The URL can be used to link to this page

Home My WebLink AboutR-98-0283J-98-328 3/16/98 RESOLUTION NO. _ 283 A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF EMERGENCY CIRCUMSTANCES, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING MANUCY AND ASSOCIATES, INC. TO PERFORM PROFESSIONAL SURVEY SERVICES IN CONNECTION WITH THE SALE OF THE F.E.C. TRACT TO MIAMI- DADE COUNTY; ALLOCATING FUNDS THEREFOR IN AN AMOUNT NOT TO EXCEED TEN THOUSAND DOLLARS ($10,000) FROM ACCOUNT NUMBER 921002- 270. WHEREAS, on October 14, 1997 the City Commission passed and adopted Resolution No: 97-726 thereby approving an Interlocal Agreement by and between the City and Miami -Dade County (the "County") for the sale of approximately 19.0420 acres of the real property commonly known as the FEC Tract (the "Property") to the County; and WHEREAS, under the terms of the Interlocal Agreement the City was to obtain and provide to the County a certified survey of the Property the cost of which, in an amount not to exceed five thousand dollars ($5,000) was to be reimbursed to the City by the County at closing; and WHEREAS, Manucy and Associates was selected by the City to provide professional surveyor services under a contract in the amount of was Four Thousand Two Hundred Dollars ($4,200); and WHEREAS, as result of matters revealed in the course of examining title additional CUT CommiSSIQN MEETING OF MAR 2 4 1998 Rwoluftm No. 98- 283 services were required of the surveyor in connection with the City's obligation under the Interlocal Agreement to convey good title; and WHEREAS, on October 21, 1997, the Director of Planning & Development submitted to the City Manager in writing a request for approval of additional survey work providing a full explanation of the circumstances of the emergency and based thereon the City Manager authorized the allocation of Ten Thousand Dollars ($10,000) to cover the costs associated with the survey; WHEREAS, in accordance with the terms of the Interlocal Agreement, at Closing, the County reimbursed the City the agreed to maximum amount of Five Thousand Dollars ($5,000) of the costs incurred by the City in connection with the survey work performed; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, ratifying, approving, and confirming the City Manager's finding that a valid public emergency existed, waiving the requirements for competitve sealed biddingj procedures, and approving Manucy and Associates, Inc., to perform survey services in connection with the sale of the Property in an amount not to exceed Ten Thousand Dollars ($10,000), with funds therefor hereby allocated from Account No. 921002-270. Section 3. This Resolution shall become effective immediately upon its adoption. 2 98- 283 PASSED AND ADOPTED this 24th day of March , 1998. JOE CAROLLO, MAYOR ATTEST: Walter J. Foeman City Clerk PREPARED AND APPROVED BY: Julie O. Bru Assistant, City Attorney APPROVED AS TO FORM AND CORRECTNESS: Joel Edward Maxw Interim City At ney W2392/JOB/kd In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now becomes effective with the elapse of ten (10) day from the date of Commission action regarding same, without the Mayor exerc14eto. n f Walter-d adman, City Clerk 98- 283 TO FROM Honorable Mayor and Members of the City Commission Jose Garcia -Pedrosa City Manager RECOMMENDATION: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA-1 DATE: March 24, 1998 FILE: SUBJECT: Ratifying City Manager's Action REFERENCES: Emergency Purchase of Survey Services for F.E.C. Tract ENCLOSURES: The administration recommends the City Commission approve the attached Resolution ratifying the City Manager's finding of emergency in authorizing Manucy and Associates ("Manucy") to perform survey services in connection with the sale of the FEC Tract to Miami - Dade County. Funds to cover the cost of these services in an amount of Nine Thousand Five Hundred Dollars ($9,500) are available in Account No. 921002-270. BACKGROUND: In accordance with the Interlocal Agreement, dated January 8, 1998, (the "Interlocal"), between the City of Miami and Miami -Dade County for the County's purchase of a portion of the land. commonly known as the FEC Tract (the "Property"), the City was required to provide to the County a survey and legal description of the Property. It was determined by the City that since Manucy had previously performed a survey of the Property, they would be