HomeMy WebLinkAboutR-98-0414J-98-400
4/20/98
RESOLUTION NO. J 8 j 4
A RESOLUTION, WITH ATTACHMENTS, AUTHORIZING
THE CITY MANAGER TO ISSUE A REQUEST FOR
PROPOSALS ("RFP"), IN SUBSTANTIALLY THE
ATTACHED FORM, TO SOLICIT PROPOSALS FOR A
FRAME RELAY NETWORK FOR THE CITY OF MIAMI IS
COMMUNICATIONS INFRASTRUCTURE; FURTHER
DIRECTING THE CITY MANAGER TO PRESENT THE
MOST RESPONSIVE PROPOSAL TO THE CITY
COMMISSION FOR ITS REVIEW AND CONSIDERATION.
WHEREAS, it is necessary for Information Technology to` ---
establish enterprise and
a
reliable,
high-speed data
communications link between
all
City of
Miami facilities to
enhance communications and facilitate the transmission of data;
and
WHEREAS, it is also necessary to interconnect each City
facility in order to facilitate applications such as electronic
mail; and
WHEREAS,
the City
has
selected
frame relay as
a reliable and
cost-effective
means
of
meeting
enterprise
communications
requirements; and
WHEREAS, the City Manager and the Director of Information
Technology recommend that the Request for Proposals ('IRFP"
process be implemented to seek reputable, qualified frame relay
service providers;
ATTACHMENT 010)
CONTAINED
CITY corea SIOI,
MEETING OF
APR 2 8 1998
Re&Wudon M.
98- 414
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized to
issue a Request for Proposals ("RFP"), in substantially the
attached form, to solicit proposals for a Frame Relay Network for
the City of Miami's communications infrastructure.
Section 3. The City Manger is hereby directed to present
the most responsive proposal to the City Commission for its
review and consideration.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 28th day of April , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated glace provided, said; Segisiation
becomes effective with the elapse of ten (10) days fr the date cf Corrn,,'- 'cn acti,:
ATTEST: regarding same' without the Mayor exer 'sang a
Walter an, City Clerk
WALTER J. FOEMAN
CITY CLERK
- 2 - 9®" 414
PREPARED AND REVIEWED BY:
LINDA KELLY KEARSO
ASSISTANT CITY ATTORNEY
w
- 3 - 98- 414
DRAFT
City of Miami CRAFT
Request for Proposal
RFP
Purchasing Department
Judy S. Carter, Director
Miami Riverside Center
444 SW 2" Avenue, 6' Floor
Miami, Florida 33130
Web Site Address: htto://ci.miami.fl.us/
Proposal Data
RFP Number:
97-98-089
Commodity Code:
920-47
Commodity Title:
FRAME RELAY NETWORK
Type of Purchase:
Three (3) Year Contract with OTR for Two (2) Additional One (1) Year Periods
M/WBE Set -Aside:
N/A
Sr. Buyer:
Pamela Bums
Buyer Phone:
E-Mail Address:
Issue Date:
Pre -Proposal Submission
Conference:
Day/Date:
Time:
Location/Mail Address:
305-416-1905 Fax: 305-416-1925
purchase@ci.miami.fl.us
(Voluntary) at Miami Riverside Center, 444 S.W. 2' Avenue, 10' Floor, Miami
Proposal Submission Deadline
Office of the City Clerk
City Hall
3500 Pan American Drive
Miami, Florida 33133-5504
Directions: FROM THE NORTH: 1-95 SOUTH UNTIL IT TURNS INTO US1. USl SOUTH TO 27TH AVE., TURN LEFT,
PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, I BLOCK TURN RIGHT ON
PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT.
FROM THE SOUTH: US NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO. BAYSHORE
DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT
THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT.
RFP Content Sections
1.0 Introduction
2.0 Specifications/Scope of Work describing what is needed
3.0 General Terms and Conditions that are general in scope
4.0 Contractural Terms and Conditions related to contracts
5.0 Instructions and Evaluation Process for this RFP
6.0 Response forms and Check List to be completed, signed and submitted with Proposal
Sealed written Proposals must be received by the City of Miami, City Clerk's Office, no later than the date, time and at
the location indicated above for the Proposal Submission. Submittal of Response by fax is not acceptable. Seven 7
copies of your proposal and these sets of response forms must be returned to the City or your proposal may be
disqualified. NOTE: This RFP does not constitute an order for the goods or services specified. The number of copies
requested in this RFP together with completed Response Forms must be returned.
98- 414
City of Miami, FL Reques Proposal for Frame Relay Network RFP 97-98-089
Request for Proposal for a Frame Relay Network
RFP # 97-98-089
Table of Contents
PUBLICNOTICE....................................................................................................................................................................... I
1.0. INTRODUCTION FOR REQUEST FOR PROPOSALS.......................................................................................... 2
1.1.
INVITATION....................................................................................................................................................................... 2
1.2.
BUSINESS OBJECTIVE........................................................................................................................................................2
1.3.
AWARD.............................................................................................................................................................................3
1.4.
CONTRACT EXECUTION.................................................................................................................................................... 3
1.5.
RFP PROCESS MILESTONES.............................................................................................................................................. 4
2.0. SPECIFICATIONS/SCOPE OF WORK.....................................................................................................................5
2.1. BACKGROUND...................................................................................................................................................................5
2.1.1.
Profile of City ........................................................................................................................................................
5
2.1.2.
Computing Environment........................................................................................................................................
5
2.1.3.
The Physical Network............................................................................................................................................
6
2.1.4.
Voice Considerations.............................................................................................................................................
7
2.1.5.
Resilient Network Requirement.............................................................................................................................
7
2.2. FRAME RELAY NETWORK IMPLEMENTATION REQUIREMENTS..........................................................................................
8
2.3. MANAGEMENT OF THE FRAME RELAY NETWORK..........................................................................................................
11
2.4. OTHER TECHNICAL REQUIREMENTS............................................................................................................................... 11
2.4.1.
Facilities..............................................................................................................................................................11
2.4.2.
Sites.....................................................................................................................................................................
11
2.4.3.
Schedule..............................................................................................................................................................
12
2.4.4.
Equipment Recovery ............................................................................................................................................
12
2.4.5.
Disposal of Old Equipment.................................................................................................................................
12
2.4.6.
Network Management..........................................................................................................................................
12
2.4.7.
Trouble Handling................................................................................................................................................
13
2.4.8.
Entering and Handling Trouble Calls.................................................................................................................
13
2.4.9.
Help Desk Feedback............................................................................................................................................
14
2.4.10.
Security Controls and Safeguards.......................................................................................................................
14
2.4.11.
Disaster Recovery ...............................................................................................................................................
15
2.4.12.
Subcontractors.....................................................................................................................................................15
2.4.13.
Migration to New Technologies..........................................................................................................................
15
2.4.14
Security of Data...................................................................................................................................................
15
2.4.15
Continuous Optimization.....................................................................................................................................
16
2.4.16
Implementation Security ......................................................................................................................................
16
2.4.17
Change Management (Control and Notification)................................................................................................
16
2.4.18
Network Function................................................................................................................................................
16
2.4.19
Implementation Control. ......................................................................................................................................
16
2.4.20.
Acceptance Criteria.............................................................................................................................................
17
2.5. PRICING AND PAYMENT..................................................................................................................................................
17
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City of Miami, FL Reques' Proposal for Frame Relay Network RFP 97-98-089
3.0. GENERAL TERMS AND CONDITIONS.......................................................................................................................19
3.1.
VOLUNTARY PRE -PROPOSAL CONFERENCE....................................................................................................................
19
3.2.
ASSIGNMENT OF CONTRACT...........................................................................................................................................
19
3.3.
AUTHORIZATION.............................................................................................................................................................19
3.4.
CONTACT PERSON..........................................................................................................................................................
19
3.5.
COST INCURRED BY PROPOSERS.....................................................................................................................................
19
3.6.
OCCUPATIONAL LICENSE REQUIREMENT........................................................................................................................
20
3.7.
PUBLIC ENTITY CRIMES..................................................................................................................................................
20
3.8.
RESOLUTION OF PROTESTS.............................................................................................................................................
20
3.9.
REVIEW OF PROPOSALS FOR RESPONSIVENESS..............................................................................................................20
3.10.
PROPOSER REGISTRATION.......................................................................................................................................... 21
3.11.
CONTRACT AWARD AND CITY'S RIGHTS...................................................................................................................
21
3.12.
PROPOSER QUALIFICATIONS......................................................................................................................................
21
3.13.
MINORITY / WOMEN BUSINESS ENTERPRISE (M/WBE) PROGRAM......................................................... 22
3.14.
INQUIRIES..................................................................................................................................................................
23
3.15.
SALES TAX.................................................................................................................................................................23
3.16.
LEGAL REQUIREMENTS..............................................................................................................................................23
3.17.
ONE PROPOSAL..........................................................................................................................................................
23
3.18.
NON -APPROPRIATION OF FUNDS................................................................................................................................23
4.0.
CONTRACTUAL TERMS AND CONDITIONS..................................................................................................... 24
4.1.
ACCEPTANCE/REJECTION...............................................................................................................................................
24
4.2.
AUDIT RIGHTS AND RECORDS RETENTION.....................................................................................................................
24
4.3.
CANCELLATION..............................................................................................................................................................
24
4.4.
COMPLIANCE WITH ORDERS AND LAWS........................................................................................................................25
4.4.1. Executive Order 11246.........................................................................................................................................
25
4.4.2. Occupational, Safety and Health Act (OSHA), as applicable to this REP...........................................................
25
4.4.3. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes ...................................................
25
4.4.4. Minority/Women Business Affairs Enterprise (MIWBE) City Ordinances No. 10062.........................................
25
4.4.5. Americans with Disabilities Act of 1990, as amended..........................................................................................
25
4.4.6. First Source Hiring, City Ordinance No. 10032, as amended.............................................................................
25
4.4.7. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this RFP....................................
25
4.4.8. Local Preference Ordinance No. 11087, as applicable to this RFP....................................................................
25
4.4.9. Conflict oflnterest, City Code, Section 2-611 & 612, as applicable to this RFP................................................
25
4.5.
CONFLICT OF INTEREST..................................................................................................................................................
26
4.6.
INDEMNIFICATION...........................................................................................................................................................
26
4.7.
INSURANCE.....................................................................................................................................................................
26
4.8.
NONCONFORMANCE TO CONTRACT CONDITIONS...........................................................................................................27
4.9.
NON-DISCRIMINATION....................................................................................................................................................28
4.10.
TERMS OF CONTRACT................................................................................................................................................
28
4.11.
APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD.....................................................................................28
4.12.
PERSONNEL................................................................................................................................................................28
4.13.
ACCOUNT MANAGER.................................................................................................................................................
29
4.14.
CAPITAL EXPENDITURES............................................................................................................................................29
4.15.
MATERIALS AND EQUIPMENT....................................................................................................................................
29
4.16.
ESCALATION ACCEPTANCE........................................................................................................................................29
4.17.
LAWS, PERMITS, AND LICENSES................................................................................................................................
30
4.18.
PROTECTION OF PROPERTY........................................................................................................................................
30
4.19.
IN -PROCESS AND COMPLETED WORK........................................................................................................................
30
4.20.
COMPLETION AND LIQUIDATION DAMAGES...............................................................................................................
30
4.21.
PERFORMANCE BOND................................................................................................................................................
31
4.22.
CONTRACT ADMINISTRATOR.....................................................................................................................................
31
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City of Miami, FL Request f •oposal for Frame Relay Network RFP 97-98-089
5.0. INSTRUCTIONS FOR SUBMITTING A PROPOSAL...........................................................................................32
5.1. INSTRUCTIONS TO PROPOSERS........................................................................................................................................
32
5.1.1. Submission of Proposals......................................................................................................................................
32
5.1.2. Proposer Exceptions/Clarifications.....................................................................................................................
33
5.2. RESPONSE FORMAT.........................................................................................................................................................
34
5.2.1. Proposer Guidelines for RFP Process................................................................................................................
34
5.2.2. Sections To Be Included In Proposal: ..................................................................................................................
35
5.2.3. Outline for Responses..........................................................................................................................................
35
5.2.4. Trade Secrets Execution to Public Records Disclosure......................................................................................
37
5.2.5. Notes for Response to the Specific Sections........................................................................................................
37
5.3. PROPOSER BUSINESS PROFILE.........................................................................................................................................
39
5.3.1. Company Background........................................................................................................................................
39
5.3.2. Installation History - Please answer the following questions:............................................................................
39
5.4. REFERENCES...................................................................................................................................................................
40
5.5. EVALUATION PROCESS...............................................................................................................................................
41
6.0. RFP RESPONSE FORMS.......................................................................................................................................... 43
6.1.
RFP INFORMATION FORM...............................................................................................................................................
45
6.2.
INSURANCE REQUIREMENTS...........................................................................................................................................
47
6.3.
PROPOSER BACKGROUND INFORMATION........................................................................................................................
49
6.4.
MINORITY/WOMEN BUSINESS AFFAIRS REGISTRATION AFFIDAVIT..............................................................................
52
6.5. MINORITY STATUS INFORMATION SHEET.........................................................................................................................
54
6.6.
SAMPLE AFFIRMATIVE ACTION POLICY..........................................................................................................................
56
6.7.
PRIMARY OFFICE LOCATION AFFIDAVIT.........................................................................................................................
57
6.8.
DEBARMENT AND SUSPENSION......................................................................................................................................
59
6.12
ATTACHMENT A: PROPOSER EXCEPTIONS & CLARIFICATIONS.................................................................................
61
6.13
ATTACHMENT B: CONTRACTS..................................................................................................................................
62
6.14
APPENDIX A: SITE LISTING...............................................................................................................................
63
6.15
APPENDIX B: RESPONSES.................................................................................................................................
65
6.16.
