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HomeMy WebLinkAboutR-98-0456J-98-469 4/30/98 RESOLUTION NO. 9 8" 456 A RESOLUTION APPROVING THE PROCUREMENT OF UNIFORM RENTAL WITH LAUNDRY SERVICE FROM ARAMARK UNIFORM SERVICES, INC., UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 5355-3/02-OTR, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, ON AN AS -NEEDED, CONTRACT BASIS UNTIL MAY 31, 1999, WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL AMOUNT OF $12,060.00; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, LIGHT FLEET MANAGEMENT, ACCOUNT CODE NO. 503001.420905.075 ($10,060.00), AND HEAVY FLEET MANAGEMENT, ACCOUNT CODE NO. 509000.420901.075 ($2,000.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES. WHEREAS, the Department of General Services has realized substantial savings utilizing the Miami -Dade County contract for uniform rental with laundry service; and WHEREAS, this contract shall provide a greater scope of services, and more sets of uniforms per employee, than if these items were to be purchased; and WHEREAS, said contract allows each employee to be issued eleven (1 1) sets of uniforms (shirts and pants), with five clean uniform changes per week, at a cost of $3.74 per week/per employee; and CITY COMMISSI4N MEETING OF MAY 1 2 1998 Resoludan No. WHEREAS, funds are available from the Department of General Services Administration, Light Fleet Management, Account Code No. 503001.420905.075 ($10,060.00), and Heavy Fleet Management, Account Code No. 509000.420901.075 ($2,000.00); and WHEREAS, the City Manager and the Director of General Services Administration recommend uniform rental with laundry service from Aramark Uniform Services, Inc., under existing Miami -Dade County Contract No. 5355-3/02-OTR be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The procurement of uniform rental with laundry service from Aramark Uniform Services, Inc., under existing Miami -Dade County Contract No.5355-3/02-OTR, for the Department of General Services Administration, on an as needed contract basis until May 31, 1999 with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount of $12,060.00, is hereby approved, with funds therefor hereby allocated from the Department of General Services Administration, Light Fleet Management, Account Code No. 503001.420905.075 ($10,060.00), and Heavy Fleet Management, Account Code No. 509000.420901.075 ($2,000.00). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said services. 2 98- 456 Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of May , 1998 JOE CAROLLO, MAYOR In &Mrdance with Miami Code Sec. 2-36, since the May& did not indicate 00rova l of this legislation by signing it in the designated place said lei ltl becomes effective with the elapse often (10) days from the date of Comrr,issl� r4 ATTEST: regarding same, wfthout the Mayor exerc' ' g a eto. �,; WALTER J. FOEMAN, CITY CLERK � Ur J. marl, City Clerk� PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORNW APPf(6VED/AST F M AND CORRECTNESS: A J N ELLO T ATTORNEY 2516 :CSK 3 98 - 456 CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and DATE: May 12, 1998 Members of the City Commission FROM: Jose Garcia -Pedrosa City Manager RECOMMENDATION: CA-5 FILE : SUBJECT: Resolution Authorizing Contract for uniform Rental REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing a contract award utilizing an existing Miami -Dade County Contract No. 5355-3/02-OTR, for uniform rental with laundry service from ARAMARK UNIFORM SERVICES, INC., a non-minority/non-local vendor, located at 160 AIlBaba Avenue, Opa Locka, Florida 33054. Further, authorizing an award for six (6) months, with the option to extend for two (2) additional one year periods, at a total annual amount not to exceed $ l 2,060. Funds are available in the Department of General Services Administration's, FY '98 Budget, Light Fleet Management, Account No. 503001.420905.075 ($10,060), and Heavy Fleet Management, Account No. 50900.420901.075 ($2,000). BACKGROUND: The Department of General Services Administration has analyzed this contract, and concluded that it shall provide a greater scope of services, and more sets of uniforms per employee, than if we were to purchase them. The proposed contract shall allow for each employee to be issued eleven (I I) sets of uniforms (shirt and pants), with five (5) changes of cleaned uniforms per week, at a cost of $ 3.74 per week/per employee. JGP:JP:JAP:eh c: Juan Pascual, Director Department of General Services Administration GSA/MeU nif.doc 98- 456 TO: Jose Garcia -Pedrosa City Manager FROM : an Pascual, Director Department of General M CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Services Administration DATE: March 31, 1998 SUBJECT: Contract for Uniform Rental REFERENCES: ENCLOSURES: FILE : The Department of General Services Administration has verified with the Office of Budget and Management Analysis that funds are available from the FY `98 budget, Light Fleet Management, Account No. 503001.420905.075 ($10,060), and Heavy Fleet Management, Account No. 509000.420901.075 ($2,000), for a total amount not to exceed $12,060. BUDGETARY REVIEW AND APPROVED BY: .L6, Date: Dipak Parekh, Director Office of Budget and Management Analysis JGP:JP:JAP:eh GSA/MeUnif2.doc 98 -- 456 G.S.A. UNIFORM RENTAL CONTRACT • •. $0.00 G.S.A. Uniform Cost Per Employee juies rsroiners Aramark Uniform Services The Aramark Uniform Service contract includes eleven (11) sets of uniforms (shirt and pants), with five (5) changes cleaned uniforms per week. The cost is $3.74 per employee, per week. In comparison the city-wide uniform contract with Jules Brothers would only allow us to purchase seven (7) sets of uniforms per employee, without any laundry service. Additionally, the Aramark contract requires the repair and replacement of GO garments as necessary. I Page 1 ITEM: AWARD UNDER MIAMI-DADE COUNTY CONTRACT NO. 5355-3/02-OTR Uniform Rental with Laundry Service DEPARTMENT: GSA TYPE OF PURCHASE: Contract basis for six (6) months, with the option to extend annually until May 31, 2001. REASON: To allow for each employee to be issued eleven (I I) sets of uniforms (shirts and pants), with five (5) changes of cleaned uniforms per week. RECOMMENDATION: It is recommended that award be made to Aramark Uniform Services, Inc., a Non-Minority/Non-Local vendor, under an existing Miami -Dade County Contract No. 5355-3/02-OTR, at a cost of $3.74 per week/per employee. In a total annual amount not to exceed $12,060.00; Allocating funds from the Department of General Services Administration, Light Fleet Management, Account Code No. 503001.420905.075 ($ l 0,060.00), and Heavy Fleet Management, Account Code No. 50900.420901.075 ($2,000.00). C'��Xw t,6 '01 �'"' dy S. Chi eKirocurement Officer q, I I ) �) — Award Under Dade County Contracts 98- 456 C O N T R A C T A W A R D S H E E T ?ID NO.: 5355-3/02-OTR (Previous Bid No. 2959-I/96-I) UNIFORM RENTAL WITH LAUNDRY SERVICE FOR METRO-DADE COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS CONTRACT PERIOD: 6/1/96 Lhru 5/31/98 COMMODITY CODE: 983-86 OTR YEARS: Three (3) PART #1: VENDORS AWARDED F.E.I.N: 953082883 VENDOR: Aramark Uniform Services, Inc. STREET: 160 Ali Baba Avenue CITY/STATE/ZIP: Opa Locka, FL 33054 F.O.B. TERMS: Destination PAYMENT TERMS: Net 10 Days DELIVERY: As needed PHONE: (305) 681-3521 FAX: (305) 688-2771 CONTACT PERSON: Angelo Gonzalez PART #2: ITEMS AWARDED Uniform Rental with Laundry Service as per attached schedule. PART #3: AWARD INFORMATION (X)BCC ( )PMD AWARD DATE: 5/7/96 AGENDA ITEMS #: 7(F)(2)(H) BIDS & CONTRACTS RELEASE DATE: 5/14/96 OTR YEAR: N/A ADDITIONAL ITEMS ALLOWED: See Section 2.0, Para. 2.35 SPECIAL CONDITIONS: None TOTAL CONTRACT VALUE: $852,000.00 USER DEPARTMENT Aviation CAA Libraries MODIFIED CONTRACT VALUE: N/A DOLLAR AMOUNT ALLOCATED $700,000.00 $ 60,000.00 $ 92,000.00 PROCUREMENT SPECIFICATION SPECIALIST: MALCOLM R. CLARK, CPPB MRC/abw 05-15-96 UNIFORM RENTAL WITH LAUNDRY SERVICE --------------------------------------------------------------------------------- Item Description Unit Price ---------------------------------------------------------------------------------- GROUP 1 (AVIATION 1. C . 