HomeMy WebLinkAboutR-98-0288J-98-315
3/13/98
RESOLUTION NO. 9 V 288
A RESOLUTION ACCEPTING THE BID OF
HUFCOR/GULFSTREAM, INC., FOR THE FURNISHING
OF FOLDING WALL AND TRACK, FOR THE
DEPARTMENT OF POLICE, AT A TOTAL COST OF
$9,700.00; ALLOCATING FUNDS THEREFOR FROM
THE CAPITAL IMPROVEMENT PROGRAM, ACCOUNT
CODE NO. 312015.299301.6.860; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID ACQUISITION.
WHEREAS, pursuant to public notice, sealed bids were received on January
7, 1998, for the furnishing of folding wall and track, for the Department of Police;
and
WHEREAS, invitations for Bid No. 97-98-021 R were mailed to forty (40)
potential bidders and two (2) bids were received; and
WHEREAS, the present folding wall in the Training Unit is over twenty-one
years old and in need of replacement, and, at times, the noise level is disruptive to
adjacent classrooms; and
WHEREAS, in order for the Police Department to deliver a high quality of
training, it must do so in an environment which allows as little interruption as
possible; and
WHEREAS, a new folding wall and track is necessary to divide the
classrooms appropriately so that noise level is curtailed; and
env CGS
MESSING OF
MAR 2 4 IM
aewkdaa n&
98 - 288
WHEREAS, funds are available from the Capital Improvement Program,
Account Code No. 312015.299301.6; and
WHEREAS, the City Manager and the Chief of Police recommend that the bid
received from Hufcor/Gulfstream, Inc., for the furnishing of folding wall and track,
be accepted as the lowest most responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2. The January 7, 1998, bid of Hufcor/Gulfstream, Inc., for the
furnishing of folding wall and track for the Department of Police, at a total cost of
$9,700.00, is hereby accepted, with funds therefor hereby allocated from the
Capital Improvement Program, Account Code No. 312015.299301.6.860.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for said acquisition.
Section 4. This Resolution shall become effective immediately upon its
adoption.
2
98- 288
PASSED AND ADOPTED this 24th day of March , 1998
JOE CAROLLO, MAYOR
ATTEST-
WALTER J. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL U. DIAZ,''
DEPUTY CITY ,ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
�fGJ )
L EDWARD AXW LL
I ERIM CITY ATTO NEY
W2387:CSK
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this agislation by signing it in the designated place provided, said legislation now
t 'c:r,,.•,s effective with the elapse of ten (10) days from the date of Commissicn action
reya:°ding same, without the Mayor exercising�a vyo. � )
Waiter J.Teernan, City Clerk
Honorable Mayor and Members of the
TO:
City Commission
FROM: Jose Garcia -Pedrosa
City Manager
RECOMMENDATION
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA-7
DATE: March 24, 1998
SUBJECT: Proposed Resolution
REFERENCES: Folding Wall & Track;
ENCLOSURES: Bid No. 97-98-021R
FILE :
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of HUFCOR/Gulfstream, Inc., a non -minority, non -local vendor, located at 1100 Lee
Wageneer Boulevard, Number 301, Ft. Lauderdale, Florida 33315, for the furnishing of a new
folding wall and track for the Department of Police, at a total proposed amount of $9,700.00.
Funding is available from the Capital Improvement Project FY'97-98 Budget, Account Code No.
312015.299301.6.860.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 97-98-021 R. Forty
(40) invitations for bids were mailed and two (2) responses were received. HUFCOR/Gulfstream,
Inc., submitted the lowest most responsible and responsive bid and is, therefore, recommended for
award.
The Police Department through its Training Unit offers training courses to its employees and to
personnel from other law enforcement agencies. University courses are also -offered. The current
folding wall in the Training Unit is over twenty-one years old and in need of replacement. The
noise level at times is disruptive to adjacent classrooms. In order for the Police Department to
deliver a high quality of training it must do so in an environment which allows as little interruption
as possible; therefore, a new folding wall is necessary to divide the classrooms appropriately so
that noise level is curtailed.