APPENDIX C: PRICING TEMPLATE...................................................................................................................67
6.17.
APPENDIX D: CITY OF MIAMI CURRENT NETWORK..............................................................................................
72
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City of Miami, FL Reques Proposal for Frame Relay Network
RFP 97-98-089
PUBLIC NOTICE
Sealed Proposals will be received by the City of Miami City Clerk at his office located at City Hall, 3500
Pan American Drive, Miami, Fla. 33133 for the following:
RFP No. 97-98-089 The City of Miami ("City") is seeking proposals from reputable carriers to
provide a Frame Relay Network for the City's communications infrastructure.
SUBMISSION DATE:
This Request for Proposal (RFP) is available upon request at the City of Miami, Purchasing Department,
444 S.W. 2 Avenue, Sixth Floor, Miami, Florida 33130. The telephone number is (305) 416-1904 or (305)
416-1900.
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City of Miami, FL Request f oposal for Frame Relay Network RFP 97-98-089
1.0. INTRODUCTION FOR REQUEST FOR PROPOSALS
1.1. Invitation
Thank you for your interest in this Request for Proposal ("RFP") process. The City of Miami, through its
Purchasing Department invites responses which offer to provide the goods and/or services in connection
with the Frame Relay network for the City's communications infrastructure and described in greater detail
in Section 2.0: Scope of Work
1.2. Business Objective
City of Miami, Florida ("City"), a municipal corporation of the State of Florida, is soliciting responses
from reputable carriers to provide a Frame Relay Network for the City's communications infrastructure.
All respondents to this RFP should focus on and define proven methods that will be used to provide Frame
Relay services to the City as further described in this document.
The ultimate goal of this project is to provide a non -disruptive transition from the City's present network
to the frame relay network. The transition should be transparent to the City's approximately 50 remote
sites and 5 city central sites that form the core of the City's business operations. Frame relay is the
transmission media of choice as it provides the best match to our immediate requirements. The City's
objective is to replace the architecture of its existing legacy network with a TCP/IP frame relay service to
provide the required bandwidth and flexibility for future automation projects.
The City has been evaluating the replacement of the existing network architecture with a frame relay
network for the last several months. The City wishes to implement the network in a phased approach. In
addition, the City would like to begin the implementation with a pilot program ("Pilot Program"). The Pilot
Program will demonstrate that the combination of frame relay services and equipment provided by the
proposer will meet the City's objective.
Upon the execution of a contract with the successful Proposer, the City's implementation phases will consist
of the following steps:
1. Conduct a carefully analyzed and monitored 30 day Pilot Program using three (3) or four (4) selected
sites using specific frame relay access and port speeds, as well as demonstrate the capabilities of the
network management platforms considered. Process and procedure plans should be reviewed and
established to ensure smooth transition to the frame relay service.
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City of Miami, FL Reque� Proposal for Frame Relay Network RFP 97-98-089
2. After the Pilot Program is completed to the City's satisfaction, Phase 1 of the Implementation phase will
begin, consisting of a total of 16 sites given below, to be completed by September 1, 1998. (These sites
are identified in the Appendix A site list as the first 16 sites shown in bold)
• Riverside and Police Building
• 13 Remote Fire Stations
• Fire College
3. The remaining sites will be implemented in a phased approach in the following 24-36 months as given by
the City's budgeting process.
1.3. Award
The Contract to be awarded to the successful proposer, whose proposal is determined to be in the City's
best interest, based upon evaluation criteria reflected herein.
Factors to be considered in the selection process include the following:
• The ability to meet the business and technical requirements set forth in this RFP at a
reasonable cost and high quality of service, with minimal impact to the City of Miami's
network.
• The City of Miami must provide the most reliable service possible to its citizens for police,
fire and other essential city services. Therefore, the Proposers must demonstrate the ability to
provide a highly reliable and available network.
• The ability to provide reference projects comparable to the solution provided in this response.
• Geographic coverage, particularly a local presence.
• Demonstrated company fiscal stability and reputation in industry.
1.4. Contract Execution
A contract will be negotiated and executed between the successful Proposer and the City.
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City of Miami, FL Request i oposal for Frame Relay Network RFP 97-98-089
1.5. RFP Process Milestones
The anticipated schedule for this RFP and subsequent Agreement is as follows. All dates are tentative and
subiect to chance.
•
RFP available for distribution.......................................................................
May 4, 1998
•
All written questions due for submission.............................................................
May 11, 1998
•
Pre -Proposal Submission Conference................................................................
May 18, 1998
•
Proposal Due Date.....................................................................................
June 1, 1998
•
Initial Meeting of Evaluation Committee...............................................................
June 3, 1998
•
Evaluation of Proposers by Evaluation Committee ................................................
June 9, 1998
•
Oral Presentations, if applicable.................................................................
June 16, 1998
•
Recommendation from Evaluation Committee to City Manager ...........................
June 19, 1998
•
Recommendation from the City Manager to the City Commission .......................
June 29, 1998
•
City Commission Approval.....................................................................................
July 14, 1998
•
City Commission Authorization to execute contract ..............................................
July 28, 1998
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City of Miami, FL Requef Proposal for Frame Relay Network RFP 97-98-089
2.0. SPECIFICATIONS/SCOPE OF WORK
2.1. Background
2.1.1. Profile of City
The City of Miami ("City") is a municipal government located in Miami -Dade County, Florida. The City
has a population of about 350,000 and comprises an area of approximately 34 square miles. Over the past
several years, the City has been migrating its computer operations from a mainframe based environment
with many of the remotely non -intelligent terminals or proprietary microcomputers communicating
through a broadband institutional cable network (INET) to a distributed processing environment using
industry -standard personal computers. The broadband cable network is aging and the modems and other
communications hardware currently in use severely limit the line speed and processing capabilities. The
Frame Relay network should be implemented in phases, with the first phase being the Miami Riverside
Center, the Miami Police Department, and 13 remote Miami Fire stations/facilities. The City envisions
that most of the City facilities remote to the Miami Riverside Center and the Miami Police Department
will eventually utilize the frame relay network
2.1.2. Computing Environment
The City currently utilizes a Unisys A17J mainframe computer. The A17J is currently logically divided
into two separate machines, one machine used for Production systems and the second used for
Development systems. The Development System also functions as a hot backup for Production. The
A17J is located on the 5th floor of the Miami Police Department Building, located at 400 NW 2nd Ave.
The database software used on the A17J is Unisys DMS II, version 4.23 or higher. The operating system
used on the A17J is MCP -AS, version 4.23 or higher. The City is in the process of building a PC
Network that will eventually encompass all City Departments and City Buildings. The PC infrastructure
is being constructed around the following standards: Pentium based PCs, Ethernet topology, TCP/IP
protocol, and Windows NT operating system (both Server and Workstation). The City is currently using
Windows NT 4.0. Currently, only the City Departments located at the Miami Riverside Center are
connected to this PC Network. The PCs at the Riverside Center are Pentium class and are connected to
the City's mainframe computer via a 100 megabit FDDI connection. A T1 line serves as backup to the
FDDI line. The PCs utilize Attachmate's Infoconnect terminal emulation product for accessing
applications located on the mainframe. The City is anticipating in the near future moving into the
development of Client Server systems. The database supporting these applications has not been
determined.
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City of Miami, FL Request i oposal for Frame Relay Network RFP 97-98-089
2.1.3. The Physical Network
The physical network consists of a backbone between Riverside Data Center and the Police Headquarters
with a backbone FDDI connection and a T1 as a backup. One more T1 is scheduled to be added between
the Riverside Data Center and City Hall. The Fire College will interconnect to Riverside Data
Center/Police in the future. All mainframe applications are accessed via the Police site, while all server
applications are accessed via the Riverside and Police site. Once the user accesses the FDDI ring, the user
must have access to the server applications (i.e. centralized E-mail server) at Riverside and Police and the
mainframe applications at the Police building. All the end user devices are wired to the mainframe/server
via an intermediate distribution frame/patch panel in wiring closets. There are no site -to -site logical peer -
to -peer connections. No further traffic information is provided, so please document all assumptions in the
solution.
The primary applications running on this network are Unisys mainframe applications, Email (MS), client
server, and local printing (non WAN). The police want to add a new "mug shot" application to be
exchanged between Police headquarters and Substations. In addition, a GIS (mapping) graphical
information system between the police, N E T, and substations will be added. Also, the City of Miami
may require interfaces/gateways to other regional governmental agencies in the future.
A conceptual diagram for the current City network is given in Appendix D. The diagram illustrates a
representative view of the connectivity; i.e. not all -remote sites are shown. However, estimates of the
number of users are given in Appendix D: City of Miami Current Network.
The successful Proposer will install and configure the networking components as specified by the City.
The activation and installation schedule should take into consideration the equipment's physical layout,
the required facilities, the frame relay service, and router configurations. The City must approve the final
hardware placement, the installation procedures, and the configurations. The City will specify the
location and placement of the demarc for the frame relay network. In most cases, this demarc will be the
same as for the phone service.
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City of Miami, FL Reques Proposal for Frame Relay Network RFP 97-98-089
2.1.4. Voice Considerations
While designing proposed network configurations, proposer(s) must also note the City's intention to
consider voice traffic as a component in the frame relay network from the Riverside Data Center to all
locations.
The following PBXs exists
Riverside Data: Nortel SL-1
City Hall: Lucent G 1
Police: Lucent G3
Fire College: Lucent G3
Orange Bowl: Lucent G1
Notes:
• In addition, to the PBXs given above, sites are served by 11713 lines, ESSX/Centrex, or key systems.
• Assume PBXs are loop start signaling
• 911 services provided by the Police and Fire College.
• 7 T 1 s exist from the Riverside Nortel, and 2 T Is from City Hall.
• All users dial 9 for access
• City of Miami must conform to 10-digit dialing by July 1, 1998.
2.1.5. Resilient Network Requirement
The City requires a resilient network solution within the frame relay network. Please indicate how you
would accomplish this, i.e. shadow PVC's, standby PVC's, etc. Please include the price for this in the
pricing template section.
The City network is subject to severe acts of nature such as hurricanes, tornadoes, etc. It is important to
note that in the event of such adverse occurrences, the City emergency services are essential. The
successful Proposer must have contingency/disaster recovery plans and procedures for the network
already in place.
Currently the Police Headquarters is served by dual access facilities to the site. The frame relay network
should extend to the Police Headquarters in a similar manner with dual facilities.
The overall availability of the frame relay services provided should be equal to or greater than 99.95%.
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City of Miami, FL Request i -oposal for Frame Relay Network RFP 97-98-089
2.1.6. City of Miami's Technology Strategy
City of Miami's strategy is to adopt a prudent approach to the introduction of new technology in the
organization. Only well -established, industry standard technology will be implemented. City of Miami's
technology objectives are as follows:
• maintain a posture that is technologically competitive but not leading edge - a prudent
follower;
• provide quality support that is responsive to the users and supports the strategic and operating
emergency police and fire services for the City.
• develop a technology infrastructure which will ensure that City of Miami can develop timely
responses to changes in their environment.
• implement technology, which safeguards the City of Miami's requirements by maintaining
adequate security and workable disaster recovery plans.
2.1.7. Assumptions
At this time, traffic information/statistics for the voice and data network are not available; the Proposer
should base designs on the physical descriptions of the network given in this RFP. During the Pilot
Program phase, circuit and CIR sizing will be validated.
2.2. Frame Relay Network Implementation Requirements
Each Proposer shall concisely, and completely, respond to each of the following technical concerns with
respect to its frame relay network implementation approach. Responses to each of the following should be
presented in the following order of issues.
General
1. Please denote your Points of Presence (POPs) in the City of Miami relative to the sites to be served in
Appendix A and describe the type(s) of frame relay switching devices available at each location.
2. Please describe in detail provision process, and change control process.
3. What is your standard network availability as recorded by experience?
4. What is your network transit delay?
5. What routers/FRADs manufacturer and models are certified for the proposed frame relay network?
6. Quality of service in this frame relay network is absolutely paramount to City of Miami. Please describe
your position on Service Level Agreements (SLAB) as they relate to latency, availability and port speeds.
Is there any associated cost to City of Miami with making these guarantees? What is the availability for
an end -to -end connection including PVC and access lines for the frame relay service, and are SLAs
offered on availability?
7. Please verify that the Proposer is Y2K (Year 2000) compliant or is actively implementing such plans.
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City of Miami, FL Reques' Proposal for Frame Relay Network RFP 97-98-089
Frame Relay Network
8. Which access speeds and methods (leased, ISDN, etc.) do you support and expect to support? What
access interfaces are supported (V.11, V.35, etc.)
9. Please give available Frame Relay port speeds, and how many DLCIs are supported per port?
10. Please describe the process for provisioning PVCs.
11. Can you put a guarantee in writing for provisioning PVCs within five business days? If not, please
specify the time frame to which you are willing to commit.
12. Please provide detail on your CIR policies. Describe how you handle bursts in your carrier backbone.
Are CIR changes completed in 24 hours or less and can you guarantee this timeframe? In your Pricing
Summary section, please indicate your pricing for 16 Kbps CIR and 32 Kbps CIR. If the you believe the
City would be better served by a different CIR than given above, please provide this pricing in addition,
with an explanation of the assumptions.
13. Do you offer asymmetrical CIR values?
14. Do you guarantee a maximum transmission unit across your frame relay network? What is the
maximum frame size supported across your cloud?
15. Please describe your policies with respect to Discard Eligibility (DE) bits. Under what conditions do you
discard user data? How would high priority traffic be handled such as fire station dispatches to ensure
this vital information is not discarded?
16. If the network is exceptionally busy, is it possible for committed data (i.e., fire dispatch) not to be
delivered?
17. Describe how you handle bursts of data up to the full access port speed. At what point do you consider
data to exceed the CIR?
