HomeMy WebLinkAboutR-98-0458J-98-471
5/1 /98
RESOLUTION NO. - 458
A RESOLUTION ACCEPTING THE BID OF GENERAL
CAULKING & COATING CO., INC., FOR SHELTER
RENOVATIONS AT VIRRICK PARK FOR THE DEPARTMENT OF
PARKS AND RECREATION, IN A TOTAL PROPOSED AMOUNT
NOT TO EXCEED $30,000.00; ALLOCATING FUNDS
THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO.
331316, "VIRRICK PARK RENOVATIONS", ACCOUNT CODE
NO. 589301-860; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A
PURCHASE ORDER FOR SAID RENOVATION SERVICES.
WHEREAS, pursuant to public notice sealed bids were received February 18, 1998,
for shelter renovations at Virrick Park for the Department of Parks and Recreation; and
WHEREAS, invitations for Bid No. 97-98-029 were mailed to sixty-four (64)
potential bidders and three responsive bids were received; and
WHEREAS, the Department of Parks and Recreation has received community input
as to the needs at Virrick Park from the Virrick Park Redevelopment Committee and the
local NET Office; and
WHEREAS, a high priority was given to the shelter renovations; and
WHEREAS, funding is available from Capital Improvement Project No. 331316,
"Virrick Park Renovations", Account Code No. 589301-860; and
WHEREAS, the City Manager and the Director of Parks and Recreation recommend
that the bid received from General Caulking & Coating Co., Inc., be accepted as the lowest
most responsive and responsible bid;
CITY CObDUSSION
MEETING OF
MAY 1 2 1998
Fwasoludon No.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by General Caulking & Coating Co., Inc., for shelter
renovations at Virrick Park, in a total proposed amount not to exceed $30,000.00, for the
Department of Parks and Recreation, is hereby accepted, with funds therefor hereby
allocated from Capital Improvement Project No. 331316, "Virrick Park Renovations",
Account Code No. 589301-860.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for said renovation services.
Section 4. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this 12th day of May , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said iegislation : mrF
becomes effective with the elapse of ten (10) days from the date of Commissicn a tior
ATTEST: regarding same, without the Mayor ex i ' a to.
WALTER J. FOEMAN, Waite oeman, City Clerk
CITY CLERK
2
98- 458
PREPARED AND APPROVED BY:
AEL 0. DIAZ,
UTY CITY ATTOR EY
W2518:CSK
APPROV A "TO F RM AND
CORR TN S
E L ELLO
Cl ATTORNEY
i
TO
FROM
CITY OF MIAMI, FLORIDA CAw7
INTER-OFFICE MEMORANDUM
Honorable Mayor and Members DATE May 12, 1998 FILE
of the City Commission
SUBJECT:
Resolution Authorizing
Shelter Renovations at
REFERENCES. Virrick Park
Jose Garcia -Pedrosa Bid No. 97-98-029
City Manager ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of General Caulking & Coating Co., Inc., (Horace Andrews, George
Kanistras, Terry Townson and Michael Engelke, owners), a Non-Minority/Dade County
vendor, located at 20444 NE 15`' Court, North Miami Beach, Florida 33179, for shelter
renovations at Virrick Park for the Department of Parks and Recreation, at a total cost of
$30,000.00. Funds are available from Community Development Block Grant funds in the
Capital Improvement Project No. 331316, "Virrick Park Renovations", Account Code
No. 589301-860.
BACKGROUND
The Department of Parks and Recreation has received community input as to the needs of
Merrie Christmas Park from the Virrick Park Redevelopment Committee and the local
NET Office. A high priority was given to the shelter renovations, which is part of the
overall capital improvement project for this park that was presented to the City
Commission on March 24, 1998 by Architect Kenneth Treister.
The Department of Parks and Recreation has analyzed the bids received pursuant to Bid
No. 97-98-029. Sixty-four (64) invitations for bids were mailed and five responses were
received. Two bids were deemed non -responsive. One offered a product that did not
meet specifications. The other non -responsive bidder submitted two bids, with different
prices, which is in violation of the City's bid requirements. The bid submitted by
General Caulking & Coating Co., Inc., was deemed as the lowest most responsive and
responsible bidder, and is therefore recommend for award.
