HomeMy WebLinkAboutR-98-0358J-98-396
4/6/98
RESOLUTION NO. 9 8- 358
A RESOLUTION, APPROVING THE PURCHASE OF EIGHT (8)
NEW EMERGENCY MEDICAL CARE VEHICLES FROM AERO
PRODUCTS CORPORATION, FOR THE DEPARTMENT OF
FIRE -RESCUE, UNDER MIAMI-DADE COUNTY CONTRACT
NO. 5472-4/01-OTR, SUBJECT TO APPROVAL OF
ADDITIONAL ONE (1) YEAR EXTENSIONS BY MIAMI-DADE
COUNTY, IN AN AMOUNT NOT TO EXCEED $1,010,000.00;
ALLOCATING FUNDS THEREFOR FROM CAPITAL
IMPROVEMENT PROJECT NO. 313233, ENTITLED "FIRE -
RESCUE NEW APPARATUS ACQUISITION" ACCOUNT CODE
289401.840, AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A
PURCHASE ORDER FOR SAID VEHICLES.
WHEREAS, the requested vehicles will replace existing front line vehicles that are ten years
old and have exceeded 100,000 service miles; and
WHEREAS, these older vehicles are extremely expensive to maintain, and they require a
greater amount of resources to keep them in service; and
WHEREAS, there is a need to supplement the existing fleet by purchasing eight (8) new
emergency medical care vehicles in order to provide appropriate levels of service to the community;
and
WHEREAS, funds in the amount of $1,010,000.00 are available from Capital Improvement
Project No. 313233, "Fire -Rescue New Apparatus Acquisition," Account Code No. 289401-840,
which amount includes a contingency reserve of $10,000.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
APR 14 1888
aowwtion f1m
98- 358
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The purchase of eight (8) new emergency medical care vehicles from Aero
Products Corporation, for the Department of Fire -Rescue, under Miami -Dade County Contract No.
5472-4/01-OTR, subject to approval of additional one (1) year extensions by Miami -Dade County, in
an amount not to exceed $1,010,000.00, is hereby approved, with funds therefor hereby allocated
from the Capital Improvement Project No. 313233, "Fire -Rescue New Apparatus Acquisition",
Account Code No. 289401.840.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue a purchase order for said vehicles.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 14thday of aril , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of
this legislation by signing it in the designated ,alacs prnvidaa, said
becomes effective with the elapse of ten (10) d ys from the date of mrnissicn act`.on
regarding same, without the Mayor ex ' i vet .
ATTEST:
Foam -an. City Clerk
WALTER J. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS:
GEORGE WYSONG, I OEL E. MAX ELL
7
ASSISTANT CITY ATTORNEY INTERIM CITY ATTORNEY
W2444:CSK
CITY OF MIAMI, FLORIDA 27
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and Members
of the City Commission
FROM: Jose Garcia -Pedrosa
City Manager
RECOMMENDATION:
DATE: March 30, 1998
SUBJECT : Resolution Authorizing
the Purchase of New
Rescue Vehicles
REFERENCES:
ENCLOSURES:
FILE :
It is respectfully recommended that the City Commission adopt the attached resolution
authorizing the Department of Fire -Rescue to purchase eight (8) new rescue vehicles
from an existing Miami -Dade County Contract No. 5472-4/01-OTR, the proposed
amount of $1,000,000.00 and a $10,000.00 contingency fund for a total amount of
$1,010,000.00. Funds for this project are available from the CIP Project entitled "Fire -
Rescue New Apparatus Acquisition," Project No. 313233, Account Code No.
289401.840.
BACKGROUND:
The requested vehicles will replace existing front line vehicles that are ten years old and
have exceeded 100,000 service miles. These older vehicles are extremely expensive to
maintain, and they require a greater amount of resources to keep them in service.
This expenditure is included in the City of Miami's Five Year Plan.
c: Honorable Mayor
Joe Carollo
Chief C.A. Gimenez, Director
Department of Fire -Rescue
JGP/CAG/MLK/pmk
PurchaseofNewRescue V ehicles. doc
98- 358
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE
Chief Procurement Officer
SUBJECT
FROM: �i� �-' � REFERENCES
Chief C.A. Gi`menez, Director ENCLOSURES:
Department of Fire -Rescue
March 18, 1998 FILE :
Purchase of New Rescue
Vehicles
The Department of Fire -Rescue has verified that funding is available to cover the cost of
the subject purchase in the amount of $1,010,000.00 From Capital Improvement Program, CIP
Project 4313233, Account Code 289401.840.
Capital Improvement Program Review and Approved by: ,
Pi a ' aenz-Butl
C.I.P. Administrator
iLBudgetary Review and Approved by: /
O-, Dipak Parekh, Director
Office of Budget and Management
Analysis
CAG:MLK:pmk
ProcurementPurchaseofNewRescue V eh i cl es. dot
98 -- 358
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: EMERGENCY MEDICAL CARE VEHICLES
AWARDED TO: Aero Products Corporation
UNDER MIAMI-DADE COUNTY CONTRACT NO.5472-4/01-OTR
TIME PERIOD
NUMBER OF BIDS DOLLAR AMOUNTS
From: 1992 To Present DC 97-83 $371,000.00
93-94-018 $50,000.00
DC 1488-2/00-OTR $201,695.00
96-97-085 $- 9,625.00
PRIOR CONTRACT AWARD: NONE
SummaryAEROPROD
3/23/98 9 8 - 358
AWARD UNDER MIAM1-DADE COUNTY
CONTRACT NO. 5472-4/01-OTR
ITEM: Emergency Medical Care Vehicles
DEPARTMENT: Fire -Rescue
TYPE OF PURCHASE: Single purchase, subject to approval of additional one
(1) year extensions by Miami -Dade County
REASON: To replace existing front line vehicles that are ten year
old and have exceeded 100,000 service miles. These
older vehicles are extremely expensive to maintain, any'
they require a greater amount of resources to keep
them in service.
RECOMMENDATION: It is recommended that the purchasing of eight (8) new
emergency medical care vehicles be made from Aero
Products Corporation, under Miami -Dade County
Contract No. 5472-4/01-OTR, at an amount not to
exceed $1,010,000.00, which includes a $10,000
contingency; Allocating funds from the Capital
Improvement Program "Fire -Rescue New Apparatus
Acquisition", Project 313233, Account Code No.
3 p �H
Award Under Dade County Contracts
9s- 358
3/23/98
RESOLUTION NO.
A RESOLUTION, AUTHORIZING THE PURCHASE OF EIGHT
(8) NEW EMERGENCY MEDICAL CARE VEHICLES FROM
AERO PRODUCTS CORPORATION, FOR THE
DEPARTMENT OF FIRE -RESCUE, UNDER MIAMI-DADE
COUNTY CONTRACT NO. 5472-4/01-OTR, SUBJECT TO
APPROVAL OF ADDITIONAL ONE (1) YEAR EXTENSIONS
BY MIAMI-DADE COUNTY, AT AN AMOUNT NOT TO
EXCEED $1,010,000.00, ALLOCATING FUNDS THEREFOR
FROM THE CIP PROJECT ENTITLED "FIRE -RESCUE NEW
APPARATUS ACQUISITION" PROJECT NO. 313233,
ACCOUNT CODE 289401.840, AUTHORIZING THE CITY
..MANAGER TO ISSUE A PURCHASE ORDER FOR SAID
PURCHASE.
WHEREAS, the requested vehicles will replace existing front line vehicles that are ten years old and
have exceeded 100,000 service miles; and
WHEREAS, these older vehicles are extremely expensive to maintain, and they require a greater
amount of resources to keep them in service; and
WHEREAS, there is a need to supplement the existing fleet by purchasing eight (8) new emergency
medical care vehicles in order to provide appropriate levels of service to the community; and
WHEREAS, funds in the amount of $1,010,000.00 are available from the Capital Improvement
Program, "Fire -Rescue New Apparatus Acquisition," Project 313233, Account Code No. 289401-840,
which amount includes a contingency reserve of $10,000.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
98- 3b8
Section I. The recitals and findings contained In the Preamble to this Resolution are hereby
adopted by reference thereto and Incorporated herein as If fully set forth in this section.
Section 2. The request for the purchase of eight (8) new emergency medical care vehicles
from Aero Products Corporation, for the Department of Fire -Rescue, under Miami -Dade County Contract
No. 5472-4/01-OTR, subject to approval of additional one (1) year extensions by Miami -Dade County, in
an amount not to exceed $1,010,000.00 is hereby approved, with funds therefor hereby allocated from the
Capital Improvement Program, "Fire -Rescue New Apparatus Acquisition", Project 313233, Account Code
No. 289401.840.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to
issue a purchase order for said purchase.
Section 4. This Resolution shall become effective immediately upon Its adoption.
PASSED AND ADOPTED this
ATTEST:
WALTER 3. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL O. DIAZ,
DEPUTY CITY ATTORNEY
day of
1998.
]OE COROLLO, MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
)OEL E. MAXWELL
INTERIM CITY ATTORNEY
9$- 358
CONTRACT
A W A R D S HE E T
BID NO.: 5472-4/01-OTR
EMERGENCY MEDICAL CARE VEHICLES
CONTRACT PERIOD: 06/01/97 thru 05/31/98
COMMODITY CODE: 929-39
PART #1: VENDORS AWARDED
(Previous Bid No. N/A)
OTR YEARS: (4) Four
FEIN: 59-1897336
VENDOR: Aero Products Corporation
STREET: 700 Aero Lane
CITY/STATE/ZIP Sanford, Florida 32771
F.O.B. TERMS: Destination
PAYMENT TERMS: 1% 20 Days Net 30
DELIVERY: 250 to 300 Days A.R.O.
PHONE: (407) 330=5911
FAX: (407) 330-9920
PART #2: ITEMS AWARDED
Emergency Care Vehicle, Type I, per Bid Specifications, Freightliner 1997
FL60 Extended Cab Chassis 192", Wheelbase 100" Cab to Axle, Module Body
160" Lenght X 96" Width X 72" Headroom @$124,817.00.
Option 1- $1,626.00 credit per vehicle.
Option 2- $1,175.00 for raised roof cab per unit.
Option 3- $2,400.00 Linex Interior of patient compartment per unit.
PART #3: AWARD INFORMATION
(XX)BCC AWARD DATE: 5/06/97 AGENDA ITEMS #: N/A
BIDS & CONTRACTS RELEASE DATE:5/22/97 OTR YEAR: Original
ADDITIONAL ITEMS ALLOWED: NONE
SPECIAL CONDITIONS: N/A
TOTAL CONTRACT VALUE: $1,210,000.00
USER DEPARTMENT
FIRE
DOLLAR AMOUNT
ALLOCATED
$1,210,000.00
SENIOR PROCUREMENT AGENT: J. CARLOS PLASENCIA, CPPB
98- 358
65/27/97 TUB 10:28 FAX 305 372 6128 PrD DIRECTOR'S OFFI^"
®001
TUREE
OTHERIV ISE
I1YITITION
BID NO. 5472-4/01-OTR
COPINS
s�Ectr»D
TO DID
INVITATION TO BID
SECTION 4.0 BID PROPOSAL FORMS
OPENING: 1:00 P.M. Wednes,
DATE: October 2, 1996
CLERK OF THE BOARD
Metro Dade Center
Ill N.W. 1st Street
Suite 210
Miami, Florida 33128
PLEASE QUOTE PRICES LESS TAXES, F.O.B. DESTINATION, DELIVERED IN DADE COUNTY, FLORIDA
NOTE: Dade County is Exempt From All Taxes (Federal, State, Local). Bid Price Should Be
Less All Taxes. Tax Exemption Certificate will Be Furnished By The County On Request
-------------
Issued by: Date Issued: 07/25/96 This Bid Proposal Consists
GSA Procurement Management Division Dade County Florida. of Pages 40 Thru 44
-��
Sealed bids, subject to the Terms and Conditions of this Invitation- to Bid and the
accompanying Bid Proposal, such other contract provisions, specifications, drawings or
other data as are attached or incorporated by reference in the Bid Proposal will be
received at the office of the Clerk of the Board at the address shown above on behalf of
the Dade 'County Board of County Commissioners until the above stated time and date, and at
that time publicly opened for furnishing the. supplies or services described in the
accompanying Bid Proposal Requirement.
EMERGENCY MEDICAL CARE VEHICLES FOR METRO-DADE FIRE DEPARAT14ENT IN
CONJUNCTION WITH. GSA/FLEET MANAGEMENT DIVISION FOR A ONE (1) YEAR PERIOD
WITH COUR (4) ONE YEAR OPTION TO RENEW ON A YEARLY BASIS
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany
all bids. - -
A Performance Bond in the amount of NIA of the total amount of the bid will
be required upon execution of the Contract by the successful bidder and Dade County.
IN THIS SPACE
ACCEPTED
NON -RESPONSIVE
DATE B.C.C.
ITEM NOS. ACCEPTED
COMMODITY CODE: 929-39
REJECTED.,
NO BID
SPECIALIST: J. CARLOS PLASENCIA, CPPB/sc
FIRM NAME Aero Products Corporation
STREET ADDRESS 700 Aero Lane
CITY
Sanford
STATE & ZIP CODE Florida 32771
TELEPHONE NUMBER (407) 330-5911 ----
AUTHORIZED AGENT Scott L. Barnes
TITLE OF OFFICER- President
Page 40 i (,Yj <2 257
05/27/97 TUB 10:25 PAZ 306 31U11_ PYD DIRBCPOR's OFFr^8 11002
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
81D PROPOSAL FOR:
EMERGENCY MEDICAL CARE VEHICLES
FIRM NAME:
::
Item quantity Description Unit Price Total
1. 11 Each Emergency Medical Care Vehicles $ 124,817.00 $ 1,372,987.00
Type 1, *Per Bid Specifications
Option 1 - $1,626.00 Credit per vehicle
Option 2 - $1,175.00 for raised roof extended cab per unit
Option 3 - $2,400.00 Linex interior of patient compartment per unit
0
Delivery 250 - 300 calendar days ARO
Page 41
9$- 358
05/27/97 TUE 10:25 FAX 305,--"-2, 6126 _.. PRD DIRECTOR'S 0FFi"- Q 003
METROPOLITAN BADE COUNTY
BID NO. 5472-4/01-OTR
BI0 PROPOSAL FOR:
EMERGENCY MEDICAL CARE VEHICLES
�IF NO BID PLEASE INDICATE REASON:
Prompt Payment Terms: 1 x 20 days net 30 daYs day
f-1 N0. of Bidder:69-1897336 (Bidders Federal Employer Identification Number as used
on Return Form 941.) If none Bidders Social Security No.
