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Home My WebLink AboutR-98-0507J-98-557 5/15/98 RESOLUTION NO. 9 8 r 507 A RESOLUTION, WITH ATTACHMENT, APPROVING THE ESTABLISHMENT OF A QUALIFIED BIDDER'S LIST COMPRISED OF SIXTEEN (16) PRE -QUALIFIED VENDORS, AS LISTED ON EXHIBIT A ATTACHED HERETO, FOR CITY- WIDE LOT CLEARING SERVICES, ON AN AS -NEEDED, WHEN - NEEDED CONTRACT BASIS, FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR VARIOUS NET SERVICE CENTERS, AT A TOTAL ANNUAL AMOUNT NOT TO EXCEED $320,000; ALLOCATING FUNDS THEREFOR AS FOLLOWS: $100,000 FROM COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, PROJECT NO. 799229, INDEX CODE 459822; $200,000 FROM COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, PROJECT NO. 799229, INDEX CODE 452422; AND $20,600 FROM THE SPECIAL REVENUE FUND, PROJECT NO. 145001, INDEX CODE 251113. WHEREAS, the Net Service Centers require lot clearing services at various locations throughout the City to clear lots of debris, litter, trash, and other waste materials in their respective areas; and WHEREAS, the Department of Purchasing in cooperation with NET solicited for the provision of lot clearing services to establish a Qualified Bidder's List; and ATTACHMENT (S) CONTAINED CRT! comamon 10=10IG OF MAY 2 6 1998 Resolution No. 98- 507 WHEREAS, invitations for the Request for Qualifications, RFQ No. 97-98-060 were mailed to ninety-four (94) vendors, and sixteen (16) responses were received and deemed qualified; and WHEREAS, qualified vendors under this solicitation will be utilized by the NET Service Centers on a rotational basis and/or based upon the lowest quoted cost provided to the Department of Purchasing to clear specified lot(s) at a particular time; and WHEREAS, the City of Miami reserves the right to add qualified vendors to the list as it deems necessary; and WHEREAS, funds for the provision of this service are available , in the total annual amount of $320,600, as specified in the hereinabove Title; and WHEREAS, the City Manager and the Assistant City Manager in charge of NET recommend that these vendors listed on the Attachment be accepted and placed on the Qualified Bidder's List to perform said services on an as needed, when needed basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The Qualified Bidder List comprised of sixteen (16) pre -qualified vendors, as listed on Exhibit A attached hereto, for city-wide lot clearing services, on an as -needed, 2 98 - 507 when -needed contract basis, for one (1) year with the option to extend for two (2) additional one (1) year periods, for various NET Service Centers, at a total annual amount not to exceed $320,000, is hereby approved, with funds therefor hereby allocated as follows: $100,000 from Community Development Block Grant Funds, Project No. 799229, Index Code 459822; $200,000 from Community Development Block Grant Funds, Project No. 799229, Index Code 452422; and $20,600 from the Special Revenue Fund, Project No. 145001, Index Code 251113. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th day of May , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate ap►arl)v.1 of this legislation by signing it in the designated place provided, sac' becomes effective with the elapse oftenfi CE rd .��.