HomeMy WebLinkAboutR-98-0463J-98-477
4/30/98
RESOLUTION NO. 9 8- 463
A RESOLUTION, BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY
COMMISSION, AFTER A DULY ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF SOLE SOURCE;
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE ACQUISITION OF
CRIME PREVENTION PUBLICATIONS FROM
CHANNING L. BETE COMPANY, INC., THE SOLE
SOURCE PROVIDER FOR THIS SERVICE, AT A
PROPOSED COST OF $21,000.00 FOR THE DEPARTMENT
OF POLICE; ALLOCATING FUNDS THEREFOR FROM
THE LAW ENFORCEMENT TRUST FUND, PROJECT NOS.
690001, 690002, AND 690003, SUCH EXPENDITURE
HAVING BEEN CERTIFIED BY THE CHIEF OF POLICE
AS COMPLYING WITH FLORIDA STATE STATUTES,
CHAPTER 932.7055, AS AMENDED, AND THE U.S.
DEPARTMENT OF THE TREASURY'S, "GUIDE TO
EQUITABLE SHARING," AND SUBJECT TO APPLICABLE
CITY CODE PROCUREMENT PROCEDURES.
WHEREAS, Florida State Statutes, Chapter 932.7055, as amended, and U.S.
Department of the Treasury's "Guide to Equitable Sharing," authorize the expenditure of
forfeiture proceeds for law enforcement purposes not considered normal operating
expenses; and
CITY COKK MIOM
MEETING OP,
MAY 1 2 1998
Resolution No.
98- 463
WHEREAS, the Miami Police Department Community Affairs Section sponsors
several programs utilizing various publications which are distributed to different community
groups, and which publications include anti -drug education, crime prevention, bicycle
safety and a host of other related topics; and
WHEREAS, these publications will be used in, and funds will come from, the
Officer Friendly Program, which is funded from the Law Enforcement Trust Fund, and has
been previously certified by the Chief of Police as complying with Florida State Statutes,
932.7055, as amended, and the U.S. Department of the Treasury's "Guide to Equitable
Sharing"; and
WHEREAS, the Chief of Police has recommended adoption of this Resolution; and
WHEREAS, funds to cover this purchase is available in the City of Miami Law
Enforcement Trust Fund, Project Numbers 690001, 690002, and 690003;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City
Commission, after duly advertised public hearing, ratifying, approving and confirming the
City Manager's finding of sole source, waiving the requirements for competitive bidding
procedures, and approving the acquisition of crime prevention publications from Channing
L. Bete Company, Inc., the sole source provider for this service, at a proposed total cost
$21,000.00, for the Department of Police, is hereby approved, with funds therefor hereby
allocated from the Law Enforcement Trust Fund, Project Numbers 690001, 690002, and
2 98- 463
690003, such expenditure having been certified by the Chief of Police as complying with
Florida State Statutes, Section 932.7055, as amended, and the U. S. Department of the
Treasury's "Guide to Equitable Sharing," and subject to compliance with applicable City
Code procurement provisions.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for these services.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 12th day of May , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said leg'i3latior nco
becomes effective with the elapse of ten (10) days from the date of Comrr' sicn actior,
ATTEST: regarding same, without the Mayor exercisi a too.. • ,
Walt oeman, City Clerk
WALTER J. FOEMAN, CITY CLERK
BUDGETARY REVIEW:
DIPAK PAREKH, DIRECTOR
OFFICE OF BUDGET AND
MANAGEMENT ANALYSIS
3 98- 463
PREPARED AND APPROVED BY:
RAFAEL O. DIAZ
DEPUTY CITY ATTORAY
W2496: CSK
r
CITY OF MIAMI, FLORIDA 2
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: Jose Garcia -Pedrosa
City Manager
RECOMMENDATION:
DATE, May 12, 1998
SUBJECT: Resolution Authorizing the
Waiving of Sealed Bids
REFERENCES: Scriptographic Crime
Prevention Booklets
ENCLOSURES:
FILE: LEG 7-2
It is respectfully recommended that the City Commission waive the necessity of competitive bids
and approve the attached Resolution for the purchase of Scriptographic Crime Prevention
Booklets, from Channing L. Bete Company, Inc., at a total cost not to exceed $21,000.00. Funding
will be from the Law Enforcement Trust Fund, Project Numbers 690001, 690002, and 690003.
BACKGROUND:
The Police Department uses these booklets in conjunction with their Officer Friendly Program.