The pndersigned Bidder. certifies that this Bid Proposal is submitted in accordance with
the Bid Specifications and. Conditions governing this Bid, and that the Bidder will accept
any awards made -to him as a result of this bid.
FIRM -NAME Aero Products Corporation
STREET ADDRESS 700 Aero Lane
CITY,STATE,& ZIP CODE Sanford Florida 32771
TELEPHONE NUMBER (407) 330-5011.- FAX NUMBER (407) 330-9920
AUTHORIZED SIGMA
ignature
TITLE OF OFFICER President
State below mailing address (if other than above):
Scott L. Barnes 10/22
(Print Name) (Date
P.O. BOX
city state zip code .
Page 42
98- 3b8
05/27/07 TUB 10:26 FAX 20f '72 6123 PO -DIRECTOR'S oFF--,T
®004
f�1
METROPOLITAN DADE COUNTY BID NO. 5472-4/02-OTR
ACKNOWLEDGEMENT OF ADDENDA
smsasss:sssssassssss�s:sasasnassasassasssssssassaasar�=3xsa�ass
IT : EMERGENCY MEDICAL CARE VEHICLES
s:ss:==aas:sss=saras= �-ssaa�=a=-aas=o �assssstasss
DIRECTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
-----tea--sass=-- »�xasasxs=camas==�!
PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED
IN CONNECTION WITH THIS BID:
Addendum-# 1,
Dated
September_3,
199 6
Addendum # 2,
Dated
'September 4,
199 6
Addendum # 3,
Dated
September 2
199 6
' Addendum # 4,
Dated
199
Addendum # 5,
Dated
199
Addendum # 6,
Dut#ed
199
Addendum # 7,
Dated
199
Addendum # 8,
Dated
199
Addenda■ # 9,
Dated
199
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
29===r_���a:�=..:=,s
FIRM NAME: Aero Products Corporation
AUTHORIZED SIGNATURE:
Page 43
;Date
10/22/96
—��----
98 -- 358
BID NO: 54'/,.-4/01-OTR
OPENING: 1:00 P.M., WEDNESDAY
DATE: OCTOBER 2, 1996
METROPOLITAN DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
EMERGENCY MEDICAL CARE VEHICLES FOR METRO—DADE FIRE DEPARTMENT-�
IN CONJUNCTION`WITH GSA/FLEET'MANAGEMENT DIVISION FOR A ONE (1)
YEAR PERIOD WITH FOUR (4) ONE YEAR OPTION TO RENEW ON A YEARLY
- BASIS
FOLLOWING ARE REQUIREMENTS OF THIS.BID, AS NOTED BELOW:
WN
- a
-
-at BID DEPOSIT PERFORMANCE`BOND:
N/Af" ^'
CATALOGUE AND LISTS:
N/A
EQUIPMENT LIST: 1";; ;
N/A
INDEMNIFICATION/INSURANCE:
N/A -�
PRE -BID CONFERENCE/WALL-THRU,
N/A
RACE -CONSCIOUSNESS MEASURE:
SEE SECTION 2.0, PARA. 2.2
SAMPLES/INFORMATION SHEETS:
N/A
SITE VISIT/AFFIDAVIT:
N/A
SOURCE OF SUPPLY:.
N/A
TRADE CERTIFICATION:
N/A
WRITTEN WARRANTY:
N/A
FOR INFORMATION CONTACT: J. CARLOS PLASENCIA, CPPB
(305) 375-1084
METROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
98- 3bS
INSTRUCTIONS FOR MAILING A FORMAL BID IN RESPONSE
TO A SOLICITATION
Each bid proposal submitted to the Clerk of the Board should have the following
information clearly marked on the face of the envelope:
> Bidder's name and return address > Bid Number
> Opening date of bid > Title of the bid
Failure to include this information may result in your bid not being considered.
Bidders should submit each proposal, consisting of one original and three copies and any
attachments in one envelope.
Bid responses submitted at the same time for different solicitations must -be �be placed in
separate envelopes and each envelope ihould contain the information previously stated.
Failure to comply with this requirement may result-in'the bid(s) placed. in ,the wrong
envelope from being considered.
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A BID TO
CLERK OF THE BOARD ON OR BEFORE THE STATED TI MIE AND DATE
i:.
SOLELY AND STRICTLY THE RESPONSIBILITY OF THE'BIDDER. BIDDEDARE
COUNTY IS NOT RESPONSIBLE FOR DELAYS ..CAUSED_ �BY :<ANY MAII ;
PACKAGE OR COURIER SERVICE, INCLUDING THE U.S. =MA�
CAUSED BY ANY OTHER OCCURRENCE. BIDS RECEIVED BY THE CLERK
OF THE BOARD AFTER BIDS HAVE BEGUN TO BE OPENED WILL NOT BE
OPENED AND WILL NOT BE CONSIDERED.
Bids must be submitted to the following address:
CLERK OF THE BOARD
Stephen P. Clark Center
111 N.W. 1st Street, Suite 210
Miami, Florida 33128-1983
It is the policy of Metropolitan Dade County to comply with all requirements of the
Americans with Disabilities Act (A.D.A). For A.D.A. complaints call (305) 375-3566.
All bidders recommended for award shall be required to complete an A.D.A. affidavit in
accordance with Resolution R-385-95 prior to the award of a contract. Failure to
complete the affidavit as required may result in the rejection of the previously
recommended award.
Rev. 51151%
9$-- 3b
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1* DEFINITIONS
The -term " Bid" shall refer to any offer(s) submitted in response to this solicitation.
The term "County" shall refer to Metropolitan Dade County.
The term "Bidder" shall refer to anyone submitting a Bid in response to this solicitation.
The term "Contractor" or "Vendor" shall refer to the Bidder(s) receiving an award as a
result of this solicitation.
The -term -"Contract" shall mean this'bid solicitation, the -Bidder's response to this
:,ii-solicitation,' as approved by the -County in accordance with Administrative Order 3-2 and
. ar any' purchase order" or change order issued by the GSA Procurement Management
Division (PMD).
Vie- -term` 4GSA" shall refer.w to~AD$de. County's
b\6���RQ �7)i� ..'�. .. .'.J•'. + .tea.
01
I:Z' CONTENTS�'OF BID
A General Conditions
General Services Administration
, (1) Bidders shall thoroughly familiarize themselves with the terms and
conditions and requirements of this solicitation.
(2) It is the sole responsibility of the Bidders to familiarize themselves -with the
bid requirements and all conditions affecting .the performance of the work.
No pleas of ignorance by the Bidder of conditions that exist, or that may
exist as a result of the failure to fulfill the requirements of the bid
solicitation, will be accepted as a basis for varying the requirements of the
County, or the compensation to be paid to the successful Bidder.
(3) Bidders are advised that this contract is subject to all legal requirements
contained in the County's Administrative Order 3-2 and all other applicable
County Ordinances and/or State and Federal Statutes. Where conflicts
exist between this bid solicitation and these legal requirements, the higher
authority shall prevail.
Rev. 5/ 15/96
(1) Requests for additional information, .explanations, clarifications or
interpretations must be made in writing to the PMD contact person
identified on the cover page of this bid solicitation. These requests should
be received by PLAID no later than 7 working days prior to the bid opening
date. Any request received after that time 'may not be reviewed for
inclusion in the bid solicitation. The request must contain the requester's
name, address, and telephone number. If transmitted by facsimile, the
request should also include a cover sheet, with the sender's facsimile
number.
(2) PMD will issue responses to inquiries and any other changes it determines
to be necessary, by written addenda, issued prior to the bid opening date.'
Bidders should not rely on. any representations, statements or explanations
:n0 other than those made in the bid solicitation document or in any addenda
issued. Where there appears to be a conflict between this solicitation;. am
ts!\any addenda issued; the last addendum issued will prevail
(3) It is the Bidder's responsibility to ensure receipt of all addenda. Proposers
should verify with the PMD contact person, prior tom a Bid,:that
all addenda have been received. If applicable, Bidders are required to
acknowledge the number of addenda received as part of this solicitation, by
completing and signing the attached Addenda Acknowledgement Form.
C. Conflicts in the Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the Bid
Proposal Section, or any addendum issued, the order of precedence. shall
be: the last addendum issued, the Bid Proposal Section, the Technical
j Specifications, the Special Conditions, and then the General Terms and
Conditions.
D. ' Prices Contained in Bid
(1) Prompt Payment Terms
a. Bidders may offer cash discounts for prompt payments; however,
such discounts shall not be considered in determining the lowest price
for bid evaluation purposes.
98- 358
2
b. Bidders are required to provide prompt' payment terms in ti
space provided on the Bid Proposal signature page of this
solicitation. If no prompt payment discount is being offered, the
Bidder must enter zero (0) for the percentage discount to indicate no
discount. If the Bidder fails to enter a percentage, it is hereby
understood and agreed that the payment terms shall be 2% 20 days,
effective after receipt of invoice or final acceptance, whichever is
later.
1.3 PREPARATION AND SUBNIISSION OF BIDS
-,. A PrenarationJSubmission
(1) The Bid Proposal Form must be used when submitting a Bid. Use of
any other form may result in the rejection of the bid.
(2) The bid must be typed or completed in ink Use of pencil or erasable
ink shall result in the rejection of the bid. The Bidder's authorized agent'
must sign the Bid Proposal Form in ink. All corrections made by the
Bidder should be initialed in ink by the authorized agent. Failure to do
so may result in the rejection of the bid.
x no
; (3) Where there is a discrepancy between the.unit prices and any extended
prices, the unit prices -shall prevail.
.�4)'Additional bid proposals may be considered. The County will consider
additional bid proposals firom the same Bidder for the same solicitation,
provided that the additional bid(s) offer a different product or level of
` service that meets or exdeeds the solicitation requirements. Additional
bids which offer a different price for the same product or level of
service shall not be considered.. In order for the County to consider
additional bids, the bidder shall complete a separate Bid Proposal form
for each bid. Three copies of each bid should be placed in the same bid
envelope.
(5) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery time, if required, must be stated in calendar days.
(6) Bidders shall not charge federal taxes nor State of Florida sales, excise
and use taxes in bid prices, as the County is exempt from payment of all
such taxes. Upon request, the County will provide a tax exemption
certificate.
(7) Telegraphic of facsimile bids will not be considered.
3 J8-- 3b
0
C
E
Dade County requires vendors to' complete a registration application with
GSA Procurement Management Division. Bidders recommended. for
award who are not so registered prior to award, may not be recommended
for award. Failure to register may result in the rejection of the Bid. To
register, or for assistance in registering, contact (305) 375-5289.
Pursuant to Metro -Dade County ordinance No. 94-34, "Any individual
who has been convicted of a felony during the past ten years and any
corporation, partnership, joint venture or other legal entity having an
officer, director, or executive who has been convicted of a felony during
the past ten years shall disclose - this information prior to entering into a _
contract with or receiving funding from the County." Fors - are available
from PMD.
Pursuant to Paragraph 2(a) . of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may aot submit a bid on
contract to provide goods or -services to a public may not submit s
P B P �tY, Y -
bid on a contract with a public entity for construction or repair of a public'..'
building or public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor,
supplier, or subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public.entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO
($10,000.00).for a period of 36 months from the date of being placed on
the convicted vendor fist."
Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 111 N.W.
1st Street, Suite 1710, Miami, FL 33128, Phone: (305) 375-4132.
4
98- 358
1.4 MODIFICATION OR WITHDRAWAL OF BIDS
A. Modification of Bids -
Any modification to a bid must be submitted to the Clerk of the Board
prior to the time and date set for bid opening. The Bidder shall submit a
new Bid Proposal Form and a letter, on company letterhead, signed by an
J authorized agent of the Bidder, stating that the new submittal supersedes
the previously submitted bid proposal. The sealed envelope should contain
the same information as required for submitting the original bid. In
addition, the envelope should contain a statement that this bid replaces the
70. previously submitted bid. No modifications of a bid shall be accepted after
bids have opened.
1y, ' B' _ Withdrawal of Bids -
Bids shall be irrevocable unless the bid is withdrawn as provided herein. A
bid may be withdrawn only .by. written letter received by the Clerk of the
Board prior to the bid opening date. Bids may also be withdrawn 90 days
after the bid was opened and prior to award, by submitting a letter to the .
contact person identified on the front cover of this solicitation. The
withdrawal letter_ .must be on company letterhead and signed by an
• = authorized agent of the Bidder.
1.5 EVALUATION OF BIDS
rd The County may reject a bid proposal and award to the next lowest
responsive/responsible bidder or:
The County may reject and re -advertise for all or any part of the Bid
Solicitation, whenever it is deemed in the best interest of the County.
B. Elimination From Consideration
A contract shall not be awarded to any person or firm which is in arrears to
the Dade County upon any debt, taxes, or contract; or which is a defaulter
as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or irregularities in
any or all bids.
5 98— 3,�)s
(1) Bids will only be considered from firms who are regularly engaged in
the business of providing the goods and/or services required by this
solicitation. Bidders must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to insure that they can satisfactorily provide the goods
and/or services if awarded the contract.
(2) The County may conduct a pre -award site inspection or hold a pre -
award qualification hearing to determine if the bidder possesses the
requirement outlined in (1) above and is capable of performing the
contract. The County may consider any evidence available regarding
the financial, technical and other qualifications and abilities of a Bidder,
including past performance (experience) with the County or any other
governmental entity inmalting the award.
..... �_ _
(3)
The County may require the Bidder(s) to show proof that they have,,:
been designated as *an authorized representative of a manufacturer of `:.
supplier, if required by this solicitation.