3. GROUP 2 (CAA) 5. ALTERNATE BID Regular Workmen's Uniform consisting of eleven (11) shirts and eleven (11) pants Five (5) changes per week $ .34 per wk/per set Make and Style No: Red Kap #SLlOBU Red Kap #SL20BU Supervisors Uniforms consisting of eleven (11) shirts and eleven (11) Five (5) changes per week $ .34 per wk/per set Make and Style No: Red Kap #SP60 Red Kap #SPSOWH Flame Resistant Uniforms consisting of eleven (11) shirts and eleven (11) pants Five (5) changes per week $ .40 per wk/per set Make and Style No: Red Kap #SC90LB Change-O-Matic Lockers, Rental $ N/C per locker/per wk Regular Work Uniform consisting of five (5) (24 employees) shirts and five (5) pants. Make and Style No: Red Kap #SL10BU Red Kap #SL20BU GROUP 3 (LIBRARIES) 6. Regular Work Uniform consisting of six (6) shirts and six (6) pants Make and Style No: Red Kap #SL10BU Red Kap #SL20BU $ .34 per wk/per set $ .34 per wk/per set 98- 456 UNIFORM RENTAL WITH LAUNDRY SERVICE --------------------------------------------------------------------------------- Item Description Unit Price ---------------------------------------------------------------------------------- 7. Supervisors Uniform consisting of six (6) shirts and six (6) pants $ .34 per wk/per set Make and Style No: Red Kap #Sp60 Red Kap #SPSOWH Fehruary ,ct. i l,.,6 . Mr. Malcolm R. Clark General Services Administration Procurement Management Division 1 I I N.W. Ist Street, Suite 2350 Miami, Fl 33128-1989 Dear Mr. Clark: rZA �JA� ��A �11 Uniform Services As previously discussed with you, we believe it is in the best interest of Metro -Dade County to consider an alternate bid for the uniform services. This alternate bid is enclosed for Metro -Dade Aviation Bid No. 3355-3; 02. The alternate bid would involve the use of the existing garments. ARAMARK would continue to issue new garments to new employees, and upgrade existing garments as required. This is our current procedure in accordance with Section 3.6 and 3.9. In addition. ARAMARK is reducing the current pricing as detailed on the attached alternate bid. This would represent a yearly savings on rental charges alone of over $21,000.00. This alternate bid would also represent nearly $50,000 in additional savings to Metro - Dade County just in lost garments on this particular bid. During the termination of a bid (and beginning of a new one) many garments are lost, misplaced or just not returned to us by Metro -Dade employees. Also, over eighty percent (80%) of the garments returned by Metro -Dade Countv are reused in other customer locations. Due to the requirements of the bids to replace garments as required and supply new garments to add wearers, the garments are generally in very good condition and permit their reuse. The quality of the uniforms would remain within Metro -Dade specifications at all times. There are other costs related to the garment turnover, such as lost time, interruption of work schedules, employee lost time, supervisor lost time and overall hassle and inconvenience to the operation of Metro -Dade Countv. We appreciate your consideration of this cost savings alternate bid. Since ge fGISenior Ass s nt Gener I ana`er cc: Carl Lammers 160 ALI BABA AVENUE OPA Lx)o:.., FL 33054 305 681 3521 F.kx 305 688 2771 98- 456 SAVINGS SUMMARY Current New GROUP- I Price Reduced Price Savings 1. 435 Employees with 11 sets of uniforms each 5.39 5.34 5.05 435 Employees x 1 1 sets of uniforms = S 4.983.00 Total sets used x .05 savings per set = S 249. 15 ktieekly savings x 52 weeks = 512,955.80 yearly savings x2-year bid period = 525,915.00 total savings *Assnnrin,; no increase in eniplot•ees Unit Pricing Identical Savings 2. 40 Employees with 1 I sets of uniforms each to 41 5.05/set 40 Employees x I I sets of uniforms = S 440.00 Total sets used x .05 savings per set = S 22.00 weekly savings x52 weeks = S 1,144.00 yearly savings x 2-year bid period = $2,288.00 total savings Current New Price Reduced Price Savings 3. 14 Employees with i I sets of uniforms each 5.45 S.40 S.05/set 14 Employees x 11 sets of uniforms = S 154.00 Total sets used x .05 savings per set = S 7.70 weekly savings x52 weeks = 5400.00 yearly savings x 2-year bid period = $881.00 total savings 4. CHANGE-O-MATIC Lockers S.25 - S.25 453 Lockers x ?5 = S 113.25 weekly savings x 52 weeks = S 5,889.00 vearly savings x 2-year bid period = $11,778.00 total savings GROUP - 2 Pricing & Savings Identical to #1 & #2 5. 24 Employees with 5 sets of uniforms each - 24 Employees x 5 sets of uniforms = 120 sets used 5.05 savings x .05 savings per set = S 6.00 weekly savings x 52 weeks = 5312.00 vearlv savings x 2-year bid period = S624.00 total savings 6. 45 Employees with 6 sets of uniforms each 5.05 savings 45 Employees x 6 sets of uniforms = 270 sets used x .05 savings per set = S 13.50 weekly savings x 52 weeks = S 702.00 yearly savings x 2-year bid period = 51.404.00 total savings 2 Employees with 6 sets of uniforms each 5.05 savings 2 Employees x 6 sets of uniforms = 12 sets used x .05 savings per set = 552.00 weekly savings x 52 weeks = 531.20 yearly savings x 2-year bid period = 562.40 total savings 98- 456 APPROXLNIATE APPROXI IATE SAVINGS YEARLY SAVINGS .INITIAL 2 YEAR BID TERNI S21,434 S42,868 This does not include the additional sayings in years three (3) and four (4), and five (5) during the bid extension . In addition. the savings of lost, ruined and misplaced garments at the bid transition. Please note that a majority of the uniforms currently in service are less than one year old. In many cases these garments are only weeks old. and are consistently upgraded through the exchange requirements of the bid. There would never be a time frame in the service process that the uniforms would not meet the specifications of Metro -Dade as outlined in the bid. This is the standard operating procedure for uniform rental service in the private sector. 98- 456 _ BID NO: 5355-3/02 OPENING: 1.-00 P.M. Wednesday DATE: March 6, 1996 METROPOLITAN DADE COUNTY, FLORIDA INVITATION: TO BID TITLE UNIFORMS -RENTAL WITH LAUNDRY SERVICE FOR NETROPOLITAN DADE COUNTY FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) YEARS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:. BID DEPOSIT AND PERFORMANCE CATALOGUE AND LISTS: EQUIP?fENT LIST: INDENNIFICATION/INSURANCE: PRE -BID CON FERENCE/NALX-TiRU RACE -CONSCIOUSNESS 116ASURE: SANPLES/INFORNATION SHEETS SITE VISIT/AFFIDAVIT: SOURCE OF SUPPLY: TRADE CERTIFICATION: WRITTEN WARRANTY: BOND: NIA N/A N/A SEE SECTION 2.0, PARA. 2.11 N/A N/A SEE SECTION 2.0 PARA. 2.9, 2.36 - N/A N/A N/A N/A FOR INFORMATION CONTACT: MALCOLM R: CLARK, CPPB (305) 375-1082 METROPOLITAN DADE COUNTY GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION 9 8 -- 456 INSTRUCTIONS FOR MAILING A FORMAL BID IN RESPONSE TO A SOLICITATION Each bid proposal returned to the. G7er* of the Bow d must have the following information clearly marked on the face of the envelope: ► Biddees name & return address ► Opening date of the bid ► Bid number ► Title of the bid The Bidder shall submit each proposal, consisting of one original and three copies, and any required attachments in one envelope. The enclosed rewrn envelope should be used whenever possible. If bids are submitted at the same time for different bid solicitations, each bid must be placed in separate envelopes and each envelope must contain the infornution previously stated. To receive a copy of the tabulation of bids, the -Bidder must enclose a self-addressed, stamped envelope when submitting their proposal. THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING THIS BID TO THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY THE UNITED STATES MAIL DELIVERY OR CAUSED BY ANY OTHER OCCURRENCE. BIDS RECEIVED BY THE CLERK OF THE BOARD AFTER BIDS HAVE BEGUN TO BE OPENED WILL NOT BE OPENED AND WELL NOT BE CONSIDERED FOR AWARD. Bids must be submitted to the address listed below by the time specified to be considered for award. CLERK OF THE BOARD STEPHEN P. CLARK CENTER 111 N.W. 1 ST STREET SUITE 210 MIAM19 FLORIDA 33123 It is the polity of Metro -Dade County to comply with all requirements of the Americans with Disabilities Act. For sign language interpreter services or bids accessible in format (Braille, tape or large print call (305) 375-5289 five days in advance. For ADA complaints call (305) 375-3566. 