HomeMy WebLinkAboutR-98-0408J-98-447
4/21 /98
RESOLUTION NO. 9 8 - 408
A RESOLUTION ACCEPTING THE BID OF ED MORSE FLEET SALES FOR THE
PROCUREMENT OF TWO (2) 1999 GMC 2500, 4X4 SUBURBAN UTILITY
VEHICLES, IN A TOTAL AMOUNT OF $68,497.18, FOR THE DEPARTMENT
OF GENERAL SERVICES ADMINISTRATION FOR USE BY THE URBAN
SEARCH AND RESCUE TEAM OF THE DEPARTMENT OF FIRE -RESCUE;
ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT
PROGRAM , "SOUTH FLORIDA URBAN SEARCH", PROJECT NO. 313826,
STATE OF FLORIDA GRANT; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID VEHICLES.
WHEREAS, pursuant to public notice, sealed bids were received on January 21, 1998 for
the furnishing of police and general fleet vehicles, for the Department of General Services
Administration on an as -needed when -needed contract basis; and
WHEREAS, invitations for Bid No. 97-98-026 were mailed to fifty-eight (58) potential
bidders and eight (8) bids were received; and
WHEREAS, the acquisition of said vehicles are to be used by the Urban Search and Rescue
Team of the Department of Fire -Rescue; and
WHEREAS, funding for this acquisition is available from the Capital Improvement Program,
"South Florida Urban Search", Project No. 313826, State of Florida Grant; and
WHEREAS, the City Manager and the Director of General Services Administration
recommend that the bid received from Ed Morse Fleet Sales for Item II-F, be accepted as the lowest
most responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
'CITY COMBSSION
ME=NG OF
APR 2 8 1998
FASOlubon If&
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The bid submitted on January 21, 1998, by Ed Morse Fleet Sales for the
procurement of two (2) 1999 GMC 2500, 4X4 Suburban Utility Vehicles, in a total amount of
$68,497.18, for the Department of General Services Administration, for use by the Urban Search
and Rescue Team of the Department of Fire -Rescue, with funds therefor hereby allocated from the
Capital Improvement Program, "South Florida Urban Search", Project No. 313826, State of Florida
Grant.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer
to issue a purchase order for said vehicles.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 28th day of April , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse often (10) da from th to of Comm' sicn action
ATTEST: regarding same, without the May r exer ' ing eto
Walt J. eman, City Clerk
WALTER J. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY:
---
zl�
RAFA L 0. DIAZ
DEPUTY CITY ATTO Y
W2495:CSK
2 98- 408
CITY OF MIAMI, FLORIDA CAM
INTER -OFFICE MEMORANDUM
Honorable Mayor and April 28, 1998
TO : DATE: FILE
Members of the City Commission
SUBJECT: Resolution Authorizing the
Purchase of urban Search and
Rescue Emergency Response
FROM: lose Garcia -Pedrosa REFERENCES: Suburban Utility Vehicles
City Manager Bid No. 97-98-026
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached
Resolution accepting the lowest most responsible and responsive bid for Item 11-F of Bid No.
97-98-026 from Ed Morse Fleet Sales, (Ed Morse and Ted Morse owners), a non-
minority/non-local vendor, located at 6363 N.W. 6th Way, Suite 425, Ft. Lauderdale,
Florida 33309, for the procurement of two (2), 1999 GMC 2500, 4 X 4, Suburban utility
vehicles, with options as per Attachment "A", and extended 5 year/75,000 miles warranty;
for a total award of $68,497.18. Funds are available from a State of Florida Grant
appropriated in Capital Project No. 313826, entitled the "South Florida Urban Search
Program".
BACKGROUND:
The Department of General Services Administration has analyzed the bids received
pursuant to Bid No. 97-98-026. Fifty-eight (58) invitations for bids were mailed, eight (8)
responses were received, with only two (2) vendors providing quotations for this item. Ed
Morse Fleet Sales is the lowest bidder. These emergency response vehicles shall be used by
the Urban Search and Rescue Team coordinated by the Department of Fire -Rescue.