JGP/CMC/AR/CYB
c: Albert Ruder, Director
Department of Parks and Recreation
MemoShelterRenov V irft97-98-029
BID NUMBER: 97 - 98 - 029
COMMODITY / SERVICE: shelter Renovations at Virri ck Park
DEPARTMENT/CONTACT PERSON: Charles Hudson
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the fimding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, AM: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns of the Bid/Contract Section at 416-I905y&Xi*XF961MouId you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
ud . after
Director of Purchasing
DATE: D3 03 11
SIDRSCOM.WC 8/8/97 PAGE 1 OF 2
98- 458
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-029 COMMODITY/SERVICE: shelter Renovations at Virrick Park
DEPARTMENT / DIVISION: Parks Department
TERM OF CONTRACT: short Term Contract
NUMBER OF BIDS DISTRIBUTED:
64
NUMBER OF BIDS RECEIVED:
5
METHOD OF AWARD: To
the lowest most
responsive and responsible
bidder.
RECOMMENDED VENDOR(S):
General Caulking & Coating Co.
STATUS:
Dade/Non-Minority
CONTRACT VALUE:
$30,000.00
TOTAL: $ 30 , 000.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: Following numerous meetings with residents of the West Grove through
the NET Office, a,.park_redevelopment committee..was._formed to develop
a master plan for renovations to Virrick Park. Renovations to the *
shelters was given a high priority by the committee. Funds were ob-
tained from Community Development Block Grants for this purpose.
ACCOUNT CODE(S): 589301-860 331316
DEPARTMENT APPROVAL:
A - —
_=_
Department Director/
DesigneQ J, I I L%,,-
BUDGET EW APPROVAL•
Dipak M. Parekh
Director
PURCHASING APPROVAL:
Judy S.
Directo�rter
OTHER FUNDING APPROVALS, IF APPLICABLE:7_."��TiTLE:�dz z! AA11-11
P B 2 OF 2
98- 458
ITEM: DESCRIPTION:
1 To include all tools, labor,
materials, & equip.
for shelter renovations.
2 Provision for Special Items
(not to exceed $2,900.00)
TOTAL COST
(Time req. to complete work)
TABULATION OF BIDS
SHELTER RENOVATIONS
AT VIRRICK PARK
BID NO. 97-98-029
M.S. Painting Corp.
Ashley Hi Tek Corp. General Caulking and
2814 N.W. 17th Avenue
10384 West Flagler Coating Co.
Miami, Fla.
Miami, Fla. 33174 20444 N.E. 15th Court
Local / Hispanic
Dade / Non -Minority N. Miami Bch, Fla. 33179
Dade/ Non -Minority
TOTAL COST
TOTAL COST TOTAL COST
$ 36,000.000 $ 31,000.00 $
$ 2,900.00 $ 2,900.00 $
$ 38,900.00 $ 33,900.00 $
Approve
1:t
S.Crtr
Director
� Date:
(�0
Prepared by: Pamela Burns 3/3/98
21 days
35 days
27,100.00
2,900.00
30, 000.00
45 days
Snow White Painting
Spades Constuctors Inc.
2835 N.W. 168 Terrace
30 N.E. Third Street
Opa Locka, Fla. 33056
Ft. Lauderdale, Fla. 3330
Dade / Black
Non -Local / Non -Minority
TOTAL COST
TOTAL COST
N
N
O
O
N
N
R
R
E
E
S
S
P
P
O
O
N
N
S
I
S
I
V
V
E
E
* Product does not
* Bidder submitted 2
meet specifications.
bids, each citing c"_ •ent
pricing, in violat,_ if
bid requirements.