(4) Dade County reserves the right to audit all records to fhW%ttA
solicitation or any award(s) resulting from this solicitation, financial;
otherwise.
E. Bids may be rejected if price(s) are not fair and reasonable, as determined by'a
- _the County, and/or exceed the County's estimated budget for this contract.
1.6 AWARD OF CONTRACT
A. The Bid Solicitation, any addenda and/or properly executed modifications,
and the purchase order (if issued), constitute the entire contract.
B. Tie bids will be decided by the Director of Procurement or designee, and
according to Ordinance 94-166, Resolution No. 50-96, and Ordinance 96-
26, when applicable.
C. The award of this solicitation may be preconditioned on the subsequent
submission of other documents, as specified in the Special Conditions or
Technical Specifications. The Bidder shall be in default of its contractual
obligation if such documents are not submitted in a timely manner and in
the form required by the County. Where the Bidder is in default of these
contractual requirements, the County, through action taken by PNID, may
rescind the award.
98-- 3b8
D. The term of the contract shall be specified in one offour documents, issued
to the successful Bidder. These documents may either be the contract, a
purchase order, notice of award, dr an award sheet.
E. The County reserves the right to automatically extend this contract for up
to 90 calendar days beyond the stated contract term. The County shall
notify the Bidder in writing of such extension.
F. The implied warranty granted under the Uniform Commercial Code shall
apply to all goods purchased under this solicitation.
G. Estimated quantities or estimated dollars if provided are, for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the contract period. The County is not
_ - obligated to place an order for any given amount subsequent to -the award
of this bid. Estimates are based upon the County's actual needs and usage
during a previous contractual period. Said estimates may be used by the
County for purposes of determining the low bidder meeting specifications.
11 Any award made under this solicitation does not create an exclusive
contractual relationship. The County reserves the right to obtain the goods
or services contained in this solicitation from other sources of supply.
I. The award of this contract is subject to Ordinance No. 94-166, Resolution
No. 50-96 and Ordinance 96-26 pertaining to 'interlocal agreement with
,;o, , ; ��. Broward County, which, except where federal or state law mandates to
E t r T the contrary, allow preference to be given to a Iocal business in the amount
of one and one-half percent (1.5%) of the bid proposal price. In the case
of tie bids involving local businesses, preference will be given to the local
business having the greatest percentage of its employees that are Metro -
Dade County residents first or Broward County residents second.
For the purposes of the applicability of this ordinance, "local business"
means the vendor has its headquarters located in Metropolitan Dade or
Broward Counties or has a place of business located in Metropolitan Dade
or Broward Counties at which it will produce the goods or perform the
services to be purchased.
1.7 RIGHT OF APPEAL
Any Bidder may protest any recommendation for contract award or rejection of all
bids, in accordance with the procedures contained in Section 2-8.4 of the Code of
Metropolitan Dade County.
7 8- 3 b s
1.8 CONTRACTUAL OBLIGATIONS
The Bidder shall comply with all laws and regulations applicable to the
goods and/or services contained in this solicitation. Bidders are presumed
to be familiar with all Federal, State and local laws, ordinances, codes and
regulations that may in any way affect the goods. and/or services offered.
B.
Conditions of Material and Packaging
(1), Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution
No. R738-92.
(2) All goods fiirnished shall be fully guaranteed by the Bidder against
�.
factory defects and workmanship. Any defects which may occur within
the period of the manufacturer's standard warranty shall be corrected
by the Bidder -at no expense to � the County. The standard
manufacturer's warranty may be superseded by the Special Conditions.
ylqmwa xo
C.
Subcontzactina
4
(1) Unless otherwise specified in this solicitation, the Bidder shall note '
subcontract any portion of the work without the prior written consent
of the County. The ability to subcontract may be fiirther limited by the
..
Special Conditions. Subcontracting without the prior consent of the
County may result in termination of the contract for default.
(2) Quarterly reporting when subcontractors are utilized: Bidders are
advised that when sub -contractors are utilized to fulfill the terms and
conditions of this contract, Dade County Resolution No. 1634-93 will
apply to this contract. This resolution requires the successful
Contractor(s) to file quarterly reports as to the amount of contract
monies received from the County and the amount that have been paid
by the Contractor directly to Black, Hispanic and Women -Owned
businesses, performing part of the contract work. Additionally, the
listed businesses are required to sign reports, verifying their
participation in the contract work and their receipt of such monies. The
requirements of this resolution shall be in addition to any other
reporting requirements by law, ordinance or administrative order.
98- 358
8
R]
E.
(3) Where sub -contracting is permitted, the Contractor shall obtain consent
of the County prior to utilizing the sub -contractor. All actions of any
sub -contractor are the sole responsibility of -the Contractor.
ote: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
The Vendor shall not assign, transfer, or otherwise dispose of this contract,
including any rights, title or interest therein, or their power to execute such
contract to any person, company, or corporation without the prior written
consent of the County.
Del'v
Unless otherwise specified in this solicitation, prices quoted shall be F.O.B.
Destination with freight included in the proposed price: .
Emnlovem Are Resnonsibilitv of Bidder
All employees of the: Vendor shall be considered to be, at all times,
employees of the •Bidder, under its sole direction and not an employee or
agent of the County. The Bidder shall supply competem and physically
capable employees, , The County may require the Bidder to remove an
employee it . deems unacceptable. Each employee shall wear proper
identification.
Indemnification of County By Successful Bidder -
The successful Bidder shall indemnify and save the County harmless from
.any and all claims, liability, losses and causes of action, including but not
limited to patent and royalty infringement, which may arise out of the
fulfillment of the contract. The Vendor shall pay all claims and losses of
any nature in connection with this contract, and shall defend all suits, in
the name of the County when required by the County, and shall pay all
costs and judgments which may result.
(H) Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc. shall
be protected against damage or interrupted services at all times by the
Vendor during the term of this contract. The Vendor shall be held
responsible for repairing or replacing property, to the satisfaction of the
County, which is damaged by reason of the Vendor's operation on County
property.
9 98 - 3bS
1.9 MODIFICATION OF THE CONTRACT
The contract may be modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the contract,
purchase order, notice of award or award sheet, as appropriate.
ljo TERMINATION OF CONTRACT
The County, at its sole discretion, may terminate this contract without
cause by providing the Bidder(s) with thirty (30) day advance notice.
Upon the receipt of such notice, the Bidder shall not incur any additional
costs under this contract. The County shall be liable only for reasonable
_ - costs incurred by the Vendor(s), - as determined by the County, regardless
of the method of payment required by the contract.
B ,, •, Termination for Default
The County may terminate this contract upon the failure of the Vendor to
comply with the provisions and requirements of the contract. The.
County's decision not to take action upon a failure.. of the Vendor to .
_. _
u�,q �. perform shall not be construed as a waiver of the a}iilitylof the County to,:,: ,
take action at a later date and time. ' The County shall l alio have the ability
to place a Vendor on probation'or terminate any 'portton of the contract.
The date of termination shall be stated in a written notice to the Vendor.
In the event the Vendor is terminated for default, the County reserves the-.
right to re -procure the goods or services from the next lowest responsive
and responsible bidder or re -solicit the contract. The County may charge.
the Vendor any differences in cost between the Vendor's price and the re -
awarded price and any costs associated with re -awarding or re -soliciting
-this contract.
The County may also debar or suspend the vendor from conducting
business with the County, in accordance with appropriate County
ordinances.
10
METROPOLITAN DADE 'NTY BID NO. 5472-4/01-OTR
SECTION 2.0 SPECIAL CONDITIONS
EMERGENCY MEDICAL CARE VEHICLES
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Rescue Ambulance Vehicles in conjunction with the
County's needs on an as needed when needed basis.
2.2 RACE/ETHNICITY/GENDER CONTRACT MEASURES:
This contract includes Participation Provisions for Certified Black
Business Enterprises (9BE's) and/or Certified Hispanic Business Enter-
prises (HBE's) and/or Certified Women Business Enterprises (WBE's) as
indicated in Appendix A of this Bid/Proposal solicitation.
2.3 PRE -BID CONFERENCE (RECOMMENDED):
A pre -bid conference will be held on August 20, 1996 at 9:30 A.M., 111
N.W. 1st Street, 18th Floor in conference room no: 18-3 'to' -discuss
proposed specifications. It is recommended that a representative of
y. the firm attend in order to become familiar with the bid
specifications.
Bidders are requested to bring this -Invitation To Bid package to the
conference, -as additional copies may not be available. €
2.4 TERM OF CONTRACT AND PRICE ADJUSTMENTS:
- This contract shall commence on the first calendar day of the month'
succeeding approval of the contract by the Board of County
Commissioners unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management_
Division. The,contract shall remain in effect for twelve (12) months. "'
The County shall have the option to renew this contract for an
additional two (2) years on a year to year basis. Continuation of the
contract beyond the initial period is a County pregrogative; not a
right of the bidder. If the County and the successful bidder mutually
agree this contract may be extended for two (2) additional years after
the first two option years for a total of 5 years.
At the conclusion of the skth month and twelfth month of each year of
this contract's life a price adjustments will be applied to the
acquisition price of the equipment and any requested option prices
tendered by the bidder. This price adjustment will be equal to the
percentage change of the "Unadjusted percentage change" in the
Producer Price Index for Capital Equipment, as it has changed from the
original implementation month of this contract to the most current
printed index available on the last day of each price adjustment point
month. At all other times the prices offered under this contract are
fixed and firm except that the bidder may offer incentive discounts
from established pricing at any time during the life of the contract.
Page 1
98- 35-8
METROPOLITAN DADE )NTY
2.5 Intentionally Omitted
2.6 METHOD OF AWARD FOR TWO STEP BIDDING
BID NO. 5472-4/01-OTR �;
Bidders will submit their Proposal(s) in two (2) parts -simultaneously.
These two parts will consist of the Technical Response Section and the
Pricing Response Section of this Bid Solicitation. The two parts will
be submitted in separate envelopes, each plainly labeled with the
Bidder's name and address and the Section contained. 'The envelope
distributed to you (marked with a red dot) is to be used for the
Pricing Response Section.
1. The Technical Response Section will contain all applicable
requirements of this Bid Solicitation and all technical material
the Bidder is required/wants to submit as part of their Technical
Proposal.
2. The Pricing Response Section will be submitted in the envelope
furnished with the 'Red Dot and must be sealed prior to submitting
this bid solicitation.
Upon the opening of,.this bid solicitation a Technical Section
evaluation period of approximately four (4) weeks will commence. At
,..,.-,the conclusion of., this. evaluation period all proposers wilt be
notified by mail of the result of that evaluation. Upon the mailing of
that notification a ten (10) day protest period will commence. Any
protests made under this - provision - must- be ;in -accordance with Article;:
1.7, Section A, or; the_: Invitation: to Bid.' Upon, the conclusion dfA6
protest period or the resolution of any such protests. Bidders will be
advised of the opening date for -the Pricing Response Section. i A
Failure to submit bids in accordance with the requirements of this bid
.will result in the, bid being rejected as non -responsive and the:bid
will be considered.
2.7 Intentionally Omitted
2.8 Intentionally Omitted
2. SPECIAL CONDITIONS FOR BIDDING MOBILE EQUIPMENT
A. BIDDING EQUAL PRODUCTS, NO SUBSTITUTION COMPONENTS, MANUFACTURER'S
CATALOGUES/BROCHURES AND PRODUCT DEMONSTRATIONS:
2.9.1 Manufacturer's name, brand name and/ or model number when used in
these specifications are for the sole purpose of establishing
minimum requirements of levels of quality, standards of
performance and design required. They are in no way intended to
prohibit the bidding of other manufacturer's brands of equal or
similar material, quality, design and standards of performance,
unless the wording NO SUBSTITUTION is used. When an equal or
similar product is bid, the bidder will furnish with the Bid
Proposal the factory information sheets (specifications,
brochures, etc.) that show the product meets the' required
specifications; however, the bidder may be given the opportunity
Page 2
8- 358
METROPOLITAN DADE NTY
BID NO. 5472-4/01-OTR
to submit the information sheets to the County during the bid
evaluation period. At such time the bidder shall be given fifteen
(15) calendar days to submit the information. * Failure to meet
this requirement may result in that bid being rejected. The..
County shall be sole judge of equality or similarity and its
decision shall be final.
2.9.2 When NO SUBSTITUTION is used in combination with a manufacturer's
name, brand name and/or model number, that named item is the only
item that will be accepted by the County.
2.9.3
Manufacturer's standard information sheets, catalogues, brochures
and all* supporting documentation submitted must show the product
meets the required specifications. Bids that are submitted with
standard product literature which offer technical data or product
descriptions indicating the item or product bid does not meet the
required specifications must be accompanied by a letter on the
bidder's company stationary identifying those differences and
describing how compliance with the required specificatiors is to
be accomplished. Failure to comply with this requirement may
result in that bids reAectian for not meeting -the specifications.
Photographs and pictures illustrations that are part of standard,
product literature will not be used in determining product:;,
compliance with these specifications.
2.9.4 After the 'Bid Proposals have -been evaluated by the County, the low,`.;:`
bidder as stipulated in Section 2.6 of these specifications,.may'-
be required to demonstrate the *equipment _which has been proposed',""�"
for evaluation by and at 'no cost to, the County. The purpose of
g: the demonstration- is to -observe the- equipment in an operating
,�- environment and verify -- its capability, suitability, and
adaptability vis-a-vis the performance requirements stipulated in
the bid. If a demonstration is required, the County will notify
the bidder of such in writing and will specify the date, time and
location of the demonstration. If the bidder fails to perform the
demonstration on the date stipulated in the notice, the County may
elect to reject the bidder"s proposal or to re -schedule the
demonstration, in the County's best interest. The County shall be
the sole judge of the acceptability of the equipment in
conformance with the Bid Specifications and its decision shall be
final.
2.9.5 The equipment used for the demonstration will be the same as the
manufacturer's model identified in the bidder's proposal.