JAP:]P:]AP:eh
luy
c: Juan Pascual, Director
Department of General Services Administration
C.A. Gimenez, Director
Department of Fire -Rescue
GSA/MeSubuVe.doc
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Jose Garcia -Pedrosa DATE: March 26, 1998 FILE
City Manager
SUBJECT: Resolution Authorizing the
Purchase of Urban Search and
Rescue Emergency Response
FROM : Pascual, Director REFERENCES: Suburban Utility Vehicles
Department of General Services Administration Bid No. 97-98-026
ENCLOSURES:
The Department of General Services Administration has verified with the Office of
Budget and Management Analysis that funds are available from a State of Florida Grant
appropriated in Capital Project No. 313826, entitled the "South Florida Urban Search
Program", in an amount not to exceed $68,497.18.
CIP PROJECT REVIEW AND APPROVAL BY:
Date: 3 Z 7 --
Pillar enz-B tler, CIP Admfntrator
BUDGETARY REVIEW AND APPROVAL BY:
, bbs'
Dipak Parekh, Director
Office of Budget and Management Analysis
JAP:eh
GSA/MeSubVe2.doc
Date: 3/7/fi p.
/of Miami, Florida Bid No. 97-98-26
.// �W&l BID INFORMATION FORM
Mailing Date: December 24,1997 Buyer. Maritza Fresno
Bid No.: 97-99-26 Telephone: 305416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
FOR
070-06: POLICE AND GENERAL FLEET VEHICLES -
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
90 Ta /,�O number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
number of calendar days required before commencement of work.
Delivery will be made within 90-120 calendar days after receipt of purchase order.
Terms: 20/6-10 days Net 30 days -4 Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any)
Contact Person/Telephone: !''Duly C g. k1 ZV0
Warranty and/or guarantee: 3;0 I*OA S_ OR �36 600 1)11t ' -
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: j-oe7P C_" ggo Wzg� 0001ti Lo, r-k C an-i I TS orvLY -
\J s NYL 5 S MAie g_ r+ C 04ta 0_0ti+U . Pro D nc.vw Z- &4sti OF
CKWk0ccr qig uce_ oNL e AvAi L q6L -- LT-2&41 /7 5A16 o.o. R. pRrs 6N LiXN
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Name: 6D e3496- rtgiM S Telephone: R00- L151- % 395
Principal Business Address: 652 NW 6:t-0WA41 Fax: $K - '7-7 -7 - '1
Ell ZAuWIF-bAtAr Fc . 33 3o�j Name: �.ry, 17Y_D
Mailing Address: Title: &0 ecl
S;"ig- ►q-S OVer Authorized Signature:
6.5 :NDOR BACKGROUND INFOWIT NTION
� r 4P
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: ED .Mna�LrrT ewe ES
COMPANY OFFICERS:
President Ey 404r£
Secretary
COMPANY OWNERSHIP:
rya
7-r ,
LICENSES:
Vice President V0 4W6—
Treasurer
l . County or Municipal Occupational License No. 630 a -
(attach copy with bid)
Sd % of ownership
5-6 % of ownership
% of ownership
of ownership
2. Occupational License Classification 60910094e-ir 146;lb to t Z-S.
3. Occupational License Expiration Date: � 30, ► ctQ g
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP) -
5. Social Security or Federal I.D. No. r �Q T 3,
EXPERIENCE:
6. Number of Years your organization has been in business:
Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 02?
Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: �- 17
98 - 408
9 PRIMARY OFFICE LOCATIO'-
AFFIDAVIT
Please type or print clearly. This Affidavit must be completed in full, signed and notarized only if your primary office is located within
the corporate limits of the City of Miami.
