevails for the
applicable. apprentice classification, fringe benefits shall be
paid in accordance with that deter"nination. In the event the
Bureau of Apprenticeship and Training, or a state apprenticeship
agency recognized by the Bureau, withdraws approval of an appren-
ticeship program, the contractor will no longer be permitted to
utilize apprentices at less than the applicable predetermined
rate for the work performed until an acceptable program is
provided.
B. TRAINEES Except as provided in 29 C.F.R. 55.16,
trainees will not be permitted to work at less than the predeter-
mined rate, for the work performed unless they are employed
pursuant to and individually registered in a program which has
received prior approval, evidenced by formal certification by the
U.S. Department of Labor, Employment and Training Administration.
The ratio of trainees to journeymen on the job site shall not be
greater then permitted under the plan approved by the Employment
and Training Administration. Every trainee must be paid at not
less than the rate specified in the approved program for the
trainee's level of progress, expressed as a percentage of the
journeyman hourly rate specified in the applicable wage determi-
nation. Trainees shall be paid fringe benefits in accordance
with the provisions of the Trainee Program. If the Trainee
Program does not mention fringe benefits, trainees shall be paid
the full amount of fringe benefits listed on the wage determina-
tion unless the administrator of the wage and hour division
determines that the rate is an apprenticeship program associated
with the corresponding journeyman wage rate on the wage determi-
nation, which provides for less than full fringe benefits for
Supplemental General Condition
Page 5 of 6
98- 550
apprentices. Any employee listed on the payroll at a trainee
rate who is not registered in participating in a training plan
approved by the Employment and Training Administration shall be
paid not less than the applicable wage rate on the wage determi-
nation for the classification of work actuc._ly performed. In
addition, any trainee performing work on the job site in excess
of the ratio permitted under the registered program shall be paid
not less than the applicable wages are on the wage determination
for the work actually performed. In the event the Employment and
Training Administration withdraws approval of a training program,
the contractor will no longer be permitted to utilize trainees at
less than the applicable predetermined rate for thr. -•ork'per-
formed until an acceptable program is approved.
Supplemental General Conditio
Page 6 of
98- 550
METROPOLITAN DADE =.- ATY
ORDINANCE 90-143
WAGE AND BENEFIT SCHEDULE
THIRD QUARTER 1995
LESS THAN 5 TONS AC OR LESS THAN 6 STORIES (R4) PitkcE-s Foy C�cz.o.�s tJ K� " Ri on
Journeymen $9.50 $2.60 W.IForemen 10.93 2.60 1.25".441170
General Foremen 11.40 2.60 1.25:
Apprentices: PRtces Q;m f (to u.es 0NLe Tt.n.LA� 31 vc-0
Probationary (first year)
7.25
0.00
0.00
Second year
9.80
2.60
0.00
Third year
11.76
2.60
0.00
Fourth year
13.72
2.60
0.61
Fifth year without license
14.70
2.60
0.61
Fifth year with license
15.68
2.60
0.61
WORK ON 5-20 TONS AC (R3) PRtce-S F.-ti
CL.tL %kt POE
Journeymen
14.85
2.60
1.25
Foremen
17.08
2.60
2501
General Foremen
17.82'
2.60
1.25 0
WORK ON 20-100 TONS AC (R2) Q(L%ct-s
Fo a- C Ro, P
Journeymen
18.20
2.60
1.25
Foremen
20.93
2.60
1.25
General Foremen
21.84
2.60
1.25
OVER 100 TONS AC $ ALL (R1) INDUSTRIAL
PIPING prLcts d-o(z
lnti,,,�`a SFvea
Journeymen
19.60
2.60
1.25
Foremen
22.54
2.60
1.25
General Foremen
23.52
2.60
1.25 ...
(1) Per hour health benefit includes hospitalization, medical and insurance.
(2) Includes heating.
APPRENTICE RATIO:
Construction (R1) - One (1) Apprentice to two (2) Journeymen.
Service (R1) - One (1) Apprentice to one (1) Journeyman.
(R2), (R3), (R4) - One (1) Apprentice to one (1) Journeyman.
Jobs employing more than five (5) Journeymen, at least one (1) Apprentice.
20 OF 28
98- 550
NC'1'1C:t�
TO ALL
EMPLOYE,E,S
Working on Federal or Federally
Financed Construction Projects'
MNUALU You must be paid not less than the wage rate
ith in the schedule posted wthis Notice for the
VA.GES kind of work you perform.
OVER= You must be paid not less than one and one-half
times your basic rate of pay for all hours worked,
over 40 a week. There are some exceptions..
PROPM
PAY
Apprentice rates apply only to apprentices
properly registered under approved Federal or
State apprenticeship programs.