98- 456 SEC77ON I GENERAL TERMS AND CONPrTIONS 1.1 APPLICABILITY These General Terms and Conditions apply to all bids made to Metropolitan Dade County (hereinafter referred to as "County") by all prospective bidders (hereinafter referred to as "Bidders") in response to Invitation to Bids issued by the GSA Procurement Management Division. The word "Bid" is. used in reference to any and all offers submitted in conjunction with this bid solicitation. 1.2 CONTENTS OF BID (1) Bidders shall thoroughly read and examine all Bid documents. As Bid documents frequently change for each solicitation, Bidders should not assume that this solicitation contains the same terms and conditions that were contained in previous solicitations. (2) Bidders shall make all investigations necessary to thoroughly familiarize themselves with all the conditions affecting this bid solicitation. It is the sole responsibility of the Bidder to familiarize themselves with the bid requirements and no plea of ignorance by the Bidder of conditions that exist, or that may exist as a result of the failure to fulfill the requirements of the bid solicitation, will be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the successful Bidder who is awarded the contract. (3) Bidders are advised that all County contracts are subject to all legal requirements contained in the County's Administrative Order 3-2 and other applicable County Ordinances and/or State and Federal Statutes. Where conflicts exist between this bid solicitation and these legal documents, the higher authority shall prevail. B. Conflicts in the Bid Solicitation Where there appears to be a conflict between the General Terms and Conditions, the Special Terms and Conditions, and/or the Technical Specifications the order of precedence is the Technical Specifications, Special Terms and Conditions and then the General Terms and Conditions. 1 98- 456 Requests for additional information, explanations, clarifications or interpretations must be made in writing to the GSA Procurement Management Division contact person, identified on the cover page of this bid solicitation, no later than seven (7) working days prior to the scheduled bid opening. Any request received after that time may not be considered. The request must contain the proposers name, address, telephone number, and facsimile number, .if transmitted by fitcsimile. Electronic facsimile will be accepted at (305) 375-5409. Facsimiles must have a cover sheet which includes at a minimum, the. proposers -name, address, -number of pages tra ntrnitted; , telephone number and the sender's facsimile number. The County will issue responses to inquires and any other corrections or amendments it determines to be necessary by written addenda issued prior to the scheduled opening date. Bidders should not rely on any representations, statements, or explanations other than those made in the bid solicitation or in any addenda to this solicitation. Where there appears to be a conflict between this solicitation and any addenda issued, the last addendum issued will prevail. It is the Bidde?s responsibr'lity to assure receipt of all addenda. The Proposer should verify with the contact person prior to submitting a Bid that all addenda have been received. Proposers are required to acknowledge the number of addenda received as part of this solicitation on the attached Addenda Acknowledgment Form. D. Prices Contained in Bid (1) Prompt Payment Terms a. Bidders may offer a cash discount for prompt payments, however, such discounts shall not be considered in determining the lowest priced Bidder for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in payment terms. b. Bidders are required to provide their prompt payment terms in the space provided on the Bid Proposal signature page of this solicitation. If no prompt payment discount is being offered the Bidder must enter zero (0) for the percentage discount to indicate no discount. If the Bider fails to enter a percentage. it is hereby understood and agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the County, whichever is later. (2) Current Prices Bids indicating prices in effect "at time of shipment" will be rejected, unless otherwise specified in the Special Terms and Conditions. 2 98- 456 (3) Discounts Offered During Term of Contrs-t Prices offered in the Bid shall be fixed for a period of 120 days after award by the Board of County Commissioners, unless otherwise specified in the Special Terms and Conditions. Thereafter price discounts off the original prices quoted in the Bid Proposal will be accepted from successful Bidder(s) during the term of the contract. Such discounts shall remain in effect for a minimum of 120 days from acceptance by the County. (4) Collusion The Bidder, by affixing a. signature to their -Bid, certifies that its Bid is made without previous understanding, agreement 'or connection either -with any.. person, firm or corporation making a Bid for the same items, or with the Dade County Procurement Division or itutWing department. The Bidder certifies that its Bid is fair, without control, collusion, fraud or otherwise illegal action. The Bidder certifies that they are in compliance with Section 2-11.1, Conflict of Interest and Code of Ethics Ordinance, of the Dade County Code. The County will investigate all potential situations where collusion may have occurred and the County reserves the right to reject any and all bids where collusion may have occurred. 1.3 PREPARATION AND SUBMISSION OF BIDS A. Prenaration/Submission (1) The Bid Proposal Form, which is part of the bid solicitation must be used when submitting a Proposal. Use of any other form will result in the rejection of the bid. (2) The Bidder must furnish any samples or other documents/'information required by the bid solicitation. Failure to supply the required samples or documentation/information as required may result in the Bid being rejected. (3) The Bidder's authorized agent must sign the Bid Proposal Form in ink. Failure to sign as provided herein may result in the Bid being rejected. (4) Unit prices must be shown where required. Where there is a discrepancy between the unit prices and any extended prices the unit prices shall prevail. (5) Multiple Bids will only be accepted if submitted as separate bids, submitted in separate envelopes, which are not for the same product or service. All Bids must meet all requirements of the bid solicitation. Where multiple Bids are submitted for an identical product or service only the lowest price wili be considered. (b) Proposed delivery time, if required, must be stated in calendar days. 3 98- 456 (7) Bidders shall not charge federal taxes no- State of Florida sales, excise and use taxes ')id prices as the County is exempt i. .n payment of all such taxes, except where the goods are for resale by the County. Such taxes shall be borne by the Bidder except where the County is purchasing the goods for resale. An exemption certificate will be provided where applicable upon request. (8) The Bid must be typed or printed in ink. Use of pencil or erasable ink will result in the Bid being rejected. A# corrections made by the Bidder mast be initiided in ink by the authorized arent or the Bid may be reejected. (9) Telegraphic or facsimile -bids will not be considered. (10) Once a Bid has been opened, the County will .not consider- any subsequent submissions which alter the Bid. Prospective Bidders should register with the GSA Prowrernent Management Division as this will ensure that they receive notice of solicitations when they are issued by the County. The successful Bidder(s) must register with GSA Procurement Management Division, as specified herein, prior to award. Failure to so register will result iw the rejection of their Bid. Conducting business with the County requires a business entity to complete a registration application, available through GSA Procurement Management Division, and to pay an annual administrative fee. The following documents are required and included in the registration application form: 1. Commodity Code listing 2. Certificate of Filing of Articles of Incorporation Every Florida based corporation is required to submit a copy of the single Certifications page that was signed and dated by the Florida Secretary of State that shows receipt of the duly executed Articles of Incorporation. 