Accordingly, the equipment used in the demonstration shall create
an express warranty that the actual equipment provided by the
bidder during the contract period shall conform to the equipment
used in the demonstration. Should that equipment be new, not
previously demonstrated and conform with all bid specifications
and requirements, the County reserves the right to purchase that
equipment upon successful completion of the demonstration and
approval of the Board of County Commissioners.
Page 3
9 8 — 358
METROPOLITAN DADE CwNTY I BID NO. 5472-4/01-OTR
B. EQUIPMENT FURNISHED
2.9.6 The equipment furnished by the bidder shall be new and the most
recent model available. Demonstrators are not acceptable. Any
optional components that are required in'.accordance with these Bid
Specifications shall be considered standard equipment for the
purposes of this solicitation. Any optional components that are
recommended by the vehicles' manufacturer for the application
intended must be included and will be considered standard
equipment for the purposes of this solicitation. The application
and usage of all components, sub -components or parts must be in
accordance with their manufacturers' recommendations as well as
the recommendations of all associated component manufacturers.
Omission of any essential detail from these specifications does
not relieve the vendor from furnishing a complete and ready to
work unit. The silence of specifications on any point shall mean
that only -the finest. commercial practices of the industry shall
apply and all interpretations of Bid Specifications shall be so
governed. The unit shall conform to all applicable O.S.H.A.,
State and Federal requirements and standards, and D.O.T.
regulations.. --All components and included craftsmanship are 'to be
in accordance_ with current S.A.E. standards and -recommended
practices. The engineering, materials. and workmanship shall
exhibit a high level of quality' and appearance. consistent with or
exceeding the industry standards. `
2.9.7,"_.... The equipment and features required are listed in 'the bid
specifications. The County may, after delivery and acceptance of
the initial equipment order, make changes to the required
equipment or equipment options supplied provided; such changes are
+ mutually -agreed between the bidder and the County, and, all
changes in per unit pricing are no more. than the change in per
unit documentable cost to the bidder, and, that the net amount of
any such changes is no more than five (5) percent of the per unit
price originally bid. Bids requiring a pre -construction
conference, or-, the construction and approval of a prototype unit,
will be considered in satisfaction of the initial equipment order
provision of this paragraph.
C. BIDDER STATUS
2.9.8 Bids will not be accepted for evaluation which are submitted from
sources other than the vehicle's manufacturer or fabricator, or,
an approved dealer thereof. The County may require the successful
bidder to furnish authenticating documentation of such status. At
such time the bidder shall be given fifteen (15) calendar days to
submit the information. Failure to meet this requirement may
result in that bid being rejected.
2.9.9 When the bidder is the equipments' manufacturer or fabricator,
an approved service facility capable of performing warranty
repairs and supplying needed parts must be located in Dade or
Broward County. The Service facility will be subject to GSA/Fleet
Management Divisions' review and approval.
Page. 4 9 8
_ 3 t 8
METROPOLITAN DADE 'NTY
BID NO. 5472-4/01-OTR
When the bidder is an approved dealer of the manufacturer or
fabricator they must be the operator of a service facility capable
of supporting the proposed sale and have a service facility
capable of performing warranty repairs and supplying needed parts
located in Dade or Broward County. Service facility will be
subject to GSA/Fleet Management Division of review and approval.
D. WARRANTY
REQUIREMENTS
2.9.10 The successful bidder shall supply and be responsible for the
equipment's warranty. This _warranty must cover the entire unit
and have a minimum term from equipment acceptance of twelve (12)
months or 2,100 operating hours or 12,000 miles, whichever comes
first. When equipment or component manufacturers provide a-'
warranty with coverage in excess of that stipulated herein, that
additional coverage shall not be diminished by the requirements of
this paragraph. The administration of delayed in-service warranty
starts is specifically included.
2.9.11. The bidder shall be responsible for promptly correcting any
warranted deficiency, .at no cost to the County, at awarranty
service center that meets the criteria stated in paragraph 2.9.9
within five calendar days after the County notified the bidder_ of
such deficiency verbally or in writing. If the bidder fails4tcp
honor the warranty. .and/or fails to correct or replace the defect
within -the period -specified, the County.may, at its discretion,
notify_ 'the. bidder .:in writing that, the bidder may be debarred as a
County bidder and/or be . subject to contractual default, if the
corrections, _replacement or repairs are not completed to the
satisfaction. of the County within five (5) calendar days of
receipt of notice. If the bidder fails to satisfy the warranty
within the period stipulated in the notice, the County may (a)
place the bidder in default of its contract, and/or (b) procure
'S the products or services from another vendor and charge the bidder
for any additional costs that are incurred by the County for the
work or items; either through a credit memorandum or through
invoicing.
2.9.12 The successful bidder and/or their local service representative
may be required to enter into an Original Equipment Manufacturer
parts and service supply agreement at any time during the useful
life of the equipment furnished. This maintenance support
agreement would be to supply parts, repairs and service a.t the
County's discretion. By the submission of this bid the bidder
agrees to enter into such agreement at the County's discretion,
with parts and labor pricing at rates no higher than industry
standard.
E. DELIVERY AND PAYMENT
2.9.13 All prices are to be quoted F.O.B. destination. Deliveries are
authorized at Fleet Management located at 6800 S.W. 87th Avenue
between the hours of 8:00 A.M. and 2:00 P.M. weekdays. Contact
Page 5
-" 3018
METROPOLITAN DADE JNTY
BID NO. 5472-4/01-OTR
Tom Blanke at (305) 271-8165 forty eight (48) hours prior to
delivery.
2.9.14 Delivery is required within the number of days stated by the
bidder within the Bid Proposal. In no case may this date be later
than 330 days from the date that the County department orders the
equipment by sending a printed Purchase Order to the awarded
bidder. All deliveries are to be made in accordance with good
commercial practice. All equipment delivered must be in full
compliance with bid specifications and requirements, -and must be
in excellent condition ready to work. Upon verification of .
compliance with these requirements the County will accept the
delivered equipment. See paragraph 2.9.16 for delivery defected
correction requirement.
2.9.15 Upon failure to deliver the equipment in accordance with good
commercial practice, excellent ready to work condition, and full
compliance with bid specifications and requirements to the County
within the time stated by the bidder with their Bid Proposal, the
bidder shall be subject to charges for liquidation damages in the
amount of $200.00 for each vehicle and every calendar day that
each unit of the equipment delivered acceptably. This charge for'.
c<<. liquidation damages is in addition to other remedies and timetable
requirements listed in paragraph 2.9.16 below.'
2.9.16 The bidder shall be responsible for promptly correcting any
,? equipment delivery deficiency, at no cost to the County, within:,.
i; ten calendar days after the County notifies the bidder`of such
y deficiency in writing. If the bidder fails - to correct or_ replace.,.
the defect within the period specified, the County may, at its.
discretion, notify the bidder in writing that the bidder may be
debarred as a County bidder and/or be subject to contractual'
default if the corrections are not comp Meted to the satisfaction
of the -County within ten (10) calendar. days of receipt of notice.
If the bidder fails to satisfy the delivery requirements within
the period stipulated in the notice, the County may (a) place the.
bidder in default of its contract, and/or (b) procure•the•products
or services from another vendor and charge the bidder for any
additional costs that are incurred by the County either through a
credit memorandum or through invoicing.
2.9.17 The County shall issue payment within twenty (20) days after
completion of items A. and B. below:
A. The delivered unit is successfully inspected for compliance
with all specifications and requirements and is accepted
(including delivery of the required manuals).
B. All documentation described in the Purchase Order has been
received as stipulated therein.
F. PARTS, REPAIRS AND TRAINING MANUALS
2.9.18 The successful bidder shall supply the County with a minimum of
Page 6
METROPOLITAN DADE NTY
BID NO. 5472-4/01-OTR
six (6) each; a comprehensive training manual which describes the
appropriate use of the equipment purchased, and, a comprehensive
repairs and parts manuals which identify the component parts and which
describe the appropriate process for repairing the equipment
purchased. Additionally, six (6) wiring schematics. that identify the
location of electrical components on the vehicle.
G. PRE -CONSTRUCTION CONFERENCE:
2.9.19 The successful bidder shall be required to conduct a
Pre -Construction Conference for five (5) County officials
designated to represent the County prior to the manufacturing or
assembly of the equipment which is specified in this bid
solicitation. The bidder may select the location of this
Pre -Construction Conference subject to concurrence by the County.
Any costs incurred by these County officials in conjunction with
the Pre -Construction Conference will be bourne by the County.
2.11- INDEMNIFICATION OF COUNTY BY SUCCESSFUL BIDDER
The successful bidder shall indemnify and save the County harmless
from any and all claims, liability, losses and causes of action which
may arise out of the fulfillment of the contract. The bidder shall
pay all claims and losses of any nature whatever in connection
therewith, and shall defend all suits, in the name of the County when
applicable, and shall pay all costs and judgments which may issue
thereon.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 Intentionally Omitted
2.16 Intentionally Omitted
2.17 Intentionally Omitted
2.18 Intentionally Omitted
2.19 Intentionally Omitted
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and
requirements of this contract, Contact: J. Carlos Plasencia at (305)
375-1084.
Page 7
98- 30
METROPOLITAN DADE )UNTY BID NO. 5472-4/01-OTR
SECTION 3.0 TECHNICAL SPECIFICATIONS
EMERGENCY MEDICAL CARE VEHICLES
DESIGN:
Modular Type I walk-through with a minimum interior module
height of six (6) feet and a maximum clearance height of nine
(9) feet four (4) inches meeting "Federal Specification for
Ambulance #KKK-A-18220" (LATEST EDITION) Class 1, floor plan
"A", and the requirements of the the Metro -Dade Fire•'
Department as contained herein.
In those areas where.the Dade County Specification conflicts
with the Federal Specification, the Dade County requirements'*
will prevail.
Refer to the attached conceptual drawings for approximate
dimensions and design configurations.
3.1 CAB
3.1.1 Freightliner FL 60, extended cab (no substitute)
3.1.2 A third seat Wthe cab, Zico•fold down type, shall be mounted '�,� -
on an approved track system.. Thisseat will slide out of the
way in order to - . travel • from"_ t!e . 'cab - '- to ` the patie`n _
compartment. The seat shall slide into a pocket on
curbsid4'o#nthe rear'wal l' of the -extended cab. 'The entire eat-* '
assembly shall lock in both the stored and in service''
positions: A' =-three' point seat belt 'shall be ,provided'. and
installed for the flip up seat.
3.1.3 The extended -cab shall have an exterior compartment on the
street side (Extended cab #1). This compartment shall be
approximately 48"H x 21"W x 27"D. There shall be a Robinson,
(no substitute) roll -up door on*the exterior and the interior'•~
of this compartment. Two (2) coat hooks shall be mounted in
the compartment. The exact dimension shall be determined at,
the pre -construction conference.
3.1.4 The curbside of the extended cab shall have an interior
storage cabinet for the storage of paper supplies/(Extended
cab #2). The approximate size of the compartment is 27"H x
28"W x 23"D. The exact dimension shall be determined at the
pre -construction conference.
3.1.5 A four (4) slot diagonal organizer approximately 15"W X 20"H
shall be mounted on the rear wall of the extended cab over the
storage cabinet. The exact dimension shall be determined at
the pre -construction conference.
Page 8
98- 358
METROPOLITAN DADE U TY 3ID NO. 5472-4/01-OTR
3.2 CHASSIS
3.2.1 DIMENSIONS
The cab/chassis shall have a wheel base that is approved by
Freightliner for this application.
3.2.1.1 The rear axle shall have a ratio to provide positive
gradeability to 70 MPH.
3.2.1.2 The rear axle shall have dual wheels and 245/70R x 19.5 tires.
3.2.1.3 The front axle shall have wheels and 245/70R x 19.5 tires.
3.2.2 a FACTORY OPTIONS
The following factory options shall be provided on the cab
and chassis: -
3.2.2.1 Rear air suspension with two (2) leveling dump valves.
3.2.2.2 One matching, mounted and balanced spare tire and wheel, not
mounted on,the vehicle (245/70R x 19.5)
3.2..Z.3y,, : ;' Tilting:.and telescopic....steeri.ng wheel,;
Z Se
3.2.2:48�gy .yy?.Automatic .reseir circuit breakers..}
3.,5 �, J:.: Four wheef, air; disc, brakes with. anti !!lock..system.
3.2:2.6ha;,, Low.oil pressure,,high.coolant temperature warning light and
buzzer. _
3.2.2.73,;. _ Challenger 310 Amp alternator (no substitute) shall be �.i.-
Provided.
3.2.2.8`.: Intermittent windshield wipers with wet arm windshield
v washers.
3.2.2.9 Halogen headlights.
3.2.2.10 230 hp B 5.9 Turbo charged in -line 6 cylinder Cummins engine.
3.2.2.11 A dash mounted air cleaner restriction indicator.
3.2.2.12 All cooling system and heater hoses shall be silicone with
appropriate stainless steel clamps.
3.2.2.13 Allison World MD 3060 PR six speed automatic transmission with
output retarder. The output retarder shall be programmed in
the performance mode. Submit with the bid proposal an
unflagged SCAAN printout verifing the performance of the
Allison MD-3060-PR Transmission with the critera listed below:
Page 9
9 8 - 358
METROPOLITAN DADE )UNTY 810 NO. 5472-4/01-OTR
1. Use a fully loaded gvw of 17,500 pounds.
3.2.2.14
2.
3.
4.
5.
Actual rear axle bid. '
Frontal area of 72 square feet.
Clutch fan, air compressor, power steering, air
conditioning and the alternator -are engaged.
A drive line efficiency of 94.74%, a tyraction limit
limit coefficient of .7000, a road factor of 1.000,
an air resistance coefficient of .8000 and the
transmission and.tires specified. Use six (6) tires
on the ground and the drive axle weight (rounded to
an even thousand) shown on the fully loaded weight.
Seventy five (75) gallon capacity fuel tank on the passenger
side not extending beyond the rear of the cab..,
3.2.2.15 Tow hooks, two (2) front and two,(2) rear.:tow.eyes.tshall be.":',-E
mounted to frame rails
3.2.2.16 Manual door window operators.
3.2.2:17* Driver's convenience` group. -
3.2.2.18 b Custom interior trim. _
3.2.2.19 Engine hour meter integral 4ith tachometer.
3.2.2.20. "`Automat.tc transmission oil temperature gauge: tri•;
3.:2.21 Steel disc-wheels(Budd type).