'0 : lmr
BID NUMBER: 97 - 98 - 021R
COMMODITY / SERVICE: FOLDING WALL AND TRACK
DEPARTMENT/CONTACT PERSON: LOURDES RODRIGUEZ / POLICE
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
DATE:
of the Bid/Contract Section at 416-1905 �W4 W-should you have
BIDRECOM.DOC 8/8/97
PAGE 1 OF 2
98- 288
BID AWARD RECOMMENDATION FORM
D NUMBER: 97-98-021R
DEPARTMENT / DIVISION: Police
TERM OF CONTRACT: Short Term Contract
COMMODITY/SERVICE: Folding wall and Track
NUMBER OF BIDS DISTRIBUTED: 40 NUMBER OF BIDS RECEIVED: 2
METHOD OF AWARD: To the lowest most responsive and responsi h;dder_
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Hufcor Golfstream, Tnr_ Non-local/Non-Minority $ 9,700.00
TOTAL: $ 9,700.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Police Department through its Training Unit offers training courses to
its employees and to personnel from other law enforcement agencies.
University courses are also offered. The current folding wall in the
Training Unit is over 21 years old and in need of replacement. The noise
level at times is disruptive to adjacent classrooms. --In order for the
Police Department to deliver a high quality of training it must do so in
an environment which allows as little interruption as possible; therefore,
a new folding wall is necessary to divide the classrooms appropriately so
that noise level is curtailed.
ACCOUNT CODE(S):312015.299301.6. 860
DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL:
41_1�Az
ant Director/ Sipak M. Parekh Lourdes Reyes Ju arter
_ :sign ' Director Comptroller Director
OTHER FUNDING APPROVALS; IF APPLICABLE: / TITLE: CIP Administrator
PAGE 2 OF 2
BID NUMBER: 97 - 98 - 021R
COMMODITY / SERVICE: FOLDING WALL AND TRACK
DEPARTMENT/CONTACT PERSON: LOURDES RODRIGUEZ / POLICE
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
rp for to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo_ to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
of the Bid/Contract Section at 416-19D5 6K$ iX'7Kshould you have
DATE:
1
BIDRECOM.DOC 8/8/97
PAGE 1 OF 2
TABULATION OF BIDS
FOLD ING WALL AND TRACK
BID NO. 97-98-021R
HUFCOR/Gulfstream, Inc.
1100 Lee Wagener Blvd. #301
Ft. Lauderdale, FL 33315
Non-Local/Non-Minority
ITEM: DESCRIPTION: TOTAL COST
1 To include all materials, equipment,
and labor for the removal and proper
disposal of the old wall and track, and
the complete installation of the new
Folding Wall and Track. $ 9,700.00 $
Manufacturer/Model of Item(s) Bid: HUFCOR 4" Thick Series 7630
Total time required to complete the wk. 40 days
(Amount of time on site is 4 days)
(From date of Go-ahead)
Warranty Information
Approve •
S.
ctor
Date: ka
Prepared by Pamela Burns
01/09/97
4 years
R._Tarafa General Contractor, Inc.
7150 SW 62 Avenue #101
Miami, FL 33143
Dade/Hispanic
TOTAL COST
16,750.00
Modemfold of South Florida/
Model 942 - 4" Thick STC 55
Steel Construction
8 (eight) to 9 (nine) weeks
4 years
Approv_ :
Department DirectorlDesignee
Date: i - i 3 - 9 'b
Miami, Florida Bid No. 96-97.105
6 VENDOR BACKGROUND INFORiviATION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None', or "Not Applicable", as appropriate. Please print.
COMPANY NAME: kkJFC0 R C-:r v L F S T' R EA lit =A C.
COMPANY OFFICERS: (�p�. .