3. Copy of current Business or Occupational License Most Dade County based businesses are require to purchase an Occupational License to conduct business within the County. Where no license exists the business entity must submit such a statement to that effect on their letterhead. 4. Executed Cuba Affidavit This affidavit requires business entities to attest to their business activities and investments in Cuba, and that they are in compliance with Dade County Resolution No. R-656-93, as adopted by the Board of County Commissioners on July 3, 1993. 5. Executed Florida Public Entity Crime Affidavit Florida Statutes, Sections 287.132-133, effective July 1, 1989 requires that business entities complete an affidavit with regard to the commission of public entity crimes. 6 Executed Vendor Disclosure of Ownership Form 4 98- 459 7. Drus Free Workplace Affidavit 8.- Fa: f Leave Affidavit 9. W-9 Form It is the responsibility of the business entity to update its application concerning any changes, such as; new address, telephone number, commodities, etc. This must be on company letterhead and sent to the GSA Procurement Management Division, Vendor Assistance. Potential Bidders may contact the Office of Vendor Assistance at (305) 375-5289 for guidance in completing the registration.application. 111 . musm -1 IA --I d Pursuant to Ordinance No. 94-34, "Any individual who has been convicted of a felony during the past ten years and any corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten years shall disclose this information prior to entering into a contract with or receiving funding from the County." Accordin*, Criminal Record Affidavit forms are available upon request at GSA Procurement Management Division/Office of Vendor Assistance for those individuals or firms Mguired to disclose this information. rJEjil Jil The County endeavors to obtain the participation of all minority and disadvantaged business enterprise businesses. Contact the Office of Vendor Assistance for information. 1.4 MODIFICATIONS OR WITHDRAWAL OF BIDS A. Modification of Bids Bids may only be modified by submission of a modification as provided below prior to the time and date set for bid opening. Any modification submitted to the GSA Procurement Alanagementp Division must contain a new Bid Proposal Form and a letter on company letterhead, signed by an authorized agent of the Bidder, stating that this submittal supersedes the previous bid submittal. The envelope must contain the following information: (1) Bidder's Name & Address (2) Bid Number (3) Opening Date of Bid (4) Title of Bid (5) The following statement; "This is a modification to a pre'riously submtted bid" (6) Date of Modification 5 98- 456 • 1 • r .7 • Bids shall be irrevocable unless the Bid is withdrawn as provided herein. A Bid may be withdrawn only by written letter received by the contact person, prior to the Bid Opening Date or ninety (90) days after the opening of the Bid. The withdrawal letter must be on company letterhead and signed by an authorized agent of the Bidder. 1.5 EVALUATION OF BIDS A. Reiection of Bids The County may reject a Bid Proposal for any of the following reasons:. (1) Bidder fails to acknowledge receipt of addenda (2) Bidder misstates or conceals any material fact in the Bid Proposal (3) Bid does non conform to the requirements of the Bid (4) Bid requires a conditional award that conflicts with the method of award (5) Bid does not include required samples, certificates, licenses as required (6) Bid was not executed by the Bidder's authorized agent on the Bid Proposal Form_ The.foregoing are not the exclusive reasons for which a Bid may be rejected. The County may reject and re -advertise for aU or any part of the Bid Solicitation whenever it is deemed in the best interest of the County. (1) A contract shall not be awarded to, any person or firm which is in arrears to Dade County upon any debt or contract or which is a defaulter as surety or otherwise upon any obligation to the County. (2) A. contract may not be awarded to, any person or firm which has failed to perform any previous contract with the County. (3) A contract may not be awarded to, any person or firm which has been debarred by the County in accordance with the County's Debarement Ordinance. C. Waiver of Informalities The County reserves the right to waive any minor informalities or irregularities in any or all bids. R 98 - 456 (1) Bids will only be considered from firms who are regularly engaged in the business of providing the goods and/or services required by the Bid. Bidders must be able to demonstrate-& good record of performance and have sufficient financial resources, equipment and organization to insure that they can satisfactorily provide the goods/services if awarded the contract. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and ,well established company in line with the best industry practices in the industry as determined by the County. (2) The County may conduct a pre -award site inspection or hold a. pre -award . qualification hearing to determine if the bidder is capable of performing- the contract if awarded. (3) The County may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the County or any other governmental entity in making the award. (4) The County may require the Bidder(s) to show proof that they have been designated as an authorized representative of a manufacturer or supplier which is the actual source of supply, if required by the Bid. 1.6 AWARD OF CONTRACT A. The Bid Solicitation, any addenda issued and the purchase order, if issued, constitute the entire contract, unless modified in accordance with the contract. B. Tie Bids will be decided by the Director of Procurement or designee. C. The award of this Bid may be preconditioned on the subsequent submission of other documents as specified in the Special Conditions or Technical Specification. The Bidder shall be in - default of its contractual obligation if_ such documents are not submitted in a timely manner and in the form required by the County. Where the Bidder is in default of these contractual requirements, the County, through action taken by the Procurement Management Division, will void its acceptance of the Bidders Proposal and may accept the Bid from the next lowest responsive, responsible Bidder or re -solicit the County's requirements. The County at its sole discretion may seek monetary restitution from the Bidder and its bid bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the Bidders default. D. The term of the contract shall be specified in one of three documents which shall be issued to the successful Bidder. These documents may either be the contract, a purchase order, notice of award or an award sheet. 98- 456 E. The Coto-, reserves the right to automatically tend this contract for up to ninety (90) cale► r days beyond the stated contract term in order to provide County departments with continual service and supplies while a new contract is being solicited, evaluated and/or awarded. If the right is exercised, the County shall notify the Bidder, in writing, of its intent to extend the contract for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the contract term. F. Whem the contract involves a single shipment of goods to the County the contract term shalt conclude upon completion of the expressed or implied warranty periods. 