HomeMy WebLinkAboutR-98-0410J-98-478
4/27/98
RESOLUTION NO. 9 8 - 410
A RESOLUTION ACCEPTING THE BID OF SECURITY
EQUIPMENT CORP., FOR THE ACQUISITION OF AN
OLEORESIN CAPSICUM (OC) AEROSOL DELIVERY SYSTEM
FOR THE DEPARTMENT OF POLICE, AT A TOTAL PROPOSED
ANNUAL COST OF $6,925.00, ON A CONTRACT BASIS FOR ONE
(1) YEAR WITH THE OPTION TO EXTEND FOR TWO
ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS
THEREFOR FROM THE POLICE DEPARTMENT GENERAL
OPERATING BUDGET, ACCOUNT CODE NO.
001000.290201.6.722; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A
PURCHASE ORDER FOR THIS ACQUISITION.
WHEREAS, pursuant to public notice, sealed bids were received January 12, 1998, for the use of
an Oleoresin Capsicum (OC) Aerosol Delivery System to the Department of Police, at a total proposed
annual cost of $6,925.00, on a contract basis for one (1) year with the option to extend for an two (2)
additional one (1) year periods; and
WHEREAS, invitations for Bid No. 97-98-005 were mailed to forty (40) potential bidders and five
(5) bids were received; and
WHEREAS, the use of an OC Aerosol Delivery System, a new generation mace system, makes it
difficult for most suspects to physically resist arrest effectively as the suspect is incapacitated long enough
for the officer to apply handcuffs, reducing the likelihood of injury to himself or the individual resisting;
and
WHEREAS, funds for this purchase are available from the Department of Police General
Operating Budget, Account Code No. 001000.290201.6.722; and
WHEREAS, the City Manager and the Chief of Police recommend that the bid received from
Security Equipment Corp., be accepted as the lowest most responsive and responsible bidder;
CITY CObMSSION
N EETINC OF
APR 2 8 1998
Rewluti= Na
98- 410
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The bid submitted by Security Equipment Corp., for the furnishing of an OC
Aerosol Delivery System for the Department of Police, at a total proposed annual cost of $6,925.00, on a
contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, is
hereby accepted, with funds therefor hereby allocated from the Police Department General Operating
Budget, Account Code No. 00100.290201.6.722.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer
to issue a purchase order for said acquisition.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 2 8 th day of April
ATTEST:
WALTER J. FOEMAN
CITY CLERK
JOE CAROLLO,. MAYOR
1998.
in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation no"rr
becomes effective with the elapse of ten (10 days om the date of Cernmissicn action
regarding same, without the Mayor ex i ng to.
Wage J. eman, City Clerk
PREPARED AND APPROVED BY:
AEL O. DIAZ
DEPUTY CITY ATTORNEY
W2488:CSK:ROD
2 08- 410
TO
CITY OF MIAMI, FLORIDA CA=6
INTER-OFFICE MEMORANDUM
The Honorable Mayor and Members DATE: April 28, 1998 FILE
of the City Commission
FROM: Jose Garcia -Pedrosa
City Manager
RECOMMENDATION
SUBJECT: Proposed Resolution
REFERENCES: OC Aerosol Systems;
Bid No. 97-98-005
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Security Equipment Corp., a Non-Local/Female vendor, located at 330 Sun Valley
Circle, Fenton, MO 63026, for the furnishing of OC Aerosol Delivery System for the Miami
Police Department, for an amount not to exceed $6,925.00.
Funding is available from the Department of Police FY'97-98 Budget, Account Code No.
001000.290201.6.722.
BACKGROUND
The Police Department has analyzed the bids received pursuant to Bid. No. 97-98-005. Forty (40)
invitations for bid were mailed and five (5) responses were received. Security Equipment Corp.,
submitted the lowest most responsible and responsive bid and is, therefore, recommended for
,Award.
