HomeMy WebLinkAboutR-98-0284J-98-327
3/16/98
RESOLUTION NO. 9 8- 284
A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE
VOTE OF THE MEMBERS OF THE CITY COMMISSION,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF EMERGENCY CIRCUMSTANCES,
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDS AND AUTHORIZING HYDROLOGIC ASSOCIATES,
INC. TO PERFORM PROFESSIONAL ENVIRONMENTAL
ENGINEERING SERVICES IN CONNECTION WITH THE SALE
OF THE F.E.C. TRACT; ALLOCATING FUNDS THEREFOR IN
AN AMOUNT NOT TO EXCEED TWENTY FIVE THOUSAND
DOLLARS ($25,000) FROM ACCOUNT NUMBER 921002-270.
WHEREAS, on October 14, 1997 the City Commission passed and adopted
Resolution No: 97-726 thereby approving an Interlocal Agreement by and between the City
of Miami (the "City") and Miami -Dade County (the "County") for the sale of approximately
19.0420 acres of the real property commonly known as the FEC Tract (the "Property") to
the County; and
WHEREAS, under the terms of the Interlocal Agreement, dated January 8, 1998,
the City has conveyed title to the County; and
WHEREAS, under the terms of the Interlocal Agreement, the County has performed
and pre -conveyance environmental testing and is presently performing post -conveyance
environmental testing and remediation at the Property; and
WHEREAS, under the terms of the Interlocal the parties agreed to escrow from the
proceeds of the sale an amount of Two Million Five Hundred Thousand Dollars ($2,500,000)
CITY co op
MEETING of
MAR 2 4 1"8
Resolution No.
to fund the City's share of costs pertaining to the environmental testing and remediation;
and
WHEREAS, upon the advise of counsel the City Manager determined that it was
essential to the best interest of the City to procure the services of qualified independent
environmental engineer to monitor the environmental testing to be performed by the
County at the Property; and
WHEREAS, the City Manager selected and contracted with Hydrologic Associates,
Inc. to perform such professional environmental engineering services at an amount not to
exceed Four Thousand Five Hundred Dollars ($4,500) (the "Professional Services
Contract"); and
WHEREAS, on October 21, 1997, the Director of Planning & Development
submitted to the City Manager in writing a request to increase the scope of services under
the Professional Services Contract, providing a full explanation of the circumstances of the
emergency and based thereon the City Manager authorized the increase in the scope of the
professional services at a cost not to exceed Twenty Five Thousand Dollars ($25,000);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City
Commission, ratifying, approving, and confirming the City Manager's finding that a valid
public emergency existed, waiving the requirements for competitive sealed bids and
authorizing Hydrologic Associates, Inc. to perform environmental engineer services in
connection with the sale of the Property under the terms of the Professional Services
2
98- 284
Contract in an amount not to exceed Twenty Five Thousand Dollars ($25,000), with funds
therefor hereby allocated from Account Number 921002-270.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 24th day of March , 1998.
JOE CAROLLO, MAYOR
ATTEST:
WALTER J. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY:
JULIE O. BRU
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM
AND CORRECTNESS:
JOEL EDW i;WELL
INTERIM CItY ATTORNEY
W2391/JOB/kd/csk In mince with Miami Code Sec. 2.36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislat on now
becomes effective with the elapse of ten (10) days from the date of Commission action
regarding same, without the Mayor exercislng�avvl$o.
Waft n, City Clerk
98- 284
TO
FROM
Honorable Mayor and Members of the
City Commission
Jose Garcia -Pedrosa
City Manager
RECOMMENDATION:
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA-2
DATE : March 24, 1998 FILE :
SUBJECT: Ratifying City Manager's
Action
REFERENCESEmergency Purchase of Environmental
Oversight Services for FEC Tract
ENCLOSURES:
The administration recommends the City Commission approve the attached Resolution
ratifying the City Manager's finding of emergency in authorizing Hydrologic Associates, Inc.
to perform environmental oversight services in connection with the sale of the FEC Tract to
Miami -Dade County. Funds to cover the cost of these services in an amount not to exceed
Twenty Five Thousand Dollars ($25,000) are available in Account No. 921002-270.
BACKGROUND:
To facilitate the sale of a portion of the FEC Tract (the "Property"), and in accordance with
the Interlocal Agreement dated January 8, 1998 (the "Interlocal"), between the City of
Miami and Miami -Dade County (the "County"), the City entered into an Access and
Indemnification Agreement dated August 28, 1997 ("Access Agreement"). This Access
Agreement provided the County the opportunity to commence its environmental testing on
the Property.
