HomeMy WebLinkAboutR-98-0275J-98-259
2/26/98
RESOLUTION NO. 98- 275
A RESOLUTION, AUTHORIZING THE USE OF MIAMI-
DADE COUNTY FACILITIES FOR THE FUELING AND
EMISSIONS TESTING OF CITY OF MIAMI VEHICLES, AT
THE SAME ESTABLISHED CONTRACTUAL TERMS AND
CONDITIONS AGREED TO IN A LETTER OF
UNDERSTANDING DATED JULY 13, 1994, FOR AN INITIAL
PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND
FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS,
UNDER THE SAME TERMS AND CONDITIONS, AND
SUBJECT TO THE AVAILABILITY OF FUNDS, IN AN
ANNUAL AMOUNT NOT TO EXCEED $1,300,787.00;
ALLOCATING FUNDS THEREFOR, FOR THE INITIAL FIRST
YEAR PERIOD, FROM THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION, LIGHT FLEET
MANAGEMENT, FY '98 OPERATING BUDGET, ACCOUNT
NO. 503001.420905.6.715; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR SAID
FUELING AND EMISSIONS TESTING SERVICES
WHEREAS, the Department of General Services Administration, Light Fleet Management
Division, has one central fueling facility which has a limited capacity and is unable to provide
efficient and cost -effect fueling services to all City vehicles; and
WHEREAS, Miami -Dade County has numerous automated fueling facilities located
geographically throughout Miami -Dade County that are open seven (7) days a week, twenty-four
(24) hours a day; and
WHEREAS, opening and operating additional fuel service stations to satisfy all City
CI?Y COMMI33I01F
MEEMG OF
MAR 10 1998
Re.olue{on Na,
98- 275
fueling requirements would not be as cost-effective as contracting for these services with Miami -
Dade County;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The use of Miami -Dade County fuel facilities for the fueling and emissions
testing of City of Miami vehicles, at the same established contractual terms and conditions agreed
to in a Letter of Understanding, dated July 13, 1994, for an initial period of one (1) year with the
option to extend for two (2) additional one (1) year periods, under the same terms and conditions,
subject to the availability of funds, in an annual amount not to exceed $1,300,787.00, is hereby
authorized, with funds for the initial first year period, hereby allocated from the Department of
General Services Administration, Light Fleet Management, FY '98 Operating Budget, Account
Code 503001.420905.715.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue purchase orders for said fueling and emissions testing services.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this loth day of March , 1998.
ATTEST:
XAVIER L. SUAREZ, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) days from the date of Commis n action
regarding same without the ii_ayor exerci ' to.
J�6v_�
WALTER FOEMAN Wa er n, City Clerk
CITY CLERK
-2-
98- 275
PREPARED AND APPROVED BY
RAFAEL O. D AZ
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND
CORRECTNESS:
�6ze
4JEL EDWARD LL
ERIM CITY.TTORNEY
ROD/pb/W2323
-3-
98- 275
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Chairman and
Members of the City Commission
CA=12
-
DATE:
Vi; 'P ^
FILE:
SUBJECT: Proposed Resolution
Authorizing Use of Miami -Dade
County Fueling Facilities
FROM: Jose Garcia -Pedrosa REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the_ attached Resolution
authorizing the use of Miami -Dade County facilities for the fueling and emissions testing of
City of Miami vehicles, at the same established contractual terms and conditions agreed to
in a Letter of Understanding dated July 13, 1994, in an amount not to exceed $1,300,787.
Funds are available from the Department of General Services Administration, Light Fleet
Management, Account Code 503001.420905.6.715.