Legal Name o,f Firm:
rb A/0/is�
Corporation Doc. No:
n Entity Type: (check one box only) [] Partnership
\� [) Sole Proprietorship &Corporation
Date Established: Occupational License No: Date of Issuance:
PRESENT
Street Address: / 2 / 2
City: / r4VW State: D How long at this location-�
PREVIOUS
Street Address:
City: _ State How long at this location:
According to Section 18-52.1(b) of the City of Miami Code, as amended:
The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the
lowest other responsible and responsive bidder."
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits
of the City of Miami. --�7„
I (we) certify, under penalty of perjury, that the pr
the advantage granted bona fide local bidders/propc
(Corporate Seal)
Title
Authorize Signature
Print Name
t of obtaining
Tide _
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DADE
U Personally known to me; or
Subscribed and Swom before me that this is awe statement this day of 199_ 0 Produced identification:
Notary Public, State of Florida My Commission expires
(Seal)
Printed name of Notary Public
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to.
verify the location of the firm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID
' 9 8 w 408
n
Uale JrZW98 Time 4 40 46 PM Pipe Z Of 7
MAR-25-99 WED 04:5t PM P.01
ATTACHMENT "A"
Ed Morse Fleet Sales, Inc.
6363 NW 6th Way, Suite 425
Fort Lauderdale, Florida 33309
Phone: (954) 777-7718 - Fax: (954) 777-7738 - Toll Free: (800) 451-6395
Chevrolet - GMC - Pontiac - Oldsmobile - Buick - Cadillac - Chevrolet Medium Duty Trucks
Dodge - Chrysler - Plymouth - Jeep - Eagle - Ford - Toyota - Honda - Mazda - tsuzu
Wednesday, March 25, 1998
Juan A. Pascual
City of Miami
1390 NW 20M Street
Southern
Miami„ FL 33142
Dear Mr. Pascual:
This letter is in response to you request for pricing concerning the City of Miami bid #97-98-026.
1998 GMC 25W 4X4 Suburban (Item # 11-F) : $27,447.00
Bid option 02 - 6.51- V-8 turbo diesel "no: $2.350.00
Supplemental option #K47 - High cap. air clearer: $21.60 + 5% = $22.58
Supplemental option #QIW - LT245/75R16E ONoff road tires: $47.05 + 5% = $49.40
Supplemental option #F60 - HD. front torsion bars + $54.16 + 5% = $56.89
Supplemental option #ZP6 - Rear window wiper/washer w/ defogger: S239.94 + 5% = $251.94
Bid option #18 - 60/40 Center row sod: $520.00
Supplemental option #ZQ3 - Tilt wheel w/ cruise control: $329.98 + 5% = $346.85
Supplemental option #RTT1- Winch & Brush guard. $1,260.00 + 5% = $1,323.00
Supplemental option 09U0 - Power windows - $556.42 + 5% = $584.24
Supplemental option #6C7 - Police style dome light: $64.50 + 5e/a = $67.73
Supplemental option #5G4 - Roof mounted lamp provisions: $81.70 + 5% = $85.79
Bid option #10 - Trailering package: $265.00
Supplemental option #RTT2 - Duplex combo - pintle ball insert: $140.00 + 5% = $147.00
Supplemental option #RTT3 - Exterior spare tire carrier wf cover: $350.00 + 5% = $367.50
Supplemental option #RTT4 - Rear compartment liner: $85.00 + 5% = $89.25
Supplemental option #AJ1 - Deep tinted glass: $262.30 + 5% = $275.42
Total price: $34,24&59
The following options are not available: AM -FM w/ CD player, upgrade to dual770 CCA
batteries (N/A with diesel engine), 8 all vehicles keyed alike (common key). All other specified
equipment is included in our base bid price.
Thank you.
Sincerely,
Frank G. Kitko
Government Accounts Manager
98- 408
IHUIJLAIIUN OF LIIDS
POLICE AND GENERAL FLEET VEHICLES: BID NO. 97-98-026
Set I (Vendors 1-3)
Item Desviption .,..n„
8 Factory Installed HD trailer lowing package for bads up to
5000 Its
9 Factory installed AM/FM radio.
10 One (1) Complete Pans List for vehicle supplied
11 One (1) Shop Repair Manual for vehicle supplied
12 CNG fuel conversion If available)
SUPPLEMENTAL OPTION
Factory Installed options not listed in this solicitation will be furnished at cost + 5%,
Dealer Installed options not listed in [his solicitation will be furnished at cost + 5%.