The booklets cover a wide selection of anti -crime and anti -drug topics. They are filled with useful
tips on preventing crime and substance abuse. The Department distributes them to schools, day
care centers, civic groups, elderly sites and through station tours.
The funds to purchase these booklets are available from the Law Enforcement Trust Fund,
specifically, the Officer Friendly Program account. Funding for this program was approved on
February 10', 1998, Resolution No. 98-131.
The Chief Procurement Officer has determined that Channing L. Bete Company, Inc., is the sole
distributor of this type of booklets.
JGP HW:lmr
c: Donald H. Warshaw
Chief of Police
98 - 463
TO
FROM
Judy S. Carter
Chief Procurement Officer
Doha/M.Wars5aw
Chief of Police
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: FEB 2 71 159g-
SUBJECT: Sole Source Purchase
REFERENCES: SCriptographic Crime
ENCLOSURES: Prevention Booklets
FILE: LEG 7-2
This department has verified that funds are available with the Office of Budget & Management
Analysis, to cover the purchase of Scriptographic Crime Prevention Booklets, at a total cost of
$21,000.00. Funding will be from the Law Enforcement Trust Fund, Project Numbers 690001,
690002, and 690003.
BUDGETARY REVIEW & APPROVED BY:
NDipak Parekh, Director
Office of Budget & Management Analysis
ai
ADDITIONAL APPROVALS
(IF REQUIRED)
N/A
Pilar Saenz-Butler
CIP Administrator
Office of Budget & Management
Analysis
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
98 - 463
TO: Mr. Jose Garcia -Pedrosa
City Manager
FROM: d S. Carter
'Chief Procurement Officer
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
March 19, 1998 FILE:
Sole Source Finding for the
Acquisition of Scriptographic Crime
Prevention Booklets
The Miami Police Department requested the acquisition of Scriptographic Crime Prevention Booklets from Channing
L. Bete Company, Inc. be deemed a sole source. An investigation was conducted by my staff to determine whether
Charming L. Bete Company, Inc., a non-minority/non-local vendor located at 200 State Road, South Deerfield, Ma.
01373, is the sole source provider of these booklets.
Contact was made by staff with Lt. Melvin Uptgrow of the Miami Police Department. He reported that the booklets are
the same type of booklets previously acquired as a sole source from Charming L. Bete Company, Inc. At the present
time, it is the department's desire to acquire more of these same booklets for the Officer Friendly Program, with some
changes in topics from those previously acquired. Contact was also made with Mr. Bill Gonzalez, Account Executive
for the Charming L. Bete Company, Inc. He reported that his firm remains the publisher, sole creator, sole supplier, and
holds the copyright for the Scriptographic Crime Prevention Booklets being sought by the Police Department.
In addition, on January 5, 1996, the acquisition of Scriptographic Crime Prevention Booklets was deemed a sole source
by Purchasing and the former City Manager. The City Commission approved this acquisition as a sole source via
Resolution No. 96-40.
The proposed cost for the procurement of the Scriptographic Crime Prevention Booklets is in an amount not to exceed
$21,000.00. Funds to cover the cost of these booklets will be from the Law Enforcement Trust Fund, Project Numbers
690001, 690002, and 690003.
Therefore, as Chief Procurement Officer, I recommend that the requirements for competitive bidding be waived and the
following findings be approved: Charming L. Bete Company, Inc., a non-minority/non-local vendor, is the sole source
provider of the Scriptographic Crime Prevention Booklets.
APPROVED:
Jose -Pedrosa
Ci anager
JSC/CMC,; pb
Chief Donald H. Warshaw
Zlprocurement/bids/word/SOLESO URCEScriptograph icCrimePrBooks
DATE: 31 -lir-�
1
98- 463
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter, Director DATE: March 19, 1998 FILE
Department of Purchasing
Sole Source Request for Acquisition of
SUBJECT: Scriptographic Crime Prevention
Booklets
FROM: amela E. urns REFERENCES:
Sr. Procurement Contracts Officer
ENCLOSURES:
The Police Department requested that the acquisition of Scriptographic Crime Prevention Booklets from Channing L.
Bete Company, Inc. be deemed a sole source. An investigation was conducted to determine whether Channing L. Bete
Company, Inc., a non-minority/non-local vendor located at 200 State Road, South Deerfield, Ma. 01373, is the sole
source provider of Scriptographic Crime Prevention Booklets requested by the Miami Police Department.
It was learned the Department plans to utilize these booklets, which cover a wide selection of anti -crime and anti -drug
topics, in conjunction with the Officer Friendly Program. It is the department's intent to distribute these booklets to
schools, day care centers, civic groups, elderly sites, and at station tours.
