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Home My WebLink AboutR-98-0515J-98-562 5/15/98 RESOLUTION NO. 9 8 - 515 A RESOLUTION ACCEPTING THE BID OF J. BALSERA SCHOOL BUS SERVICE, INC., FOR THE PROVISION OF BUS TRANSPORTATION SERVICES FOR THE DEPARTMENT OF PARKS AND RECREATION, ON A CONTRACT BASIS FOR TWO (2) YEARS, WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL ANNUAL AMOUNT NOT TO EXCEED $53,528.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 580301-530 AND THE CONSOLIDATED ACCOUNT CODE NO. 580211-530. WHEREAS, the Department of Parks and Recreation has a need for year-round bus transportation services for Recreation Programs; and WHEREAS, Purchasing received three (3) sealed bids for this bus transportation service under Bid No. 97-98-075; and WHEREAS, J. Balsera Bus Service, Inc., a local vendor, was the lowest most responsive, responsible bidder based upon a 20% discount offered by the vendor on an item per item basis, and is also eligible to receive the 10% local vendor preference; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMSION MEETING OF MAY 2 6 1998 Res.oaution rim Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received from J. Balsera School Bus Service, Inc. for the provision of bus transportation services for the Department of Parks and Recreation, on a contract basis for two (2) years, with the option to extend for two (2) additional one (1) year periods, at a total annual amount not to exceed $53,528.00, is hereby accepted, with funds therefor hereby allocated from General Fund Account No. 580301-530 and Consolidated Account No. 580211-530. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th day of May , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legisWaon r1ovi becomes effective with the elapse of ten (10) days s. K i date of Commissic'P-acticrl regarding same, without the Mayor oxercisi a ic ATTEST: WafttL2',Fpefnan. City Cleric WALTER J. FOEMAN CITY CLERK 2 98- 515 PREPARED AND APPROVED BY: .y ti RAtAEb . DIAZ ASSISTANT CITY AdTORNEY 'PROVEDtS TO71M AND CORRECTNESS: ATTORNEY W2581:CSK 98 - 515 CITY OF MIAMI, FLORIDA CA=13 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: May 26, 1998 FILE: of the City Commission SUBJECT: Resolution Award for Summer Bus Transportation Service FROM: Jose Garcia -Pedrosa REFERENCES: City Manager ,+ ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of J. Balsera School Bus Service, Inc, a local Hispanic vendor, for the provision of year-round bus transportation services for the Department of Parks and Recreation, on a contract basis for two (2) years, with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount of $53,528. Funds are allocated for this purpose in the Parks and Recreation General Fund, Account Code No. 580301-530 and the Consolidated Account No. 580211-530. BACKGROUND: Pursuant to public notice, Bid No. 97-98-075 was issued. Three (3) sealed bids were received for year-round bus transportation services for the Parks and Recreation Department's Recreation Programs. Award of the bid is recommended upon applying a 20% discount offered by the vendor for the award of all items, and the local vendor preference provision of the City Code to J. Balsera School Bus Service, Inc., a local Hispanic vendor. Total Amount of Bid: $53,528.00 Source of Funds: 1998 Parks and Recreation General Fund Account Code 580301-530 and Consolidated Account No. 580211-530 Minority Participation: Awarded to a Hispanic Firm Public Hearings/Notice: One legal advertisement Assessable Project: N/A AK JGP: AR:ms c: Alberto Ruder, Parks and Recreation Department Director 98- 515 BID AWARD RECOMMENDATION FORM BID NUMBER: Bid No. 97-98-075 COMMODITY/SERVICE: Bus -Transportation Services DEPARTMENT / DIVISION: Parks and Recreation TERM OF CONTRACT: Two (2) years with the option to extend for two (2) additional one (1) year periods. NUMBER OF BIDS DISTRIBUTED: Nine (9) NUMBER OF BIDS RECEIVED: Three (3) METHOD OF AWARD: Lowest most responsive, repponsible bidder(s) on an item by item basis or on h ��—'� lI items,proposed, wnicnever is deemed rno ��r? i nr ? most advantageous to the City. RECOMMENDED VENDOR(Sh STATUS: Balsera School Bus Service Local/Hispanic CONTRACT VALUE: $53,528.00 TOTAL: $53, 528.