If you do not receive proper pay, contact the
Contracting Officer listed below:
or you may contact the nearest office of the
Wage and Hour Division, U.S. Department of
Labor. The Wage and Hour Division has offices
in several hundred communities throughout the
country. They are listed in the U.S. Government
section of most telephone directories under.
U.S. Department of Labor
Employment Standards Administration
U.S. Ocpar nicn: 01 Latter
Ernpleymenl Slionclres
aa�+�n�s:rtl�on
7 � '
F.�IT FED-bBl
Page 1 of 1
.CERTIFICATION OF PRIMARY PARTICIPANT
REGARDING Dom, SUS ENSION1AND RESPONSIBILITY MATTERS
The Primary Participant (applicant for an FTA grant or cooperative agreemen
or potential contractor for a major third party contract),
certifies to the best of its knowledge and
lie , that it an its pr nc pals:
1. Are not presently debarred, suspended, proposed for debarment, declar(
ineligible, or voluntarily excluded from covered transactions by any .
Federal department or agency;
2. Have not within a t1iree-year period preceding this proposal been
convicted of or had a civil judgment rendered against them for commis..,
of fraud or -a criminal offense in connection with obtaining, attemptir
to obtain, or performing a public (Federal, State or Local) transactic
or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
3. Are not presently -indicted for or otherwise criminally or civilly char
by a governmentdl entity (Federal, State, or local) with commission of
any of the offenses enumerated in paragraph (2)-of this certification;
and
4. have not within a three-year period preceding this application/proposa
had one or more public transactions (Federal, Sate or local) terminate
for cause or default.
(If the primary participant (applicant for an FTA grant, or cooperative
agreement, or potential third party contractor) is unable to certify to any
the statements in this certification, the participant shall attach an
explanation to this certification.)
THE PRIMARY PARTICIPANT (APPLICANT FOR AN FTA GRANT OR COOPERATIVE AGREEMENT
OR POTENTIAL CONTRACTOR FOR A MAJOR -THIRD PARTY CONTRACT),
CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCUF
OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AN
UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET SEQ. ARE
APPLICABLE THERETO.
Signature and Title of Authorized O icia
The undersigned chief legal counsel for the hereby
certifies that the has authority under State and local law
comply with the sub5ect assurances and that the certification above has been
legally made.
Signature of Applicant's Attorney Date
98- 550
EXHIBIT FED-DB2
Page 1 of 1
S REGARDING
The Lower Tier Participant (potential sub -grantee or sub -recipient under an
project, potential third party contractor, or potential subcontractor under
major third party contract), , certifies, by submission o
this proposal, that neither it nor its principals are presently debarred;
suspended, proposed.for debarment, declared ineligible, or voluntarily
excluded, proposed for debarment, declared ineligible, or voluntarily exclu
from participation in this transaction by any Federal department or agency.
(If the Lower Tier Participant (potential sub -grantee or sub -recipient unde.
PTA project, potential third party contractor, or potential subcontractor u
a major third party contract) is unable to certify to any of the statements
this certification, such participant shall attach an explanation to this
proposal.)
THE LOWER -TIER PARTICIPANT (POTENTIAL SUB -GRANTEE OR SUB -RECIPIENT UNDER AN
PROJECT, POTENTIAL THIRD PARTY CONTRACTOR, OR POTENTIAL SUBCONTRACTOR UNDER
MAJOR THIRD PARTY CONTRACT) , CERTIFIES OR AFFIRMS THE '-
TRUTMVLNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR
WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C.
SECTIONS 3801 FT SEQ_, ARE APPLICABLE THERETO.
Signature and Title of Authorized Official
The undersigned chief legal counsel for the hereby
certifies that the has authority under State and L<
law to comply with the sub3ect assurances and that the certification above
been legally made.
Signature of Applicant's Attorney
Date
g8_ 550
,- ... .... I .. ... ...... .......
FEDERn PROVISIONS
'This -Procurement is subject to a financial assistance contract between
Metropolitan Dade County (MDC) and the* U. S•., Department of
Transportation. By reason of such participation, the Bidder (the
ter m 'Bidder', 'Proposer' and •Contractor' are used interchangeably.)
As rzquired.to agr4q*Xo the follawing.provision:$ '
Debi rzed' Bhiders ' ' " - -..�-� ... t .•:..�• ;_.