18. Please describe your congestion control mechanisms; i.e., FECN and BECN.
19. Can you prioritize packets by type, like critical data (fire/police dispatch) or voice, inside of your carrier
network? Please describe this process and any special premise equipment required to achieve this result.
20. What provisions are available for backup and disaster recovery, such as standby/shadow PVCs, in case
packets need to be re-routed? In your Pricing Summary section, please indicate any associated cost for
such standby/shadow PVCs. Explain in detail your resiliency within the network.
21. Does your frame relay service support SVCs, and if not, when is this service available?
22. How would you handle the requirement for voice over the frame relay network? What associated costs
(i.e., hardware, software and training) would be needed?
23. Please list the existing contracts you have for Network -to -Network Interface (NNI), if NNIs will be
utilized in this design, with various frame relay providers.
24. Do your prices reflect the supply and support of local loop access charges? If not, please specify what
they do normally include. Is usage -based pricing an option or are only fixed rates available? What about
distance -sensitive charges?
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Network /Project Management
25. Briefly describe your network management center and what its procedures are with respect to proactively
identifying and correcting frame relay network problems.
26. Briefly describe the tools which can be provided with respect to providing limited network management
functionality at the Riverside Data Center, such as a Web -based SNMP management station.
27. For any on -site management tools, what training do you provide for City of Miami's network staff?
What are the costs for hardware and -software?
28. Please describe your project management services with respect to the implementation of the frame relay
network.
Facilities
29. Where are your/reseller's facilities located? Are they in a secure area, fire protected, meet construction
standards, and environmental standards? Are the facilities located in a flood plane? What percentage of
the facilities are buried or aerial?
30. Please verify that all facilities used in this design are currently existing. If not, you must specify the
exact cost to the City to implement or you will be non -compliant.
31. Are the facilities redundant with battery and generator backup?
Billing/Miscellaneous
32. Please explain what the major components of City of Miami's monthly bill would be. Please keep in
mind that if you are already supplying the City with other network services, such as long distance, then
consolidated billing to the City is very important. The City requests billing to be provided on electronic
media. In addition, the City requires an ad hoc reporting tool as well as training of staff on using the tool.
33. What sort of security commitments can you provide to ensure that the integrity of the City's network is
not compromised? Please describe the basic elements of this technology.
34. Please describe your escalation policies and procedures for problems and trouble tickets.
35. Please verify your ability to provide a minimum of 2-hour response and 4-hour repair.
36. What are the service/repair center hours?
37. What are the staffing levels of the service/repair center and the experience of the staff.
38. In the event of a natural disaster, i.e. category 5 hurricane, explain your disaster recovery procedures.
39. If the rates supplied by the reseller or third party are lowered, are these savings passed on to the City?
40. Please list every assumption here that you needed to make in order to effectively respond to the prior
questions in this section.
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2.3. Management of the Frame Relay Network
The City of Miami views network management as a vital function and complementary to our need for a
high quality of service from our providers. The City of Miami views the following management criteria
as necessary with respect to the frame relay network management. The Proposer's response to network
management should address the following areas.
• Performance Management
• Configuration Management
• Fault Management
• Trouble Handling
• Security Controls and Safeguards Management
• Remote Network Monitoring
• Disaster Recovery
• Assistance in the implementation of the network management tools at selected locations
• Provision of training/technical support as required
2.4. Other Technical Requirements
2.4.1. Facilities
The City will provide the successful Proposer with the necessary electrical power, air conditioning, and
space required to support the chosen router solution. Note however, that at the remote sites, there will not
be a standard computer -operating environment, i.e. raised floor, air conditioning, etc.
2.4.2. Sites
2.4.2.1. Frame Relay Services
Approximately 50 sites, a list of which is included in the Appendix A to this RFP, will use applicable -
bandwidth frame relay service to consolidate the connections effectively.
2.4.2.2. CSU/DSU
The integrator should install an SNMP-compliant CSU/DSU that is compatible with the installed frame
relay service, and provided by the carrier. The cost of the CSU/DSU should be included in the equipment
section of the pricing template. The successful Proposer will ensure that all connections are securely
made and that all appropriate software options to the CSU/DSU are enabled and configured correctly.
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2.4.2.3. Router Configuration
For all "bundled" options to be priced, as described in Section 2.5, Proposer Pricing Options, the Proposer
should include the cost of installation and configuration of the router and/or FRAD. Specific information
such as IP addressing, host naming, and passwords will either be provided by the City or a procedure
developed to determine certain configuration parameters. The successful Proposer will have the
opportunity to review these configuration schemes and validate them prior to network rollout.
2.4.2.4. Acceptance Testing
The successful Proposer will develop and submit for approval an installation acceptance checklist and
appropriate test scenarios to validate the configuration for each component. The acceptance criteria will
include frame relay, connectivity, dial backup, cable tagging and labeling, and etc. The network
management system and a City employee will validate that the equipment, configuration, and
communications are functioning as required.
2.4.3. Schedule
City of Miami and the successful Proposer will develop a final installation schedule.
2.4.4. Equipment Recovery
The successful Proposer will be responsible for providing all labor for the installation and removal of
equipment as specified in this RFP. This material includes all terminations and fastening accessories, ties,
tags, etc.
2.4.5. Disposal of Old Equipment
The successful Proposer and the City of Miami will determine the details of the removal and disposal of
all excess equipment, racks, boxes, shipping supplies, and associated equipment, which is not reused in
the new installation upon the award of contract.
2.4.6. Network Management
One approach defined in Section 2.5 is for the Proposer to assist in the development of a network
management system (NMS) that could be operated by City of Miami. The other approach is for the
Proposer to run the NMS for City of Miami. With these options in mind the Proposer will recommend a
network management service that will focus on obtaining optimum network availability, broad network
management, and network monitoring for the City of Miami's frame relay network.
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The frame relay network management system recommended should monitor and conform to escalation
policies for the new City wide area frame relay network. The network management system should monitor
this service and manage the network infrastructure to include CSU/DSU, routers, FRADS, hubs, servers,
UPS, end user workstations and the carrier providing the circuits.
As far as carrier -provided management, please specify the manner in which the connection into City of
Miami's network is available: i.e., a management PVC connection, remote dial -in, etc. The City of Miami
would like to see a NMS that includes network management workstations, an operating system, an SNMP
application, distributive SNMP element modules, hardware maintenance, software upgrades, training, and
network administration (optional).
2.4.7. Trouble Handling
The successful Proposer shall provide a continuous Help Desk service and contact number to accept and
resolve trouble calls from City of Miami sites on a 24 x 7 x 365 basis including holidays.
The provider carrier will show how they will do the following:
• Provide centralize trouble reporting.
• Interface with other carriers.
• Interface with maintenance providers.
• Escalate problems to the successful Proposer and the City.
• Handle escalation procedures.
• Handle trouble ticket reporting.
• Maintain audit trails of trouble resolution activities.
• Respond to inquiries on trouble resolution status.
• Provide trouble escalation for normal and emergency events.
• Monitor trouble report management and escalation procedures.
• Provide trouble report and performance information to the City.
• Provide trend analysis and sorting of trouble reports and administrative reports.
• The successful Proposer must be prepared to accept penalties and/or offer service level credits
for excessive downtime and lack of performance.
2.4.8. Entering and Handling Trouble Calls
The successful Proposer shall establish, operate and maintain throughout the life of the agreement a help
desk. The help desk should be accessed via a toll free telephone number. This help desk will screen calls
to determine the problem and route the resulting trouble ticket to the appropriate provider for resolution.
The City may reassess and modify the priority of a trouble ticket at any time.
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The successful Proposer shall, at a minimum, perform the following activities regarding the handling of
trouble reports:
• Identify each reported problem by a unique trouble report number.
• Maintain an audit trail of trouble resolution.
• Include in the daily Network Status Report.
• Summary report on unresolved troubles
• Outage reports, percent availability
;erform
Time to restore for each problem
• special analysis of trouble data for an individual location as requested.
• Maintain on-line trouble report and resolution data for all trouble reports for the previous 180
days.
• Maintain an archive of trouble reports and their resolutions for the duration of the contract.
To illustrate the Proposers' capabilities to address 2.4.7 and 2.4.8, the Proposer is requested to submit
sample trouble report(s).
2.4.9. Help Desk Feedback
The successful Proposer shall notify the City when any frame relay network outage occurs. Network
outages include, but are not limited to:
• Frame relay trunk lines down
• Multiple sites on the same circuit down
• Hub down
• Router down
The successful Proposer should be prepared to interface with the City's Help Desk during normal working
hours and City's Operational staff during off hours.
2.4.10. Security Controls and Safeguards
The successful Proposer shall provide basic security service to protect the network services by ensuring
availability, connectivity, confidentiality and integrity.
• Incident reporting, contingency/disaster recovery planning, and awareness training.
• Conduct risk assessments, systems security assessments, and compliance assurance reviews.
All successful Proposer personnel assigned to the frame relay network project that have access to sensitive
City of Miami data or locations, as determined by the City of Miami, must be approved by the City of
Miami.
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2.4.11. Disaster Recovery
The City of Miami has stated that certain sites are deemed critical and require dial backup. The sites are
defined in the site listing in Appendix A. Also, each Proposer is required to describe in full detail their
redundancy within their frame relay "cloud" and their disaster recovery due to acts of nature such as
hurricanes.
2.4.12. Subcontractors
The City prefers that the successful Proposer provide all of the services and/or facilities needed to comply
with the RFP. If, however, it is necessary for the successful Proposer to utilize sub -contractors or
subsidiary organizations to assist it in the execution of its responsibilities, it is expected that any such
subcontractor will execute a written agreement with the successful Proposer under which it agrees to be
bound by all applicable provisions of the main agreement between the City and the successful Proposer.
Successful Proposer is responsible for all sub -contractor effort and results.
Successful Proposer will also be responsible to coordinate in a consistent manner with the jointly
developed City of Miami/Proposer policies relating to Proposer Relations. Any sub -contractor is subject
to review and approval by the City.
It is the responsibility of the successful Proposer to assure that all sub -contractors they manage provide the
same level of documentation support as described earlier in this document.
2.4.13. Migration to New Technologies
As new technologies and services are introduced by the successful Proposer, it is the City's expectation that
where appropriate and approved by the City, the successful Proposer shall migrate to these new technologies
and/or services in a seamless and non -disruptive manner. Further, it is the City's expectation that there be no
penalties for this change -out of service (i.e., no "termination" charges for service substitutions or
replacement of old with new technology). An example is a new model of router or FRAD that is
functionally equivalent, but less expensive.
2.4.14 Security of Data
Should the successful Proposer propose to utilize any system or systems that commingles the City's
information with that of the successful Proposer's other customers, the successful Proposer shall assure that
all of the City's information remains segmented and secure from any the successful Proposer's other
customer's information.
Proposer shall provide to the City plans for assuring data security and integrity.
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2.4.15 Continuous Optimization
The successful Proposer, on behalf of the City, must be able to keep the network or service optimized for
price performance as well as reliability at all times. Successful Proposer shall provide to the City quarterly
(or more frequently, as required) reports of its optimization activities.
2.4.16 Implementation Security
The City deals with highly sensitive work throughout each day. The Proposer will propose methods to
prevent disruption of business, and the provision of a secure network -operating environment during the
implementation phase of this project. The fire dispatch is a critical service, which must be maintained at the
highest service levels available.
2.4.17 Change Management (Control and Notification)
The successful Proposer shall be responsible for carrying out the implementing and enforcing of Change
Control procedures and methods, which should include the notification of City personnel of schedules and
expected events. Each phase and task of the implementation shall be coordinated with City personnel.
2.4.18 Network Function
The design/configuration should provide seamless, scaleable, and secure functionality with high (99.95%)
availability, in an architecture that provides robust topologies and high fault tolerance/self-healing
capabilities.
2.4.19 Implementation Control
For services which require implementation coordination (i.e., projects, ongoing network optimization, etc.)
the successful Proposer shall assign a project manager whose responsibilities will include:
• acting as a single point of contact regarding project issues; effecting the necessary coordination
between the successful Proposer, the successful Proposer's sub -contractors, the utility
companies, other suppliers, and the City.
• chairing monthly status meetings and providing written minutes of those meetings to
appropriate City of Miami representatives.
• Providing bi-weekly status reports to City of Miami management about project status,
escalation issues, cost, and schedule issues.
• Proposer will work in concert with City of Miami to utilize a common format for meeting
minutes, status reports etc. Where appropriate, City of Miami standards should be followed.
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2.4.20. Acceptance Criteria
Acceptance of the network implementation is dependent upon successful Proposer's certification of the
network. All test documentation shall be submitted with the certification.
2.5. Pricing and Payment
Proposer shall include in its Proposal all taxes, insurance, social security, workers' compensation, and any
other benefits normally paid by the Proposer to its employees. In each instance payment will be made
upon submission of properly certified invoices, as outlined in the negotiated contracts.
Summary Pricing Information. Please provide summary pricing as given in the template provided in
Appendix C: Pricing Template that indicates the portions or sections of the RFP on which you are
proposing. Please work with the pricing template supplied in this RFP. Your proposal must include a
sub -total of the individual sections you address as well as the total for all the sections included in the
proposal. Please specify:
• Specify pricing for bundled and unbundled frame relay services.
• Total recurring monthly expense for frame relay services
• Total recurring monthly expense for maintenance of equipment
• Total time to install including lead time to earliest start date - preferably an implementation
plan
• For proposals on the network management portion you should also include any one-time costs
as well as the monthly recurring or annual recurring charge. Also provide costs to provide a
training program for the City of Miami for Network Management.
• The City requires consolidated billing for frame relay services, and any additional services the
Proposer may be providing to the City such as voice, by site, and on electronic media.
Proposer Configurations
Please price the following configurations while meeting all requirements given in this section.
Option 1: Data Only, Unbundled
Unbundled in this context refers to the City of Miami, procuring, installing and maintaining all CPE (routers,
FRADs), with the carrier managing the frame relay service within the cloud (carrier managing frame relay
switch to switch and DSU- DSU), and the City managing the end device.