� regarding same, without the MayorATTEST: , ftY Clerk WALTER FOEMAN, CITY CLERK BUDGETARY REVIEW: DIPAK PAREKH BUDGET DEPARTMENT 3 98 - 507 PREPARED AND APPROVED BY: RA AEL 0. IAZ ASSISTANT CITY 'ITOOlEY APPROVED_ FORM AND NDRO VILARELLO ATTORNEY W2576:CSK:ROD: 98- 507 EXHIRIT A QUALIFIED BIDDER'S LIST RFQ 97-98-060 LOT CLEARING SERVICES 1. Weed -A -Way Lawn Service 18520 N.W. 67 Avenue, Ste. 227 Miami, Florida 33015 Owners: Monday and Gwendolyn Okotogbo Black / Miami -Dade Co. Phone: 625-8735 Fax: 621-2663 2. Edu-Tech Inc. 117 Shore Drive West Miami, Florida 33133 Owners: Francisco S. & Berta M. Dieguez Hispanic / Local Phone: 529-4154, Bpr: 656-5251 Fax: 858-1728 3. Emely Lawn Service 1240 N.W. 196 Terr. Miami, Florida 33169 Owner: Noe Cano Hispanic / Miami -Dade Co. Phone: 608-3329, Bpr: 518-4578 Fax:653-4667 4. Ripley's Lawncare, Inc. 5121 N.W. 5th Street Miami, Florida 33126 Owner: Jesus Tunon Hispanic / Local Phone: 227-3239, Bpr: 806-4747 Fax:885-8003 5. C & W Lawn Care, Inc. 3869 N.W. 157th Street Miami, Florida 33054 Owners: Walter Williams & Camille 011iff Black / Miami -Dade Co. Phone: 430-8333 Fax: 628-2472 6. A. Suarez Lawn Service 3620 S.W. 60 Avenue Miami, Florida 33155 Owner: Antonio Suarez Hispanic / Miami -Dade Co. Phone: 667-7711 Fax: 667-5377 7. Handily Yours Lawn Maintenance, Inc. 6600 N.W. 27th Avenue, Ste. 205 Miami, Florida 33147 Owners: Calvin & Jannie Russell, Shirley Green Black / Local Phone: 693-9090 Fax: 693-9091 8. Julep Lawn & Landscape Maintenance, Inc. 17000 N.W. 67 Ave., #402 Hialeah, Florida 33015 Owner: Dorothy Brown-Alfaro Female / Miami -Dade Co. Phone: 821-3511 Fax: 556-2012 9. Wis's Engineering 174 N.E. 78th Street Miami, Florida 33138 Owner: Wisconsin McLachlan Black / Local Phone: 758-4482 Fax: 758-4482 10. Tobro, Inc. 700 N.W. 175 Drive Miami, Florida 33169 Owners: Babs & Lola Onalaja Female / Miami -Dade Co. Phone: 999-3416 Fax: 999-3416 11. L. Jones Truck Service 8500 N.W. 22 Avenue Miami, Florida Owner: Leonzie Jones Black / Miami -Dade Co. Phone: 691-1704 Fax: 691-4026 98- 507 CITY OF MIAMI, FLORIDA QUALIFIED BIDDER'S LIST RFQ 97-98-060 12. Tunjos Trading Co., Inc. 610 N.W. 183 Street, #71) Miami, Florida 33056 Owners: Patience & Michael Joshua Black / Miami -Dade Co. Phone: 651-9288, Bpr 486-3200 Fax: 621-2668 13. Snags Bush Hoggin, Inc. 2135 Ali Baba Avenue Opa Locka, Fla. 33054 Owner: Thelonius Prince Black / Miami -Dade Co. Phone: 685-6425, Bpr. 306-9361 Fax: none 14. M & B Lawn Maintenance McIntyre and Sons 21460 S.W. 109 Avenue Miami, Florida 33189 Offucer: Robert McIntyre, Pres. Black / Miami -Dade Co. Phone: 233-2166 Fax: 235-6305 15. J.R. Alvarez Land Clearing 807 S.W. 25 Avenue, #203 Miami, Florida 33135 Owner: Rufino Alvarez Hispanic / Local Phone: 226-7554 Fax: 226-7554 16. Triple C Inc. 11781 S.W. 226 Street Miami, Florida 33170 Owners: Chris, Chris & Cecil Parrish Black / Miami -Dade Co. Phone: 258-4502 Fax: 258-4502 2 98- 507 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM Jose Garcia -Pedrosa City Manager RECOMMENDATION: CA=15 DATE: May 26, 1998 FILE SUBJECT: Recommendation for Resolution to Accept RFQ REFERENCES: 97-98-060 Lot Clearing Services ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution awarding citywide lot clearing services on an as needed, when needed basis, to the sixteen pre -qualified vendors listed on the attached qualified bidders list (See Exhibit A) for the total amount of $320,600.00, for one (1) year with option to renew two (2) additional one (1) year periods. Funds are available from the Community Development Block Grant, 24th Year allocation, Account Code Nos. 452422-799229 and 459822-799229 in the amounts of $200,000.00 and $100,000.00, respectively, and $20,600.00 from the Special Revenue Fund, Account Code 145001-251113, subject to availability and allocation of funds. BACKGROUND: NET Service Centers have an ongoing need for lot clearing services to remove debris, litter, trash, and other waste materials in their respective areas. JGr�JRP/ML W Z/procurement/bids/word/MemoLotClearingSvcs. doc 