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The Department of Parks and Recreation recommends that Balsera ACCOUNT CODE(S): School Bus Service be awarded the bid. Balsera School B Service is the lowest most responsive, responsible bidder based on the total of all items proposed. This is due to a 20% discount offered by the vendor on an item per item basis. Balsera School Bus Service is also a local vendor. 580301 - 530 DEPARTMENT APPROVAL: rtment Director/ DeSIgnee 580211 - 530 BUDGET REVIEW APPROVAL: 4� ' '&" �Dipak M. Parekh Director PURCHASING APPROVAL: J dV S. rector OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 98- 515 BID NUMBER: Bid No. 97-98-075 COMMODITY / SERVICE: Bus Transportation Services DEPARTMENT/CONTACT PERSON: Parks and Recreation - Jackie Duruthg DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDMON TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Maritza Fresno of the Bid/Contract Section at X=3Mor 416-1907 should you have any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE : DATE: SID"COM.DOC 8/8/97 PAGE 1 O8 2 9 8- 515 I. Special Activities Transportation (year rc a Weekday Field Trip b Night Field Trip (return time after 10:00 pm) c Holiday/Weekend Field Trip d Out of Dade County Field Trip How many buses do you own that meet the Specifications? II. Summer Games Transportation How many buses do you own that meet the Specifications? III. Recreational Swimming Transportation How many buses do you own that meet the Specifications? IV. Summer Camp Field Trips How many buses do you own that meet the Specifications? L Appro'val:-- Chief Procu a nth04er Prepared by Maritza Fresno 4/27/98 TABULATION OF BIDS BUS TRANSPORTATION SERVICES: BID NO. 97-98-075 MANOLO SCHOOL BUS SERVICE INC FRANMAR CORPORATION J. BALSERA SCHOOL BUS SERVICE, INC 150 SW 49 AVENUE 10400 SW 187 STREET 515 NW 4 STREET MIAMI FL 33134 MIAMI FL 33157 MIAMI FL 33126 FEMALE/LOCAL NON-MINORITY/DADE FEMALE/LOCAL** UNIT PRICE UNIT PRICE UNIT PRICE nd)`` $ 250.00 /bus/day $ 120.00 /bus/day $ 150.00 /bus/day $ 120.00 $ 250.00 /bus/day $ 165.00 /bus/day $ 150.00 /bus/day $ 120.00 $ 250.00 /bus/day $ 165.00 /bus/day $ 150.00 /bus/day j $ 120.00 nb Y 9 $ 210.00 /bus/day $ 150.00 /bus/day $ 120.00 5 $ 140.00 /bus/day 12 $ 140.00 /bus/day 12 $ 140.00 /bus/day 12 Page 1 of 1 20 $ 120.00 /bus/day i 20 $ 120.00 /bus/day J 20 i $ 120.00 /bus/day 20 21 $ 150.00 /bus/day $ 120.00 21 $ 150.00 /bus/day $ 120.00 21 $ 150.00 /bus/day $ 120.00 21 *20% discount if awarded all items ** Local Vendor Approval: Department Director/Designe i.ny or wltarrit, riviiva 6.1 BID INFORMATION FORD' L]lu l.v. 7/-70-/J Mailing Date: March 23, 19— Bid No.: 97-98-75 Buyer: Maritza Fresno Telephone: 305-416-1907 Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If altemates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. CONTRACT FOR TWO (2) YEARS WITH OTR FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS FOR 962-17: BUS TRANSPORTATION SERVICES We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. 0 number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. 0 number of calendar days required before commencement of work. - Delivery will be made within calendar days after receipt of purchase order. - Terms: 20/o-10 days Net 30 days Additional discount of 20 % % if awarded all items. (include cash discount for prompt payment, if any) Contact Person/Telephone: Esther B a l s e r a, 3 0 5- 4 4 8 -15 21 Warranty and/or guarantee: All exceptions to this bid have been documented in the section below. EXCEPTIONS: NONE I certify that any and all information contained in this bid is true; and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, fret, or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your name: Firm's Name: J.Balsera School Bus Principal Business Address: 51 5 j mW L ST Miami, FL 33126 Mailing Address: SAME Sel, leplhone e:--305-448-8.62 Fax: 35=445-06 Name: Title: Presiden Authorized Signatur 98- 515 6.5 VENDOR BACKGROUND INFOPMATION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable', as appropriate. Please print. COMPANY NAME: COMPANY OFFICERS: J.Balsera School Bus Service, Inc. President Esther Balsera Esther Balsera Secretary COMPANY OWNERSHIP: Vice President Treasurer Julio Balsera Julio Balsera Esther Balsera 51 %of ownership Julio Balsera 49 %of ownership % of ownership % of ownership LICENSES: 1. County or Municipal Occupational License No. City License 12 0 5 8 5 — 0 0 01 (attach copy with bid) - 2. Occupational License Classification Administrative Office 3. Occupational License Expiration Date: 