The Proposer, including any of its officers or holders of a ,
controlling interest, is obligated to inform HDC.whether or not it is
or has been on any debarred bidder's list maintained by the United
States Government. Should the proposer be included on -such a list
during the performance of this project, it shall so inform rmC. This
procurement is subject to the Federal Transit Administration
Requirements regarding debarment and suspensions as described in PTA C
2015.1. A Certification of Primary Participant regarding Debarment,
Suspension, and other responsibility matters and, if applicable, a
Certification of Lower -Tier Participants regarding Debarment,
Suspension, and other ineligibility and voluntary exclusion, in the
format attached hereto as Exhibits FED-DS1 and FED-DB2, must be
completed and submitted with the Proposal. A Proposal which does not
include the required certificate(s) will be considered non -responsive.
The inability to provide the required certification will not
necessarily result in denial of participation. A person who is unable.
to provide positive certification, must submit a complete explanation.
PTA will consider -the certification and any accompanying explanation
in determining whether or not to allow participation in the project.
Failure to furnish certification or an explanation may result in
disqualification from participation.
Interest of Members of, or Delegates to Congress:
In accordance with 18 U.S.C. 431, no member of, or delegates to the
Congress of -the United States shall be admitted to a share or part of
this contract or to any benefit arising therefrom.
Conflict of Interest:
No employee, officer, or agent of MC shall participate in selection,
or in the award or administration of a contract if a conflict of
interest, real or apparent, would be involved. Such a conflict would
arise when:
a. The employee, officer or agent;
b. Any member of his immediate family:
c- His or her partner; or
9S_ 550
d. An organization which employs, or is about to employ has a
f inancial or other interest in the firm stltcted for award.
MDC officers, employees-or.agents shall neither solicit nor accept
gratuities, favors or anything of monetary value from contracts,
potential contractors, or parties of subcontracts.
a. Termind(O on f or Convenience
mDC may terminate this co tract, in wi�ole or in part, at any time
by written no�e to the putractor., a Contract# shall be
paid its cosoi includiv# contract q40sa-0ut cost and profit on
work perfo d up to t�s time of tion. 7e Contractor
shall promtly submit�$ts tezmi on claim to:)= to be paid the
Contrac . If the �ontraetor �s aW propero in its possession
belongi g to mx, t Contracto will account for the same,. and
dispose of it in the manner MDC directs.
b. TerminatiROEgWDWAlt DOES NOT APPLY
If the Contractor does not deliver supplies in accordance with
the contract delivery schedule, or, if the contract is for
services, the Contractor. fails to perform in the mann called
for in !*a contract, or if ths-aCioatractor-fails to c ly with
any otb%r provisions of the, tract, MDC may to to this
contra- t for default. tion shall be offs by serving
notic of te%aination on t the Contractor seZ19 forth the
mann in which the Cont r for is in default. Contractor
will my be paid the cosh act price for supplies delivered and
accepted, or services performed in accordance with the ma=.er of
performance set forth in the contract.
2f it is layer determinQby I4DC that the Co tractor ha
excusablt44k6ason for performing, such strike, re, or
flood, elints which not the fault of -are beyo&# the
controlgf the Con ctor, MDC, after a ing up- a s3 w delivery
of pe�ormance schedule, may allow the'tontracto4O. continue
worK,or treat the termination as a termination for convenience.
c . Termination for Cost -Type Contracts DOES NOT APPLY.
MDC may terminate this contract, or any portion of it, by
serving a notice of termination on the Contractor The notice
shall stat�Q�'ihether the termint' is for cozy once of
NIDC or f the default of the rector.Z�'�he termination is
for de t, the notice shal tir ate the ma ei in which the
Contr or has failed to ppe�b' m the requirements of the
cont ct. The Contractor- hall account for any property in it's
possession paid for from funds received from MDC, or property
a
98- 550
i 4 API PiJ i A 1 `�. . �1 w.Q-.� • - . .
supplied to the Contractor byri
C. if the rMination is ft�r
default,Zwid
�lY fix the frr
tthe con provides io , a
fee, to thMel
is propo n to the valLte', if
any, - of, � A perfothe tis�se.�¢t' termination. The
ContVgo
shall pbmit its -`termination claim to
H= partiegotiate ,the termination settlemrent.to
• bit •pai'l , the Contractor . • , ;
if the termination is for the •Convesianct' of the rontraztor-
• . •
shall be paid its contract close-out costs, and a fee, if the
contract provided for payment of a fee, in proportion tv a work
perfod�_.:hp to the t-e of to on.Ar
if, aftAt serving a,, 6rice of nation for a *defaUiZ, MDC
detenni3fes that the,,Contractor s as excusable reason for not
perfo,iag, such as strike,ie, flood, events which are not the
faul of and are beyond the e6utrol of the Contractor, MC after
setting up a new work schedule, may allow the Contractor to
continue work, or treat the termination as a termination for
convenience.