E 4X2 SUBURBAN TYPE VEHICLE
Lis[ Make(syModel(syyrs(s) of vehicle.
Warranty Manufacturer's
Extended Warranty
DELIVERY/AVAILABILITY (after receipt of Purchase Order):
Add4ronal Vehicles, if required.
Last day to place orders for current Production yrs.
F. 4z4 SUBURBAN TYPE VEHICLE
List Make(syModel(syyrs(s) of vehicle:
Warranty Manufacturer's
Extended Warranty
DELIVERY/AVAILABILITY (after receipt of Purchase Order).
Additional vehicles,ifrequired
Last day to place orders for current Production yrs.
OPTIONS Bidder shall indicate'N/A" for unavailable options,
'NC" for options which Carry no additional charge and "STD" for options
ncklded as standard equipment in the basic unit
SUBURBAN TYPE VEHICLE OPTIONS;
1 8 Cylinder gasoline engine with no less than 7 4 litre and 230 Net HP.
2 8 Cylinder diesel engine with no less than 6.15 litre and 148 Net HP.
3 40 gallon fuel lank or lanks with protective shield or shields.
4 From vinyl covered high back bucket seats.
5 Third seat with seat belts
�+ 6 Upgrade to cloth interior
( 7 Frond cloth high back bucket seats (with Option 6 only).
' 8 Third seat in cloth with seat bells (wdh Option 6 only).
9 Sunscreen or deepest possible window tinting which complies with
Flonda Legal requirements
{� 10 Factory installed HD trader towing package for loads up to 5000lbs
Prepared by Maritza Fresno, 1/28/98
Anthony Abraham Chevrolet
4181 SW 81h Street
Miami, FL 33134
Non -Minority
PRICE,.. _ �.a_ , . ....4
S« 519.00 /veh
std /veh
6 55.00 /veh
$ 33.00 /veh
na /veh
yes
yes
/veh
1999 Chevrolet Suburban Model 8CC20908
(includes center seat. If not desired, deduct $518.00
from the base price quoted)
3 /yrs 36000 !miles
5 /yrs 75000 /miles $ 520.00 /veh
100-150 days
100-150 days
not yet announced
S- 28,954.00» /veh
19" Chevrolet Suburban Model No. CK20906
(includes center seat. If not desired, deduct $518.00
from the base price quoted)
3 /yrs 36000 /miles
5 /yrs 75000 /miles $ 680.00 /veh
1DO-150 days
100-150 days
not yet announced
$ 544.00 /veh
S 2,550.00 /veh
no /veh
6 384.00 /veh
6 476.00 /veh
S 275.00 /veh
S 384.00 /veh
S 476.00 Iveh
$ 275.00 /veh
$ 444 00 Iveh
S
Ed Morse Fleet Sales 3) Hollywood Chrysler Plymouth Jeep
6363 NW 6 Way 2100 N State Rd 7
Ft. Lauderdale FL 33309 Hollywood FL 33021
Non-Minority/Non-Local Non-Mino(dy/Non-Local
K I PRICE
sid /veh
na /veh
S 95.00 /veh
na /veh
yea
yes
•+,vsLw Ivan (LUW BID)i
1999 GMC Suburban OTC20906
3
/yrs 36000 /miles
5
lyrs 75000 /miles S S60.00 /veh
60-90
days
60.90
days
Mfg. will give 30 days notice
1999 GMC Suburban OTK20906
3
/yrs 36000 /miles
6
/yrs 75000 IMlles $ 560.00 Iveh
60.90
days
60.90
days
Mfg will give 30 days notice
$ 492.00 /veh
6 2.350.60 /veh
std /veh
na /veh
$ 551.00 /veh (requires center seat)
$ 200.00 /veh
$ 590.00 /veh
S 551.00 /veh (requires center seat)
S 305.00 /veh
$ 265.00 /veh
No Bid
No Bid
No Bid
Page 5
Approval:
apartment Director/Designee
TABULA I ION OF BIDS
POLICE AND GENERAL FLEET VEHICLES: BID NO. 97-98-026
Set I (Vendors 1 3)