President ' 10 8 / �s F' 4� Vice President ` n r N�t—' a77
r
Secretary �O S F, N41 N E- GRD W N Treasurer
COMPANY OWNERSHW:
RO i3 P—P,7— AF—S E 17 - 0O % of ownership
% of ownership
% of ownership
% of ownership
LICENSES:
2_
1. County or Municipal Occupational.License No. OCC ��530-
(attach copy with bid)
2. Occupational License Classification ? P
3. Occupational License Expiration Date: 9 — 3O
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
EXPERIENCE:
& S- - 038s2-80
6. Number of Years your organization has been in business:
�S
.7. Number of Years experience BIDDER/PROPOSER (person, principal o ,`Qcaner)) ha1s� had in operation
of the type required by the specifications of the Bid or RFP:
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 2— Z Y Q S
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: FOLDING WALL & TRACK
AWARDED TO: Hufcor/Gulfstream, Inc.
Bid No. 97-98-021R
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
i rom: 1994 to Present NONE
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. DOC
J-98-315
3/13/98
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF
HUFCOR/GULFSTREAM, INC., FOR THE FURNISHIN
OF FOLDING WALL AND TRACK, FOR E
DEPARTMENT OF POLICE, AT A TOTAL CO OF
$9,700.00; ALLOCATING FUNDS THEREFO FROM
THE CAPITAL IMPROVEMENT PROGRAM, OCCOUNT
CODE NO. 312015.299301.6.860; AUTHOAIZING THE
ITY MANAGER TO INSTRUCT HE CHIEF
P CUREMENT OFFICER TO ISSUE A PURCHASE
OR R FOR SAID ACQUISITION.
WHEREAS, pursu t to public
7, 1998, for the furnishing folding
and
cK' sealed bids were received on January
l and track, for the Department of Police;
WHEREAS, in/ent
No. 97-98-021 R were mailed to forty (40)
potential bidders and were eceived; and
WHEREAS, theding wal 'n the Training Unit is over twenty-one
years old and in needent, and, at es, the noise level is disruptive to
adjacent classroom; and
/inin
in order for the Police Department deliver a high quality of
trao so in an environment which allows little interruption as
poa new folding wall and track is necessarydivide the
clariately so that noise level is curtailed; and
CITY OF MIAMI OFFICE OF THE CITI ERK
BID SECURITY LIST
BID ITEM: FOLDING WALL AND TRACK
BID NO.:
9 7 — 9 8 — 0 2 1 R
DATE BID(S)OPENED: JANUARY 7, 1998
TIME 11:00 A.M.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
HUFCOR/GULFSTREAM, INC.
SEE ATTACHED
31D
R. TARAFA GRAL. CONTRACTOR, INC.
if r'
NO BID
FLORIDA•.L.EMARK CORP.
NBB OFFICE ENVIRONMENTS
CHRISTINA COLIAS
CORPORATE EXPRESS
DESIGNERS SERVICE
" the vendors I'F+(rd herei
are the only
s�^
received tirnely rs of 9':^ open
r,,,.,,,, _. _., to t
^;,g a
s soiic;trtion, if
cKy,
are hereby ro.lc712d as
received ( 7 ) envelopes on behalf of
Person receivin bids)
(City Department)
on_/" 7--Q�
(Date)
SIG
Deputy City Clerk
`c
CITY OF MIAMI t4)
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.97-98-005 Establish a contract for an OC Aerosol Delivery System for the Police
Department on an as needed when needed basis.
OPENING DATE: 10:00 A.M. JANUARY 12, 1998
BID NO.97-98-021 R Install a new folding wall and track, and remove and properly dispose of
the old folding wall and track for the Miami Police Department.
OPENING DATE: 11:00 A.M. JANUARY 7, 1998
Detailed specifications for these bids are available upon request at the City of Miami,
Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No.
416-1904.
Frank Rollason
City Manager
AD NO.4288 & 4289
CITY OF MIAMI
LOGO
<
m
-<=
LCC-)t.-
c
M
-�
�-T1
r n
n
2
e(
'\ 01
City of Miami
REQUISITION FOR ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a o f the dv rti m nt with this reauisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
r--
X
m (" )
> r- -ri
to
>
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C GS/PC 5( Rev. 12/89_
Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTIDN: White - G.S.A.; Canary - Department