3.2.2.22 Racor fuel filter/water separator with: heater._,-. sjght glass,,-,30 S.Z
micron- filter .and dash" mounted. drain .indicator_ light. The
filter shall meet the engine manufacturers' recommendations.
3.2.2.23 The vehicle shall be equipped with factory air conditioning
with cooling package and heavy-duty "down flow" radiator. :.
.3.2.2.24 The heater shall be the manufacturer's standard with brass 1/4
turn cut-off valves located in the engine compartment.
3.2.3 ADDITIONAL FEATURES --
The following additional features shall be provided:
3.2.3.1 A 12 volt D.C. clock with hour, minute & seconds displayed
constantly. The clock is to be wired straight to the battery
and mounted in a location to be determined at the
pre -construction conference.
3.2.3.2 Brass heater hose hardware.
Page 10
9 8 - 35.8
METROPOLITAN DADE NTY
BID NO. 5472-4/01-OTR
3.2.3.3
Three complete sets of keys.
3.2.3.4
Barrier type air conditioner output hoses.
3.2.3.5
The side windows and a three inch strip across the top of the
windshield shall be tinted with 3M Scotchshield #SH435NEARL
5O% neutral gray film (no substitute).
3.2.3.6
"Vanner" model #73-46 (no substitute) engine high=idle speed
control or an equal.
3.2.3.7,
"Monsanto Rain Guard: mud flaps #MDF-4321 (no substitute) for
the rear_ wheels that just --clear the ground with the air bags
deflated.
3.2.3.8
One "Little Light" model #L-5/12 (no substitute) flexible neck
map light with red lens and rheostat switch. Mounting location ..
to be determined at the pre -construction conference.
3.2.3.9-:
A.D.O.T. approved back-up alarm.
3.2.3.10
Full rubber floor mat in the cab.
3.2.3.11
Two (2) high back air -ride Bostrom seats #91O.(no substitute) a
with three point seat belts.:
3.2.3.12
Provide closed cell insulation in the cab to limit sound
levels to a maximum of 82,db. - s.;.£ _
3.2.3.13
The exhaust pipe is to terminate on the driver's side just. -.in ,1�L
front of the rear`wheel, angled down and back at approximately.-
forty-five degrees. The pipe should extend no more than, one F.
inch out from the body.
3.2.1.1t �"
Provide and install a'"Purair UV Germicidal System" (no
r
substitute) Model #EMS-500 UV-1 do in the patient compartment. _
The exact location to.be determined at the pre -construction
conference.
3.2.3.15
Vogel (no substitute) centralized chassis lubricating system
#KFK-3 shall be provided, installed and fully operational.
3.2.3.16
Cab doors, exterior compartment doors, and the patient
compartment entry doors shall have electric door locks. There
shall be four (4) controllers for the locks.
3.3
MODULE BODY CONSTRUCTION
The body shall be 160 inches in length, constructed of 1/4
inch 6061-T6 structural aluminum extrusions, 6063-T-5 2" x 2"
tubing, aluminum castings, and 5052-H32 aluminum .125 sheet.
Structure assembly and sheet mounting shall be accomplished by
3 inch skip welding. All butt welds shall be continuous on at
least three sides (example 6 inches of weld minimum on 2" x 2"
square tubing. Sheeting must be securely bonded to all
Page 11
98- 3b8
METROPOLITAN DADE JNTY
BID NO. 5472-4/01-OTR
structural components that it comes in contact with.
Compartment seems shall be completely welded to provide
structurally strong watertight compartments. Maximum -
substructure spacing shall be 12 inches center to center.
Non -toxic closed cell foam insulation shall fill all the
hollow areas between all structural, members in walls, floor,
and ceiling of the body. The closed. -cell foam shall be covered
with 1/4" Reflextex foam. The wheel wells shall be lined with
lead lined foam to minimize road noise. There shall be a walk
through between the cab and patient compartment': A rubber,, --
bellows shall join the cab and body.. The interior of the
walkway shall be finished to match the cab interior.
3.3.1 ROOF
The roof shall be arched 1 1/2" to 2" to increase strength and
prevent the pooling of water.
3.3.1:1'� 'One single piece of 1/8" sheeting shall cover,the roof.
CORNER CAP,.
Cast aluminum top caps shall be provided which interlock with
the roof ,and vertical support .structures. -
. ..
3.3.3 FASTENERS
Threaded fasteners shall be stainless steel :.Non -threaded„
fasteners may be stainless steel or aluminum:
Wherever, possible ,through bolting shalhbe used.
3.3.3.2 One half inch (112") thick metal tapping plates shall be
welded to, the body --or framing when mounting equipment,
benches, brackets, partitions., -cabinets etc.
3.3.2.3.,:, Self -tapping fasteners shall not be used except when necessary '.:
for securing trim,. moldings, scuff plates, and lighting
fixtures.
3.3.4 RUB RAIL
A black hard rubber rub rail shall be provided at the lower
edge of the body on both sides.
3.3.4.1 The rub rail shall be constructed of "Tech Sales Engineering"
part #TSE-7344 (2 1/4" X 2" X 1" drometer-70) (no substitute)
mounted in a stainless steel "U" shaped channel, pop -riveted
to the body at six (6) inch intervals. A 1/8" thick rubber
washer shall be used at each fastener between the body and the
stainless channel.
Page 12
98_ 358
METROPOLITAN DADE NTY BID NO. 5472-4/01-OTR
3.3.5 ' TRIM RAIL
A black hard rubber trim rail shall be mounted along the
module sides with pop -rivets at 6 inch intervals to prevent
damage from adjacent vehicle doors. The trim rail
configuration shall be approved gat the pre -construction
conference.
3.3.6 FENDERS
Black curved rubber fender extensions shall be provided over
the rear wheels.
3.3.7
DRIP RAILS
3.3.7.1
Extruded aluminum drip rails of sufficient depth to protect
upper compartment joints from water shall be provided over all
_
doors. .. s . .
3.3.7.2'
Drip.rails shall be continuous over adjacent compartments and- `
doors.
yA y.
3.3.7.3
Drip rails shall be mounted on 'a marine quality, non -hardening -
bedding compound and be fastened- by pop -rivets a 6 inch
intervals.---V
3.3.8 bet - DOORS=ALL
Exterior doors shall be full pan, flush mount construction,
usi ng� `.125" , aluminum face skin with' an i nner' _pan' of cha`rrnel
construction. (See attached brawings)
3.3.8.1, -
All doors shall be lockable from the exterior with a "Hurd"
#1250 cylinder -(no substitute).- _
3.3.8:2�- Easy access to the lock body shall be provided by removable
panel on'the interior of the door.
3.3.8.3 Doors shall be attached to the body with slotted stainless
steel piano hinges with a minimum pin diameter of 1/4 inch.
The hinge mounting shall permit in field horizontal and
vertical adjustment.
3.3.8.4 Hinges shall be attached to the door and frame with stainless
steel bolts.
3.3.8.5 Hinge pins shall be staked at both ends.
3.3.8.6 Triple ribbed, closed cell foam gaskets shall be secured
around the entire perimeter of each door and on the body
frames where the doors make contact, to provide a double
sealing system.
Page 13 9 8_ 3 5 S
METROPOLITAN DADE UNTY BID NO. 5472-4/01-OTR
3.3.8.6.1 Gaskets shall be secured by applying 3M weathgr stripping
adhesive #08001 (no substitutions) to the entire surface of
the gasket back and the surface to which it is being applied.
3.3.8.8 Alternate floor construction methods will be considered upon
written request and presentation of a working model prior to
the Pre -Bid Conference only.
3.3.8.9. Compartment doors shall be latched with Eberhard #M--206 (no
substitute) slam latches mounted in the inner pan channel.
3.3.8.10 Latches shall be activated by a 6 inch stainless steel bent
"D" ring handle. The street side "0" ring handles shall
operate with a left turn and the curb side "D" ring handles
shall operate with a right turn.
3.3.8.11 All exterior compartment doors shall be equipped with
�'•;;� Cleveland.#2395-AA (no substitute) closure devices.--
3.3.8.12 Side entry doors shall be equipped with "Hansen" #430000547
,r (no substitute) closure devices with heavy duty springs. =' i
3.3.9 EXTERIOR COMPARTMENTS
Note: Please submit a list of actual dimensions beina or0003ea;9
3.3.9.5
Exterior compartments shall be located per -the attached
drawings.
qq �
3.3.9,5
Exterior compartment #1 shall: be located street side front.
Approximate interior dimensions 84"h x 21"w x 20"d One. (1)
internal divider,10.5 inches from the front wall with one (1)
shelf 20 inches from the, compartment floor. There shall be'a
second shelf the full width of the compartment approximately,
48" above the floor. -The top section of compartment shall"have=-
inside and outside access: One (1) vertical --sliding tool
board, with mounting brackets for SCUBA shall be -mounted -in
the 25" "space between the .two shelves. Two (2) Zico or equal
brackets shall 'be provided and installed in compartment on
sliding tool board.
A "M" cylinder bracket shall be mounted in rear half of
compartment #1. Two (2) aluminum "M" oxygen cylinders shall be
provided, one (1) mounted in the bracket and one (1) shipped
loose in the vehicle.
3.3.9.5.2 Exterior compartment #2, located street side forward of wheel
well. Approximate interior dimensions: 41"h x 5011w x 20"d.
Roll out trays: two (2) in bottom of compartment. The two (2)
trays shall be mounted on top of each other and be full width
of the compartment. The top tray shall have mounting brackets
for "Hurst" power unit and "Hurst" JL-27 spreader. A divider
shall be placed eighteen inches from the front wall of thi-s
tray. One (1) slide out/tilt down tray shall be mounted in the
Page 14
98- 3j8
METROPOLITAN DADE C TY BID NO. 5472-4/01-OTR
top of compartment. This tray shall befull width and full
depth.
3.3.9.5.3 Exterior compartment #3 located above wheelwell street side.
Shall be a drawer with approximate interior dimensions of 10"h
x 40'W x 1911d.
3.3.9.5.4 Exterior compartment #4 located street side rear of wheels.
Approximate interior dimensions: 30"h x 33% x 19"d. Three (3)
Zico SCBA brackets shall be provided and installed in
compartment #4.
3.3.9.5..5
Exterior compartment #5 located rear kick plate compartment.
Approximate interior dimensions: Full width between the frame
rails and as deep and high as possible.
3.3.9.6
Exterior compartment #6 located curbside rear. Approximate
interior dimensions: 84"h x 1711w x 1911d. One (1) divider
centered in compartment. Two (2) adjustable shelves forward of
divider.
ti 4 ,.
- _ _. 1. _ • _
3.3.9.7
Exterior compartment #7 located curbside behind wheelwell.
Approximate interior dimensions: 20"h x 16% x 19"d.
3.3.9.8.;,,,
Exterior compartment-#8-located curbside above the wheel well
shall be a drawer with approximate interior dimensions of 10"h
x 68" w . • x 19"d .
3.3.9.9
Exterior compartment #9 located curbside in front of entry
;-
door. The compartment shall, have -three (3) adjustable shelVes.�:E
Approximate interior -dimensions: 30% x '27"d x- 62"h. There
shall.be a Robinson (no substitute) roll -up door'for access to
compartment'#9 from the patient compartment..
3.3.9.10;-_
Seven (7) "Buddy System" Model #FD-2 or equal cylinder
mounting fixtures shall be mounted at locations to be
determined at the pre -construction conference.
3.3.9.11 All interior surfaces, shelves and trays in exterior
compartments shall be finished in "Line -Ex" #XS-350 (no
substitute). Color to be determined at pre -construction
conference.
3.3.9.12 The floors and bottoms of trays in exterior compartments shall
be covered with Turtle Tile or equal.
3.3.10 DOORS
The curbside entry door shall be forward hinged with an
approximate opening clearance of 30 inches wide x 77 inches
high.
3.3.10.1 Latching shall be accomplished with Eberhard (no substitute)
series 400 rotary latches and Nader pins, actuated on the
exterior by an Eberhard (no substitute) paddle handle
Page 15
98- b
METROPOLITAN DADE .LINTY
BID NO. 5472-4/01-OTR
#25-4975.-SS51 and the interior by a recessed, manually
lockable (without a key per FMVSS) device.
3.3.10.2 The interior door skin shall be attached with aluminum
pop -rivets at 6 inch intervals.
3.3.11 REAR LOADING DOORS
The two (2) rear doors shall provide a clear opening of
approximately 70 inches high by 47 inches wide combined. The
maximum load height shall be 30 inches.
3.3.11.1 A full length double gasket -seal shall be provided where the
two doors meet.
3.3.11.2 The street side door shall close -first and provide the jamb
face, gasket and latch striker for the curb side door to close
upon.
r r F
3.3.11:3..The curb side door shall provide the outermost seal'a-t the
contact edge with the street side door. -
3.3.11.4 Latching shall be -accomplished with 1berhard (no substitute) EA -
series. 400 rotary_latches-and 'Nader -'pins. actuated on the
-,_ exterior...by--,an Eberhard `;(no substitute) paddle handle
#25-4975-SS51'.and -_the - ,interior by' a'. recessed, manually
lockable (without a key per FMVSS) device.
3.3.11.5 CPI grabber: type:<_.hold -open devices -shall be 'mounted 'on each
door at a location that will preclude the door from contacting
other components (lights, drip raiIs'etc. AI•£•�
3.3.11.6;Y._ A stainless steel threshold shall be installed in the rear
entry door.
3.3..1.1.7;- A sturdy folding style rear step/bumper with end skid plates
shall be installed in the rear bumper per KKK-A-1822-D, #3.9.6
and 3.15.3-21. The design of which will be approved at the
pre -construction conference. The folding part of the step must =
stay in the up position when put there.