her Description
�..«
11 Rear supplemental air conditioner (lectory tstallad) .
12 Rear tailgate type entrance.
13 Factory installed AM/FM radio
14 List the credit to delete the 8.600lb G.V.W.R. and replace with a
G V W R of 7,000 lbs.
15 One (1) complete Parts List for vehicle supplied.
16 One (1) Shop Service Manual for vehicle supplied
17 CNG fuel conversion (d available)
SUPPLEMENTAL OPTION
Factory installed options not listed in this solicitation will be fumished at cost + 5%.
Dealer installed options not listed in this solicitation will be furnished at cost + 5%.
III. CARGO, PASSENGER AND WALK-IN STEP VANS
Estimated C Quantity: 21
_.. _..
A. MINI CARGO VAN
List Make(syModegsyyrs(s) of vehicle:
Warranty. Manufacturer's
Extended Warranty
DELIVERWAVAILABILITY (after receipt of Purchase Order)
Additional Vehicles+ it required
Last day to place orders for current Production yrs'
B. MINI PASSENGER VAN
List Make(s)/Model(s)/yrs(s) of vehicle
Warranty Manufacturer's
Extended Warranty
DELIVERY/AVAILABILITY (after receipt of Purchase Order):
Additional Vehicles, it required
^ - Last day to place orders for current Production yrs:
OPTIONS Bidder shall indicate "N7A"for unavailable options, V~ ryp F
'NC" for options which carry no additional charge and "STD" for options
included as standard equipment in the basic unit.
MINI CARGO AND PASSENGER VAN OPTIONS:
1 Change passenger van interior to dark color vinyl seating
(blue preferred) with full rubber floor covering in lieu of carpeting.
2 Extended body with minimum G V W R. of 4800 lbs., 1700 lb
+wk�' Payload capacity and maximum lire upgrade for cargo van only.
,Ply! 3 Extended body length with G V.W.R. upgrade to 4600lb for
passenger van
4 Factory installed AM/FM radio d not standard.
5 Bann type rear doors with fixed glass for passenger van.
OD Prepared by Maritza Fresno, 1/28/98
Anthony Abraham Chevrolet
4181 SW 8th Street
Miami, FL 33134
_ Non -Minority
.� PRICES .... .> . .r... R..�
$ �510.00 /veh
nc /veh
sld Iveh
$ 1.223.00 /veh
b 55.00 /veh
$ 33.00 /veh
/veh
yes
yes
16,498.00 Iveh
Chevrolet Aslro Cargo Van Model #CM11005
3 /yrs 36000
/miles
5 /yrs 75000
/miles $ 520.00 /veh
100.150 days
100-150 days
not yet announced
S 17,784.00 /veh
Chevrolet Astro Passenger Van Model #CMt toots
3 /yrs 36000
/miles
5 lyre 75000
/miles $ 520.00 Iveh
100-150 days
100-150 days
notyetannounced
nc Iveh
na
aid /veh
std Iveh
std /veh
std Iveh
Page 6
Ed Morse Fleet Sales
Hollywood Chrysler Plymouth Jeep
6363 NW 6 Way
2100 N State Rd 7
Ft. Lauderdale FL 33309
Hollywood FL 33021
r
Non Minority/Non-Local
Non-Minordy/Non-Local
PRICE
PRICE
$ 650.00M/veh,�
nc Iveh
std /veh
$ 1,184.00 /veh
na Iveh
$ 95.00 Iveh
na Iveh
$ 520.00 /veh (center seat)
yes
Yes
Bid
No Bid
No Bid
Approval:
' No Bid