Officers of the Miami Police Department presently do not have an alternative to using physical
force to arrest an unarmed, violent and/or resisting subject. The use of an OC Aerosol Delivery
System, a new generation mace system, makes it difficult for most suspects to physically resist
arrest effectively. The suspect is incapacitated long enough for the officer to apply handcuffs,
reducing the likelihood of injury to himself or the individual resisting.
JGP:DHW:Imr
c: Donald H. Warshaw, Chief of Police
98- 410
BID NUMBER: 97 - 98 - 005
COMMODITY / SERVICE: oC Aerosol Delivery System
DEPARTMENT/CONTACT PERSON: Lourdes Rodriquez
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate, justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns of the Bid/Contract Section at 416-1905WMIS-ITM should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
u S. arter
Dir for of Purchasing
DATE:
BZDRECOM.DOC 8/8/97 PAGE 1 OF 2 V 8 410
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-005 COMMODITY/SERVICE: OC Aerosol Delivery system
DEPARTMENT / DIVISION: Police
TERM OF CONTRACT: One (1) year with the option to extend for 2 additonal one (1) year periods.
NUMBER OF BIDS DISTRIBUTED: 40
NUMBER OF BIDS RECEIVED: 5
METHOD OF AWARD: To the lowest most responsive and responsible bidder.
RECOMMENDED VENDOR(Sh STATUS: CONTRACT VALUE:
Security Equipment Corp. Non-Local/Female $6,925.00
TOTAL: $6, 925.00
THE (FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The OC Aerosol Delivery System will be used by the Police Department's
sworn personnel to effectively gain control of suspects who Physically
resist arrest. The OC ADS incapacitates a subject long enough for an
officer to apply handcuffs thereby reducing the likelihood of injury
to himself or the resisting individual.
ACCOUNT CODE(S): 001000.290201.6. 722
•
DEPARTMENT APPROVAL: BUDGET R IEW APPROVAL:
Department Director/ Dipak M . Parekh
Designee Director
PURCHASING APPROVAL:
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
Judy S. Carter
Director
PAGE 2 OF 2
98 - 410
TABULATION OF BIDS
OC AEROSOL DELIVERY SYSTEM
97-98-005
Southern Precision Armory
Security Supply Inc. Southern Police Supply
Security Equipment Corp.
Jules Brothers Uniforms
76 Isle of Venice
9261 136 Way North 2766 Crain Hwy
330 Sun Valley Circle
8340 Biscayne Blvd.
Ft. Lauderdale FL 33301
Seminole FL 33776 Waldorf MD 20601
Fenton MO. 63026
Miami FL 33138
Non-Local/Non-Minority
Non-Local/Female Non-Local/Non-Minority
Non-Local/Female
Local/Non-Minority
Est. Unit Extended
Est. Unit Extended Est. Unit Extended
Est. Unit Extended
Est. Unit Extended
Item Description Oty Price Price
O_yt Price Price 9ty Price Price
Qty Price Price
Oty Price Price
1 OC AEROSOL CANISTERS 2000 $ 4.72 $ 9,440 00 2000 $ 4.63 $ 9,260.00 2000 $ 4.34 $ 8,680.00 2000 $ 3.35 $ 6,700.00 2000 $ 4.87 $ 9,740.00
Phase IV Tactical Aerosol or
approved equal (Active Units)
PROPOSED MANUFACTURER:
2 OC AEROSOL CANISTERS
Phase IV Tactical Aerosol or
approved equal (Inert Units)
PROPOSED MANUFACTURER
TOTAL COST
OO APPROVED BY:
I
DATE:
P.E.S.I. DEVASTATOR MODEL D•73
( NOT REFLECTED)
BODYGUARD LE-10 COP TOP
SECURITY EQUIPMENT CORP.