1.7 RIGHTS OF APPEAL Any Bidder may protest any recommendation for contract award in accordance with the procedures contained in Dade County Ordinances 94-26, 94-72 and Section 2-9.4 of the Dade County Code. 1.8 CONTRACTUAL OBLIGATIONS A. Rules. Regulations Licensing Reouirements The Bidder shall comply with ail laws and regulations applicable to the goods or services contemplated herein. Bidders are presumed'to be familiar with all Federal, State and local laws, ordinances, codes and regulations that may in any way affect the goods or services offered, especially Executive order 11246 entitled "Equal Employment Opportunity" and as amended by Executive order No. 11375, as supplemented by the Department of Labor Regulations (41 CFR, Part 60), the Americans with Disabilities Act of 1990 and implementing regulations, the Rehabilitation Act of 1973, as amended, Chapter 553 of Florida Statutes and any and all other local, State and Federal directives, ordinances, Hiles, orders and laws relating to people with disabilities. B. Conditions of Material and Packaging (1) All goods. furnished must be new, unless specified in the Special Conditions or Technical Specifications, and free from defects. - All containers shall be suitable for shipment and/or storage. The bid price shall include standard commercial packaging unless otherwise specified in the Special Conditions or Technical Specifications. (2) All goods furnished shall be fully guaranteed by the Bidder against factory defects and shall be fit for the purpose intended under this contract. Any defects .which may occur within the period -of the manufacturer's standard warranty or the failure of the product to be fit for the purposes intended shall be corrected by the Bidder at no expense to the County. The standard manufacturees warranty may be superseded by the Special Conditions or Technical Specifications. 8 98- 456 C. SubcontraccittQ The Bidder shall not subcontract any portion of the work without the written prior consent of the County. The ability to subcontract may be further limited by the Special Conditions or Technical Specifications. The Bidder shall not assign, transfer, sublet or otherwise dispose of the contract. including any rights, title or interest therein, or their power to execute such contract to any person, company, or .corporation without the prior -written consent of the County. E. D liv Prices quoted and deliveries are to be FOB Destination, freight included, unless otherwise specified in the Special Conditions. Deliveries are to be made during County business hours unless otherwise specified in the Special Conditions. F. Title Title to the goods shall not pass to the County until after the County has accepted the goods or utilized the goods, whichever comes first. 1.9 MODIFICATION OF THE CONTRACT The contract may be modified from time to time in writing thought the issuance of a change order or modification to the contract, purchase order or award sheet as appropriate. 1.10 TERMINATION FOR CONVENIENCE The County at its sole discretion may terminate this contract, without cause, by providing the Bidder(s) with thirty (30) days advance notice. Upon the receipt of such notice the Bidder shall not incur any additional costs under this contract. The County shall be liable only for reasonable costs incurred by the Bidder(s), as determined by the County, regardless of the method of payment required by the contract, as the result of such termination. 1.11 TERMINATION FOR DEFAULT The County may terminate this contract upon the failure of the Bidder to comply with the provisions and requirements of the contract. The County's decision not to take action upon a failure of the Bidder to perform shall not be construed as a waiver of the ability of the County to take action at a later date and time. The date of termination shall be stated in a written notice to the Bidder. 9 98- 456 In the event Ow Bidder is terminated for default, � County reserves the right to re -procure the :b ds or services from the next lowest responsivelresponsible bidder or re -solicit the contract. The County may charge the Bidder any differences in cost between the Bidders price and the reawarded price and the costs associated with reawarding or re -soliciting this contract. 98- v�T56 10 METROPOLITAN DADE rnUNTY BID NO. 5355-3/02 SECTION 2.0 SPECIAL CONDITIONS UNIFORMS RENTAL WITH LAUNDRY SERVICE 2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY The purpose of this Invitation To Bid is to establish a contract for the purchase of Uniform Rental with Laundry Service in conjunction with the County's needs on an as needed when needed basis. 2.2 Intentionally Omitted 2.3 Intentionally Omitted 2.4 TERM OF CONTRACT: TWENTY-FOUR (24) MONTHS This contract shall commence on the first calendar day of the month succeeding. approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's GSA Procurement Management Division; .and contingent upon the completion and submittal of all required bid documents. The contract shall remain in.effect for twenty-four (24) months. 2.5 OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS(With Price Adjustment) The prices for a two (2) year period from effective date shall be consistent with the provisions outlined in section 2.7 of these terms and conditions; at which time Dade County shall have the option to renew for an additional two (2) years on a year to year basis. At that time Dade County will consider adjustment to price based on The Latest Consumers Price Index, All Items, All Urban Consumers in the Greater Miami, Ft. Lauderdale Area. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. This prerogative may be exercised only when such continuation is clearly in the best interest of the County. NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. . 2.6 METHOD OF AWARD: To Low Bidder by Group Award of this contract will be made to the lowest responsive, responsible bidder on a group by group basis. To be considered for award by group, the bidder shall offer prices for all items within the group. if bidder (aiis to bid on all items within a group its bid shall be declared non -responsive for the corresponding group. THE COUNTY WILL AWARD THE TOTAL CONTRACT GROUP BY GROUP TO A SINGLE BIDDER FOR BOTH RENTAL AND LAUNDRY OF UNIFORMS. Pdye 1 9 8 -- 456 METROPOLITAN DADE ! NTY 2.7 PRICES A. All prices shall be quoted up by the contractor to and Florida as required during specifications. BID NO. 5355-3/02 on the basis of delivery and pick from locations in Dade County, the contract period and as per B. Individual purchases will be covered by purchase orders issued against the contract as rental(s) are required.. and payments shall be made for actual deliveries only. C. Charges shall be based on the total number of uniforms rented times the weekly rate. D. No charge for service shall be made when an employee is absent from the job for a week, and for each week thereafter that he is absent. Credits must be given each week. E. Each employee's clean laundry, properly laundered and pressed, shall be returned in an individual package and placed in a designated area by the vendor. F. Any shortages shall be immediately credited to the County Department. This includes trousers or shirts missing from clean garment return on previous pick-ups of soiled garments.. Credit to be based on a prorated unit cost per man per week. 2.8 Intentionally Omitted 2.9 EQUAL PRODUCT CAN BE CONSIDERED UPON RECEIPT OF INFORMATION SHEETS Manufacturer's name, brand name and/or model number are used in these specifications for the sole purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material. An equal product may be bid provided that the product is found to be equal in quality, standards of performance, design, etc. to the item specified. Where an equal is bid, the Bid Proposal should be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.); however, the bidder may be given the opportunity to submit the information sheets to the County during the bid evaluation period. At such time the bidder shall be given fifteen (15) calendar days to submit the information. Failure to meet this requirement may result in your bid being rejected. All supporting documentation submitted by the bidder must meet the required specifications, including, but not limited to standard manufacturer's information sheets, catalogue, and brochures. Where standard product literature is submitted with the bid and offers information that does not comply with the specifications, the bidder must state on their company stationary the differences between their bid and the standard product literature to ensure compliance with the specifications. Bids submitted indicating standard oroduct literature without the letter exolainina compliance will result in the bid beina rejected for not meeting the Page 2 9 8 456 METROPOLITAN DADE C( TY BID NO. 5355-3/02 specifications. The County shall be sole judge of equality and its decision shall be final in its best interest. 