Approved: p
Departmen Director/Designee [
Date:
t;
AL.1 6.1 BID INFORMATION FORNJW
i
,iring Date: January 28, 15. o Buyer: Pamela Bums
Bid No.: 97-98-29 Telephone: 305416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
FOR
912-23: SHELTER RENOVATIONS AT VIRRICK PARK
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
59 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
14 number of calendar days required before commencement of work.
Delivery will be made within 4 5 calendar days after receipt of purchase order.
Terms: 2%-10 days N/A Net 30 days N/A Additional discount ofN/A % if awarded all items.
N/A (include cash discount for prompt payment, if any)
Contact Person/Telephone: Michael Engelke (305) 652-1020
Warranty and/or guarantee: Two (2) year warranty against water intrusion.
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: Excluded is any work at any columns.
I certify that any and all information contained in this bid is true; and I finiher certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
General Caulking &
Firm's Name: Coatings Co. . Iiic .
Principal Business Address: 20444 NE 15th Ct .
North Miami Beach, FL 33179
Mailing Address: Same as above
Telephone: (305) 652-1020
Fax: (305) 652-0786
Name: Michael Engelke
Title: Vice PresidorytZ
Authorized Signature:
oCAAda-
9 4.
°; w �� 6.5 �1DOR BACKGROUND INFORM*.ON
UCTIONS: ,
" This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable', as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
General Caulking & Coatings, Co., Inc.
President Horace S . Andrews, Jr.
Vice President Michael Engelke
Secretary George Kanistras Treasurer George Kanistras
COMPANY OWNERSHIP:
Horace S. Andrews, Jr. 40 %of ownership
George Kanistras 40 %of ownership
Terry Townson 10 %of ownership
Michael Engelke 10 % of ownership
LICENSES:
1. County or Municipal Occupational License No. 0254 25
(attach copy with bid).-__, _.
2. Occupational License Classification Specialty Bldg.
3. Occupational License Expiration Date: September 30, 1998
4. Metro -Dade County Certificate of Competency No. 1374
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 59-1284060
EXPERIENCE:
6. Number of Years your organization has been in business: 40 Years
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 40 ygars
8. Number of Years experience BIDDER/PROPOSER (fum, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 4 0 years
r
CITY OF MIAMI OFFICE OF THE CI7 LERK
BID SECURITY LIST ,
BID ITEM:
RENOVATE THE SHELTER IN VIRRICK PARK
l<
BID NO.: 97-98-029
DATE BID(S) OPENED: FEB RUARY 18, 1998 - TIME 11: 0 0 a . m .
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
M.S. PAINTING CORP.
See attacned kid
SPADES CONSTRUCTION
ASHLEY HI TEK CORP.
GENERAL C,P,ULKING & COATIi1G CO.
SNOW WHITE PAINTING
NO BID
KALEX CONSTRUCTION
ALTEC INDUSTRIES, INC.
MULTI —SEAL PACIFIC
ZURQUI CONSTRUCTION SERVICES
..t�f4 *.s fp m t1z� �.►� a.,•s 1'4�y..� h�r.�*F�n
rx
r-� t?e o"t'a tiff
nr pe 4" !rl�"
other oVors subm",t4r.d IM rr lonr to th.'s
C..rr}r C[!1 fr1�^.
U
are hereby reie cled as ate:
7J
�-y9Treceived ( / ) envelopes on behalf of
4Q Person receiving bid(s)
PURCHASING I
(City Department)
on z _ fg —p$•
(Date)
SIGNED:
City Clerk
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, Ff. 33133 for the following:
BID. NO.97-98-029 Furnishing all labor, materials, supervision and equipment necessary to
completely renovate the shelter(s) in Virrick Park.
OPENING DATE: 11:00 A.M. FEBRUARY 18, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Jose Garcia -Pedrosa CITY OF MIAMI
City Manager LOGO
AD NO.4300
9-4m
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City of Miami
REQUISITION FOR ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the advertisement with this r i ' ' n.'
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement
published:
is to be
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
13.
❑ Approved
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Department Director/Designee Date
Approved for Payment
1
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copv.
u151 HUSUTION: white - G.S.A.; Canary - Department