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Home My WebLink AboutR-98-0385J-98-316 3/17/98 RESOLUTION NO. 9 A RESOLUTION AUTHORIZING PAYMENT TO INTERAMERICAN CAR RENTAL, INC., IN THE AMOUNT OF $5,119.52 UNDER EXISTING CITY BID CONTRACT NO. 96-97-077R, FOR THE TEMPORARY RENTAL OF TWO (2) VEHICLES FOR THE OFFICE OF THE MAYOR PENDING DELIVERY OF ASSIGNED LEASED VEHICLES; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION FY'98 GENERAL FUNDS, ACCOUNT CODE NO. 503001-420905-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID RENTALS. WHEREAS, pursuant to Resolution No. 97-424, adopted June 26, 1997, awarding said bid to Interamerican Car Rental, Inc., and Royal Rent-A-Car for the provision of auto rental/lease vehicles under Bid No. 96-97-077R; and WHEREAS, Bid No. 96-97-077R allows the City to add or delete any items from said bid or resulting contract when deemed to be in the best interest of the City; and WHEREAS, the rental of two (2) additional vehicles on a month to month basis was temporarily needed for the Office of the Mayor pending delivery of assigned yearly leased vehicles which were authorized by the City Commission at the January 13, 1998 meeting; and WHEREAS, funds for this service are available from the General Services Administration Department FY'98 General Funds Account Code No. 503001-420905-340; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITT CONIMSSION ME£' MG QF APR t 498 Resolution No. - 3 8 5 Section 2. Payment to Interamerican Car Rental, Inc., in the amount of $5,119.52, under existing City bid contract no. 96-97-077R, for the temporary rental of two (2) vehicles for the Office of the Mayor pending delivery of assigned leased vehicles, is hereby authorized, with funds therefor hereby allocated from the General Services Administration FY'98 General Funds, Account Code No. 503001-420905-340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said rentals. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 1 Ath day of Apr; 1 , 1998. JOE CAROLLO, MAYOR ATTEST: WALTER J. FOEMAN, CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: f EDWARD MAX ELL INT RIM CITY ATT NEY W2400:CSK '-t accordance with Miami Code Sec. 2-36, since the Mayer did not indicate apprnva.l of his legislation by signhp it in the designated place p -wid9d becomes e4fectivu with pit,,: dapso cf ten (10) day from the date of Commission aurion regarding same, without the Mayor exerci�1g,a.2 o. --�� after JFftman, City Clerk Page 2 98 To : Honorable Mayor and Members of the City Commission FROM : Jose Garcia -Pedrosa City Manager RECOMMENDATION CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 26 DATE: March 24, 1998 FILE SUBJECT : Resolution Authorizing Payment to Interamerican Car Rental, Inc., for the Temporary Rental of Two (2) Vehicles REFERENCES: Bid No. 96-97-077R ENCLOSURES: It is respectfully recommended that the City Commission approve the attached resolution authorizing payment to Interamerican Car Rental, Inc., in an amount not to exceed $7,000.00 under an existing Bid No. 96-97-077R, for the temporary rental of two (2) vehicles for the Office of the Mayor. Funds are available from the Department of General Services Administration FY198 General Funds, Account Code No. 503001-420905-340. BACKGROUND Resolution No. 97-424 was adopted on June 26, 1997 for the provision of auto rental/lease vehicles from Interamerican Car Rental, Inc., and Royal Rent-A-Car under Bid No. 96-97-077R. This contract allows the City to add or delete any items from said bid or resulting contract when deemed to be in the best interest of the City. The rental of two (2) additional vehicles on a month to month basis was temporarily needed for the Office of the Mayor pending delivery of assigned yearly leased vehicles which were authorized by the City Commission at the January 13, 1998 meeting. ,mac: v^ Judy S. Carter, Director Purchasing Department �1 MemoPayRentV eh96-97-077R 98- 385 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Dipak M. Parekh, Director Office of Budget and Management Analysis FROM : Judy S. Carter, Director Purchasing Department DATE . March 4, 1998 SUBJECT Budgetary Approval for Two (2) Rental Vehicles for the Office of the Mayor REFERENCESBid No. 96-97-077R ENCLOSURES:: FILE The Department is requesting verification of available funding to cover the rental cost of two (2) temporary vehicles for the Office of the, Mayor, in an amount not to exceed $7,000.00; allocating funds therefor from the Department of General Services Administration FY'98 General Funds, Account Code No. 5 03 001-420905 -340. BUDGETARY REVIEW AND APPROVAL BY: Dipak Par irector Office of Budget and Management Analysis MemoBudgetaryApproval 98- 385 Account Summary Account # 503001.420905.6340.34019 As of Date30598 Account Name OTHER CONTRACTUAL SERVICES - OU717DE-7 Status A❑ Type, 5 Accounting Entries Current Balance MTD Debits Credits YTD Debits Credits 112,948.91 t 0+ 0- 112,948.91 + 0- Budget Entries Original Budget Budget Adjustments Revised Budget Expended YTD Encumbered Available Balance 0+ 340,161.00 + 340,161.00 + 1129348.91 + 127,562.57 + 99,649.52 + 98- 385 J-98-316 3/17/98 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT TO INTERAMERICAN C RENTAL, INC., IN AN AMOUNT NOT TO EXCEED $7,000.00 UN EXISTING CITY BID CONTRACT NO. 96-97-077R, FOR THE TEM RY PENT AL OF TWO (2) VEHICLES FOR THE OFFICE OF THE MAYOR P DING LIVERY OF ASSIGNED LEASED VEHICLES; ALLOCATIN FUNDS T REF OR FROM THE DEPARTMENT OF GENERAL SERVICES AD ISTRATION FY'98 GENERAL FUNDS, ACCOUN CODE NO. 5030-420905-340; AUTHORIZING THE CITY MANAG TO INSTRUCT THE C F PROCUREMENT OFFICER TO ISSUE A PUR ASE ORDER FOR SAID RENNALS. WHEREAS, pursuant to solution No. 97-424, opted June 26, 1997, awarding said bid to Interamerican Car Rental, Inc., d Royal Ren -Car for the provision of auto rental/lease vehicles under Bid No. 96-97-077R; an WHEREAS, Bid No. 96-97-077R all the City to add or delete any items from said bid or resulting contract when deemed to be in t bes ' terest of the City; and WHEREAS, the rental of tw (2) additiona ehicles on a month to month basis was temporarily needed for the Office the Mayor pending d ' ery of assigned yearly leased vehicles which were authorized by the C' Commission at the January 1 1998 meeting; and WHEREAS, funds fo this service are available from the G eral Services Administration Department FY'98 Gener unds Account Code No. 503001-420905-34 NOW, THERE RE, BE IT RESOLVED BY THE COMMISSION OF E CITY OF MIAMI, FLORIDA: Section The recitals and findings contained in the Preamble to this esolution are hereby adopt by reference thereto and incorporated herein as if fully set forth in this tion.