Option 2: Data Only Bundled
Bundled in this context refers to the Carrier providing, installing, and maintaining all CPE (routers, FRADs)
and managing end to end.
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Option 3: Data and Voice Unbundled
Option 4: Data and Voice Bundled
For each option above, please provide pricing for 16 and 32, Kbps CIR, and 56/64Kbps ports for the remote
sites. If the Proposer believes the City of Miami would be better served by a different CIR than given above,
please provide this pricing in addition, with an explanation of the assumptions. The central sites (Riverside,
Police, City Hall, General Services Administration, Fire College), will likely be best served with higher port
and CIR values, as required. The Proposer should use the information provided above to make their best
estimates on these values for an efficient, but appropriately sized service.
Phase 1 Pricing
Phase 1 is defined as the 16 sites in bold in the Appendix A site list. The City of Miami requires a breakout
of the cost of Phase 1 to be priced separately, as these sites will be implemented first.
Please provide pricing for the remaining sites not in Phase 1 as well as a grand total.
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3.0. GENERAL TERMS AND CONDITIONS
3.1. Voluntary Pre -Proposal Conference
All Proposers are highly encouraged to attend the voluntary Pre -Proposal Conference. This conference will occur at the
Miami Riverside Center located at 444 S. W. 2"d Avenue, 10' Floor Conference Room, Miami, Florida on May 18, 1998. All
requirements and specifications detailed in this RFP will be discussed at this time.
Each Proposer is required, prior to submitting a proposal, to acquaint himself / herself thoroughly, regarding any and all
conditions and/or requirements that may in any manner affect the work to be performed. Allowances will not be made because
of lack of knowledge of these conditions.
3.2. Assignment Of Contract
The successful Proposer(s) shall not assign or subcontract the Contract, at any time during the term of the
Contract, or any part of his/her operations, or assign any portion or part of the Contract, except under and
by virtue of written permission granted by the City through the City Manager.
3.3. Authorization
Upon authorization of the City Commission, the City Manager or his designee shall negotiate all aspects
of a Contract with the selected proposer. The City Attorney's Office will provide legal assistance to the
City Manager or his designee during the negotiation of the contract and must approve the Contract as to
legal form and correctness prior to its execution. The contract shall comply with all applicable laws, City
Charter, and code provisions.
3.4. Contact Person
The contact person for this RFP is Pamela Burns, Sr. Procurement Contracts Officer, Department of
Purchasing, who can be reached at (305) 416-1905 or (305) 416-1900.
3.5. Cost Incurred By Proposers
All expenses involved with the preparation and submission of proposals to the City, or any work
performed in connection therewith shall be borne by the Proposer(s).
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3.6. Occupational License Requirement
Any person, firm, corporation or joint venture, with a business location in the City of Miami and is
submitting a Response under this RFP shall meet the City's Occupational License Tax requirements in
accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a location outside the
City of Miami shall meet their local Occupational License Tax requirements. A copy of the license
should be submitted with the Proposal; however, the City may at its sole option and in its best interest
allow the Proposer to supply the license to the City during the evaluation period, but prior to award.
3.7. Public Entity Crimes
A person or affiliate who has been placed on the convicted Proposer list following a conviction for a
public entity crime may not submit a Proposal on a contract to provide any goods or services to a public
entity, may not submit a Response on a contract with a public entity for the construction or repair of a
public building or public work's project, may not submit a Response on a lease of real property to a public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36
months from the date of being placed on the convicted Proposer list.
3.8. Resolution Of Protests
Any actual or prospective contractual party who feels aggrieved in connection with the solicitation or
award of a contract may protest in writing to the Chief Procurement Officer (Purchasing Director) who
shall have the authority, subject to the approval of the City Manager and the City Attorney, to settle and
resolve a protest with final approval by the City Commission. Proposers are alerted to Ordinance No.
11072 which describes the protest procedures and is included in this RFP. Protests failing to meet the
requirements for filing shall not be accepted. NO EXCEPTIONS.
3.9. Review Of Proposals For Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements
outlined in the RFP. A responsive proposal is one which follows the requirements of the RFP, includes all
documentation, is submitted in the format outlined in the RFP, is of timely submission, and has
appropriate signatures as required on each document. Failure to comply with these requirements may
deem a proposal non -responsive. A responsible proposer is one that has the capability in all respects to
fully perform the requirements set forth in the proposal and the proposed contract, and that has the
integrity and reliability which will assume good faith performance.
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3.10. Proposer Registration
It is the policy of the City that all prospective Proposers complete a "Vendor Application" indicating the
commodities/services which the Proposer can regularly supply to the City for inclusion on the City's
Proposer/bidder's list. Should a prospective proposer not be currently listed on the City's
Proposer/bidder's list, a Vendor Application will be enclosed with the RFP package. Proposers who have
already submitted an application and secured a Vendor number from the City are not required to submit a
new Vendor application. For any questions, contact the Vendor Registration Section at (305) 416-1913.
3.11. Contract Award And City's Rights
The City shall evaluate each proposal based upon the evaluation criteria established herein (the
"Evaluation Criteria"). At its discretion, the City may select two (2) or more Proposers deemed to be fully
qualified and best suited among those submitting proposals on the basis of the evaluation factors included
in the RFP. The City further reserves the right to negotiate with the Proposer(s) so selected in order to best
serve the needs of the City, and negotiation will include factors reflected herein. If the City and the
Proposer cannot negotiate a successful contract, the City may terminate said negotiations and begin
negotiations with another selected proposer(s). This process will continue until a contract acceptable to
the City has been executed or all proposals are rejected. No Proposer shall have any rights against the City
arising from such negotiations or termination thereof.
3.12. Proposer Qualifications
Proposers must satisfy the following requirements or provide any documents requested below. Otherwise,
the City of Miami may deem the Proposal to be non -responsive.
A. Proposals shall be considered only from firms that are regularly engaged in the business of
providing the services described in this RFP; that have a record of satisfactory performance for
at least three (3) years; who can provide all features as indicated in Section 4 herein; and that
have sufficient financial support, equipment, and organization to ensure that they can
satisfactorily execute the services if awarded a contract under the terms and conditions herein
stated
The term "equipment and organization" as used herein shall be construed to mean a fully
equipped and well -established facility as determined by the proper authorities of the City of
Miami, Florida.
B. The City may inspect the Proposer's facilities and/or equipment prior to selection, award or
both.
C. Proposer shall have no record of pending lawsuits or criminal activities and shall have no
conflicts of interest, which may be of embarrassment to the City.
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D. Proposer shall not have any principal member or officer who is in arrears or is in default of any
debt or contract involving the City, any obligation to the City, and/or has failed to perform
faithfully on any previous contract with the City.
E. Proposers shall be fully licensed to perform the work described herein, and shall provide all
information requested on the Proposal information sheets, or elsewhere by the City.
3.13. MINORITY / WOMEN BUSINESS ENTERPRISE (M/WBE) PROGRAM
Ordinance No. 10062, as amended, entitled the Minority and Women Business Affairs and Procurement Ordinance
of the City of Miami, Florida sets forth "...a goal of awarding at least 51 percent of the City's total annual dollar
volume of all expenditures for all goods and services, to Black, Hispanic and Women minority business enterprises
on an equal basis." A minority business enterprise is defined as a business firm "...in which at least 51 percent of
said enterprise is owned by Blacks, Hispanics, or Women and whose management and daily business operations
are controlled by one or more Blacks, Hispanics or Women." To achieve the goal established by Ordinance 10062,
vendors doing business with the City are encouraged to include the participation of minority firms in their
proposals.
Acceptable ways for minority participation in this Proposal are:
1. Proposers Certified by the City of Miami as M/WBE prior to proposal submission
2. Proposers who include minority/female-owned firms as subconsultants.
3. Proposers who have key professional staff members who are minorities and/or females assigned to key
positions for this engagement.
For the purposes of this RFP, a M/WBE certified entity is one which has been certified by the City of Miami as a
Black, Female, or Hispanic business enterprise prior to proposal submission. Entities which are M/WBE certified
by the Dade County Public Schools or the State of Florida, any of its agencies, municipalities, or political
subdivisions must also meet the City of Miami's M/WBE certification requirements.
Proposers may contact the City Clerk's Office for copies of Ordinance No. 10062 and amendments.
The Purchasing Department will provide the necessary forms and instructions upon request. Please contact can be
made with Ms. Marva Wiley, M/WBE Supervisor, at (305) 416-1921.
Each Proposer shall also submit along with the Proposal an Affirmative Action Plan (AAP).
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3.14. Inquiries
Any questions regarding this Proposal should be directed in writing via mail or fax to the Chief
Procurement Officer, 444 S.W. 2"d Avenue, 6th Floor, Miami, Florida 33130. Proposers requiring
clarification or interpretation of the RFP shall make a written request to the Chief Procurement Officer on
or before the close of business May 11, 1998. The person or firm submitting the request will be
responsible for its timely delivery. Written responses will be compiled and shall be issued only in
addendum format and distributed to all potential Proposers. Any questions regarding the process may be
addressed to Ms. Pamela Burns, Sr. Procurement Contracts Officer, at telephone (305) 416-1905 and fax
(305) 416-1925.
3.15. Sales Tax
The City of Miami is State Sales Tax exempt. Notwithstanding, Proposers should be aware of the fact
that all materials and supplies which are purchased by the Proposer for the completion of the contract
shall be subject to the Florida State Sales Tax in accordance with Section 212.08 Florida Statutes
amended 1970 and all amendments thereto and shall be paid solely by the proposer.
3.16. Legal Requirements
This RFP is subject to all applicable federal, state, county and local laws, ordinances, rules and
regulations that in any manner affect any and all of the services covered herein. Lack of knowledge by
the Proposer shall in no way be cause for relief from responsibility.
3.17. One Proposal
Only one (1) Proposal from an individual, firm, partnership, corporation or joint venture will be
considered in response to this RFP. If it is found that a Proposer is interested or affiliated with more than
one (1) Proposal, all Proposals which included such Proposer shall be rejected by the City.
3.18. Non -Appropriation of Funds
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in
any fiscal period for payments due under the contract, then the City, upon written notice to the Proposer or
his assignee of such occurrence, shall have the unqualified right to terminate the contract without any
penalty or expense to the City.
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City of Miami, FL Request f,--• proposal for Frame Relay Network RFP 97-98-089
4.0. CONTRACTUAL TERMS AND CONDITIONS
The City reserves the right, before entering into the Contract, to require a Proposer to submit such
evidence of its/his/her qualifications, as it may deem necessary. The City may consider any information
available to it with respect to financial, technical, and other qualifications and abilities of a Proposer,
including past performance (experience) with the City or other governmental agencies or the operation of
similar facilities prior to executing the Contract.
FAILURE TO PROVIDE ALL INFORMATION REQUESTED MAY RESULT IN THE REJECTION
OF THE PROPOSAL.
4.1. Acceptance/Rejection
The City of Miami reserves the right to accept or reject any or all proposals or to select the proposer, who
in the opinion of the City, will be in the best interest of and/or the most advantageous to the City. The
City also reserves the right to reject the proposal of any proposer who has previously failed to properly
perform under the terms and conditions of a contract, to deliver on time contracts of a similar nature, and
who is not in a position to perform properly under this RFP. The City reserves the right to waive any
irregularities and technicalities and may, at its discretion, re -advertise the RFP.
4.2. Audit Rights and Records Retention
The successful Proposer(s) agrees to provide access to the City, or any of its duly authorized
representatives, to any books, documents, papers, and records of the contractor which are directly
pertinent to this Agreement, for the purpose of audit, examination, excerpts, and transcriptions. The
Proposer shall maintain and retain any and all of the aforementioned records for three (3) years after the
City makes final payment and all other pending matters are closed.
4.3. Cancellation
The City, by written notice, may terminate in whole or part any Agreement resulting from this RFP, when
such action is in the best interest of the City. If the Agreement is so terminated, the City shall be liable
only for payment for services rendered prior to the effective date of termination. The City may, by written
notice to the successful Proposer, terminate the contract if the successful proposer has been found to have
failed to perform his/her services in a manner satisfactory to the City. If the City elects to terminate the
contract, written notice will be given at least thirty (30) days in advance of the effective date. In the event
the successful proposer is found to be in default, the successful proposer will be paid for all services
provided as of the termination date. No consideration will be given for anticipated loss of revenue on the
canceled portion of the contract.
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4.4. Compliance With Orders And Laws
Successful Proposer(s) shall comply with all local, state, and federal directives, ordinances, rules, orders,
and laws as applicable to this RFP and subsequent contracting including, but not limited to:
4.4.1. Executive Order 11246,
which prohibits discrimination against any employee, applicant, or client because of race, creed, color,
national origin, sex, or age with regard to, but not limited to, the following: employment practices, rate of
pay or other compensation methods, and training selection.
4.4.2. Occupational, Safety and Health Act (OSHA), as applicable to this RFP.
4.4.3. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes.
4.4.4. Minority/Women Business Affairs Enterprise (M/WBE) City Ordinances No. 10062,
10538, and 11272, as amended, as applicable to this RFP.
4.4.5. Americans with Disabilities Act of 1990, as amended.
4.4.6. First Source Hiring, City Ordinance No. 10032, as amended,
as applicable to this RFP. Implemented to foster the creation of new, permanent jobs for City of
Miami residents.
4.4.7. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this RFP.
4.4.8. Local Preference Ordinance No. 11087, as applicable to this RFP.
4.4.9. Conflict of Interest, City Code, Section 2-611 & 612, as applicable to this RFP.
Lack of knowledge by the Proposer will in no way be a cause for relief from responsibility. Non-
compliance with all local, state, and federal directives, orders, and laws may be considered grounds for
termination of contract(s).