3.3.12 WINDOWS
3.3.12.1 Six tempered safety glass windows shall be provided (glass
shall meet current D.O.T. specifications) as follows:
3.3.12.2 Each entry door shall contain a 17 112" x 17 3/4" two piece
horizontally sliding window with exterior screen mounted in
aluminum extrusions in the upper quadrant. Exact location to
be determined at pre -construction conference.
3.3.12.3 Each entry door shall contain a 17 112" x 12 112" fixed window
mounted in aluminum extrusions in the lower quadrant. Exact
location to be determined at pre -construction conference.
Page 16
98- 358
METROPOLITAN DADE Cr TY 8ID NO. 5472-4/01-OTR
3.3.12.4 All windows shall be tinted with 3M Scotchshield #SH345NEARL
50% Neutral gray film (no substitute).
3.3.13 FLOOR
3.3.13.1 A floor capable of withstanding a distributed load of at least
150 p.s.i. shall extend the full length and width of the
patient compartment. All structural' butt welds shall be
continuous on at least three sides with 6 inches of weld
minimum.
3.3.13.2 An aluminum moisture shield of not less than .50" shall seal
the interior from the elements.
3.3.13.3 A layer of 3/4 inch seven (7) ply marine grade plywood shall
be securely fastened to the structural framing on top of the
moisture shield.
3.3.13.4 Special reinforcement plates shall be through bolted per AMD
standard #004 for anchoring the ambulance cot. mounting--<
hardware. :
3.3.13.5;;;q: Finish floor.covering shall be seamless,.one piece,- - :I
bacteriostatic, ""Marley"" .safety- flooring or approved equal
+ons,; applied the full length and width . of -.the--modulo floor and
extending 3 inches up the adjacent- wal 1 s: -'
3.3.13.6 A one inch (1") cove molding strip shall back the areas where
;i3a9 ,-.;the,finish.floor makes 90 degree transitions 7•�I 4•'
3.3.14r BODY MODULE MOUNTING
The modular body shall be mounted to the chassis incorporating• -
an outrigger system with rubber isolation mounting -"doughnuts"
that will allow the body and the cab to flex together,.._
maintain minimum floor height, and isolate the body from road:
_ vibration.
3.3.14.1 Mounting shall be accomplished in a manner that will not -void
the chassis warranty.
3.3.14.2 The body module shall be attached to the chassis frame with a
minimum of eight (8) grade "eight" bolts.
3.3.14.3 A ten (10") inch black accordian bellows Star Class (no
substitute) #ED 5388 shall be provided between the cab and
body.
3.3.15 INTERIOR CABINETRY
The storage cabinets shall be constructed of 3/4 inch exterior
grade plywood. The cabinets shall be covered on all surfaces
with plastic laminate. All street side interior compartments
shall have a minimum of 18.25 inches of usable depth (see
attached conceptual drawings).
Page 17
98-- 358
METROPOLITAN DADt JUNTY BID NO. 5472-4/01-OTR
3.3.15.1 The cabinets shall have 1/4" clear plexi-glass sliding doors.
3.3.15.2 To better facilitate cleaning and restocking of the cabinets
the plexi-glass doors shall be in a frame that swings up on a
stainless steel piano hinge. This frame opening shall be the
size of the interior compartments and shall have gas shocks to
stay open and positive lock closed.
3.3.15.3 Adjustable shelves with an infinite adjustment system shall be
provided in all interior cabinets.
3.3.15.4 There shall be an attendant seat against the street side wall.
When sitting in this seat the left leg of the attendant shall
be even with the pivot point of the stretcher when the patient
is raised to the sitting position. One set of seat belts shall
be provided and installed for this attendant seat.
3.3.15.5 The back rest for the attendant seat shall be hinged to the.
wall so it can be:folded down and make a continuods shelf with'
the action area. Theeback of the back• rest'�`shall' be finished
in -stainless steel the •same as the "Action Area". {•
3.3.'15.6' "' The "Action Area" shall be finished with stainless steel
sheeting and contoured to facilitate cleaning.•Tfie action area`+:
shall have a stainless steel backsplash all the way .up to the
-b'40tvo-1:, underside of ::the'`i nterior cabinets. The backspl,ash shal flb -
al
T one piece -with the• action area.,
3.115I$�''_�"The squad bench. "seat/ lid -shale be fitted`with'cupQbrackets for;
mounting a Ferno'Washington Model 11 stretcher.
3.3.15.7.1, The squad bench seat/lid shall be hinged with a full lengthf
=r. piano hinge with 1/4" pin: The seat/lid shall be latched.bvth•£
in .the'opened and closedposition.•
3.3.15.7.2.
A "Sharps" disposal box and access door incorporating a one
hand operation design shall be provided in the left 'front
section of the squad bench.
3.3.15.7.3
The squad bench shall be 18 inches high.
3.3.15.7.4
Three (3) sets of seat belts shall be provided and installed
on the squad bench.
3.3.15.8
There shall be a rear facing, pedestal mounted, attendant seat
at the forward left corner of the patient area. It shall
adjust back and forth six inches on the pedestal and have lap
seat belt. This attendant seat shall rotate 180 degrees
towards the curb side entry door.
3.3.15.9
A radio console shall be mounted in the cab to hold two (2)
Fire Department radios. This console shall be ventilated in
order to cool the radios.
Page 18
98 - 358
METROPOLITAN DADE COu.JY BID NO. 5472-4/01-OTR
3.3.15.10 Successful bidder shall supply all the interior cabinets with
Adapto plastic bins.
3.3.15.11
A locking controlled drug box shall be provided and installed
in the patient compartment. The approximate dimensions of the
box are 10"l x 10% x 4"d. This drug box is to be keyed with a
"Million Key Locks" (no substitute) lock. All drug boxes are
to be keyed differently. .The exact location of box to be
determined at the pre -construction conference.
3.3.16''
ELECTRICAL SYSTEM
In addition to the electrical system requirements of
KKK -A- 18220, ' section 3.7, the criteria shall be
.following
satisfied:
Wiring shall -be "Oupont.Hypolon Crosslink" or equal SAE -grade
SXL type wire conforming to SAE .J1128.
3.3.16.1.1
All wires shall be color coded, and have the circuit number
and function, heat stamped into the insulation: This stamp;
-_, ,�•; ;>_:.
shall repeat. every six -inches.
3.3;16-.1.2
A solid-state electrical management system, shalI be provided,
"Wired Right" or "CLASS,�I", systems are acceptable. This system:
shall be accessible from an exterior compartment on the street,,-.'
.
-,off z.tsj., -,. side of the :.unit (electrical r compartment)., This ..door shall : ie -
L ..
keyed alike on al 1 mtrucks _and,. the .key shal 1 be _different from ,'
the rest of the compartments.
3.3:16.1:3.
All wi ri n.g shall Jbe run point to poi nt, wi th _no intermediate
J
connections (ei. ..terminal blocks, crimped or soldered
connections).
3.3,16:2
Four (4) group 31 950 CCA batteries shall be supplied in place
of the batteries supplied by Freightliner Corporation. For
ease of maintenance they shall* be mounted on "Grant" rollers
in a corrosion proof tray under -the cab on -the left side. The
tray shall have a positive locking mechanism to hold it in the
closed position. The running board/step shall be mounted to
this tray so the whole assembly rolls.
3.3.16.3 A Pollack (no substitute) on -off switch shall be used to
isolate the batteries from all circuits except those
specifically noted to be energized all of the time. This
switch shall be located in the can in easy reach of the driver.
3.3.16.4 All electrical system components and wiring shall be easily
accessible for repair and replacement.
3.3.16.5 Electrical components shall be selected to minimize current
consumption.
Page 19 9 $ -- 3bS
METROPOLITAN DADL JUNTY
BID NO. 5472-4/01-OTR
3.3.16.6 There shall be a Vanner BRC-12-1800 (no substitute) 1800
watt/80 amp. inverter/charger wired directly to the batteries.
When plugged into shorepower it will charge the batteries.
When unplugged from shorepower it will, when- turned on, make
the shoreline receptacles 110 volt.
3.3.16.7 All components that produce radio frequency interference
(R.F.I.) shall be shielded, filtered or suppressed to comply
with the maximum allowable limits of "SAE J551".
3.3.16.8 Switches shall be "Carling" with silver cadmium oxide contacts
with internal indicator lights or equal.
3.3.16.9 Switches, switch labels, and gauges shall be back lighted.
3.3.16.10 Batteries shall be connected with crimped, sol_der.dipped
terminals and #000 (minimum) stranded copper cable routed over
,. the frame members and supported to -prevent chaffing. _
3.3.16.11 The voltage meter shall be "T.S.D.-", (no substitute).
3.3.16.12 Exterior. -compartment lights shall be flush-mounted'and =•`:: .0
parallel wired for independent operation.,
3.3.16:43 ..:,. Three RG-58-coaxial cables shall be routed -to 3/8 inch roof f.E;
antenna -sites from cab control -,console and the action area.
3.3.16.44 is ,Two (2)"two inch=(2").flashing red'"Ooor-Ajar" warning lighU .. •C-
r� ov.t shall be. 'provided in the -cab.- One'for -the exterior- compartment
doors and one for the entry doors.
3.3.16.15.: - A control console shall be provided -inAhe cab to control'
warning devices, lighting, heating, and air conditioning.
3.3.16.16 - A panel.shall be provided in the -.action area to control the-.'._
air exhaust system, left and right :dome lights, action area
lights, suction and fans.
3.3.16.17 Exterior clearance lamps shall be Trucklite 19002R and 19002Y
(no substitute)
3.3.16.18 All circuits with a load over 5 Amps shall'be ground switched
and relay controlled.
3.3.16.19 Electrical components shall not be mounted under the cab hood.
3.3.16.20 Circuit safety interruption shall be accomplished through
terminal blocks that will accept automotive plug-in fuses, and
manually resetable circuit breakers.
3.3.16.21 All vehicles shall be wired identically.
3.3.16.22 All emergency lighting and warning devices shall be controlled
through a circuit sequencer.
Page 20
98- 3b8
METROPOLITAN DADE C 'TY $ID NO. 5472-4/01-OTR
3.3.16.23 Two (2) 110 volt duplex house receptacles shall be provided in
the ALS compartment #9. One (1) on the forward wall 1/3 down
from the top and one (1) on the forward wall 1/3 up from the
bottom.
3.3.16.24 One (1) 110 volt duplex house receptacle shall be provided in
the action area.
3.3.16.25 A 20 amp Kussmal #WP-20 (no substitute) auto eject shall be
provided on the front left of the body for shorepower. The
exact location will be determined at the pre -construction
conference.
3.3.16.26 All 110 volt receptacles shall be wired to the shoreline power
and the onboard inverter.
3.3.17 EMERGENCY LIGHTING
Emergency lighting'as stipulated.in items 3.3.17.1 thru-
3.3.17.10 shall be positioned during the pre -construction
confeirence consisting of the following:
3.3.17.1 _,.-Two (2)•Federal:View Point -pod model #FV 2250 (no substitute).1.
on the cab roof: _
3.3.17i2z,-* : Two .Whelen 810S (no " substitute) with flange_ one; (1) red -and,-!
"-sa ---one=(1) clear.=shall,:be :provided_on..the-cab. grille.
3.3.17000f' "Four (4)�Wheleri"508S (no-substitute)'with -.flanges shall be.3 .;£-;E
sihari__- provided -for intersection?:lights.-;-Two (2) red and two (2)
clear.
3.3.17.4',:,; Eight (8) Whelen 810H (no substitute) six (6) red and two (2)"-
amber.
3.3.17:5:
Three (3) Whelen 810S (no substitute) two (2) red and one
front center amber.
3.3.17.6
An "ETM" (no substitute) wig wag headlight flasher system.
3.3.17.7
A Collins model #CL 12 (no substitute) hand held spot light
with momentary switch shall be hard wired in the right front
seat area. This light shall hang on an automatic positive
locking hook.
3.3.17.9
One (1) Whelen USP-188C (no substitute) and one (1) USP-52C
(no substitute) shall be provided.
3.3.17.9
Four (4) Whelen 810 H "Opti-Scene" (no substitute) two (2)
each side with clear lenses.
3.3.17.10
Two (2) Whelen 508H-26 degree (no substitute) on rear for
load, back-up and scene lights.
Page 21 9 S— 3 1bQ
METROPOLITAN DADE ,UNTY BID NO. 5472-4/01-OTR
3.3.18 PATIENT COMPARTMENT ILLUMINATION
3.3.18.1 Two banks of four "dual -density" halogen lights shall be
recessed in the patient compartment headliner (four over the
primary patient are and four over the squad bench), controlled
by a "double throw" rocker switch in the action area console.
The second light from the front in the left row of lights
shall be in an amiable high intensity spot light.'
3.3.18.2 A "Xantec" 12" (no substitute) 12 volt fluorescent light
shall be provided in the action area.
3.3.18.3
Two step -well lights shall be provided for the rear entry
doors and one for the.'curb-side entry door.
Note: All step -well lights shall be illuminated when any of
the three.doors are opened.
3.3;19. �� :,.
LOADING DOOR WIRING _
3.3.19.1 _.,
The rear loading lights shall be activated by an automatic
rear door switch,. a, switch in the cab .control console, and.::;_:_
r_
when the Vehicle is shifted to reverse gear. _
3.3.19;;2,1
An automatic. resetting switch -shall be positioned;Ito the
inside right .of.. the- right, door _to, deactivate:^;the automatic =:
door `_ swi tch..,Thi s. _switch -shall not: Affect the --back-up ` 1 ight .
9d
operation.,,-
3.3.19.,3
A switch to -control the rear air bag suspension -system shall
_-
_
be positioned -in _.the door .frame structure ; A n -a- -manner that
'
will permit deflation upon, -demand and automatically actuate
the.inflation cycle when the left -rear door is closed.
3.3.20" �;-
OXYGEN AND SUCTION SYSTEMS
In addition to the requirements of KKK-1822-D, section 3.12,
the following shall be provided:
3.3.20.1
Three (3) "NCG" self sealing outlets; one each in the action
area, over the patient cot, and forward curb -side wall of the
squad bench.