98- 507 BID NUMBER: 97 - 98 - 060 COMMODITY / SERVICE: Lot clearing services DEPARTMENT/CONTACT PERSON: ice Pinon DIRECTIONS TO COMPLETE BID AWARD RECOMM14DATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Pamela Burns of the Bid/Contract Section at 416-1905)WXK*Xl90 should you have any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE: u S. C t 'A D' r o Purchasing DATE: SSD"COM.DOC 8/8/97 PA Z 1 OF 2 CJ Q V 507 BID AWARD RECOMMENDATION FORM NUMBER: 97-98-060 COMMODITY/SERVICE: Lot Clearing Services DEPARTMENT / DIVISION: NET TERM OF CONTRACT: One year with the option to extend for 2 additional 1 year periods. NUMBER OF BIDS DISTRIBUTED: 94 NUMBER OF BIDS RECEIVED: 16 The City shall establish a Qualfied Bider s List. Two procedures to METHOD OF AWARD: utilize these Qualified bidders have been established: NET Service Centers to obtain quotes from bidders on a rotational basis; and PurchaGi na fin nhta i n Qimtas frnm a l l =na l i f i ad hi riders nn raarta i n lot RECOMMENDED VENDOR(Sh STATUS: CONTRACT VALUE: See Attached TOTAL: $320-,600.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: Services for the clearing of various lots and other properties throughout the City are required to be performed in conjunction with the NET Service Centerst This service is to ensure lots are free from debris and illegal dumping within the City, and to respond to complaints from citizens or City personnel to remove the debris from those properties in an expeditious manner and at the lowest possible cost to the City. This will be accomplished via the establishment of the "Qualified Bidder's List" for bidders to respond to various properties on an as needed basis in order to provide a quote for the servicing of said properti(s). -.-- ACCOUNT CODE(S): 452422-799229 $200, 000.00 CDBG 459822-799229i $1001000.UU CDBG 145001-251113 $ 20,600.00 Special RevFund D R VAL• BUDGET RMnEW PROVAL: PURCHASING APPROVAL: epartment Director/ Dipak M. Parekh Judy S. Carter Designee Director Director >( OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: \ PAGE 2 OF 2 9 8 r 507 CITY OF MIAMI OFFICE OF THE CITir CLERK BID SECURITY LIST BID ITEM: BID NO.: LOT CLEARING SERVICES HUMOMCM11 DATE BID(S) OPENED: APRI L 20, 1998 1 TIME 11: 0 0 a/m TOBRO INC. TRIPLE C, INC. L. JONES TRUCK SERVICE BUDGET QUALITY STAFFING, INC. GREENSLEEVES, INC. received Per i(ceceiving bid(s) PURCHASING DEPARTMENT (City Department) SIGNED D uty City Clerk (4a) envelopes on behalf of on ( te) M u CITY OF MIAMI ADVERTISEMENT FOR QUALIFICATIONS Sealed qualifications will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: RFQ N0. 97-9&060 Perform lot clearing services at various locations throughout the City of Miami on an as -needed, when needed basis. OPENING DATE: 11,00 A.M. APRIL 20, 1998 Detailed specifications for this qualification are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. Jose Garcia -Pedrosa CITY OF MIAMI City Manager LOGO AD NO.4473 _{ CX11 �7 �,-in oA t' i '- City of Miami REQUISITION FOR ADVERTISEMENT ahis ppear nber themust advertisement. INSTRUCTIONS: Please tVDe and attach a copy of the advert' m nt with this reauisition. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: ❑ Yes ❑ No 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type of advertisement: published: Legal ❑ Classified ❑ Dis la 11. Remarks: 12. Publication Date(s) of Advertisement Invoice No. Amount M M D r— W _ XM W s ►"' > A Z CR 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment 1 Date C IGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Manaaementl and retain Pink rnnv DISTRIBUTION: White - G.S.A.; Canary - Department