GUARDIAN SAFETY PRO?--,;100
100 $ 4.50 $ 450.00
100 $ 4.63 $ 463.00
100 $ 3.10 $ 310.00
100 $ 2.25 $ 225.00
100 $ 3.49 $ 34900
P.E.S.I. DEVASTATOR INERT D-73-1 AERKO INTERNATIONAL BODYGUARD
$ 9,890.00 ,
$ 9,723.00 $
SECURITY EQUIPMENT CORP. AS ABOVE - #3 IN - C
8,990.00 " $ 6,925.00 $ 10,089.00
Approved by:
Di ector / Designee
Date: 3 :Z
i
REQL_S'T FOR FORMAL SOLICITITAVON FORM
FOR PURCHASE OF GOODS/SERVICES, EQUIPMENT EXCEEDING $4,500,
AND CONSTRUCTION EXCEEDING $10,000
Description of the proposed purchase: OC Aerosol Delivery System (OC ADS)
Estimated cost: $ 9 , 135.00
Justification for purchase: The OC Aerosol Delivery System will be used by
the Police Department sworn; ersonne1 to effectivPly gain rnntrnl of
suspects who physically resist arrest. The OC ADS incapacitates a
subject long enough for an officer to apply handcuffs thereby reducing_
the likelihood of injury to himself or the resisting individual.
Line Item in FY Budget: 001000. 290201. 6. 719
If not in FY Budget, explanation of exception:
Edward Marquez
City Manager
Date C? S
ROVED
98- 410
,_.,Qty,of Miami, Florida 0s,
Owl Bid No. 97-98-5
6.1 BID INFORMATION FORirx -
Mailing Date: December 22,1997 Buyer: Pamela Burns
Bid No.: 97-98-5 Telephone: 305-416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
TERM CONTRACT
FOR
680-08: OC AEROSOL DELIVERY SYSTEM
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID>MAY BE DISQUALIFIED.
30 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
5 number of calendar days required before commencement of work.
Delivery will be made within 40 calendar days after receipt of purchase order.
Terms: 20/o10 days 0 Net 30 days x Additional discount of 0 % if awarded all items.
0 (include cash discount for prompt payment, if any)
Contact Person/Telephone: LARRY NANCE / 1-800-325-9568
Warranty and/or guarantee: Warranteed against defects in material and workmanship
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Name: SECURITY EQUIPMENT CORP. Telephone: 800-325—
Principal Business Address: 330 Sun Valley Fax: 314-343-1318
Circle, Fenton, Mo. 63026 Name: Larry Nance
Mailing Address: same Title: President
Authorized Sims
98- 410
j
Miami, Florida AW� Bid No. 97-98-o5
6.5 .MOR BACKGROUND INFORMtifION
' INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
SECURITY EQUIPMENT CORPORATION
President LARRY NANCE Vice President JANE NANCE
Secretary . JANE NANCE Treasurer LARRY NANCE
COMPANY OWNERSHIP:
LARRY NANCE 49 % of ownership
JANE NANCE 51
% of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No. NOT APPLICABLE
(attach copy with bid)
2. Occupational License Classification NOT APPLICABLE
3. Occupational License Expiration Date: NOT APPLICABLE
4. Metro -Dade County Certificate of Competency No. NONE
(attached copy if requested in Bid or RFP)
5. Social -Security orFederal I.D.No. 43-1080928
EXPERIENCE:
6. Number of Years your organization has been in business: 23
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 23
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 23
8- 410
PRICE SHEET 10 BID NO. 97-98-00SR
PRICE SHEET (OC Aerosol Delivery System)
ALL BIDDERS SHALL PROVIDE QUOTES ON ALL ITEMS LISTED BELOW. FAILURE TO DO SO WILL RESULT IN YOUR
BID BEING DEEMED NON -RESPONSIVE. AWARD SHALL BE BASED UPON THE LOWEST MOST RESPONSIVE AND
RESPONSIBLE BIDDER WHO MEETS SPECIFICATIONS BASED UPON THE NEEDS OF THE CITY.