3.3.20.2 Two (2) oxygen flow meters shall be provided and installed in
the outlets. The system shall be pressured and flow checked.
3.2.20.3 Two aluminum "M" cylinders (one mounted in compartment #1, one
shipped loose).
3.2.20.4 One "Rico R/S 4" 12 volt powered aspirator (no substitute)
with a "NCG" quick connect vacuum outlet with check valve
shall be provided in the action area.
Page 22
9- 3b3
METROPOLITAN DADE C ;TY BID NO. 5472-4/01-OTR
3.2.20.5 Oxygen hoses shall be run in conduit to faciljtate in -field
replacement.
3.2.21
ENVIRONMENTAL SYSTEMS
In addition to the general requirements of KKK-A-18220,
section 3.13; The vehicle shall be equipped with a complete
climate environmental system which will supply'and maintain
clean air conditions and a comfortable level --of inside
temperature in both driver and patient compartments. The
various systems -for heating, ventilating, and air conditioning
must be .separate, which shall permit independent control of
the environment in each compartment. The ambulance shall be
equipped with heating, ventilating and air conditioning
systems that can be made to collectively operate using
recirculated air and ambient air and shall be capable of
maintaining interior temperature within the established
__
comfort zone of 68 degrees Fahrenheit, to 78 degrees
Fahrenheit, when operated between 8 degrees to 95 degrees
Fahrenheit ambient. The air systems shall be high volume _
3r,._
capacity with low velocity delivery for minimum draft-'
ns ,�
circulation while providing a positive pressure within each
closed compartment. Positive pressure may be attained through
the fresh air ventilation system either apart from, or -as-an
=<<"
integral 'part of either the air conditioning system, or in'E
combination of- all three. Environmental system components_
t.1 c,-
shall be 'readily- accessible for servicing at the installed.=-
location(s). Connecting hoses for heating and the air
conditioning system shall be supported by .rubber insulated-,
`�
metal clamping devices at least every 12 inches. The driver "
and patient compartment environments shall not in any way be
:uses
dependent upon each other.
3.2.21.1
The driver's compartment shall be furnished with a hot water-,, l
fresh air high capacity, heavy-duty heater, with dual-
defrosters, and dehumidifying air condition system. Systems
--
shall provide outside air and variable mixtures as desired,
'
circulating conditioned air through the compartment in
compliance with the environmental criteria specified herein.
3.3.21.2 The patient compartment shall be heated, ventilated, and'air
conditioned to comply with the criteria specified herein. The
air flow selector switch shall provide a high, medium and low
setting. This switch shall be a common switch for both the
heater and the air conditioner. These environmental control
switches shall be immediately accessible to the attendant
while seated in the primary attendant seat located at the head
of the primary patient. Systems that require the attendant to
leave this seat or unbuckle the seat belt are unsafe and
therefore not acceptable.
3.3.21.3 A Hoseline (no substitute) #UNT-4191 shall be provided with an
under truck auxiliary condenser unit #CND 4191 (no
substitute). The air conditioner shall be located n9 8 be 3 bi 8
Page 23
METROPOLITAN DADE WUNTY
BID NO. 5472-4/01-OTR
ceiling above the walk through in close proximity to the
patient compartment's center line. The cold air shall be
ducted through the ceiling of the patient compartment to
ensure equal cooling through out the patient compartment. A
minimum of eight (8) vents shall be provided in duct work.
This A/C unit shall have its' -.own compressor with no
connection to the O.E.M. A/C unit.
3.3.21.4- The return air grill shall be stainless steel.
3.3.21.5 A return air filter shall be provided for both the front and
rear A/C systems.
3.4 WARNING DEVICES
3.4.1 One Whelen WS 295 NFRS-1 1001200 watt (no substitute) siren i.s-�
to be mounted in console in the cab.
3.4.2 Two (2) Grover (no substitute).Stuttertone air-horns,_one ten.a,,�,
inch and one twelve inch, actuated .by- a 42 volt solenoid
controlled air. valve, shall be, mounted.behind..front bumper
cutouts. All horn mounting bolts shall have self locking nuts.
3.4.2.1 The air horns shall be controlled,by one "Compact'!:.:(no
3.5
•� uti'�
3.5.1,E
substitute) line master #491-S floor mounted switch on the.;
driver's side and one dash -mounted push button switch on 01�_£
:passenger!s side.
;F
_PATIENT.. COMPARTMENT -EQUIPMENT
The following equipment in,, addition to KKK-A-1822-D
requirements, shall be mounted in the patient compartment.
A "Fenno -Washington" (no substitute) Model 28 stretcher with
mattress, three straps and mounting hardware shall be provided
an installed. -
3.5.1.1. Ferno-Washington (no substitute) #175-4 mounting hardware
shall be installed to mount a Model.29-M stretcher in addition
to the hardware specified for the Model 28.
3.5.1.2 The necessary hardware shall be installed in the floor so the
Ferno-Washington Model #29 stretcher may be center mounted and
mounted to the extreme left side of the patient compartment.
3.5.1.3 The necessary hardware shall be installed in the floor so the
Ferno-Washington Model #93-ES stretcher may be center mounted
and mounted to the extreme left side of the patient
compartment.
3.5.2 Two (2) "Cast Products" (no substitute) swing -down IV holders.
3.5.3
One
(1)
"Power
Group"
(no
substitute)
"Life -Pack 10" holder.
3.5.4
One
(1)
"Power
Group"
(no
substitute)
"Apcor" telemetry holder.
Page 24
98- 358
METROPOLITAN DADE ( ITY BID NO. 5472-4/01-OTR
3.5.5 Two (2) "Kidde" (no substitute) ten pound ABC fire
extinguishers.
3.5.6 Two six (6) inch, 12 volt fans, Bergstrom, part #756360 (no
substitutions).
3.6 METAL FINISH AND PAINTING
Metal surfaces shall be prepared and painted to the
requirements of KKK-A-1822-0, section 3.16.1 and .treated per
the following:
3.6.1 All metal, surfaces shall be.primed and painted except those
that are aluminum diamond plate, stainless steel or chrome
plated.
3.6.2
All metal to metal surfaces shall be sealed with a marine
quality, non -hardening bedding compound.
3.6.3'�,�
Any metal surface that has a protective coating that -is
burned,- ground or abraded during' the manufacturing process
'must be recoated after assembly or before painting:
z.r_.:
3.6.4
Areas where metal plates are to be mounted must be primed and
.,,Areas
to the mounting of the'plates. - ¢=�
3.6:5 ro -
Grinding and drilling wastes shall be removed from"all
surfaces prior to mounting of plates '.fixtures"dr'-fittings.
3.6.6
The cab and module shall be�.rust/corrosion proofed with L:E.
MIL-16173-0 grade 1 material in all boxed -in areas, body
compartment -undersides, cab doors and fender wells.
NOTE: Material shall not be applied to the engine, engine
compartment, wheels, wheel wells exhaust system or drive train --
components.
3.6.7
Exterior surfaces including the door jambs and wheels but
excluding the cab and body roof shall -be painted with "Dupont
Imron" #7744-U-ALT 2 or an equal which will be approved at
pre -construction conference.
3.6.8 The cab and body roof shall be painted "Dupont Imron" 817-U or
' an equal which will be approved at pre -construction conference.
3.7 REFLECTIVE LETTERING AND MARKING
3.7.1 Lettering shall be 4 inch "Helvetica Medium" reflective
"Scotchlite" (no substitute) dark green applied over a 4 1/2"
inch black to form an 1/8 inch black border around the 4 inch
green letter.
3.7.2 One -hundred fifteen (115) letters will be required in a
configuration that will be determined at the pre -construction
conference.
Page 25 9
-8 - 3 J S
METROPOLITAN DADE UNTY BID NO. 5472-4/01-OTR
3.7.3
The edges of all letters shall be sealed with a clear epoxy
coating.
3.7.4
Four (4) Dade County Fire Department seals (provided by Dade
County) shall be applied at locations to be determined at the
pre -construction conference. The seals shall be encapsulated
and sealed around the edge to preverit peeling.
3.7.5
A six (6) inch white "Scotchlite" (no substitute)'stripe shall
be applied to the sides and rear of the vehicle.
3.7.6
An inch and a half (1 1/2") dark green "Scotchlite (no
substitute) stripes shall_ be provided on the sides and rear of
the vehicle.
3.7.7
Two (2) 1" white "Scotchlite" (no substitute) stripes shall be
provided on the sides and rear of the vehicle.
3.7.8 -
See attached drawing for proposed striping. Exact
.configuration will be determined at the pre -construction
conference.
3.8
QUALITY ASSURANCE PROVISIONS
3.8.1
A current certificate of compliance with Federal Standard
KKK-A-1822-D (latest edition) from an. independent testing
laboratory is required with.the bid proposal.
3.9
MANUALS
3.9.1
The following service manuals, parts manuals, and electrical
schematics shall be provided:
(a) -Cummins Engine - Service, troubleshooting and parts
manuals
(b) Transmission - Service, troubleshooting and parts
manuals
(c) Freightliner - Service,.troubleshooting and parts manuals
(d) Freightliner - Electrical schematics and troubleshooting
manual
(e) Successful bidders - As built body electrical schematics
to include its interface with the O.E.M. wiring.
3.9.2 One (1) set of manuals shall be provided with each vehicle and
an additional six (6) sets shall be provided for use by the
fire shop.
3.10 OPTIONS
3.10.1 Freightliner FL 60 (no substitute) 2 door cab.
3.10.2 Freightliner FL-60 (no substitute) extended cab with raised
roof.
Page 26
`— 30
METROPOLITAN DAD 0=NTY, FLORIDA
METR& DE is
® STEPHEN P. CLARK CENT'
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
III N.W. 1st STREET
MIAMI. FLORIDA 3312&ion
ADDENDUM NO. 3 W5) V5-sm
September 23, 1996
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: Bid No. 5472-4/01-OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 p.m.
This Addendum is and does become a part of Bid 5472-4/01-OTR
entitled: Emergency Medical Care Vehicles.
Please note the following change(s):
Bid Opening is hereby re -scheduled for October 23, 1996 at 1:00 p.m.
for the Technical Response Section of the Bid.
SECTION 2.0 PARAGRAPH 2.6 ADD THE FOLLOWING:
Bidders shall submit CAD Drawings, unflagged SCAAN printout and Fully
Loaded Weight Distribution Chart with the Techical Response Section.
However, Bidders who fail to submit the above -referenced -documents as
specified, shall do so within (15) days after bid opens or no later
than November 7, 1996 at 5:00 p.m. Failure to submit these documents
during the extended period, shall render the proposal as "Non Responsive". -
SECTION 2.0 PARAGRAPH 2.9 ADD THE FOLLOWING:
Item 2.9.20- Each manufacturer that offers a bid shall be required to
submit detailed CAD Drawings depicting its exact offering in response
to the bid specifications. Generic or "standard" CAD drawings from any
bidder that do not depict the interior or exterior configuration (with
minor variations allowed for differences in the manufacturing process)
as'indicatedin this bid are not acceptable. At a minimum, views must
include front, rear, streetside and curbside exterior views, including
any special exterior compartment configurations and special equipment.
Interior views of the front bulkhead, rear doors, curbside and street -
side cabinetry shall also be provided with the bid submission.
2.9.21 The successful bidder shall submit within (30) thirty calendar days
after the pre -construction conference, the shop drawings for approval to the
Metro Dade Fire Department.
2.9.22 At the final inspection, the successful bidder shall provide to the
Metro Dade Fire Department "As Built" Drawings for each vehicle.
a4mb ALL ELSE REMAINS THE SAME
Tony Arroyo, CPPB Supervisor,
GENERAL SERVICES ADMINISTRATION
Procument Management Division
98- 3b8
METROPOLITAN DAL__ COUNTY, FLORIDA Afta
METRO0DADE
_ STEPHEN P. CLARK CENTER
ADDENDUM NO. 2
September 4, 1996
TO: ALL PROSPECTIVE BIDDERS
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
n1 N.W. 131 STREET
MIAMI, FLORIDA 33128-IM
(305) 375.SM
SUBJECT: Bid No. 5472-4/01-OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 p.m.
This Addendum is and does become a part of Bid 5472-4/01-OTR
entitled: Emergency Medical Care Vehicles.
Please note the following change(s):
Section 3.0:
1) Paragraph 3.2.1.1- delete 73 MPH.
2) Paragraph 3.2.2.13 first paragraph last sentence add after the word
11 below " (and vocation # 2720).
Item 5 -Delete 96% add 95.74%. Last sentence after the
word "chart" add (which shall be submitted with the bid.)
ALL ELSE REMAINS THE SAME
���____
TArroyo, CPPB Supery or,
GENERAL SERVICES ADMINI RATION
Procument Management Division
TA/jcp
98- 358
METROPOLITAN DADS COUNTY, FLORIDA �
METR"AGE
_. StEPHEN P. CLARK CEN'i
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SURE 23W
Ill N.W. Ist STREET
MIAMI. FLORIDA 33128.1989
(3W) 375.5289
ADDENDUM NO. 1
September 3, 1996
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: Bid No. 5472-4/01-OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 P.M.
This Addendum is and does become a part of Bid 5472-4/01-OTR
entitled: Emergency Medical Care Vehicles.
Please note the following change(s):
See Attachment consisting of 17 Pages.
ALL ELSE REMAINS THE SAME
Tony Arroyo, CPPB Supervisor,
GENERAL SERVICES ADMINISTRATION
Procument Management Division
TA/jcp
98 -- 3b8
ADDENDUM RESCUE 96
Bid No: 5472-4/01-OTR
2.6 Change to read
Failure to submit bids in accordance with the requirements of this
bid will result in the bid being rejected as non -responsive and the
bid will not be considered.
2.9.7 Change to read
The equipment and features required are listed in the bid
specifications. The County may after delivery and acceptance of
the initial equipment order, make changes to the required
equipment or equipment options supplied provided; such
changes are mutually agreed between the bidder and the County,
and , all changes in unit pricing are no more than -the change in
per unit documentable cost to the bidder, and, that the net amount .
of any such changes is no more than seven and a half (7.5)
percent of the unit price originally bid. Bids requiring a pre -
construction conference, or, the construction and approval of a
prototype unit, will be considered in satisfaction of the initial
equipment order provision of this paragraph.