Copies of the above City Ordinances may be obtained from the City Clerk's Office.
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4.5. Conflict Of Interest
If any individual member of a proposing team, or an employee of a proposing team/firm, or an immediate
family member of the same is also a member of any board, commission, or agency of the City of Miami,
that individual is subject to the conflict of interest provisions of the City Code, Section 2-611. The Code
states that no City of Miami officer, official, employee or board, commission or agency member, or a
spouse, son, daughter, parent, brother or sister of such person, shall enter into any contract, transact any
business with the City, or appear in representation of a third parry before the City Commission. This
prohibition may be waived in certain instances by the affirmative vote of 4/5 of the City Commission,
after a public hearing, but is otherwise strictly enforced and remains effective for two years subsequent to
a person's departure from City employment or board, commission or agency membership.
This prohibition does not preclude any person to whom it applies from submitting a proposal. However,
there is no guarantee or assurance that such person will be able to obtain the necessary waiver from the
City, even if such person were successful in the Request for Proposal process.
A letter indicating a conflict of interest for each individual to whom it applies shall accompany the
submission package. The letter must contain the name of the individual who has the conflict; the
relative(s), office, type of employment or other situation which may create the conflict; the board on
which the individual is or has served; and the dates of service.
4.6. Indemnification
The successful Proposer shall indemnify and save harmless forever the City, and all the City's agents,
officers and employees from and against all charges or claims resulting from any bodily injury, loss of
life, or damage to property from any act, omission or neglect, by itself or its employees; the successful
Proposer(s) shall become the defendant in every suit brought for any of such causes of action against the
City or the City's officials, agents and employees related to this; the Proposer shall further indemnify City
as to all costs, attorney's fees, expenses and liabilities incurred in the defense of any such claims and any
resulting investigation. Please refer to Special Conditions and 6.2 Insurance Requirements for greater
indemnification detail.
4.7. Insurance
Within ten (10) days after execution of contract, the successful Proposer, if required, shall furnish
Evidence of Insurance to the Purchasing Department. Submitted evidence of coverage shall demonstrate
strict compliance to all requirements listed on the attached form entitled "6.2 Insurance Requirements".
The City shall be listed as an "Additional Insured."
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the
insurance certificate is received within the specified time frame but not in the manner prescribed in this
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RFP, the successful Proposer shall be verbally notified of such deficiency and shall have an additional
five (5) calendar days to submit a corrected certificate to the City. If the Proposer fails to submit the
required insurance documents in the manner prescribed in this RFP within fifteen (15) calendar days after
the execution of the contract, the Proposer may be in default of the contractual terms and conditions and
may not be awarded the contract. Under such circumstances, the Proposer may be prohibited from
submitting future proposals to the City. Information regarding any insurance requirements shall be
directed to the Risk Administrator, Risk Management Division, at (305) 416-1700.
4.8. Nonconformance To Contract Conditions
Default/Failure to Perform
The City shall be the sole judge of nonperformance, which shall include any failure on the part of
the successful Proposer to accept the award, to furnish required documents, and/or to fulfill any
portion of the contract within the time stipulated or within thirty (30) days, whichever is earlier.
Upon default by the successful Proposer to meet any terms of the agreement, the City will notify
the successful Proposer of the default and will provide the successful Proposer three (3) days
(weekends and holidays excluded) to remedy the default. Failure on the successful Proposer's part
to correct the default within the required three (3) days shall result in the Contract being
terminated under the thirty (30) day provision specified above and upon the City notifying the
successful Proposer of its intentions. The following shall constitute default:
A. Failure to perform the work required under the Contract and within the time
required; or failing to use the subconsultants, entities and personnel as
identified and set forth, and to the degree specified in the Contract.
B. Failure to begin the work under the Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with
sufficient materials to ensure timely completion.
D. Becoming insolvent, being declared bankrupt, or committing any act of
bankruptcy or insolvency, or making an assignment for the benefit of creditors,
if the insolvency, bankruptcy, or assignment renders the successful Proposer
incapable of performing the work in accordance with and as required by the
Contract.
E. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of an incurred default or a
default incurred beyond the time limits stated, together with the cost of
completing the work, shall be deducted from any monies due or which may
become due on this Contract.
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4.9. Non -Discrimination
Proposer agrees that it shall not discriminate as to race, sex, color, age, religion, national origin, marital
status, or disability in connection with its performance under this proposal. Furthermore, Proposer agrees
that no otherwise qualified individual shall solely by reason of his/her race, sex, color, age, religion,
national origin, marital status or disability be excluded from the participation in, be denied benefits of, or
be subjected to discrimination under any program or activity receiving federal financial assistance.
In connection with the conduct of its business, including rendition of services and employment of
personnel, Proposer shall not discriminate against any person on the basis of race, color, religion,
disability, age, sex, marital status or national origin. All persons having appropriate qualifications shall be
afforded equal opportunity for employment.
4.10. Terms Of Contract
The successful Proposer shall be required to execute a contract with the City, which shall include, but not
be limited to, the following terms:
a) The original term of the contract shall be for three (3) years, commencing on the date established
in the contract. The City shall have the option to extend the Contract for two (2) additional periods
of one (1) year each, at its sole discretion and at the same terms, conditions, and pricing by giving
Proposer at least sixty (60) days prior written notice.
b) Extension of the term of the Contract beyond the initial period is an option of the City to be
exercised in its sole discretion and which does not confer any rights upon the Proposer.
c) The City shall have the right to terminate the Contract, for any reason whatsoever or at any time,
upon the sole discretion of the City.
The successful Proposer shall be required to submit a copy of their standard contract terms.
4.11. Approval by Emergency Financial Oversight Board
The State of Florida has appointed an Emergency Financial Oversight Board (Oversight Board) which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
binding on the City until such time as they have been approved by the Oversight Board. Execution of a
contract by the City Manager shall constitute evidence of its approval by the Oversight Board.
4.12. Personnel
Proposer shall be deemed to represent that it has, or will have upon the award of the Contract, all qualified
personnel required to perform all services arising from the award of the Contract. All personnel employed
shall be employees of Proposer and not employees of the City.
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4.13. Account Manager
The Proposal shall include the name and telephone, and/or beeper number, in the event the contract is
awarded to Proposer, where the account manager designated by Proposer can be reached on a daily basis
during at least regular business hours, Monday through Friday, for purposes of addressing complaints and
receiving information as to contract performance.
4.14. Capital Expenditures
The successful Proposer understands that any capital expenditures that the successful Proposer makes, in
order to perform the services required by the City in this RFP, is a business risk which the successful
Proposer shall assume. The City is not and shall not be in any way obligated to pay or reimburse any
capital expenditures or any other expenses, incurred by Proposer in anticipation of a contract award nor to
maintain the approved status of the Proposer if a contract is awarded.
All costs associated with the preparation of the response to this RFP shall be borne by the proposer.
4.15. Materials and Equipment
The successful Proposer shall furnish all equipment, materials, supervision or supplies necessary for
completion of all the services specified in this RFP. Failure to possess the necessary equipment in order
to perform satisfactorily the assigned job may result in the default of the Proposer from the ensuing
contract.
4.16. Escalation Acceptance
To allow the City to add services or features throughout the term of the contract and any extensions, the
Proposer shall submit on this RFP firm prices for these added services and/or features. The City reserves
the right to add or delete services, expand available services and associated costs, or add other desirable
features and associated costs as it deems necessary throughout the duration of the contract period.
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4.17. Laws, Permits, and Licenses
The Proposer shall obtain and pay for any applicable licenses, permits and inspection fees as may be
required for each assigned project. All work shall comply with all applicable laws and ordinances.
In the event any governmental restrictions may be imposed which would necessitate alterations of the
material, quality, workmanship or performance of the items offered on this proposal prior to their
delivery, it shall be the responsibility of the successful Proposer(s) to notify the City at once, indicating in
his/her letter the specific item/service which requires an alteration. The City reserves the right to accept
any such alteration including any price adjustment(s) occasioned thereby, or to cancel the contract at no
expense or other liability(s) to the City.
4.18. Protection of Property
All existing structures, utilities, equipment and other property of the City shall be protected against
damage or interrupted services at all times by the successful Proposer during the term of the contract; the
Proposer(s) shall be held responsible for repairing or replacing property to the satisfaction of the City
which is damaged by reason of the Proposer's operation on the property(s).
4.19. In -Process and Completed Work
Inspections of in -process work shall be made as often as deemed necessary by the City. The City shall be
notified by the Proposer upon completion of work. The City shall inspect and approve completed work
before authorizing payment. Work not properly performed or at variance to the contract provisions and/or
RFP specifications shall be redone completely to the City's satisfaction at no additional charge.
Approval of any work prior to final acceptance shall not preclude rejection of completed work that does
not meet specifications or that is unsatisfactory.
4.20. Completion and Liquidation Damages
The successful Proposer shall not begin work until a City purchase order has been issued. The Purchase
Order(s) shall specify the amount of time allotted for the total completion of all work.
Time may be extended for a specific period when the cause of such delay is beyond the control of the
Proposer and provided that notice of such delay is given to the City immediately upon knowledge of
impending delay.
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4.21. Performance Bond
The City shall require a Performance Bond in an amount to be determined by the City to be provided by
the successful Proposer to the City of Miami within 10 days upon execution of the contract.
Upon failure to complete the project in accordance with the specifications and to the satisfaction of the
City within the time stated, the successful Proposer shall be subject to charges for liquidated damages (the
amount of which to be determined in contract negotiations) for each and every calendar day the work
remains incomplete. As compensation due the City for loss of use and for the work, the City shall have the
right to deduct the said liquidated damages from any amount due or that may become due to the Proposer
under the agreement or to invoice the Proposer for such damages if the costs incurred exceed the amount
due to the successful Proposer.
4.22. Contract Administrator
The Contract Administrator for the contract shall be:
Name
Title
Address
Phone Number
Fax Number
Elaine Buza
Telecommunications Administrator
444 SW 2nd Avenue
Suite 500
Miami, FL 33130
(305) 416-1509
(305) 416-2150
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5.0. INSTRUCTIONS FOR SUBMITTING A PROPOSAL
The following information and documents are required to be provided with Proposer's Response to this
RFP. Failure to do so may deem your proposal non -responsive.
5.1. Instructions to Proposers
The purpose of this RFP is to implement a Frame Relay Network that will meet the requirements set forth
within this RFP. The Proposer must fully understand the concepts and generally accepted information
systems and services techniques relating to this type of communications network, and have experience in
designing and implementing frame relay networks. Therefore, only fully capable and qualified Proposers
should submit Proposals in response to this RFP.
Throughout this RFP, the phrases "Frame Relay Network" and "Proposer's system" shall refer to the
Proposer's proposed frame relay network.
Throughout this RFP, the phrases "must" and "shall" will denote mandatory requirements. Any
Proposer's proposed system that does not meet the mandatory requirements is subject to immediate
rejection.
When responding to this RFP, all Proposers shall adhere to the guidelines defined below. Any and all
proposals that do not follow the prescribed format are subject to immediate rejection.
5.1.1. Submission of Proposals
All questions shall be answered in the order in which they appear in the RFP. All responses shall
reference the questions to which they pertain as outlined in Section 2.2.
All proposals must contain sufficient information relative to how the Proposer proposes to accomplish the
tasks described in the Scope of Work (Section 2). Responses such as "Compliant", "Non -compliant", etc.,
are deemed insignificant and unacceptable.
Any exceptions or substitutions must be noted and presented in the section entitled Proposer Exceptions.
Failure to note any and all exceptions or substitutions may result in the immediate rejection of the
Proposer's Proposal.
The proposed system shall include all costs for hardware and software, as proposed. The price proposed
shall include all application design, development, and testing costs; installation costs; and any Proposer or
on -site training required for successful integration of the system. The Proposer will provide all pricing
information in the format described in Appendix C.
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To aid in the evaluation process, all proposals are to be submitted in the following sequence:
• Letter of Transmittal, to include the Proposer's Name; Contact Person for the RFP;
Firm's Liaison for the Contract; Primary Office Location; Local Business Address, if
applicable; business Phone and Fax Numbers; Title of RFP; RFP Number; Federal
Employer Identification Number or Social Security Number.
• Executive Summary, to include a signed and dated summary containing the
Qualifications, Knowledge, Experience, Past Performance, and Organizations' general
approach to representing the City of Miami as contained in the proposal.
• Proposer Background incl. Company Information and References
• Scope of Work Responses
• All information required under Section 5.2.2 Sections to be included in Proposer's
Response.
• Proposer Exceptions & Clarifications
• Acknowledgment/Exceptions to Company Contract
• Pricing
• Proposer Contracts (Licensing, Maintenance Agreement, etc.)
• Minority/Women Participation, if applicable. For Proposers seeking M/WBE
consideration in the evaluation process, proposers must be certified by the City of
Miami as M/WBE prior to the proposal due date. Additionally, the following
documents must be submitted with proposal:
• City of Miami M/WBE Certificate/letter evidencing current certification
status
• City of Miami Minority/Business Affairs Registration Affidavit.
• Proposers must submit their Affirmative Action policy and the names of key
professional staff members by race, gender and ethnicity.
• Local Preference, if applicable.
• State the Primary Office Location of the Proposer.
• State whether the Proposer is local, regional, or national.
• Provide location of the office from which the work will be directed to be
performed.
5.1.2. Proposer Exceptions/Clarifications
Any exceptions and/or clarifications to the mandatory requirements within this RFP must be explicitly
stated within, Attachment A: Proposer Exceptions & Clarifications.
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5.2. Response Format
Seven () bound hardcopies and three (3) copies given on electronic media, (3 floppy disks, Microsoft Word
95) of your complete response to this RFP must be delivered to:
Mr. Walter Foeman, City Clerk
City of Miami
CITY CLERK'S OFFICE
First Floor
3500 Pan American Drive
Miami, Florida 33133
Proposals received at any other location than the aforementioned or after the proposal submission date shall be
deemed non -responsive.