Contract was made with Lt. Melvin Uptgrow of the Miami Police Department. He reported that the booklets are the
same type of booklets previously acquired as a sole source from Channing L. Bete Company, Inc. At the present time, it
is the department's desire to acquire more of these same booklets, with some changes in topics from those previously
acquired. Contact was also made with Mr. Bill Gonzalez, Account Executive for the Channing L. Bete Company, Inc.
He reported that his firm remains the publisher, sole creator, sole supplier, and holds the copyright for the
Scriptographic Crime Prevention Booklets being sought by the Police Department.
Please be advised that on January 5, 1996, then -City Manager Cesar H. Odio deemed the acquisition of these booklets
as a sole source following the recommendation of a sole source finding by Purchasing. The City Commission approved
this acquisition as a sole source via Resolution 96-40.
The proposed cost for the procurement of the Scriptographic Crime Prevention Booklets is in an amount not to exceed
$21,000.00. Funds to cover the cost of these booklets will be from the Law Enforcement Trust Fund, Project Numbers
690001, 690002, and 690003.
Therefore, I am recommending that the requirements for competitive bidding be waived and the following findings be
approved: Channing L. Bete Company, Inc., a non-minority/non-local vendor, is the sole source provider of its
Scriptographic Crime Prevention Booklets.
APPROVED:
cc: Jose Garcia -Pedrosa, City Manager
Chief Donald H. Warshaw
TJprocurement/bidshvord/SOLESOURCEScriptographicCrimePrBooks
DATE:
98- 463
AWARD SHEET
SOLE SOURCE
ITEM: Scriptographic Crime Prevention Booklets
DEPARTMENT: Police
TYPE OF PURCHSE: Single Purchase
REASON: The purchase of Scriptographic Crime Prevention
Booklets will be used in conjunction with the Officer
Friendly Program and covers a wide selection of anti -
crime and anti -drug topics. These booklets are filled
with useful tips on preventing crime and substance
abuse.
RECOMMENDATION: It is recommended that award be made to Channing L.
Bete Company, Inc., (Non-Minority/Non-local vendor),
at a proposed amount not to exceed $21,000.00.
Judy S. C r ctor
hief Procurement Officer
3 Val � qB
Date
Z/procurement/bids/word/A W ARDSoleSourceScriptograph i cBooklets
38- 463
t
Channing L. Bete Co., Inc.
200 State Road
South Deerfield, MA 01373
September 16, 1997
LT. Melvin Uptgrow
Commander Crime Prevention
Miami Police Department
400 NW 2nd Ave
Miami, FL. 33128
Dear: LT. Uptgrow:
RE: Source Of Scriptographic Booklets
The Channing L. Bete Co., Inc. is the publisher, sole creator and supplier of Scriptographic
Booklets. All rights reserved.
Thank You for requesting this information.
Sincerely,
Bill Gonzalez
Account Executive
98 -- 463
J-96-75
1 /4/96
RESOLUTION NO. 9 6 - 40
A RESOLUTION, BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY
COMMISSION AFTER A DULY ADVERTISED PUBLIC
HEARING, RATIFYING . THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS
AND APPROVING THE ACQUISITION OF
COMMUNITY RELATIONS PUBLICATIONS FROM
CHANNING L. BETE CO., INC., THE SOLE SOURCE
PROVIDER FOR THIS SERVICE, AT A PROPOSED COST
OF $26,870.00 FOR THE DEPARTMENT OF POLICE;
ALLOCATING FUNDS THEREFOR FROM THE LAW
ENFORCEMENT TRUST FUND, SUCH EXPENDITURE
HAVING BEEN CERTIFIED BY THE CHIEF OF POLICE
AS COMPLYING WITH FLORIDA STATE STATUTES,
CHAPTER 93Z.7055, AS AMENDED, AND SUBJECT TO
APPLICABLE - CITY CODE PROCUREMENT
PROCEDURES.
WHEREAS, Florida State Statutes, Chapter 932.7055, as amended, authorizes
the expenditure of forfeiture proceeds for law enforcement purposes not considered
normal operating expenses; and
WHEREAS, as the Miami Police Department Community Relations Section
sponsors several programs utilizing various publications which are distributed to
different community groups, these publications include anti -drug education, crime
prevention, bicycle safety and a host of other related topics; and
5 1996
a Na
96- 4V
95-- 463
WHEREAS, the Chief of Police has recommended adoption of this resolution
and has determined that the proposed expenditure complies with Florida State
Statutes, Chapter 932.7055, as amended; and
WHEREAS, funds to cover the purchase are available in the City of Miami Law
Enforcement Trust Fund, Project No. 690001, Index Code No. 290944-760;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if fully
set forth in this Section.