BACKGROUND:
The Department of General Services Administration has one central fueling facility which
has a limited capacity. The implementation of the police take-home policy and
subsequent closing of the police administration building's fuel station, resulted in the City's
inability to meet the fleet's fuel needs. In seeking alternative means for fueling in 1994,
the City entered into an agreement to use Miami -Dade County fueling facilities. Miami -
Dade County has numerous automated fueling facilities located throughout the County
that are open seven (7) days per week, twenty-four (24) hours a day. __The contracting of
these services, which include annual vehicle emissions testing, is efficient and cost-
effective in lieu of providing additional City owned and operated fueling facilities.
c: Honorable Mayor
Xavier L. Suarez
Juan Pascual, Director
Department of General Services Administration
GSA/MResLFt2.doc
Vq
98- 275
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Jose Garcia -Pedrosa
City Manager
FR J ascual, Director
epartment of General Services Administration
DATE : February 4; 1998 FILE
SUBJECT: Proposed Resolution
Authorizing Use of Miami -Dade
County Fueling Facilities
REFERENCES:
ENCLOSURES:
The Department of General Services Administration has verified with the
Department of Budget and Management Analysis that funds are available from the FY '98
Light Fleet Management's Account Code:
503001.420905.6.715
Budgetary Review and Approved By:
i L4
Dipak M. Parekh, Director
Office of Budget & Management Analysis
GSA/MResLtFt.doc
$1,300,787.00
AGREEMENT WITH MIAMI-DADE COUNTY
ITEM: Fueling and Emissions Testing of City Vehilces
DEPARTMENT: GSA
TYPE OF PURCHASE: One (1) year with the Option to extend for Two (2)
additional one (1) year periods.
RECOMMENDATION: IT IS RECOMMENDED THAT THE USE OF
MIAMI-DADE COUNTY FACILITIES FOR THE
FUELING AND EMISSIONS TESTING OF CITY
VEHICLES, AT THE -SAME ESTABLISHED
CONTRACTUAL TERMS AND CONDITIONS
AGREED TO IN A LETTER OF UNDERSTANDING
DATED DULY 13, 1994, IN AN AMOUNT NOT TO
EXCEED $1,300,787.00 FROM THE DEPARTMENT
OF GENERAL SERVICES ADMINISTRATION,
LIGHT FLEET MANAGEMENT, ACCOUNT CODE
NO.503001.420905.6.715, BE ACCEPTED.
C""Wuai�'U'_ vs�' -
D ec Pur asing
Date
98- 275
'StNi t5T 1iY Ut MIAMI : 1-30-38 : 3:41PN1 : PROCLFOENT MG.W.- 343 5016:# 2i 8
AGREEMENT BETWEEN METRO-DADE COUNTY
AND
CITY OF MIAMI
'1-IIS AGREEMENT, was entered into the 13th day of July, 1994, by Metropolitan Dade
County, GSA, Fleet Management Division (Fleet Management Division or FMD) and the
City of Muni, (Requesting Agency).
WHEREAS, the City of Miami has requested that the Fleet Management Division provide
them with fueling and vekde emissions testing services; and
WHEREAS, the Fleet Management Division opaates and manages Metro -Dade fueling
stations and vehicle maintenance facilities and has experience in the fleet management
industry:
NOW, THEREFORE, the parties do mutually agree as follows:
This Agreement commenced on July 13, 1994 and will continue indefinitely, subject to the
right of either party to terminate.
11- SERVICES:
A FMD agrees to provide fuel at any one of its fueling facilities located throughout the
County. A list will be provided with the locations and operating hours.
B. Magnetic fuel cards will be provided for each vehicle and can be used at any one of the
fuel sites. An artificial 6-digit vehicle ID number will be created for each of the vehicles to
properly identify them in FMD's database. -
C. If problems arc encountered during fueling, assistance.should be requested from an FMD
employee on site, if available, or call 375-5186 (as listed on the back of the fuel card) for
assistance. Fuel card replaccments should be requested by fax to rMD's Fuel Card Section,
at 375-2296.