Proposals should be signed by an official authorized to bind the Proposer to the provisions given in the
proposal. Proposals are to remain valid for at least 90 days. Upon award of a contract, the contents of the
proposal of the successful Proposer may be included as part of the contract, at City of Miami's discretion.
Proposers must provide a response to each question. All answers must be provided in the response form
given in Appendix B. Incomplete proposals will not be accepted. If necessary, additional pages to
explain an answer may be attached, referencing the provided number format on the answer form. The
evaluators will not search through standard Proposer literature to search for answers. Proposals should be
prepared in a concise manner with an emphasis on completeness and clarity
5.2.1. Proposer Guidelines for RFP Process
In addition to the above, proposers are asked to comply with the following guidelines:
• Deliver response to City of Miami Clerk's Office as indicated herein no later than June 1, 1998.
• Proposers not able to complete a Proposal for response in the allotted time frame will not be considered.
• Proposers are expected to include final `Best Price" in proposal.
• Throughout the RFP evaluation process, Proposers are requested to work only with the City of Miami and any authorized
representatives of the City.
• Questions concerning the RFP must be submitted in writing by letter, Fax or forwarded electronically to Pamela Burns of
the City of Miami, Department of Purchasing. Responses will be returned in writing and provided to all proposers. Please
keep in mind all questions must be submitted on or before May 11, 1998.
• Proposals not meeting the format guidelines will not be accepted.
• The City of Miami will schedule (if needed) Proposer meetings in accordance with the schedule above. The City of
Miami will notify specific respondents selected as members of the "short list" after all RFP responses have been received
and reviewed.
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5.2.2. Sections To Be Included In Proposal:
The sections are as follows:
• Company annual report(s) or audited financial statements
• Company information, references, Proposer coordination, and Proposer(s) contact information
• Responses to specific sections contained in this RFP (form provided)
• Network diagrams specific to the RFP
• Line access and installation requirements
• Hardware installation requirements
• Sample contract for frame relay services that would be applicable to the City of Miami.
• Network Management Solution
• Schedule requirements
• All information requested in Sections 2.2 Frame Relay Network Implementation
Requirements; 2.3 Management of the Frame Relay Network; and 2.4.7 Trouble Handling
• Minority/Women participation, if applicable, and Affirmative Action
• Local Preference, if applicable
5.2.3. Outline for Responses
Company Information. In Section 4.0, Proposers must provide an overview of the responding
company(ies) with a summary of the business and level of experience in providing the equipment, and/or
services to which your company is responding.
Proposer References. In Section 5.4, each Proposer submitting a proposal on any of the services portion
of the RFP must provide three references that have utilized each of the services proposed in this response.
The name, address, and telephone number of the equivalent to their Network Services Manager must be
included in the response. The City of Miami reserves the right to contact these references.
Proposer Coordination Plan. Each Proposer proposing on any portion of the RFP must include a plan for
coordinating with the City or its authorized representative(s). This plan must include Proposer's proposal
for the scheduling of regular meetings to review project status, how to handle the escalation of problems,
communications to Proposer of changes which may be required as a result of changes to such things as
locations or scheduling conflicts.
Primary and Alternate Proposer Contact Information. Each Proposer must provide a primary and
alternate contact including their phone numbers. In addition, Proposers must provide a number for faxing
questions and/or answers to questions.
Schedule Development. Keeping in mind the plan to test the frame relay services through a structured
pilot program, each respondent must provide a sample schedule for delivery of the equipment and/or
services to be provided. The schedule must show the capability to begin the pilot program within one
month from acceptance of proposal and be completed by the desired project completion date. Any
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installation work that will be disruptive to conducting normal business must be scheduled before or after
hours. The final schedule will be developed by the awarded Proposer(s) and the City of Miami.
Summary Page Pricing Information. Please provide summary pricing as given in the template provided
in Appendix C: Pricing Template, that indicates the portions or sections of the RFP on which you are
proposing. Please work with the pricing template supplied in this RFP. Your Proposal must include a
sub -total of the individual sections you address as well as the total for all the sections included in the
Proposal. The Proposer shall offer pricing based on an original term of contract for five (5) years (60
months). The City will enter into a contract with the Proposer for a minimum of 36 months with options
to extend the Contract for two (2) additional periods of one (1) year each, at the same terms, conditions,
and pricing by giving Proposer at least thirty (30) days prior written notice.
Please specify:
• Specify pricing for bundled and unbundled frame relay services.
• Total recurring monthly expense for frame relay services
• Total recurring monthly expense for maintenance of equipment
• Total time to install including lead time to earliest start date - preferably an implementation
plan
• For proposals on the network management portion you should also include any one-time costs
as well as the monthly recurring or annual recurring charge. Also provide costs to provide a
training program for the City of Miami for Network Management.
• The City requires consolidated billing for frame relay services, and any additional services the
Proposer may be providing to the City such as voice, by site, and on electronic media.
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5.2.4. Trade Secrets Execution to Public Records Disclosure
All proposals submitted to the City are subject to public disclosure pursuant to Chapter 119, Florida
Statutes. An exception may be made for "trade secrets".
If your proposal contains information that constitutes a "trade secret", all material that qualifies for
exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE
SECRETS EXCEPTION," with your firm's name and the proposal number marked on the outside.
"Trade secret" means the whole or any portion or phase of any formula, pattern, device, combination of
devices, or compilation of information which is for use, or is used, in the operation of a business and
which provides the business an advantage, or an opportunity to obtain an advantage, over those who do
not know or use it. "Trade secret" includes scientific, technical, or commercial information, including any
design, process, procedure, list of suppliers, list of customers, business code, or improvement thereof.
Irrespective of novelty, invention, patentability, the state of prior art, and the level of skill in the business,
art, or field to which the subject matter pertains, a trade secret is considered to be:
1. Secret;
2. Of value;
3. For use or in use by the business; and
4. Of advantage to the business, or providing an opportunity to obtain an advantage, over those who
do not know or use it when the owner therefore takes measures to prevent it from becoming
available to persons other than those selected by the owner to have access thereto for limited
purpose.
Please be aware that the designation of an item as a trade secret by you may be challenged in court by any
person. By your designation of material in your proposal as a "trade secret" you agree to indemnify and
hold harmless the City of Miami for any award to a plaintiff for damages, costs or attorney's fees and for
costs and attorney's fees incurred by the City by reason of any legal action challenging your claim.
5.2.5. Notes for Response to the Specific Sections
Network Equipment. On all equipment proposed in the RFP response, show the warranty period, and
define the extent of warranty, i.e. parts and labor.
The maintenance must be on -site repair or exchange with a maximum response time of two hours during
normal business hours. Please indicate any extra cost to City of Miami associated with this response time
and provide description and pricing for the next two lower levels of on -site support.
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Network Design, Implementation and Services. Proposers must present graphically their depiction of
how the City of Miami network would appear once these services and equipment are installed. You may
use sample sites, such as the Riverside Data Center and remote sites, i.e. Fire Stations, as your basis for
diagramming how the overall network will appear and function.
As part of the overall network design, Proposer(s) are requested to provide separate design(s) for data -
only and a data -voice combination in order for the City of Miami to understand the technical and financial
impacts of voice traffic over the frame relay network
Network Management. The City of Miami requires the following Network Management Options.
• Fully Managed, with the City provided with a read-only network management station
• Unmanaged with the City of Miami managing their network. Please include costs to provide network
management hardware, software, communications connectivity, and training.
Each Proposer proposing on the network management portion of the RFP shall provide an overview
which will include a detailed description of the management system that it proposes to use for managing
the network services. Descriptions of all management applications shall be included, as shall descriptions
of the management capabilities of all managed devices. A complete description of the management
capability and system performance measurement and analysis to be provided should be included.
City of Miami Locations. Please refer to the list contained in the Appendix A for the all locations,
addresses, contacts and NPA-NXXs for all sites.
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5.3. Proposer Business Profile
5.3.1. Company Background —
Please answer the following questions: Proposers shall not be limited to only the spaces provided below
for response and are to elaborate if necessary.
1. How long has the company been in existence?
2. Has ownership changed in the last 5 years?
3. What is the total number of full time employees?
4. Please provide audited financial statements for the last three years.
5. Please provide a brief background on the history of the company.
6. Describe your current ownership.
7. Total full time employees in customer service?
8. If you are acting in a consortium with other proposers or subconsultants, please list who will be acting as
the prime contractor, including address, contact and phone numbers, and briefly describe each other
party's relationship to this prime. . In addition, does the
Proposer acquire any bandwidth or network services from a third party? If so, who is this provider(s)?
What is process for management, customer service, billing, reporting etc., if this is case. What are the
terms and conditions of the contracts?
9. How is the account team structured that would support the City account?
10. Please describe the Company's commitment to the community and in particular the south Florida region.
11. Please provide the following financial data for your company as well as any other organization with
whom you are proposing this project:
1996 1995 1994
For the Year (in millions of $):
Net Income
Net Sales
Total Debt
5.3.2. Installation History - Please answer the following questions:
1. Please provide a high-level technical summary (no diagram required here) of the proposed solution
included in your response.
2. When did you first begin installing frame relay for your customers?
3. How many installations similar to the one you are proposing here do you have active and
operational?
4. How many proposals for this type of service are you currently working on?
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City of Miami, FL Request f- Oroposal for Frame Relay Network
RFP 97-98-089
5
6
7
Company name/address:
Contact name/phone:
Size/type of network migrated:
8. Please indicate if site visits are available at these three references.
5.4. References
The following information and documents are required to be provided with Proposer's Response to
this RFP. Failure to do so may deem your proposal non -responsive.
Provide a list of at least three (3) references that are comparable to the City in terms of size and
similarity of migration efforts. Highlight any activities conducted with financial institutions.
Company Name:
Company Location:
Contact Name & Title:
Contact Phone Number:
Configuration
Description:
Application Description:
Company Name:
Company Location:
Contact Name & Title:
Contact Phone Number:
Configuration
Description:
Application Description:
Page 40
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City of Miami, FL Request Proposal for Frame Relay Network I RFP 97-98-089
Company Name:
Company Location:
Contact Name & Title:
Contact Phone Number:
Configuration
Description:
Application Description:
5.5. Evaluation Process
Following the opening of the proposal packages, the proposals will be evaluated by an Evaluation
Committee ("Committee") appointed by the City Manager, comprised of appropriate City staff and
members of the community, as deemed necessary, with the appropriate experience and/or knowledge.
The City shall evaluate each proposal based upon the evaluation criteria established herein (the
"Evaluation Criteria"). At its discretion, the City may select one (1) or more Proposers deemed to be fully
qualified and best suited among those submitting proposals on the basis of the evaluation factors included
in the RFP. A Proposer may receive the maximum number of available points or a portion of this score
depending on the merit of its proposal, as judged by the Committee. The City reserves the right, in its sole
discretion, to request one (1) or more proposers to make oral presentations before the Committee as part
of the evaluation process.
The City Manager will make his recommendation(s) to the City Commission requesting the authorization
to negotiate with the recommended Proposer(s) who best serves the needs of the City. No Proposer shall
have any rights against the City arising from such negotiations or termination thereof.
The City shall prepare and present a Professional Services Agreement to the successful Proposer.
The City further reserves the right to negotiate with each Proposer.
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City of Miami, FL Request f-- Droposal for Frame Relay Network RFP 97-98-089
The evaluation criteria shall include the following:
A.
Proposed frame relay network capabilities and expandability.
20 %
B.
Cost of Services.
25%
C.
Proposer's qualifications and experience in the provision
of similar networks to other customers, and references.
15 %
D.
Approach to the Scope of Work.
10 %
E.
Firm's capability of performing services and its availability
10 %
of appropriate financial, material, equipment and personnel
resources, as well as disaster recovery capability.
F.
Network Management Capabilities
5 %
G.
Minority/Women Business Participation, Affirmative
policies, and Minority participation
5 %
H.
Local Preference, if applicable
10 %
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City of Miami, FL Request - Proposal for Frame Relay Network I RFP 97-98-089
6.0. RFP Response Forms
CHECK LIST
This checklist is provided to help you conform with all requirements stipulated in this RFP.
Submitted
With Proposal
6.1 Proposal Information Form
This form must be completed, signed, and returned with Proposal.
6.2 Insurance Requirements
Acknowledgment of receipt of information on the insurance YES
requirements for this RFP. (Must be signed).
6.3 Proposer Background Information
This form must be completed in its entirety to verify the capability of YES
Proposer to perform the services specified in the RFP.
6.4 Minority/Women Business Affairs Registration Affidavit,
if applicable - Must be completed only if one or more of the owners YES
in the business enterprise is at least 5 1 % owned by a Black, Hispanic
or Female.
6.5 Minority Status Information Sheet
To be completed, if applicable. YES
6.6 Sample Affirmative Action Policy for Equal Employment
Opportunity YES
6.7 Primary Office Location Affidavit YES
6.8 Debarment and Suspension Certificate
(Must be signed). YES
6.9 Proposer (Vendor) Application,
if applicable - All prospective Proposers should complete a Vendor YES
application for the commodities/services the Proposer can regularly
supply to the City. Should a prospective Proposer not be currently
listed on the City's Proposer/bidder's list, a Vendor application will
be enclosed with the RFP package. Proposers who have already
submitted an application and secured a vendor number from the City
are not required to submit a new Vendor application.
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City of Miami, FL Request fe --proposal for Frame Relay Network RFP 97-98-089
6.10 Occupational License
All Responses shall be accompanied by a copy of your current YES
license(s), as required.