DESCRIPTIVE LITERATURE IS REQUIRED FOR ALL ITEMS PROPOSED.
Item DESCRIPTION: QUANTITY UNIT PRICE EXTENDED PRICE
#1 OC AEROSOL CANISTER
( Active Units)
Phase IV Tactical Aerosol
or approved equal 2000 S 3.35 /each $ 6,700.00
#2
PROPOSED MANUFACTURER: SECURITY EQUIPMENT CORPORATION
OC AEROSOL CANISTER
(inert Units) 100 $ 2.25 /each $ 225.00
Phase IV Tactical Aerosol
or approved equal.
PROPOSED MANUFACTURER: SECUIRTY EQUIPMENT CORPORATION
TOTAL COST: $ 6925.00
Exceptions to Specifications (if any):
none BRAND NAME SABRE RED MODEL #PLE-80-OC
STANDARD WARRANTY: ONE YEAR AGAINST DEFECTS IN MATERIAL AND WORKMANSHIP
ADDITIONAL WARRANTY, IF ANY: NONE
SOCIAL SECURITY OR FEDERAL EMPLOYER IDENTIFICATION NUMBER 43-1080928
OCCUPATIONAL LICENSE NO.: n/a EXPIRES:
(to be submitted with this bid)
BIDDER: SECURITY EQUIPMENT CORPORATION DATE: JANUARY 8, 1998
TELEPHONEn8W 325-9568
SIGNA
FAX: 314-343-0200
TITLE: PRESIDENT
THIS
9 8 - 4 A"
I
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: OC AEROSOL SYSTEM
AWARDED TO: Security Equipment Corp.
BID NO.97-98-005
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
1992- Present NONE
PRIOR CONTRACT AWARD: NONE
BID NO. 97-98-005 IS AWARDED IN THE AMOUNT OF $6,925.00 FOR THE DEPARTMENT OF POLICE.
SUMMARY OF CONTRACTS. DOC 9 O - 410
10
CITY OF MIAMI OFFICE OF THE CII :LERK
BID SECURITY LIST
BID ITEM:
BID NO.:
OC AEROSOL DELIVERY SYSTEM
i
97-98-005
DATE BID(S) OPENED: J AN UA R Y 12, 1998 TIME 10 : 0 0 A.M.
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
SOUTHERN PRECISION ARMORY
SEE ATTACHED tID
SECURITY EQUIPMENT CORP.
SOOTHERN POLICE SUPPLY
SECURITY•.SUPPLY INC.
" if
JULES BROS UNIFORMS INC.
" If
KIESLER POLICE SUPPLY
WE RECEIVED 0
BID WHICH WAS
LY ONE COPY OF THE
SENT TO PROCIJRFMFN
NO BID
LOU'S GUNSHOP
SUPER SEER CORP.
LAWMEN'S & SHOOTERS' SUPPLY, INC.
KIESLER POLICE SUPPLY
WAYNE HALL, DISTRIBUTORS
RECICWOOD/SPEEDWELL
afilu..
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received (%vZ) envelopes on behalf
Person receivin bid(s)
PURCHASING DEPARTMENT on
(City Department) (Date)
SIGNED•
eputy City Clerk
of
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.97-98-005 Establish a contract for an OC Aerosol Delivery System for the Police
Department on an as needed when needed basis.
OPENING DATE: 10:00 A.M. JANUARY 12, 1998
BID NO.97-98-021 R Install a new folding wall and track, and remove and properly dispose of
the old folding wall and track for the Miami Police Department.
OPENING DATE: 11:00 A.M. JANUARY 7, 1998
Detailed specifications for these bids are available upon request at the City of Miami,
Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No.
416-1904.
Frank Rollason CITY OF MIAMI
City Manager LOGO
AD NO.4288 & 4289
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City of Miami
REQUISITION FOR ADVETISEMENT
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This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the advert' m nt with this r n.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
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❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
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