2.10 Intentionally Omitted 2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND MAINTENANCE CONTRACT The successful bidder/vendor shall indemnify and save the County harmless from any and all claims, liability, losses and causes of action which may arise out of the fulfillment of the Agreement. The vendor shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in'the - name of- the County when applicable, and shall pay all costs and judgments which may issue thereon. The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Page 3 9 g_ 456 METROPOLITAN DADE X TY BID NO. 5355-3/02 Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of - the. insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances- the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0,' para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.0, para. 1.11 of the General Terms and Conditions. 2.12 Intentionally Omitted 2.13 Intentionally Omitted 2.14 Intentionally Omitted Page 4 9 8 456 METROPOLITAN DADE,r "NTY BID NO. 5355-3/02 2.15 METHOD OF PAYMENT: MONTHLY INVOICES The successful bidder(s) shall submit monthly invoices by the tenth (loth) calendar day of each month. These invoices shall be submitted to the County using department(s) that requested the service through a purchase order. The invoices shall reflect the appropriate purchase order number, the service location(s) and the type of service provided to the County -in the prior month. 2.16 Intentionally Omitted 2.17 DELIVERIES: Deliveries shall be made once per week to each location requiring the service within Dade County. The check-in/check-out process shall be performed during each delivery with a copy given to and verified with a representative of the user department. All prices shall be quoted based on one (1) time per week to the following locations: 1. Miami International Airport (21 locations): LOCATION CONTACT TELEPHONE EST. EMPLOYEES' BLDG. 3040 R. Gangi 876-7343 429 " 3020 M. Russo 876-7341 " 3019 Mike Moore 876-7316 " 3025 E. Salvator 876-7626 " 3047 M. Lowe 876-0824 Terminal Dawn Joiner 876-8367 Terminal Robert Chacon 876-0950 Terminal R. Russell 876-8349 Terminal Larry Richardson 876-7853 Terminal J. Blanco 876-7847 Terminal Manny Cabanas 876-7460 Terminal K. Reposky 876-0270 Terminal G. McCormicks 876-7460 Pan Am Base #3091 A. McElvoy 876-0328 East Base Bldg. #7 C. Mahy 876-7721 Terminal Paint Richard Pope No Phone Incinerator T. Hart 876-8075 Bldg. 3040 Milton Lazier 876-7969 Terminal C. Brown 876-7868 A/C Shop R. Vasquez 876-7334 Cargo Area Teams S. Albritton 876-7350 2. Tamiami Airport C. Asker 238-6093 7 3. CpaLocka Arpt. R. Ivory 953-1100 9 4. Training Ctr. - Okeechobee,Fla. (140 Miles West of Tamiami Canal) 8 Page 5 9 8- 456 METROPOLITAN DADE COUNTY BID NO. 5355-3/02. 5. Miami Dade Public Library System (35 Locations) *Deliveries to this center to be delivered to Tamiami Airport location 2.18 Intentionally Omitted 2.19 Intentionally Omitted 2.20 CONTACT PERSONS: For any additional information regarding - the . specifications and requirements of this contract, Contact: Malcolm R. Clark - at (305). 375-1082. 2.21 LOCAL PREFERENCE The award of this contract is subject to Ordinance No. 94-166 amending the code of Metropolitan Dade County, Florida effective September 23, 1994 which, except where federal or state law mandates to the contrary, allows preference to be given to a local business in the amount of one and one-half percent (1.5%) of the bid proposal price. In the case of tie bids involving local businesses, preference will be given to the local business having the greatest percentage of its employees that are Dade County residents. For the purposes of the applicability of this ordinance, "local business" means the vendor has its headquarters located in Dade County or has a place of business located in Dade County at which it will produce the goods or perform the services to be purchased. 2.22 Intentionally Omitted 2.23 Intentionally Omitted 2.24 ACCEPTANCE OF PRODUCT BY THE COUNTY The products shall be maintained and delivered to the County in excellent condition. If a product does not meet specifications, it will be returned to the bidder as exchange for suitable merchandise or for full credit at no additional cost to the County. 2.25 ADDITIONAL FACILITIES MAY BE ADDED Although this Solicitation identifies specific facilities to be serviced, it is hereby agreed and understood that any County department or agency facility may be added to this contract at the option of the County. Successful bidder(s) under this contract shall be invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for similar services, the award(s) shall be made to the lowest responsible bidder(s) meeting specifications in the best interest of the County and a separate purchase order shall be issued by the County. Notwithstanding, the successful bidder does not have an exclusive right to these additional sites. The County may determine to obtain price quotes for the additional facilities from Page 6 98- 456 METROPOLITAN DAOE C - 'NTY BID NO. 5355-3/02 other bidders in the event the County does not find the price quotes comparable. 2.26 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS Although this Solicitation is specific to a County Department, it is hereby agreed and understood that any County department or agency may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Under these circumstances, a separate purchase order shall be issued by the.County which identifies the requirements of the additional County department(s) or agency(ies).*..- 2.27 CLEAN-UP All unusable materials and debris shall be removed from the premises. At completion, the successful bidder shall thoroughly clean up all areas Where work has been involved as mutually agreed with the Department Project Manager. 2.28 DELETION OF FACILITIES Although this- Solicitation identifies specific facilities to be ser- viced, it is hereby agreed and understood that any County. department or agency may delete service for any facility(ies) when such service is no longer required during the contract period; upon fourteen (14) calendar days written notice to the successful bidder. 2.29 EMPLOYEES ARE RESPONSIBILITY OF BIDDER 2.30 2.31 All employees of the bidder shall be considered to be, at all times, the sole employees of the bidder under its sole direction and not an employee or agent of Dade County. The bidder shall supply competent and physically capable employees. Dade County may require the bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Dade County property is not in the best interest of the County. Each employee shall have and wear proper identification. ESTIMATED QUANTITIES Estimated quantities or estimated dollars are provided for bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The County is not obligated to place an order for any given amount subsequent to the award of this bid. Estimates are based upon the County's actual needs and usage during a previous contractual period. Said estimates may be used by the County for purposes of determining the low bidder meeting specifications. UNIFORMS SHALL BE NEW AND WARtANTEC AuAINST DEFECTS The Bidder hereby acknowledges and agrees that all uniforms, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the uniforms supplied to the County by the Bidder are found to be Page 98- 456 METROPOLITAN DA©E C( TY BID NO. 5355-3/02 defective or do not conform to specifications, the County reserves the right to (1) cancel the order and return such uniforms to the Bidder at the Bidder's expense or (2) require the Bidder to replace the uniforms at the Bidder's expense. 