6.11 Proposal Response
YES
A complete and thorough Proposal addressing each and every one
of the City's requirements for the frame relay network and describing
in detail responses; at a minimum, to the following:
Section 2.2: Frame Relay Network Requirements
Section 2.3: Management of the frame relay network
Section 2.4.7: Trouble Handling
Section 5.1.1: Submission of Proposals
Section 5.2.2: Sections to be included in Proposer's Response
Section 5.3: Vendor Business Profile
Section 5.4: References
6.12 Attachment A: Proposer Exceptions & Clarification YES
6.13 Attachment B: Proposer's Standard Contract YES
6.14 Attachment C: Itemized Pricing using Pricing Template YES
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City of Miami, FL Request " - Proposal for Frame Relay Network
RFP 97-98-089
6.1. RFP Information Form
Mailing Date:
RFP No.: 97-98-089
Buyer:
Telephone:
Pamela Burns_
305-416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy
for your files. Prices should include all costs, including transportation to destination. The City reserves
the right to accept or reject all or any part of this proposal. Prices should be firm for a minimum of 90
days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are
quoted, complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
TERM CONTRACT
FOR: FRAME RELAY NETWORK
We have read your Request for Proposal, completed the necessary documents, and propose to furnish and
deliver, F.O.B. DESTINATION, the items or service specified herein.
number of calendar days required to complete work after Notice to Proceed or issuance
of purchase order.
number of calendar days required before commencement of work.
Delivery will be made within calendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any)
Contact Person/Telephone:
Warranty and/or guarantee:
All exceptions to this Proposal have been documented in the section below.
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City of Miami, FL Request f(-- Droposal for Frame Relay Network RFP 97-98-089
EXCEPTIONS:
I certify that any and all information contained in this proposal is true; and I further certify that this
proposal is made without prior understanding, agreement, or connection with any corporation, firm, or
person submitting a proposal for the same materials, supplies, equipment, or services, and is in all respects
fair and without collusion or fraud. I agree to abide by all terms and conditions of the RFP, and certify
that I am authorized to sign for the Proposer. Please print the following and sign your name:
Firm's Name:
Principal Business Address:
Mailing Address:
Telephone:
Fax:
Name:
Title:
Authorized Signature:
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City of Miami, FL Reques' Proposal for Frame Relay Network RFP 97-98-089
6.2. Insurance Requirements
INDEMNIFICATION
Proposer shall pay on behalf of, indemnify and save City and its officials harmless, from and against any
and all claims, liabilities, losses, and causes of action, which may arise out of successful Proposer's
performance under the provisions of the contract, including all acts or omissions to act on the part of
successful Proposer, including any person performing under this Contract for or on Proposer's behalf,
provided that any such claims, liabilities, losses and causes of such action are not attributable to the
negligence or misconduct of the City and, from and against any orders, judgments or decrees which may
be entered and which may result from the Contract, unless attributable to the negligence or misconduct of
the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of
any such claim, or the investigation thereof.
The successful Proposer shall furnish to City of Miami, c/o Department of Purchasing, 444 SW 2°d
Avenue, 6t' Floor, Miami, Florida 33130, Certificate(s) of Insurance prior to contract execution which
indicate that insurance coverage has been obtained which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the Proposer as required by Florida Statute
440.
B. Public Liability Insurance on a comprehensive basis in an amount not less than $1,000,000.00
combined single limit per occurrence for bodily injury and property damage. City must be shown
as an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in
connection with the work in an amount not less than statutory combined single limit per
occurrence for bodily injury and property damage.
D. Professional Liability Insurance with Minimum Limits of $1,000,000.00 per occurrence.
The City needs to be named as additional insured. BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications, as listed in standard liability insurance
manuals, which most nearly reflect the operations of the successful Proposer.
All insurance policies required above shall be issued by companies authorized to do business under the
laws of the State of Florida, with the following qualifications:
The Company must be rated no less than "A" as to management, and no less than
"Class V as to financial strength, by the latest edition of Best's Key Rating
Insurance Guide or acceptance of insurance company which holds a valid Florida
Certificate of Authority issued by the State of Florida, Department of Insurance,
and are members of the Florida Guarantee Fund.
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City of Miami, FL Request,' `roposal for Frame Relay Network RFP 97-98-089
Insurance Requirements form (page 2)
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days
written advance notice to the certificate holder.
NOTE: CITY RFP NUMBER AND/OR TITLE OF RFP MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the successful Proposer of his liability and
obligation under this section or under any other section of this Agreement.
The successful Proposer shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in force for the duration of the contractual period; including any and
all option terms that may be granted to the Proposer.
--If insurance certificates are scheduled to expire during the contractual period, the successful
Proposer shall be responsible for submitting new or renewed insurance certificates to the City at a
minimum of ten (10) calendar days in advance of such expiration.
--In the event that expired certificates are not replaced with new or renewed certificates which cover
the contractual period, the City shall:
A) Suspend the contract until such time as the new or renewed certificates are received by the City in
the manner prescribed in the RFP.
B) The City may, at its sole discretion, terminate the contract for cause and seek re -procurement
damages from the successful Proposer in conjunction with the violation of the terms and
conditions of the Contract.
The undersigned Proposer acknowledges that (s)he has read the above information and agrees to comply
with all the above City requirements.
Proposer:
(Company name)
Date:
Signature:
Print Name:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
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City of Miami, FL Request proposal for Frame Relay Network RFP 97-98-089
6.3. Proposer Background Information
INSTRUCTIONS:
This questionnaire is to be included with your Response. Do not leave any questions unanswered.
When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please
print.
COMPANY NAME:
COMPANY OFFICERS:
President
Secretary
Vice President
Treasurer
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with Response)
2. Occupational License Classification
3. Occupational License Expiration Date:
4. Miami -Dade County Certificate of Competency No.
(attached copy if requested in RFP)
5. Social Security or Federal I.D. No.
Page 49
of ownership
of ownership
% of ownership
% of ownership
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City of Miami, FL Request" 'roposal for Frame Relay Network RFP 97-98-089
Proposer Background Information form (page 2)
EXPERIENCE:
6. Number of Years your organization has been in business:
7. Number of Years experience PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the RFP:
8. Number of Years experience PROPOSER (firm, corporation, proprietorship) has had in operation
of the type required by the specifications of the RFP:
9. Experience Record: List references who may be contacted to ascertain information on past and/or
present contracts, work, jobs, that PROPOSER has performed of a type similar to that required by
specifications of the City's RFP:
FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB
Contact Person: Phone No:
FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB
Contact Person: Phone No:
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RFP 97-98-089
Proposer Background Information form (page 3)
FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB
Contact Person:
FIRM NAME/ADDRESS
Contact Person:
FIRM NAME/ADDRESS
Phone No:
DATE OF JOB DESCRIPTION OF JOB
Phone No:
DATE OF JOB DESCRIPTION OF JOB
Contact Person: Phone No:
FAIL URE TO COMPLETE, SIGN, AND RETURN THIS FORM MAYDIS UALIFY YOUR RESPONSE
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City of Miami, FL Request f 'roposal for Frame Relay Network RFP 97-98-089
6.4. Minority/Women Business Affairs Registration Affidavit
Please Check One Box Only [ ] Hispanic [ ] Female [ ] Black [ ] Not Applicable
If business is not 51 % minority/female owned, affidavit does not apply. If not applicable, notarization is
not required.
I (We), the undersigned agree to the following conditions:
1) that we have read Section 2.25 of the General Terms and meet the fifty-one percent (51%)
ownership and management requirement for minority/women registration status and will abide by
all of the policies and regulations governing the City of Miami Minority and Women Business
Enterprise Procedures;
2) that if at any time information submitted by the undersigned applicant in his/her Vendor
Application should prove to be false, inaccurate, or misleading, applicant's name will be struck
from the City of Miami's Bidder's list with no further consideration given to this applicant;
3) that the City of Miami maintains the right, through award of contract, to revoke the award, should
it be found that false, inaccurate or misleading information or a change in the original information
have occurred;
4) to notify the City of Miami within thirty (30) days of any change in the firm's ownership, control,
management or status as an ongoing minority/women business concern as indicated on the Vendor
Application, and that the City of Miami, upon a finding to the contrary, may render a firm's
registration with the City null and void and cease to include that firm in its registered list of
minority and women -owned businesses;
5) that the City of Miami has a right to diligently verify all information submitted by applicant in
his/her Vendor Application to monitor the status of the Minority/Women Business Enterprise,
once registered;
6) that the City of Miami may share a firm's registration information concerning its minority/women
status and its capability with other municipal or state agencies for the sole purpose of accessing the
firm to their procurement opportunities, unless otherwise specified by the firm in writing.
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City of Miami, FL Request Proposal for Frame Relay Network IRFP 97-98-089
Minority/Women Business Affairs Registration Affidavit (page 2)
I (We) certify under the penalties of perjury that the information contained in any and all application
documents submitted to the City of Miami is correct as per Ordinance No. 10062, as amended.
Firm Name:
(Name, Title & Date)
(If signing as a corporate officer, kindly affix corporate seal)
(Name, Title & Date)
This application must be signed by at least one general partner of a partnership or the proprietor of a sole
proprietorship or all partners of a joint venture.
NOTARIZATION
COUNTY, SS
COUNTY OF MIAMI-DADE Date:
That:
and acknowledged the foregoing instrument as his/her act and deed.
That he/she has produced
NOTARY PUBLIC:
My Commission Expires:
personally appeared before me
as identification.
FAIL URE TO COMPLETE, SIGN, AND RETURN THIS FORM MAYDIS UALIFY YOUR RESPONSE
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City of Miami, FL Request f `roposal for Frame Relay Network RFP 97-98-089
6.5. Minority Status Information Sheet
MINORITY CLASSIFICATION AND PARTICIPATION
Please check one box only and complete any and all sections applicable to your firm.
I . Indicate Minority/Women classification of Business Enterprise
(PROPOSER): [ ] B=BLACK [ ] H=HISPANIC
[ ] F=FEMALE [ ] NM=NON-MINORITY
2. If ONE OF THE FOLLOWING, give details of Minority/Women Participation within firm(s), or
as it may apply to this RFP, if awarded. Indicate Minority/Women Classification of each
company:
A. JOINT VENTURE: Provide information regarding Minority/Women Firms participating and
the extent of participation.
% of Dollar
Firm Name Business Address Proposal Amount
L-j
B. SUBCONTRACTORS: Provide information regarding Minority/Women firms participating
and the extent of participation.
% of Dollar
Firm Name Business Address Proposal Amount
L-]
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Minority Status Information Sheet (page 2)
C. SUPPLIERS: Provide details regarding Minority/Women firms that supply you with goods or
services; state the extent.
Firm Name
Business Address
% of Dollar
Proposal Amount
�l
L-j
L-j
II
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORMMAYDISQUALIFY YOUR RESPONSE.
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6.6. Sample Affirmative Action Policy
For Equal Employment Opportunity
AFFIRMATIVE ACTION/
EQUAL EMPLOYMENT OPPORTUNITY - POLICY STATEMENT
It is the policy of (Company Name) to base its hiring and promotions on merit, qualifications and
competency and that its personnel practices will not be influenced by an applicant's or employee's race,
color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status.
One of the management duties of all principals at (Company Name) is to ensure that the following
personnel practices are being satisfied:
1. Take every necessary affirmative action to attract and retain qualified employees, regardless of race,
color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped
status.
2. Maintain equitable principles in the recruitment, hiring, training, compensation and promotion of
employees.
3. Monitor and review personnel practices to guarantee that equal opportunities are being provided to
all employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital
status, veteran and handicapped status.
(Company Name) is committed to take affirmative action and aggressively pursue activities that will
serve to enable all employees and applicants opportunities available throughout this organization.
Clearly, the above actions cannot be accomplished as a secondary duty for any individual, despite the full
support of management. And so, to monitor our efforts, (Company Name) has assigned one of its
principals as the Affirmative Action Director to monitor all activities of this program.
Employees may contact (Name of assigned principal) at (telephone number) regarding this Affirmative
Action Policy.
DATE:
(SIGNATURE/TITLE):
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORMMAYDISQUALIFY YOUR RESPONSE.
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6.7. Primary Office Location Affidavit
rtease type or print clearly. t ms Atnaavit must ne completed in full, signed and notarized only if your primary office islocated within the corporate
limits of the City of Miami.
Legal Name of Firm:
Entity Type: (check one box only) [] Partnership [] Sole Proprietorship [] Corporation
Corporation Doc. No:
Occupational License No:
PREVIOUS
Street Address:
City:
State:
Date Established:
Date of Issuance:
How long at this location:
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City of Miami, FL Request fr `roposal for Frame Relay Network RFP 97-98-089
Primary Office Location Affidavit (page 2)
I (we) certify, under penalty of perjury, that the primary office location of our firm has not been established with the sole purpose of obtaining the advantage
granted bona fide local proposers by this section.
Authorize Signature
Print Name
(Corporate Seat) Title
Authorize Signature
Print Name
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a
joint venture.)
STATE OF FLORIDA, COUNTY OF MIAMI-DADE
[] Personally known to me; or [] Produced
identification:
Subscribed and Sworn before me that this is a true statement this day of 199_
Notary Public, State of Florida
My Commission expires
(Seal)
Printed name of Notary Public
Please submit with your proposal copies of Occupational License, professional and/or trade License to verify local status. The City of Miami also
reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to verify the location of
the firm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAYDISQUALIFY YOUR RESPONSE
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6.8. Debarment And Suspension '
CITY OF MIAMI CODE SEC. 18-56.4
(a) Authority and requirement to debar and suspend:
After reasonable notice to an actual or prospective contractual party, and after reasonable
opportunity to such party to be heard, the City Manager, after consultation with the Chief
Procurement Officer and the City Attorney, shall have the authority to debar a contractual party for
the causes listed below from consideration for award of city contracts. The debarment shall be for a
period of not fewer than three (3) years. The City Manager shall also have the authority to suspend
a contractor from consideration for award of city contracts if there is probable cause for debarment.
