HomeMy WebLinkAboutR-98-0453J-98-467
5/1 /98
RESOLUTION NO. 9 S -- 453
A RESOLUTION ACCEPTING THE BID OF COUNTRY CLUB
KENNEL, FOR THE FURNISHING OF CANINE FOOD TO THE
DEPARTMENT OF POLICE, ON AN AS -NEEDED, WHEN -
NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE
OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1)
YEAR PERIODS; AT A TOTAL PROPOSED ANNUAL COST
NOT TO EXCEED $12,529.00; ALLOCATING FUNDS
THEREFOR FROM THE POLICE DEPARTMENT GENERAL
OPERATING BUDGET, ACCOUNT CODE NO.
001000.290201.6.710; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE
PURCHASE ORDERS FOR SAID ACQUISITIONS.
WHEREAS, pursuant to public notice, sealed bids were received March 25, 1998,
for the furnishing of canine food to the Department of Police, on an as -needed,
when -needed contract basis for one (1) year, with the option to extend for two (2)
additional one year periods, at a total proposed annual cost not to exceed $12,529.00;
and
WHEREAS, invitations for Bid No. 97-98-069 were mailed to twenty-nine (29)
potential bidders and three bids were received; and
WHEREAS, the Police Department is responsible for maintaining and caring for the
police work dogs within the Canine Detail; and
WHEREAS, the Police Department's police dogs are an effective law enforcement
tool; and
WHEREAS, funding is available from the Department of Police General Operating
Budget, Account Code No. 001000.290201.6.710; and
CITY COM OSSION
MEETING OF
MAY 1 2 1998
Resolution No.
WHEREAS, the City Manager and the Chief of Police recommend that the bid
received from County Club Kennel be accepted as the lowest most responsive and
responsible bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by Country Club Kennel for the furnishing of canine
food to the Department of Police, on an as -needed, when -needed contract basis for one (1)
year with the option to extend for two (2) additional one (1) year periods, at a total
proposed annual cost not to exceed $12,529.00, is hereby accepted, with funds therefor
hereby allocated from the Police Department General Operating Budget, Account Code No.
001000.290201.6.710.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue purchase orders for said acquisitions.
Section 4. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this 12th day of May , 1998.
ATTEST:
WALTER J. FOEMAN, CITY CLERK
JOE CAROLLO, MAYOR
2 98- 453
PREPARED AND APPROVED BY:
. j
R I`-AEL 0. DIAZ,
DEPUTY CITY ATTO . EY
W2514:CSK
APPROXtD AJS TO f� j
CO
COR CTNE S/
AufjAdDI4,0WILARELLO
TTORNEY
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate appro„�l
legislation by signing it in the designated place provides, ?r F,. of
mes effective with the elapse of ten (10) days from the date of Ccmmissicn acne ,
ceding same, without the Mayor eM&aC4tyCjerk
�s
98- 453
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: Jose Garcia -Pedrosa
City Manager
RECOMMENDATION
DATE: May 12, 1998
CA-2
SUBJECT: Proposed Resolution
REFERENCES: Food for Canine
Bid No. 97-98-069
ENCLOSURES:
FILE:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the Bid of Country Club Kennel, a Dade County/Non-Minority vendor, located at 8717 Southwest
134 Street, Miami, Florida 33175, for the furnishing of Food for Canine, for one (1) year with the
option to extend for two (2) additional one (1) year periods, at a total proposed amount of
$12,529.00.
Funding is available from the Department of Police FY'97-98 Budget, Account Code
001000.290201.6.710.
BACKGROUND
The Police Department has analyzed the bids received pursuant to Bid No. 97-98-069. Twenty-
nine (29) invitations for bid were mailed,and three (3) responses were received. Country Club
Kennel submitted the lowest most responsible and responsive bid and is, therefore, recommended
for award.