2.32 OMISSION FROM THE SPECIFICATIONS The apparent silence of this specification and any addendum regarding any details or the omission from the specification of a detailed description concerning any point shall be regarded.as meaning that only the best commercial practices are to prevail, and that -only materials and workmanship of first quality are to be used. All interpretations of this specification shall be made upon the basis of this agreement: 2.33 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back -orders if applicable. DELIVERY SLIP Vendor will provide one (1) copy of the delivery slip for retention by the delivery location supervisor and one (1) copy for use by the departments Accounts Payable Office as proof of delivery. 2.34 PROTECTION OF PROPERTY All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or interrupted services at all times by the bidder during the term of this contract; and the bidder shall be held responsible for repairing or replacing property to the satisfaction of the County which is damaged by reason of the bidder's operation on the property. 2.35 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON PRICE QUOTES While the County has listed all major items on the bid solicitation which are utilized by County departments in conjunction with its operations, there may be ancillary items that must be purchased by the County during the term of this contract. Under these circumstances, a County representative will contact the primary vendor to obtain a price quote for the ancillary items. If there are multiple vendors on the contract, the County representative may also obtain price quotes from these vendors. The County reserves the right to award these ancillary items to the primary contract vendor, another contract vendor based on the lowest price quote or to bid the items through a separate solicitation. Page 8 98- 456 METROPOLITAN DARE C TY BID NO. 5355-3/02 2.36 SAMPLES All bidders shall submit with its Bid Proposal, one (1) uniform consisting of a shirt and trousers as samples for each type of uniform bid. Each garment shall, be marked "SAMPLE". The bid number item number, style number and vendors name shall be attached, in a visible manner to the garment: Bidders not meeting this requirement shall be declared non -responsive. All sample shall be returned upon request at the bidder's expense. The sample of the successful bidder(s) shall be retained by the County. 2.37 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER The successful bidder(s) shall ensure that adequate stock levels are maintained at its place of business in order to assure the County of prompt delivery. If the delivery terms specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right to cancel the order, purchase the goods elsewhere, and charge the Bidder for any reprocurement costs incurred by the County. 2.38 CANCELLATION In the event that Metropolitan Dade County wishes to discontinue this service, all uniforms shall be returned to the supplier within 30 days subject to the "Responsibility for Uniform Clause" as stated below: 2.39 RESPONSIBILITY OF UNIFORMS Metropolitan Dade County shall be exempt of responsibility of missing garments. Responsibility shall be limited to furnishing the last known address of an employee. 2.40 MONITORING OF CONTRACT A. The successful vendor will be required to establish a check-in/check-out inventory system at all- locations where garments will be delivered and picked -up. The bidder will submit the forms, to be used by each location, to the county department for approval within twenty (20) days after notice of pending award. The check-in/check-out- form at a minimum must show the number of shirts and pants turned in by each employee and the number of pants and shirts returned by the bidder each week. The check-in/check-out should reflect additions, deletions and transfers effective the next week. B. The successful vendor is required to make all forms relating tn the individual check -in and check-out system available to the using department upon request at any reasonable time. 2.41 SUBSTITUTION OF ITEMS DURING TERM OF CONTRACT Substitute brands or models may be considered during the contract period for discontinued models. The bidder shall not deliver any substitute item as a replacement to an awarded brand or model without express Page 9 9 8- 456 METROPOLITAN DARE V TY BID NO. 5355-3/02 written consent of Procurement Management prior to such delivery. Substitute items must be of equal or better quality than the awarded - item. Substitutes shall be considered only in emergency situations and excessive substitution requests may be cause to cancel the contract. 2.42 CONTRACT TERMINATION/RENTAL GARMENT RETURN At the termination of the contract all Rental garments will be returned to the vendor within thirty (30) days. Any shortages for which the County is responsible will be reimbursed by the County•at a depreciated rate. 98- 456 Page 10 METROPOLITAN DADEJ VTY BID NO. 5355-3/02 3.0 TECHNICAL SPECIFICATIONS 3.1 SCOPE To provide Uniform Rental with Laundry Service, weekly pick-up of soiled uniforms and delivery of clean uniforms. 3.2 SPECIFICATIONS: A. Regular Workmen Shirts(Short and Long Sleeve) Long Sleeve, Wrangler Uniform (Red Kap) #SL10BU or "Approved Equal" Available in size 14-18 sleeve 31"-35". Shall be 65% polyester/35% combed cotton, durable press with soil release finish. Two piece lined collar with slotted stays, lined cuffs. Stitched down front facings, two pockets, bartacked top corners, button through, gripper at neck, minimum 6 button vertical buttonholes. (Approx. 4-1/2 oz. leno weave 4-1/4 oz. poplin weave). Color: Blue (Additional colors may be required) Please submit color chart with Bid Proposal. Short Sleeve, Wrangler Uniform (Red Kap) #SL20BU or "Approved Equal" Same description as long sleeve. Sizes S, M, L, XL, XXL, XXXL. B. Supervisor Shirt Long Sleeve, Wrangler Uniform (Red Kap) #SP60 WH or "Approved Equal" Available size 14 thru 18, sleeve length 31" thru 35". Shall be 65% polyester/35% combed cotton, durable press, 2 piece banded topstitched, lined collar with stays, two piece, topstitched, lined cuffs with rounded corners. Two pockets with flaps, pencil stall left pocket. (Approx. 4-1/2 oz. leno, 4-1/4 oz. poplin. Color: White (Additional colors may be required) Please submit color chart with Bid Proposal. Short Sleeve, Wrangler Uniform (Red Kap) #SPSOWH or "Approved Equal" Same description as long sleeve. Sizes S, M, L, XL, XXL, XXXL. C. Pants Durable press, soil release finish, 65% dacron/35% cotton, approx. 7-1/2 oz. weight shall be available in regular cut or jean style, color Navy. (Additional colors may be required) must be available i-n waist sizes 28 thru 56. 98- 456 Page 11 METROPOLITAN OADE.Cr 'TY BID NO. 5355-3/02 D. Flame Resistant Apparel (Welders/Airfield Lighting) All items must be 100% cotton with durable flame resistant finish and able to meet or surpass a standard of two (2) second afterflame, two (2) second afterglow, and five (5) inch char length maximums when tested by Federal Test method CS 191:5903 (Flame Resistance of Cloth; vertical method). Shirts, Wrangler Uniforms, (Red Kap) #SC90LB or "Approved Equal" available, S, M, L, XL, XXL, XXXL Tong sleeve, approx. 6 oz., two. pockets with flaps, topstitched, two piece collar,.button at collar, minimum 6 button front. Color: Blue E. Pants, Wrangler Uniforms (Red Kap) #PC94NV or "Approved Equal" must be available in waist sizes 28 thru 56. 3.3 LOCKERS Change-O-Matic Style 14100 Locker. Unit to be provided for each employee and- to service sites for Aviation Department at Miami International Airport only. Successful Bidder must be able to provide lockers as part of their Bid Proposal. 3.4 CLEANING/LAUNDERING UNIFORM MAINTENANCE: Unit base price shall consist of Uniform Maintenance weekly pick-ups of soiled garments and delivery of clean uniforms in accordance with these bid specifications. 3.5 UNIFORM MAINTENANCE: 1. All garments/uniforms shall be laundered using detergents or cleaners which leave the garment odor free. Uniforms which retain an offensive smell or residual odor after laundering will not be acceptable. 2. All garments will be neatly pressed (by an ironer/steamer) with creases and delivered on hangers, one (1) set per hanger. Pressing of uniforms will be in accordance with acceptable standards and the best practices of the industry. 