Pending the debarment determination, the authority to debar and suspend contractors shall be
exercised in accordance with regulations which shall be issued by the Chief Procurement Officer
after approval by the City Manager, the City Attorney, and the City Commission.
(b) Causes for debarment or suspension include the following:
1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private contract or subcontract, or incident to the performance of such contract or
subcontract;
2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification
or destruction of records, receiving stolen property, or any other offense indicating a lack of
business integrity or business honesty;
3. Conviction under state or federal antitrust statutes arising out of the submission of bids or
proposals;
4. Violation of contract provisions, which is regarded by the Chief Procurement Officer to be
indicative of nonresponsibility. Such violation may include failure without good cause to
perform in accordance with the terms and conditions of a contract or to perform within the
time limits provided in a contract, provided that failure to perform caused by acts beyond the
control of a parry shall not be considered a basis for debarment or suspension;
5. Debarment or suspension of the contractual party by any federal, state or other governmental
entity;
6. False certification pursuant to paragraph (c) below; or
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City of Miami, FL Request f 'roposal for Frame Relay Network RFP 97-98-089
7. Any other cause judged by the City Manager to be so serious and compelling as to affect the
responsibility of the contractual party performing city contracts.
(c) Certification:
All contracts for goods and services, sales, and leases by the City shall contain a certification that
neither the contractual party nor any of its principal owners or personnel have been convicted of any
of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations set forth above, or debarred or suspended as
set forth in paragraph (b) (5).
Company name:
Signature:
Date:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR
RF.CPnNCF._
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City of Miami, FL Reques' • Proposal for Frame Relay Network IRFP 97-98-089
6.12 Attachment A: Proposer Exceptions & Clarifications
This Response complies with the City of Miami's Request For Proposal, including all supporting documents,
and which shall govern in case of conflict with other provisions of this response, except as stated
immediately below in exceptions/clarifications.
Section # Exception Clarification Comments
Eg: Y -
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City of Miami, FL Request f `roposal for Frame Relay Network RFP 97-98-089
6.13 Attachment B: Contracts
Attach PROPOSER's standard contracts within this section. The City shall be under no obligation to accept any
Proposer's standard contract or any provisions therein.
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City of Miami, FL Request Proposal for Frame Relay Network IRFP 97-98-089
6.14 APPENDIX A: SITE LISTING
Site
Ref
SL
A
Department
Address
Lines
Primary Number
Cust
ESSX
1
13
4
Fire College/Training Cent.
3425 Jefferson Street
2
579-6239
666
305-579-6666
2
22
Fire Station — 01
144 NE 5 Street
7
579-6200
666
305-579-6666
3
14
7
Fire Station — 02
1901 N Miami Avenue
6
579-6202
666
305-579-6666
4
13
7
Fire Station — 03
1103 NW 7 Street
5
579-6217
666
305-579-6666
5
44
Fire Station — 04
1105 SW 2 Avenue
4
579-6204
666
305-579-6666
6
18
8
Fire Station — 05
1200 NW 20 Street
6
381-7332
666
305-579-6666
7
14
Fire Station — 06
701 NW 36 Street
7
381-7334
666
305-579-6666
8
38
1
Fire Station — 07
314 Beacom Blvd
22
579-1822
666
305-579-6666
9
10
9
Fire Station — 08
2975 Oak Avenue
5
579-6208
666
305-579-6666
10
90
Fire Station — 09
69 NE 62 Street
4
579-6209
666
305-579-6666
11
38
0
Fire Station —10
4101 NW 7 Street
6
381-7342
666
305-579-6666
12
96
Fire Station —11
5920 W Flagler Street
3
579-6211
666
305-579-6666
13
74
Fire Station —12
1455 NW 46 Street
5
579-6212
666
305-579-6666
14
39
0
Fire Station - Key Biscayne
85 W Enid Drive, Key
Biscayne
2
381-7348
666
305-579-6666
15
2
Police
400 NW 2 Ave
399
350-7801
666
305-579-6666
15
2
Police
400 NW 2 Ave
579-3000
666
305-579-6666
15
2
Police
400 NW 2 Ave
579-6000
666
305-579-6666
15
3
Police
400 NW 2 Ave 5th floor
1
579-6121
666
305-579-6666
15
5
Police
400 NW 2 Ave
1
579-6121
666
305-579-6666
15
18
7
Police
400 NW 2 Avenue
5
579-6341
666
305-579-6666
15
39
5
Police
400 NW 2 Avenue 3
floor
56
579-1800
666
305-579-6666
16
Riverside Center
400 SW 2nd Ave
416-1000
666
305-579-6666
17
27
0
C. G. Exhibition Ctr
2700 S Bayshore Dr
11
579-3310
666
305-579-6666
18 (1)
28
1
City Hall
3500 Pan American Dr
17
372-4613
666 1305-579-6666
19
26
1
Comm. Redevelopment
Agency
300 Biscayne Blvd Rm
400
12
579-3324
666
305-579-6666
20
40
3
Homeless Program
800 NE 1 Avenue
10
579-3404
666
305-579-6666
21
26
2
Marinas - Bayside*
401 Biscayne Blvd
(Dockmaster)
8
579-6955
666
305-579-6666
22 111
6
Marinas - Dinner Key*
3400 Pan American Dr
6
579-6950
666
305-579-6666
Page 63
98- 4A
City of Miami, FL Request f Iroposal for Frame Relay Network RFP 97-98-089
23
12 IN
E T — Downtown
63 NW 9 Street
10
579-6007
666
305-579-6666
24
45
N E T - N E Grove
2820 McFarlane Road
5
579-6019
666
305-579-6666
25
28
5
N E T — Overtown
1470 NW 3 Avenue
6
372-4550
666
305-579-6666
26
NET-
Wynwood/Edgewater
101 NW 34th St
579-6931
666
305-579-6666
27
11
0
Pension — General
1000 Brickell Avenue
6
372-4578
666
305-579-6666
28
71
Police - Auto Pound
700 NW 7 Street
2
579-6585
666
305-579-6666
29
40
1
Police - Gang Unit
1601 Biscayne Blvd
12
579-6038
666
305-579-6666
30
40
5
Police - Marine Patrol*
1001 Mac Arthur
Causeway
5
350-7819
666
305-579-6666
31
25
1
Police - Mini Station*
2511 Biscayne Blvd
3
372-4586
666
305-579-6666
32
36
9
Police - Mini Station*
258 NE 2 Avenue
2
579-6998
666
305-579-6666
33
40
0
Police - Mini Station*
2415 Biscayne Blvd
2
372-4584
666
305-579-6666
34
40
4
Police - Mini Station*
601 Brickell Key Dr
(garage)
1
579-6031
666
305-579-6666
35
22
0
Police - Sub station*
1466 NW 62 street
2
579-3408
666
305-579-6666
36
11
Fire — Garage
1151 NW 11 Street
20
575-5195
501
305 575-5100
37
2
GSA
1390 NW 20 Street
36
575-5182
501
305 575-5100
38
10
Motor Pool
1901 NW 12 Avenue
7
575-5204
501
305 575-5100
39
8
Property Maintenance
1975 NW 12 Avenue
15
575-5141
501
305 575-5100
40
7
Police - Allapattah Mini St*
1888 NW 21 Street
7
575-5127
501
305 575-5100
41
15
Police - Court Laison Unit
1351 NW 12 Street
10
575-5227
501
305 575-5100
42
6
Public Works — Operations
1145 NW 12 Avenue
1
575-5126
501
305 575-5100
43 (2)
Fire and Police Pension
2828 Coral Way
1
461-7060
501
305 575-5100
44 (2)
Workforce Development
1313 NW 36th St
20
637-0341
501
305 575-5100
45
3
Dinner Key Boat Yard*
2640 South Bayshore Dr.
2
858-1222
233
305-859-2700
46
1
NET - Coral Way
1800 SW 21 Avenue
4
859-2701
233
305-859-2700
47
5
NET - East Little Havana
I I I SW 5 Avenue
5
859-2713
233
305-859-2700
48
2
NET - S / W Coconut Grove
3750 South Dixie Hwy
5
461-7063
811
461-7050
49
2
Police - North Sub Station
1000 NW 62 Street
9
795-2312
450
305-795-2300
50
4
NET - Upper East Side
6599 Biscayne Blvd
5
795-2329
450
305-795-2300
51
5
NET - Little Haiti
69 NE 62 Street
5
795-2335
450
305-795-2300
52
4
Orange Bowl
1500 NW 3 Street
2
643-7140
537
643-7100
53
8
Police - South Sub Station
2200 W Flagler Street
30
643-7160
537
643-7100
54
1 9
INET — Flagami
3802 NW 11 Street
5
642-1250
537
643-7100
Notes:
(1) There currently exists a T1 Circuit between City Hall and Riverside locations.
(2) 1 FB services
If Site Ref number is the same, assume common access circuit(s) to Frame Relay provider.
• Indicates optional site.
BOLD typeface for items 1 through 16 indicates Phase 1 sites for the Frame Relay Network implementation.
** The list of sites are a representation of the target facilities and are subject to change at the discretion of the City of Miami
prior to installation. **
Page 64
98 - 4A
City of Miami, FL Request Proposal for Frame Relay Network RFP 97-98-089
6.15 APPENDIX B: RESPONSES
Please use the following format to answer all questions required.
2.2. Frame Relay Network Implementation Requirements
General
1.
2.
3.
4.
5.
6.
7.
Frame Relay Network
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
Network / Project Management
25.
26.
27.
28.
Page 65
98
City of Miami, FL Request fr `roposal for Frame Relay Network RFP 97-98-089
Facilities
29.
30.
31.
Billing/Miscellaneous
32
33
34
35
36
37
38
39
40
5.3.1 Proposer Business Profile - Company Background
1.
2.
3.
4.
5.
6.
7.
8.
9.
10
11
Page 66
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City of Miami, FL Request Proposal for Frame Relay Network RFP 97-98-089
6.16. APPENDIX C: PRICING TEMPLATE
Option 1
Option 2
Option 3
Option 4
Data -Unbundled
Data -Bundled
Datalloice-
Datalloice- Bundled
Unbundled
Fixed Monthly
Fixed Monthly
Fixed Monthly
Fixed Monthly
Recurring
1 Recurring
Recurring
Recurring
Riverside
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Police
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
ite Total
$0.00 $0.00
$0.00 $0.001
$0.00 $0.001
$0.00 $0.00
Page 67
City of Miami, FL Request f roposal for Frame Relay Network RFP 97-98-089
Firestation 01
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.001
$0.00
$0.001
$0.00
$0.00
Firestation 02
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.001
$0.00
$0.00
Firestation 03
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
etwork Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.001
$0.00
$0.00
$0.00
$0.00
Firestation 04
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.001
$0.00
$0.00
Page 68
•
City of Miami, FL Reques+ Proposal for Frame Relay Network RFP 97-98-089
Firestation OS
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Firestation 06
Access Circuit kbps
Port kbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Firestation 07
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Firestation 08
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
ite Total I
$0.00
$0.00
$0.00
$0.001
$0.00
$0.001
$0.00
$0.00
Page 69
98- 414
City of Miami, FL Request f 'roposal for Frame Relay Network RFP 97-98-089
Firestation 09
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total 1
$0.00
$0.00
$0.00
$0.001
$0.00
$0.001
$0.00
$0.00
Firestation 10
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
1 $0.00
$0.00
$0.00
$0.001
$0.00
$0.001
$0.00
$0.00
Firestation 11
Access Circuit kbps
Port kbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Total
$0.00
$0.00
$0.00
$0.001
$0.00
$0.001
$0.00
$0.00
-Site
Firestation 12
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
Misc.
Site Total
$0.00
$0.00
$0.00
$0.001
$0.00
$0.001
$0.00
$0.00
Page 70
98- 414
City of Miami, FL Re t for Proposal for Frame Relay Network
RFP 97-98-089
Flrestatlon Key Biscayne
Access Circuit kbps
Portkbps
CIR 16K
CIR 32K
Installation (Frame Relay Services)
CPE Equipment (Routers)
CSUs/DSUs
Network Management
Maintenance
Installation (Equipment)
ite Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
GRAND TOTAL $0.00 0.00 $0.00 0.001 $0.00 0.001 $0.00 $0.00
Notes:
Please list all assumptions, and special notes.
Pricing Template given for Phase 1 sites. Please use template when pricing remaining sites (non -Phase 1)
Please describe any discounts applied
Page 71
1. 98;- 414
City of Miami Current Networkk
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TO
FROM
CITY OF MIAMI, FLORIDA -
INTER -OFFICE MEMORANDUM CA10
The Honorable Mayor and Members DATE: March 26, 1998 FILE
of the City Commission
SUBJECT Resolution Requesting
Frame Relay Request for
Proposals
REFERENCES:
Jose Garcia -Pedrosa ;, ENCLOSURES:
City Manager '
V
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the City Manager to issue a Request for Proposals (RFP) for the purpose of
seeking frame relay service providers and to submit qualified respondent(s) to the Miami
City Commission for approval.
BACKGROUND:
The Information Technology Department desires to initiate the Request for Proposals
process for frame relay services. The frame relay services will be used to establish
enterprise connectivity between roughly forty (40) City of Miami sites. Frame relay will
replace the current INET based infrastructure. The INET infrastructure was originally
placed into service by Miami TCI in 1988.
Frame relay ' services provide a reliable, cost-effective means of interconnecting the
various City sites to enhance communications and facilitate the transmission of
information. Frame relay can be configured to allow for various speeds -depending on the
requirements to support today's applications (e.g., electronic mail and client server
applications) and future applications (e.g., Imaging and video conferencing).
These services will establish reliable, high-speed data communications links, which will
provide the necessary communications infrastructure for the City of Miami as it migrates
to an open computing architecture and to client -server based applications. In addition,
frame relay services will allow the City to provide support of additional technical
innovations such as voice over data and video transmissions.
JGP:CMC:A S.jeo
98- 414