The Police Department's canine dogs are an effective law enforcement tool. The dogs are used to
search buildings, perimeters, etc., for criminals who are hiding. The dog's sensitive nose can
locate an offender long before a human is able, making it safer for police officers. The Police
Department is responsible for maintaining and caring for the police work dogs within the Canine
Detail. T requested food will be utilized to keep the dogs fed.
JGP. W:lmr
c: Donald H. Warshaw
Chief of Police
gg- 453
BID NUMBER: 97-98-069
COMMODITY / SERVICE: Food for Canine
DEPARTMENT/CONTACT PERSON: Police -
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is rewired to complete all remaining sections of
this form, including the f aiding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
DATE:
of the Bid/Contract Section at 416-1905 &v4WNW should you have
Judy S. Carter
Director of Purchasing
aIDRECOM.DOC 8/8/97
DAGZ 1 OF 2
98- 453
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-069 COMMODITY/SERVICE: Food for Canine
DEPARTMENT / DIVISION: Police
NUMBER OF BIDS DISTRIBUTED: 29 NUMBER OF BIDS RECEIVED: 3
METHOD OF AWARD: To the lowest most responsive and responsible bidd-r-
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Country Club Kennel Dade Co./Nonminority $12,529.00
TOTAL: $12,529.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Police Department's canine dogs are an effective law enforcement
tool. The dogs are used to search buildings, perimeters, etc., for
criminals who are hiding. The dog's sensitive nose can locate an offender
long before a human is able, making it safer for police officers. The
Police Department is responsible for maintaining and caring for the
police work dogs within the Canine Detail. The requested food will be
utilized to keep the dogs fed.
ACCOUNT CODE(S): 001000.290201.6. 710
DEPARTMENT APPROVAL:
Department Director/l�-qg
Designee
BUDGET EW APPROVAL:
iq
Dipak M. Parekh
Director
PURC NG APPR AL:
udy S. Carter
Director
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2
98-- 453
TABULATION OF BIDS
FOOD FOR CANINE
BID NO. 97-98-069
Robbie's Feed & Supply, Inc. Country Club Kennel Ok Feed Store South, Inc.
15585 S.W. 232 Street 8717 S.W. 134 Street 22801 S.W. 177th Avenue
Goulds, Fla. 33170 Miami, Florida 33176 Miami, Fla. 33170
Dade co. / Non -Minority Dade Co. / Non -Minority Cade Co. / Non -Minority
Unit Extended Unit Extended Unit Extended
ITEM: DESCRIPTION: Qty. Price Price Qty. Price Price Qty. Price Price
1 Eukanuba Original formula or 50 bags $ 36.00 $ 1,800.00 50 bags $ 30.00 $ 1,500.00 50 bags $ 34.99 $ 1,74'
equal, 40 pound bags
BRAND BID: Eukanuba/The lams Co. BRAND BID: Eukanuba Premium BRAND BID: Eukanuba
2 Eukanuba Lamb & rice, or
equal, 40 pound bags 72 bags $ 37.00 $ 2,664.00 72 bags $ 32.00 $ 2,304.00 72 bags $ 35.99 $ 2,591.28
BRAND BID: Eukanuba/The lams Co. BRAND BID: Eukanuba Iamb & Rice (Adult) BRAND BID: Eukanuba
3 Purina Pro -Plan Performance, or
equal, 40 pound bags'" 270 bags $ 34.00 $ 9,180.00 270 bags $ 30.50 $ 8,235.00 72 bags $ 31.99 $ 8,637.30
'" All bidders bid on 37 1/2 lb bags BRAND BID: Pro Plan/Pro Vision BRAND BID: ProPlan Performance BRAND BID: Pro Plan
4 Dry dog food, 40 lb. bags 20 bags $ 9.70 $ 194.00 20 bags $ 24.50 $ 490.00 20 bags $ 9.99 $ 199.80
BRAND BID: Buccaneer 21%/CSE Enterprise BRAND BID: lams Chunks BRAND BID: Purina Mills Adult
TOTAL COST 412 bags $ 13,838.00 412 bags $ 12,529.00 412 bags $ 13,168 R8
Appro Approved by:���
udy S. Ca Director/Designee
Director
DO
Date:
Date: , 1
l�
Prepared by: Pamela Burns 3/27/98
City of Miami, Florida to 0 nia LNV. 71-70-IJ7
.1 BID INFORMATION FORM
Mailing Date: March 9, 1998 Buyer: Pamela Burns
Bid No.: 97-98-69 Telephone: 305-416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
FOR
325-25: FOOD FOR CANINE
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBU[ITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
4 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
1 number of calendar days required before commencement of work.