3.6 GARMENT REPAIRS: The supplier shall maintain all rental uniforms in a reasonable condition, this includes the replacement of buttons and sewing of all rips. Garments shall be tagged, returned in a repaired condition or replaced within one week (next delivery) at no cost to the County. 98- 456 Page 12 METROPOLITAN DADE.C-"4TY BID NO. 5355-3/02 3.7 COLOR AND SIZE Each bidder shall submit a color chart with his bid showing the color of trousers and shirts available. All uniforms shall be individually fitted and available in colors, style and sizes for men and women. 3.8 QUANTITIES: A. Each employee (Aviation Department) on- initial issue shall receive eleven(11) six complete sets, cons.isting of eleven (11) "-each shirts and eleven (11) each trousers. (Each employee will have.. five (5) changes per week for every week employed). B. Each Employee (Community Action Agency) on initial issue shall receive five (5) complete sets consisting of five (5) shirts and five (5) Trousers. C. Each Employee (Libraries) on initial issue shall receive six (6) complete sets consisting of six (6) shirts and six (6) trousers. 3.9 INITIAL ISSUE -OF UNIFORMS/REPLACEMENT: All initial issue of uniforms shall be furnished new by successful vendor. All uniforms shall be maintained in a reasonable condition (including the replacement of button and the sewing of any rips). All badly damaged garments shall be replaced with a new garment during the the County Department Representatives. Interoretation of said conditions shall be at the sole discretion of the County department employees during the contract new garments (Aviation), five Libraries. 3.10 EMBROIDERED EMBLEMS: acceptea py the supplier. Ali new nirea period will be issued eleven (11) sets of (5) sets for C.A.A., and six (6) sets for Emblems will be supplied by the successful vendor and sewn on shirt at a point designated by the Department. There shall also be a separate emblem to identify the employee by name. All lettering will be embroidered, no laundry marked or silk screened emblems will be accepted, design of emblem will be provided to the successful vendor after award of contract. The cost for these emblems will be the vendors responsibility and must be included in the rental price for the shirt. No additional allowances will be made for emblems required under this contract. 3.11 GARMENT CONSTRUCTION: A. All points of stress shall be bar tacked, i.e. front and back pockets. B. Trousers must have reinforced crotch. Page 13 98- 456 METROPOLITAN DADE-C 1TY BID -NO. 5355-3/02 Y C. All inner waist lining and pockets to be of a nylon blend, or equivalent to insure durability. D. All garments are to be made from Sanforized materials, with a 1% maximum shrinkage. E. All garments must be washed using methods in full accord with the State of Florida requirements governing commercial and industrial laundries. F. All garments must be treated for mildew prevention... G. All inner waist lining and pockets to be of nylon blend or - equivalent to insure durability. 3.12 MEASUREMENTS: All garments shall be individually fitted to the employee. All measurements shall be taken at a mutually agreed upon time between the successful vendor and the Departments. All measurements will be taken at a location designated by the Department. 3.13 EMPLOYEE IDENTIFICATION MARKINGS: All garments` shall have the employees name permanently marked in an inconspicuous location, to prevent theft or loss. Page 14 98- 456 METROPOLITAtt DAflE -Cb_. BID NO. 5355-3/02 swoopOPENING: 1:00 P.M. Wednesday �`DATE: March 6, 1996 TREE II E�jj1�(��I Q�1�j�t�i1�j1D CLERK OF THE BOARD UNLESS OTC rr 1Jr1 1J1 Metro Dade Center TATION TO 110 111 N.W. 1st Street i� t[1Qj� Suite 1210 28 ;� jj� 1�11►� TO BID Miami, Florida 33128 CTION 4.0 BID PROPOSAL FORMS PLEASE QUOTE PRICES LESS TAXES, F.O.B. DESTINATION, DELIVERED IN DADE COUNTY, FLORIDA NOTE: Dade County is Exempt From All Taxes (Federal, State, Local). Bid Price Should'Be Less All Taxes. Tax Exemption Certificate Will Be Furnished By The County On Request Issued by: Date Issued: 02/07/96 This Bid Proposal Consists GSA Procurement Management Division Dade County Florida. of Pages 15 thru 19 Sealed bids, subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Proposal, such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Proposal will be received at the office of the Clerk of the Board at the address shown above on behalf of the Dade County Board of County Commissioners until the above stated time and date, and at that time publicly opened for furnishing the supplies or services described in the accompanying Bid Proposal Requirement. UNIFORMS RENTAL WITH LAUNDRY SERVICE FOR METROPOLITAN DADE COUNTY FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) YEARS A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids. A Performance Bond in the amount of N/A — of the total amount of the bid will be required upon execution of the Contract by the successful bidder and Dade County. DO NOT WRITE IN THIS SPACE ACCEPTED _ REJECTED _ NON -RESPONSIVE NO BID DATE B.C.C. ITEM NOS. ACCEPTED COMMODITY CODE: 983-86 SPECIALIST: Malcolm R. Clark, CPPB/abw FIRM NAME STREET ADDRESS CITY STATE & ZIP CODE TELEPHONE NUMBER AUTHORIZED AGENT TITLE OF OFFICER Paqe 15 9 8 w 456 METROPOLITAN DAaE -C, .4TY BID PROPOSAL FOR: UNIFORM RENTAL WITH LAUNDRY SERVICE FIRM NAME: BID NO. 5355-3/02 ------------------------- ---------- Estimated Item Quantity Description Unit Price GROUP 1 (AVIATION 1. 3983 Sets Regular Workmens Uniform consisting of $ Per Week/Per Set (453 Employees) eleven (11) shirts and eleven (11) pants Five (5) changes per week. Manufacturer: Style No.: 2. 440 Sets Supervisors Uniforms consisting of $ Per Week/Per Set (40 Employees) eleven (11) shirts and eleven (11) Pants Five (5) changes per week. - Manufacturer: Make and Style No.: 3. 154 Sets Flame Resistant Uniforms consisting $ Per Week/Per Set (14 Employees) eleven (11) shirts and eleven (11) Pants Five (5) changes per week. Manufacturer: Make and Style No.: 1. 453 Each Change-O-Matic Lockers, Rental $ Per Locker/Per Week Total Group 1 (Items 1 thru 4) $ ]ROUP 2 (CAA) �. 120 Sets Regular Work Uniform Consisting of $ Per Week/Per Set five (5) (24 employees) shirts and five (5) pants. Manufacturer: Style No.: Paqe 16 9 8 -- 456 METROPOLITAN DARE-CL_.,TY BID NO. 5355-3/02 BID PROPOSAL FOR: UNIFORM RENTAL WITH LAUNDRY SERVICE FIRM NAME: --------------------------------------------- Estimated Item Quantity Description Unit Price GROUP 3 (LIBRARIES) 6. 270 Sets Regular Work Uniform Consisting of (45 employees) six (6) shirts and six (6) pants. Manufacturer: Make and Style No.: 7. 12 Sets Supervisors Uniform Consisting of (2 employees) six (6) shirts and six (6) pants. Manufacturer: Make and Style No.: $ Per Week/Per Set $ Per Week/Per Set Total Group 3 (Items 6 & 7) $ 98 - 456 Page 17 METROPOLITAN DADE:CL JY BID PROPOSAL FOR: UNIFORMS, RENTAL WITH LAUNDRY SERVICE IF NO BID PLEASE INDICATE REASON: BID NO. 5355-3/02 Prompt Payment Terms: % days net day =ID NO. of Bidder: (Bidders Federal Employer Identification Number as used )n Return Form 941.) If none Bidders Social Security No. --------------- The undersigned Bidder certifies that this Bid Proposal is submitted in accordance with .he Bid Specifications and Conditions governing this B*id, and that the Bidder will accept my awards made to him as a result of this bid. =IRM NAME ;TREET ADDRESS :ITY,STATE,& ZIP CODE "ELEPHONE NUMBER FAX NUMBER ,.UTHORIZED SIGNATURE (Signature) (Print Name) (Date) -ITLE OF OFFICER sate below mailing address (if other than above): ,.0. BOX city state zip code 98- 456 Pace 18 METROPOLITAN DApE-C� TY BID NO. 5355-3/02 ACKNOWLEDGEMENT OF ADDENDA TITLE: UNIFORMS, RENTAL WITH LAUNDRY SERVICE DIRECTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID: Addendum # 1, Dated Addendum # 2, Dated Addendum # 3, Dated Addendum # 4, Dated Addendum # 5, Dated Addendum # 6, Dated Addendum # 7, Dated Addendum # 8, Dated Addendum # 9, Dated PART II: FIRM NAME: 199 199 199 199 199 199 199 199 199 NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID AUTHORIZED SIGNATURE: ;Date ; Page 19 98- 456