Cargo Preference: uCES NOT APPLY,
The Contractor agrees:
1. To utilize privately owned United States-fla rcial vessels
:Par
t least 50 cent of the gross t ge (computed
separ ly for dry lk carriers, dry c iiae and t j
invo , wh4nev" hipping nay equipment, materials, or �O
co sties prels.
t to thin section, to the extent such�,�ressels
a availableir and reasonable rates for United States -flag
�ercial ve
2. To furnish wi n 30 days following the date of loading for
shipments o mating within toe United States, or within 30
working da following the d of loading or shipment
originati outsidetheUnt� States, a' ible copy of a rated,
•onboard�g commercial oc ll-of-la English for each
shipmeof cargo descrin Paragr 1 above to the Recipient
(through to the prime tractor in ` e case of sub -contracts
bill -of -lading) to the Division of, -National Cargo, Office of
Market Development, Maritime Administration, 400 Seventh Street
S.W., Washington, D.C. 20590, marked with appropriate
identification of the Project.
3. To insert the subs e of the provisof this clause in all
subcontracts iss"pursuant to this tract.
98- 550
.Conservation:
Contractor shall recognize mandatory. standards and policies relating
to energy efficiency which are contained -in the State energy
conservation plan issued in compliance with the Energy Policy and
Conservation Act (42 U.S.C. Section 6321 at see.).
Audit and inn ection of Records:
The Contractor agreed that M C, the Comptroller General of the United
States, or any of their duly authorized representatives, shall, for ,
the purpose of audit and examination be permitted to inspect all work,
materials, payrolls, and other data and records with regard to the
project, and to audit the books, records, and accounts with regard to.
the project. Further, Contractor agrees to maintain all required ..
records for at least three years after NDC make final payments and all
other pending matters are closed.
Clean Air Act and Federal Water Pollution Control Act Requirements:
Contractor agrees to conWly with all applicable standards, orders, or
requirements issued under Section 306 of the Clean Air Act (42 USC
1857 (h)), Section 508 of the Clean Water Act (33 USC 1368), Executive
Order 11738, and Environmental Protection Agency regulations (40 CFR,
Part 15) which prohibit the use under nonexempt Federal contracts,
grants or loans, 4 'facilities included on the•EPA List for Violating
Facilities. Contractor shall report violations to PTA and to the
USEPA Assistant Administrator for Enforcement (EN0329).
Liquidated Damages: Opp NOT APPLY
Upon failure to deliver the product.is) i accordance with the
specificati n and to the satisfaction within the time stated,
the bidde 11 be subjec charge�or liquidat amages and not
as a y in the am►oun 1 totenths of percent (0.50)
for ea d every cale day t2PO the products of delivered and
accep MDC shall the rigWt to deduct the said liquidated
s; frord any am � due or that may become due to the bidder under
this contract or or to invoice the bidder for such damages if the
costs incurred exceeded the amount due the bidder.
25000 ca/o dbe
08- 550
METROPOLITAN DADE COUNTY BIO NO. 1300-0/99-CW
SECTION 3.0 TECHNICAL SPECIFICATIONS
AIR CONDITIONING, HEATING, VENTILATING AND REFRIGERATION (CTA)
3.1 SCOPE
A. These specifications cover all labor, parts, materials, tools,
permits, licenses, transportation and equipment, 'etc. necessary to
provide Air Conditioning, Heating, Ventilating and Refrigeration
Services (CTA) for systems from less than five (5) tons to over
one -hundred (100) tons. ' This includes but is not limited to the
following: twin D.X systems, air cooled condensers, package units,
window units, refrigerators, ice makers, cold boxes, reciprocating
and screw type chillers 30 thru 300 tons, centrifugal chillers 330
thru 2500 tons, machines with connected chilled b condenser water
pumps, evaporators, condensers, purge systems, cooling towers and
automatic temperature controls.
The extent of this contract includes installation of components
(not A/C units), repair service and other related incidentals
(e.g. testing, adjusting, maintaining, electrical, welding,
insulation, duct work etc.) on an as needed basis..
3.2 TOOLS AND EQUIPMENT:
All vendor service personnel shall have all standard tools common to
the the industry and a fully equipped service truck at the project
site unless prior approval by the County Department is obtained.
3.3 ADHERENCE TO THE CLEAN AIR ACT
A. The Bidder must perform service in compliance with EPA Guidelines
to reduce emissions of "CFC" to their lowest possible level.
B. The Bidder at his cost, shall install recycle recovery access
connections (where applicable).
C. The Bidder shall provide the Department with a policy for "CFC"
handling.
0. The successful Bidder shall have satisfactory refrigerant recovery
equipment for the systems.
Page 24
98- 550