Delivery will be made within 14 calendar days after receipt of purchase order.
Terms: 20/o-10 days Net 30 days X Additional discount of 0 % if awarded all items.
0 (include cash discount for prompt payment, if any)
Contact Person/Telephone: Kim Bailey (3 0 5) 2 5 3 —10 9 2
Warranty and/or guarantee: Freshness and Delivery
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: None
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm'sName: Countr;
Principal Business Address:
8717 sw 114 st_
Mailing Address:
4115 SW 72 Ave. Miami, FL 33155
Telephone:
Fax: (305) 663-9025
Name: Ray Geor a B. Baile
Title: P r e s i d en
Authorized Signa ry/iv
98- 453
City of Miami, Florida 01A �..w Bid No. 97-98-69
6.t, VENDOR BACKGROUND INFORi..ATION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions -unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
Country Club Kennel
COMPANY OFFICERS:
President Ray George B. Bailey, VMD
Secretary None
COMPANY OWNERSHIP:
Ray George B. Bailey, VMD
Vice President crone
Treasurer None
10 0 % of ownership
% of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No. 19 6 9 71— 7
(attach copy with bid) ,
2. Occupational License Classification 214 Retail Store
3. Occupational License Expiration Date: September 30, 1998
4.
5
Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
Social Security or Federal I.D. No. 6 5— 0 3 3 5 3 2 0
EXPERIENCE:
6. Number of Years your organization has been in business:
7.
8.
N/A
10 1/2
Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 21
Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 10 1/2
98- 453
CITY OF MIAW OFFICE OF THE CI i LERK
BI;J SECU'iITY LIST
BID ITEM: DOG FOOD
BID NO.:
DATE BID(S) OPENED:
'i'M07-11M
MARCH 25, 1998
TIME 10:00 a.m.
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
ROBBIE'S FEED SUPPLY
See attached b
d
COUNTRY CLUB KENNEL
OK FEED STORE SOUTH, INC.
NO BID
ANHEN CORPORATION
TOWN & COUNTRY ANIMAL HOSP.
recr. h,od firs �i;P C:fi of i"E' -)-tr; 1£ Q'>>
c',.i's�* CTnT , �'Hr.
'z
are i1sre L re'i'jewi:-d as late."
(City Department)
SIGNED:
D uty City Clerk
(% ) envelopes on behalf of
on
(Date)'T�
.C' Y
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 97-98-065, Furnishing microfilming services for the Department of Police
OPENING DATE: 11:00 A.M. MARCH 25, 1998
BID NO.97-98-069 Furnishing dog food for the Canine Detail of the Department of Police
OPENING DATE: 10:00 A.M. MARCH 25, 1998
Detailed specifications for these bids are Qvailable upon request at the City of Miami,
Purchasing Department; 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No.
416-1904.
Jose Garcia -Pedrosa CITY OF MIAMI
City Manager LOGO
AD NO.4451 & 4452
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CITY OF MIAMI
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City of Miami
REQUISITION FOR ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the v rti m nt with this reauisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
�] Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
1 1
Date
C IGS/PC 503 Rev. 12/89
Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
uio i niou i wn: wnne - u.o.m.; %,anary - ueparimem