2.9.16 Change to read
Upon failure to deliver the equipment in accordance with good
commercial practice, excellent ready to work condition, and full
compliance with the bid specifications and requirements to the
County within the time stated by the bidder with their proposal; the
bidder shall be subject for liquidation damages in the amount of.
$200.00 for each vehicle every calendar day that the vehicle is not
delivered acceptably. The charge for liquidation damages is in
addition to other remedies and timetable requirements listed in
paragraph 2.9.16 below.
Change numbering sequence between 3.3.20.2 and 3.3.21.2.
(I) 98- 358
3.1.2 Change to road
A third seat in the cab, Zico fold down type, shall be mounted on
an approved track system. This seat will slide out of the way in
order to travel from the cab to the patient compartment. The seat
shall slide into a pocket on the curbside of the rear wall of the
extended cab. The entire seat assembly shall lock in both the
stored and in service positions. A three point seat belt shall be.
provided and installed for the flip up seat. This shall have a D.O.T.
certification.
3:t3 Change to read
The extended cab shall have an exterior compartment on the
street side (Extended cab #1). This compartment shall be
approximately 48' H x 21" W x 27" D. There shall be a Robinson
(no substitute) roll -up locking door on the exterior and the interior
of this compartment Four (4) coat hooks shall be mounted in -
compartment. The exact dimension shall be determined at the
pre -construction conference
-3.1.4 Change to read
The curbside of the extended cab shall have an interior storage
cabinet for the storage of paper supplies (Extended cab #2). The
approximate size of the cabinet is 27" H x 26" W x 23" D. The exact
dimension shall be determined at the pre -construction
conference.
3.2.1.1 Change to read
The rear axle shall have a ratio to provide positive gradability to 70
MPH and a maximum speed of 75 mph.
3.2.1.2 Change to read
15,000 lbs GVWR rear axle shall have dual wheels and 245170R x
19.5 tires with 12,000 Ibs GVWR air suspension.
3.2.1.3 Change to read
8,000 Ibs, GVWR front axle shall have wheels and 245/70R x 19.5
tires.
- N 98-- 358
3.2.2.5 Change to read
Four wheel hydraulic disc brakes with anti -lock system.
3.2.2.13 Change to read
Allison MD 3060 World six speed automatic transmission.
Submit with the bid proposal an unflagged SCAAN printout
verifying the performance of the Allison MD-3060 Transmission
with the criteria listed below:
1. Use a fully loaded gvw of 17,500 pounds.
2. Actual rear axle bid.
3. Frontal area of 72 square feet. -
4. Clutch fan, air compressor, power steering, air
conditioning and the alternator are engaged.
5. A drive line efficiency of 96%, a traction limit
coefficient of .7000, a road factor.of 1.000, an air
resistance coefficient of .8000 and the- transmission
and tires specified. Use six (6) tires on the ground 3 i .
and the drive axle weight (rounded to an even -
thousand) shown on the fully loaded weight
distribution chart.
3.2.2.15 Change to read
Tow hooks, two (2) front shall be mounted to the frame rails.
3.2.2.18 Change to read -
Premium interior trim.
3.2.3.4 Delete
3.2.3.6 Change to read
A "Vanner" (no substitute) automatic low voltage sensing engine
high -idle control shall be provided and installed. There shall be a
manual override switch in the cab within reach of a seat belted
_ driver. The high -idle shall operate only when the transmission is
in neutral and the parking brake is applied.
(3) 98- 3v8
3.2.3.8 Change to read
Two (2) "Little Light" model # L-5/12 (no substitute) flexible neck
map lights with red lens and rheostat switch. Mounting location to
be determined at the pre -construction conference..
3.2.3.9 Change to read
A D.O.T. approved back-up alarm.
3.2.3.12 Change to read
Provide closed cell insulation in the cab to limit sound levels to a
maximum of 82 db. during a full power acceleration from a
standstill to maximum speed.
3:2.3.16 Change to read
Cab doors, exterior compartment doors, and the patient
compartment entry doors shall have electric door locks.
3.3
These locks shall operate from three (3) remote switches, two (2)
mounted on the body. and one (1) in the cab. All doors shall lock'
and unlock from all switches. Exact location of switches shall be"
determined at pre -construction.
Change to read
MODULE BODY CONSTRUCTION
The body shall be 160 inches in length, constructed of 1 /4 inch
6061-T6 structural aluminum extrusions, 6063-T-5 2" X 2" tubing,
aluminum castings, and 5052-H32 aluminum .125 sheet.
Structure assembly and sheet mounting shall be accomplished
by 3 inch skip welding. All butt welds shall be continuous on at
least three sides (example 6 inches of weld minimum on 2" x 2"
square tubing ). Sheeting must be securely bonded to all
structural components that it comes in contact with.
Compartment seams shall be completely welded to provide
structurally strong watertight compartments. Maximum
substructure spacing shall be 12 inches center to center. Non-
toxic closed cell foam insulation shall fill all the hollow areas
between all structural members in walls, floor, and ceiling of the
�¢' 38- 358
3.3.7.3
3.3.8
3.3.8.6
3.3.8.8
3.3.9.5.1
body. The closed cell foam shall be covered with 1/4" Reflextex
foam. The wheel wells and entry door steps shall be lined with
lead lined foam to minimumize road noise. There shall be a walk
through between the cab and patient compartment. A rubber
bellows shall join the cab and body. The interior of the walkway
shall be finished to match the cab interior.
Change to read
Drip rails shall be mounted on a marine quality, non -hardening
bedding compound and be fastened by pop -rivets at 6 inch
intervals.
Change to read
DOORS —ALL
Exterior doors shall be full pan construction using .125" aluminum
face skin with an inner pan of channel construction (see attached
drawings). _
K.
Change to read
Triple ribbed, closed cell foam gaskets shall be secured around..-,
the entire perimeter of each door where it makes contact with the
body and bulb type, closed cell foam gasket on the body frames
where the doors make contact with the frame to provide a double
sealing system.
Change to read
Alternate door construction methods will be considered upon
written request and presentation of a working model prior to the
pre -bid conference only.
Change to read
Exterior compartment #1 shall be located street side front.
Approximate interior dimensions 84" h x 21" w x 20" d
One (1) internal divider 10.5 inches from the front wall with one (1)
shelf 20 inches from the compartment floor There shall be a
second shelf the full width of the compartment approximately 48'
�y� 98- 358
above the floor. The top section of compartment shall have inside
and outside access. One (1) vertical sliding tool board, with
mounting brackets for SCUBA shall be mounted in the 25' space
between the two shelves. Two (2) Zico or equal SCBA brackets
with retaining straps shall be provided and installed in
compartment on sliding tool board.
3.3.9.&3 Change to read
Exterior compartment #3 located above wheelwell street side. Shall
be a drawer with approximate interior dimensions of 10' h x 40" w x
19' d. This drawer shall open clear of the body and shall have a
rated capacity of 200 lbs.
3.3.9.5.4 Change to road
Exterior compartment #4 located street side rear of wheels.
Approximate interior dimensions: 30" h x 33" w x 19' d
Three (3) Zico SCBA or equal brackets with retaining�straps shall
be provided and installed in compartment #4. SCBA brackets
shall fit a Dreager PA-80-FS breathing apparatus with backpack in
place.
3.3.9.6.6 Change is read
Exterior compartment #5, rear kick plate compartment.
Approximate interior dimensions: Full width between. the frame
rails and as deep and high as possible.
3.3.9.8 Change to read
Exterior compartment #8 located curbside above the wheel well shall
be a drawer with approximate interior dimensions of 10" h x 6$' w x
19 d. This drawer shall open clear of the body and shall have a rated
capacity of 500 lbs.
3.3.9.11 Change to read _
All interior surfaces of exterior compartments including floor, walls
ceiling, shelves and trays shall be finished in "Line -Ex' # XS-350
(no substitute). Color to be determined at pre -construction
conference
Note: For product information contact:
Advanced Composites Technology, Kevin Heronimus
PH. 205-464-9100
'(/0) 98- 3bS
3.3.10.3 Add --
A manually operated R.V. style step shall be provided and
installed under the side entry door step.
3.3.12.E Add
A 12 " x 40" tinted window shall be provided in the curb side of the
body above the squad bench. Exact location to be determined at
the pre -construction conference.
3.3.13.1 Change to read
A floor capable of withstanding a distributed load of at least 150
p.s.i. shall extend the full length and width of the patient
compartment. All structural butt welds shall be continuous on• at
least three sides (6 inches of weld minimum on 2 x' x 2' square
tubing).
3.3.13.2 Change to read 'r 3
An aluminum moisture shield of not less than .050" shall seal
interior from the elements.
3.3.15.10 Change to road
Successful bidder shall supply all the interior cabinets with
Adapto plastic bins as follows:
1. 13 ea. PA2-4
2. 1 ea. PA2-6
3. 3 ea. PA2-8
4. 16 ea. PAS-4
5. 7 ea. PA8-6
6. 4 ea.--PA8-8
7. 28 ea. PAM-2
8. 17 ea. PAM-3
The bins shall be placed in the interior compartments at delivery.
Exact location to be determined at pre -construction.
NOTE: For product information contact:
Adapto Storage Products Ph .305-887-9563
625 East 10 Th. Avenue Ph. 800-327-0745
01 98- 358
Hialeah, Florida, 33010 -
3.3.16.1.2 Change to road
A solid state electrical management system shall be provided,
"Wired Right" or "CLASS I" systems are acceptable. This system
shall be accessible from an exterior compartment on the street
side of the unit (electrical compartment). The electrical
compartment door shall be keyed with a #510 key.
3.3.18.1.3 Change to road
All wiring shall be run through convoluted loom point to point with
no intermediate connections (ei. terminal blocks, crimped or
soldered connections). Any wiring that runs through the frame,
crossmembers or structural members shall be insulated against
abrasion.
3.3.16.3 Change to read
A Pollack (no substitute) on -off switch shall be used to isolate the T
batteries from all circuits except those specifically noted to be
energized all of the time. This .switch shall be located in the cab in
easy reach of the driver.
3.3.16.14 Change to read
A two inch (2w) flashing red "Door Ajar" waming light shall be
provided in the cab -for the exterior compartment doors and for the
entry doors. A map indicating which door is open shall be
mounted in the cab as well.
3.3.16.16 Change to read
A panel shall be provided in the action area to control the air
exhaust system, left and right dome lights, action area lights,
suction, air conditioning and fans.
3.3.17.2 Change to read
(4) y$- 358
Four (4) Whelen 508S (no substitute), one (1) red, one (1) clear
and two (2) amber shall be provided on the cab grille.
3.3.19.4 Add
The right side scene lights shall be activated by the side entry
door. An automatic resetting switch shall be mounted on the
interior of the patient compartment between the window and the
door jam for turning these scene lights off.
3.3.20.2 Change to road
Two (2) oxygen flow meters shall be provided and installed in the
outlets. The system shall be pressure and flow checked.
3.3.21.3 Change to read
A lioseline (no substitute) #UNT-4191 shall be provided with an
under truck auxiliary condenser unit # CND 4191 (no substitute).
The air conditioner shall be located near the ceiling above the
walk through in close proximity to the patient compartment's
center line. The cold air shall be ducted through the ceiling of the
patient compartment to ensure equal cooling through out the
patient compartment. A minimum of eight (8) vents shall be
provided in duct work. This A/C unit shall be a self contained
system with no connection to the O.E.M. A/C unit.
3.4.2 Change to read
Two (2) twenty four (24) inch Grover (no substitute) stuttertone air
horns shall be mounted one on each side of the hood. These
horns shall be actuated by one 12 volt solenoid controlled air
valve. All horn mounting bolts shall have self locking nuts.
3.4.2.2 Add
The air horns shall function any time the battery switch is on.
3.10.3 Add
All surfaces inside the patient compartment shall be finished in
"Line -Ex" (no substitute) # XS-350. These surfaces shall include
the floor. ceiling, walls, cabinets interiors and exteriors.
(r,) 98- 368
J-98-396
4/6/98 �f
i
RESOLUTION NO.
A RESOLUTION, APPROVING THE PURCHASE OF EIGHT 0)
NEW EMERGENCY MEDICAL CARE VEHICLES FROM AMO
ODUCTS CORPORATION, FOR THE DEPARTMEI�f' OF
FI -RESCUE, UNDER MIAMI-DADE COUNTY CONTRACT
NO. 5472-4/01-OTR, SUBJECT TO APPROVAL OF
ADDI NAL ONE (1) YEAR EXTENSIONS BY fyi�'AMI-DADE
COUN IN AN AMOUNT NOT TO EXCEED $,010,000.00;
ALLOCAT G FUNDS THEREFOR FROM CAPITAL
IMPROVEM T PROJECT NO. 313233, ; ENTITLED "FIRE -
RESCUE NE PPARATUS ACQUISITION' ACCOUNT CODE
289401.840, UTHORIZING THE CITY MANAGER TO
INSTRUCT THE IEF PROCUREMENT` OFFICER TO ISSUE A
PURCHASE ORDE FOR SAID VEH&LES.
WHEREAS, the requested vehi es wilt' replace existing front line vehicles that are ten years
old and have exceeded 100,000 service es; and
WHEREAS, these older vehicl�ts ar eK
ely expensive to maintain, and they require a
greater amount of resources to keen them in sand
WHEREAS, there is a r*ed to supplehe existing fleet by purchasing eight (8) new
emergency medical care vehi06s in order to provide ap opriate levels of service to the community;
and
WHEREAS, fun4s in the amount of $1,010,000.00 are'tvailable from Capital Improvement
Project No. 313233/ ;, Fire -Rescue New Apparatus Acquisition," A ount Code No. 289401-840,
which amount inc/kides a contingency reserve of $10,000.00;
NOW, tHEREFORE, BE IT RESOLVED BY THE COMMISSION OF *, E CITY OF MIAMI,
FLORIDA:
f.