M -INDEMNIFICATION•
The requesting agency shall indemnify and hold harmless the county and its officers,
employees, agents, and instrumentalities from any and all liability, losses or damages,
including attorneys' fees and costs of defense, which the County or its officers, agents, and
instrumentalities may incur as a result of dairnk demands, suits, causes of actions or
SEYT BY: CITY OF VIXy1 : 1-30-98 : 3:41P1f PROCLRDE;\T MGW.- 545 5016:# 3/ 8
proceedings of any kind arising out of, relating to or resulting from the partners, principals
or subcontractors. The government entity shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits or actions of any kind or nature in
the name of the Coum , where applicable, which may issue thereon, Provided, however,
this indemnification shall only be to the extent and within the limitations of Section 768.28
Fla. Stat., subject to the provisions of that Statute whereby the government entity shall not
be held liable to pay personal injury or property damage claim or judgment or portions
thereof, which when totaled with all other claims or judgment paid by the government entity
arising out of the same incident or occurrence, exceed the sum of $200,000, from any and
all personal injury or property damage claims, liabilities, losses or causes of action which
may arise as a result of the negligence of the government eatity.
IV - BILLING:
A. Fuel cost data will be reflected in the monthly bill against the specific vehicle numbers.
The bill will be mailed to Aristides Fernandez, Deputy Director of the Department of
General Services and Solid Waste, 1390 N.W. 20 Street, Miami, FL, 33142.
B. Payment checks to Metro -Dade County should be made out to the BOARD OF
COUNTY COMMISSIONERS and mailed to: GSA, Director's Office, Accounting
Section, I I I N.W. bt Street, Suite 2410, Miami, FL, 33128.
C. The cost of services rendered by FMD to the requesting agency shall be as follows:
ELeft.SbarM: The price of fuel is based on FMD's actual purchase price,
which changes weeldy depending on the current weeldy fuel price offered by the
contracted vendors. To this, a surcharge of 18 cents per gallon is added which
covers the environmental and administrative overhead.
Vehicle Emissions Testing The charge for emissions testing is $5 per vehicle.
This covers a first time pass result or a first time fail and one subsequent test.
This Agreement contains the entire understanding between the parties and it may be
amended by joint agreement in writing of both patties.
METROPOLITAN DADE COUNTY RE -QUESTING AGENCY
Z(Ad By:
Mark FL Glaiber, Director Arist emartdez, Deputy Director
GSA, Fleet Management Division Dept Services &Solid Waste
4 on d Ii. Warshaw, Chief of Police
Miami Polite Department
98- 275
J-98-259
2/26/98
RESOLUTION NO.
A RESOLUTION, AUTHORIZING THE USE OF MIAMI-
DADE COUNTY FACILITIES FOR THE FUELING AND
EMISSIONS TESTING OF CITY OF MIAMI �EHI ES, AT
THE SAME ESTABLISHED CONTRACTUALT S AND
CONDITIONS AGREED TO IN A L TER OF
UNDERSTANDING DATED DULY 13, 1994, F AN INITIAL
ERIOD OF ONE YEAR WITH THE OPTI TO EXTEND
R TWO (2) ADDITIONAL ONE (1) 0 AR PERIODS,
ER THE SAME TERMS AND NDITIONS, AND
SUB CT TO THE AVAILABILITY , F FUNDS, IN AN
AMOUNT NOT TO XCEED $1,300,787.00;
ALLOC TING FUNDS THEREFO ,' FOR THE INITIAL FIRST
YEAR P OD, FROM THE ARTMENT OF GENERAL
SERVICE : ADM TIST ION, LIGHT FLEET
MANAGE T, FY '98 ORATING BUDGET, ACCOUNT
NO. 503001. 20905.6.71 AUTHORIZING THE CITY
MANAGER T INST ',CT THE CHIEF PROCUREMENT
OFFICER TO S PURCHASE ORDERS FOR SAID
FUELING AND E IONS TESTING SERVICES
WHEREAS, the
Division, has one central
efficient and cost
geographically
(24) hours a dAy; and
of GeAkral Services Administration, Light Fleet Management
facility whictoas a limited capacity and is unable to provide
services to all City
Miami -Dade County has
Miami -Dade County that are
and
automated fueling facilities located
(7) days a week, twenty-four
opening and operating additional fuel service st'a,ons to satisfy all City