10 / 31 / 9 8 4. Metro -Dade County Certificate of Competency No. N / A (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. Fed. I D # 5 9 —17 912 0 9 EXPERIENCE: 6. Number of Years your organization has been in business: 31 years 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 31 ye aTs 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: 31 years 5 8 - 515 6.9 PRIMARY OFFICE LOCATION AFFIDAVIT please type or print clearly. This Affidavit must be completed in full, signed and notarized only if your primary office is located within the corporate limits of the City of Miami. Legal Name of Firm: Entity Type: (check one box only) [] Partnership J.Balsera School Bus Service, Inc. [] Sole Proprietorship k Corporation Corporation Doc. No: Date F„st�i�ished: Occupatigngl�icrel� No: Datel(')stl"gy� Primary Office Location yy// (Principal establishmentof the bidder/proposer): PRESENT Street Address: 5153 NW 4 t h Street City: State: F L How long at this location: 22 years Miami PREVIOUS Street Address: City: State How long at this location: According to Section 18-52.1(h) of the City of Miami Code, as amended: The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the lowest other responsible and responsive bidder." The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits of the City of Miami. I (we) certify. under penalty of perjury, that the primary office location of opr firm has not been established with the sole purpose of obtaining . the advantage granted bona fide local bidders/proposers by this sectio Es tht? sa- f°bra PrePrN l (Corporate Seal) Title Authorize Signature Print Name Title (Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all Partners of a joint venture.) STATE OF FLORIDA, COUNTY OF DADE 0 Personally known to me: or Subscribed and Swom before me that this is a true statement this Lday of 199_ff. [] Produced identification: / n MARTHA R. REY ta otary Public. State of orida ;'' misi,Pp�N 823177 /}� /,/� /� /� �_() :• EXPIRES Fehtuegt 18, 2001 (Seal) h 8%'" ' Bonded rnm Nota►Y Publb t►le urMuw Printed name of Notary Public Please submit with your bid copies of occupational License, professional and/or trade License to verify local status. The City of Miami also reserves the right to request a copy of the corporate charter. corporate income tax filing return and any other documents(s) to verity the location of the firm's primary office. FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 98- 515 TIME PERIOD 1992- Present CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: BUS TRANSPORTATION SERVICES AWARDED TO: J. Balsera School Bus Service, Inc. BID NO.97-98-075 NUMBER OF BIDS DOLLAR AMOUNTS 95-96-095R $53,328.00 (Parks) PRIOR CONTRACT AWARD: J. Balsera School Bus Service, Inc. (above) SUMMARY OF CONTRACTS. DOC 98-- 515 CITY OF MIAMI OFFICE OF THE CIT &CLERK BID SECURITY LIST BID ITEM: BUS TRANSPORTATION SERVICES u BID NO.: 97-98-075 DATE BID(S) OPENED: APRI L 6, 1998 TIME 11: 0 0 a/m BIDDER TOTAL BID BID BOND (ER) • AMOUNT CASHIER'S CHECK MANOLO SCHOOL BUS SERVICE, INC. See attached bid FRANMAR CORPORATION J. BALSERA SCHOOL BUS SERVICE, INC. rom the vendors st-.. received timely rs cf 41-- tun only "r.1 #7r-..All ;fern other offers su miffed i?1 z^� o��;. _ ;� i are hereby rejected as sc:.:.:'t,en, if ny .040 received envelopes on behalf of -Z wow, Pen r eiving bid(s) PURCHASING UEPARTME on (City Department) (Date) SIGNED•./ /��aL/ City Clerk CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Fl. 33133 for the following: '_; `VV75 Furnishing Bus Transportation Services for the Department of Parks and Recreation. OPENING DATE: 11:00 A.M. APRIL 6, 1998 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. Jose Garcia -Pedrosa CITY OF MIAMI City Manager LOGO AD NO. 4466 -) TV '- o•°°t:::°"'`o City of Miami REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement INSTRUCTIONS: Please type and attach a copyf the v i m t with this reauisition. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: Yes ❑ No 5. Prepared by: 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be published: 10. Type of advertisement: ❑ Legal ❑ Classified ❑ Display 11. Remarks: 12. Publication Date(s) of Advertisement Invoice No. Amount r w Id co% _,ram T 7 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment II 1 Date C IGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. uw i menu i Pun: wnne - W-j.A.; canary - uepartment