Upon the advice of counsel, the City solicited proposals from three firms to provide oversight
of the County's testing. The City received two proposals in response to this solicitation. The
City accepted the proposal of Hydrologic Associates, Inc. at a cost of $85.00/hr for the
principal geo-hydrologist and $55.00/hr for the environmental scientist with a maximum
compensation of $4,500. The officers of Hydrologic Associates, Inc. are as follows: Leo J.
Swayze, President; Bradley G. Waller, Vice President; and Theodore M. Miller,
Secretary/Treasurer.
The County completed its environmental investigation of the Property in October 1997, but
results from that testing concluded that additional testing was required. This additional
testing was outside the original scope of services of Hydrologic Associates, Inc. As per the
City Manager's memo dated October 21, 1997, approval was given to Hydrologic Associates,
Inca to continue to oversee the additional testing.
The County's environmental engineer must continue to monitor the environmental
conditions, and may be required to perform further testing during the excavation of the
Property. It has been determined to be in the best interest of the City to continue to
monitor and oversee any additional testing. Due to Hydrologic's knowledge of the Property,
Honorable Chairman and Members
of the City Commission
Page 2
it is the most qualified firm to perform the continued monitoring services. The hourly rates
for the expanded contract shall remain the same.
To date the amount spent on the oversight work is Nine Thousand Nine Hundred Fifteen
and 50/100 Dollars ($9,915.50). Of this amount, Three Thousand Five Hundred Seventy
Two and 50/100 Dollars ($3,572.50) has been paid leaving an outstanding balance of Six
Thousand Three Hundred Forty Three and 00/100 Dollars ($6,343.00).
c:
Christina M. Cuervo, Assistant City Manager
Dena Bianchino, Office of Asset Management
JGP:CMC:DB:af:Approval Hydrologic
Ca �
98- 284
CITY OF MIAMI, FLORIOA
INTER -OFFICE MEMORANDUM
TO: Edward Marquez OATS :October 21, 1997 RILE :
City Manager
SUBJECT ;
Approval of Oversight
Work for the FEC Tract
FP4M: Jack L04 DAEFEaEacEs
Purs" to the P=Jmw and Sale Agreement of the FEC Tract betwm the City of
Miami and Dade County, the City has obtained the mvbm of Hydrologic Ammti:I4
Inc. to overm the enyhommund testing by the County on the F.E.C. Tnmt. The od&d
scope of services was not to cooed fim thousand five hundred dollars ($4,500).
However, due to additional testing required .by D.E.P.-M., Hydrologic Associates most
now nwrem dm& scope of services and the cost related to dxm services. At this time
we we requesting the allocation of twenty five dxmsmd to —4.all
c4mu associated with this oversight wo& need to be presented to the
M! 10K
Your approval is requested m_mler that Asset Management can formally continue the
oversight of the testing. Thank you.
Approved:
Edward MWP! Manager
2 2
J- 327
3/1 8
RESOLUTION NO. 98-
RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATI
TE OF THE MEMBERS OF THE CITY COMMISSI ,
RA IFYING, APPROVING AND CONFIRMING THE TY
GER'S FINDING OF EMERGENCY CIRCUMST CES,
WAI G THE REQUIREMENTS FOR COMPETITIVE ALED
BIDS D AUTHORIZING HYDROLOGIC AS CIATES,
INC. TO PERFORM PROFESSIONAL ENVI NMENTAL
ENGINEER G SERVICES IN CONNECTION W THE SALE
OF THE F.E. TRACT; ALLOCATING FUND HEREFOR IN
AN AMOUNT OT TO EXCEED TWENTY VE THOUSAND
DOLLARS ($25,0 ) FROM ACCOUNT ER 921002-270.
WHEREAS, on October
Resolution No: 97-726 thereby
of Miami (the "City") and Miami-E
19.0420 acres of the real property
the County; and
WHEREAS, under the
199/th
ity Commission passed and adopted
.ig acal Agreement by and between the City
o"County") for the sale of approximately
my known as the FEC Tract (the "Property") to
of the InIerlocal Agreement, dated January 8, 1998,
the City has conveyed title the County; and
WHEREAS, unde he terms of the Inter
and pre -conveyance vironmental testing and is prN
environmental tes ' g and remediation at the Property; <
WHERE , under the terms of the Interlocal the
the County has performed
performing post -conveyance
agreed to escrow from the
proceeds of t)ie sale an amount of Two Million Five Hundred ThouVd Dollars ($2,500,000)