the most knowledgeable of the site, and could provide the necessary survey services at the most reasonable price and in the most expeditious manner. The cost for these services was not to exceed Four Thousand Two Hundred Dollars ($4,200). After completion of the survey and legal description, the County requested to purchase additional land to the north of the original property line. To accommodate this request, Manucy needed to produce a new survey and legal description. During the County's examination of title, the County discovered four deeds identifying encumbrances on the Property. In order for the City to convey clear title, it was necessary to increase the scope of work to be performed by Manucy to include a review of the encumbrances, and certify that the same did not lie within the boundaries of the Property. The cost for these additional services were approximately Five Thousand Three Hundred Dollars ($5,300). Under the terms of the Interlocal, the County reimbursed the City an amount of Five Thousand Dollars ($5,000) as its contribution towards the cost of these survey services. Approval for this additional funding was authorized by the City Manager's memo dated October 21, 1997. To date the amount spent on the survey work and the certified affidavits is Nine Thousand Five Hundred Dollars ($9,500.00). Of this amount, Six Thousand Five Hundred Dollars ($6,500) has been paid leaving an outstanding balance of Three Thousand Dollars ($3,000). 98- 283 Honorable Chairman and Members of the City Commission Page 2 The officers of Manucy and Associates, Inc. are as follows: Bernabe A. Hernandez, President; Jacob Gomez, Vice President; Tommy Marinos, Vice President; and Alan J. Haaker, Secretary. c: Christina M. Cuervo, Assistant City Manager Dena Bianchino, Office of Asset Management JGP:CMCCK f: C:DB:aApproval Manucy 98- 283 CITY OF MIAMI, FLORIDA { INTER -OFFICE MEMORANDUM TO Edward Marquez DATE October 21, 1997 FILE a City Manager SUBJECT: Emergency Approval of Survey Work for the FEC Tract FROM JSCk L��A REFERENCES: : �++b P ENCLOSURES: to the Letter of Intent between the City of Miami and Dade County, the City has _ obtaaii the services of Manucy and Associat, Inc. to complete a survey and legal description of the F.E.C. Tract. However, in accordance with the County's request to purchase additional- land, further survey work must be performed. In addition, they must now also complete four affidavits in order for the City to convey clear title of the Property to the County. At this time we are requesting the allocation of ten thousand ($10,000) to cover any and all costs associated with this survey work. As per the Purchase and Sale Agreement, the County will reimburse the City the first five thousand dollars ($5,000) expended his item will need to be presented to the City Commission for ratification. k4 f ,�; �,. Kxe ai bL,,� (ti Ve.0 MS111 i 01- aila-46 Your approval is requested in order that Asset Management can formally conclude the crc.4 survey and its related items. Thank you. f Approved: City Manager 22'= 98- 283 328 RESOLUTION NO. 98- A RESOLUTION BY A FOUR -FIFTHS (4/5THS) FIRMATIVE VOTE OF THE MEMBERS OF THE CITY MMISSION, RATIFYING, APPROVING AND C FIRMING THE CITY MANAGER'S FINDING O EM GENCY CIRCUMSTANCES, WAIVING E REQ REMENTS FOR COMPETITIVE SE ED BIDDI PROCEDURES AND APPROVING UCY AND SOCIATES, INC. TO P FORM PROFESS NAL SURVEY SERVICES IN CO ECTION WITH THE ALE OF THE F.E.C. TRAC 0 MIAMI- DADE CO ; ALLOCATING FUNDS EREFOR IN AN AMOUNT NOT TO EXCEED T THOUSAND DOLLARS ($10, 0) FROM ACCOUNT BER 921002= 270. WHEREAS, on October 14, 199,Vthe City Commission passed and adopted Resolution No: 97-726 thereby approve an Interlocal Agreement by and between the City and Miami -Dade County (the "Co y") N the sale of approximately 19.0420 acres of the real property commonly known the FEC T ct (the "Property") to the County; and WHEREAS, under t terms of the Interl aI Agreement the City was to obtain and provide to the County a rtified survey of the Prope the cost of which, in an amount not to exceed five thous dollars ($5,000) was to be reimb rsed to the City by the County at closing; and , Manucy and Associates was selected by theVity to provide professional surveyor services under a contract in the amount of was Four Uousand Two Hundred 200); and WHEREAS, as result of matters revealed in the course of examiniA¢ title additional