Section 2. By a four -fifths (415ths) affirmative vote of the members of the City
Commission, after a duly advertised public hearing, the City Manager's finding of sole
source is hereby ratified, the requirements for competitive sealed bids are hereby
waived and the Department of Police request for the acquisition of Community
Relations Publications from Channing L. Bete Co., Inc., the sole source provider for this
service, at a proposed total cost of $26,870.00, is hereby approved, with funds therefor
hereby allocated from the Law Enforcement Trust Fund, Project No. 690001, Index
Code No. 29044-760, such expenditure having been certified by the Chief of Police as
complying with Florida State Statutes, Chapter 932.7055, as amended, and subject to
compliance with applicable City Code procurement provisions.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for these services.
Section 4 This Resolution shall become effective immediately upon its
adoption.
- 2 -
.
C
C
PASSED AND ADOPTED this 25th day of January , 1996.
%STEEN P. CLAR MAYOR
ATTEST:
WALTER J. fpEN
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL O. DIAZ
DEPUTY CITY AltORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A.Q NJO ,III
CITY ATTO Y
JEW
98- 463
I
ITEM:
SOLE SOURCE
SCRIPTOGRAPHIC CRIME PREVENTION
HANDBOOKLETS
POLICE
SINGLE PURCHASE
THE PURCHASE OF SCRIPTOGRAPHIC CRIME
PREVENTION BOOKLETS WILL BE USED IN
CONJUNCTION WITH THE OFFICER FRIENDLY
PROGRAM AND COVER A WIDE SELECTION' .OF
ANTI -CRIME AND ANTI -DRUG TOPICS AND
ARE FILLED WITH USEFUL TIPS ON PREVENTING
CRIME AND SUBSTANCE ABUSE.
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO CHANNING L. BETE COMPANY, INC.
THE SOLE SOURCE VENDOR AT A TOTAL
AMOUNT OF $26,870.00.
Chief Procurement Officer
Date
98 -- 463
C
r
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Cesar H. Odio DATE: December 29, 1995 FILE:
City Manager
Su6JECT : Sole Source Purchase of
Scriptographic Crime
Prevention Booklets
FROM: REFERENCES:
Judy S. Carter
Chief Procurement Officer ENCLOSURES:
An investigation has been conducted by the Procurement Management staff to
determine whether Channing L. Bates Co., Inc., a non-minority/non-local vendor in
South Deerfield, Ma., is the sole source supplier for the publications requested by
the Police Department on Purchase Requisition No. MPCR 6-1514.
Channing L Bates Co., Inc. Is the publisher of the various booklets requested for
the Officer Friendly Program of the Police Department, and retains the copyrights
to these publications. The estimated amount for this purchase is $26,870.00 with
funds allocated from the Law Enforcement Trust Fund, approved on Resolution'`
No. 95-"l.
Accordingly, I the Chief Procuremen
requirements for competitive bidding
approved, that Channing L Bates Co.,
publications for the Officer Friendly
Department.
Enclosure
t
Officer, am recommending that the
be waived and the above findings be
Inc. is the sole provider of the various
Program as requested by the Police
APPROVED:
Cesar H. Odio
cc: Manohar S. Surana, Assistant City Manager
Donald H. Warshaw, Police Department
Olga Ramirez, Assistant City Attorney
Bid File
DATE: .Tct n. -S r t 9 9
98-- 463 3
�y REQUEST FOR FORMAL SOLICITATION FORM
FOR PURCHASE OF GOODS/SERVICES, EQUIPMENT EXCEEDING $4,500,
AND CONSTRUCTION EXCEEDING $10,000
Description of the proposed purchase: Crime Prevention Materials
Estimated cost: $21,000.00
Justification for purchase: The Miami Police Department uses these booklets in
coniunction with our Officer Friendly Program. The booklets cover a wide selection of
anti -crime and anti -drug topics They are filled with useful tips on preventing crime and
substance abuse The Department distributes them to schools, day care centers, civic
groups elderly sites and at station tours.
Line Item in FY Budget: L.E.T.F. Project #'s: 690001, 690002- 690003
If not in FY Budget, explanation of exception:
�PROVESAPROVED
Date 30Ez97
Frank K. Rollason
Interim City Manager
Budget2p Review:
Date
Dipak Parekh
Director
Budget & Management Analysis
98- 463