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Home My WebLink AboutR-98-0226J-98-266 3/2/98 RESOLUTION NO. 9 8 � 2 2-6 A RESOLUTION, WITH ATTACHMENT (S), APPROVING AND ADOPTING CERTAIN "BUDGET SOLUTIONS," AS MORE PARTICULARLY SET FORTH IN THE TEN (10) PAGE COMPOSITE EXHIBIT, "ATTACHMENT A," ATTACHED HERETO AND INCORPORATED HEREIN; FURTHER DIRECTING THE CITY MANAGER TO PREPARE AN ORDINANCE FOR CITY COMMISSION CONSIDERATION TO AMEND THE APPROPRIATIONS ORDINANCE FOR FISCAL YEAR 1997-98 TO REFLECT SAID "BUDGET SOLUTIONS;" FURTHER DIRECTING THE CITY MANAGER TO DEVELOP AND EVALUATE THE ALTERNATIVE INITIATIVES SET FORTH ON "ATTACHMENT A" AND TO RENDER A REPORT AND RECOMMENDATIONS THEREON. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The "Budget Solutions," as more particularly set forth in the ten (10) page composite exhibit, "Attachment A," attached hereto and incorporated herein, are hereby approved and adopted. Section 2. The City Manager is hereby directed to prepare an ordinance for City Commission consideration to amend the Appropriations Ordinance for Fiscal Year 1997-98 to reflect said "Budget Solutions." ATTACHMENT (S)I CONTAINED CITY Corawslow MEETING OF MAR 0 2 1998 Resolution Na 98- 226 Section 3. The City Manager is further directed to develop and evaluate the alternative initiatives set forth in "Attachment All and to render a report and recommendations thereon. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2nd day of March , 1998. XAVIER L. SUAREZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now becomes effective with the elapse of ten (10) days from the date of Commissicn action regarding same, without the Mayor exercising et . ATTEST Gy9� j i Walter J. Foe , City Clerk WALTER J. F E CITY CLERK APPROVED ®AS TO FORM AND CORRECTNESS: 'J EL EDWARD MAXW LL NTERIM CITY ATTORNEY S:CSK:W2331 - 2 - COMPOSITE EXHIBIT "ATTACHMENT A" City of Miami Five Year Plan Revised March 2, 1998 FY'l998 FY'l998 FYA999 FY'2000 FY'2001 FY'2002 Adopted Projection Estimate Estimate Estimate Estimate Five Year Plan $ 5,039,906 $ 230,574 $ 378,277 $ 234,448 $ 237,618 $ 72,542 Fire Fees - (23,826,384) (27,296,077) (25,847,740) (25,875,772) (25,875,772) Deficits Sub -Total - $ 5,039,906 - (3,104,916) (4,400,000) (3,700,000) $ (23,695,810) $ (26,917,800) $ (28,718,208) $ (30,038,154) $ (29.603.2301 Budget Solutions Solid Waste Fees $ - $ 8,500,000 $ 8,500,000 $ 8,500,000 $ 8,500,000 $ 8,500,000 Sale of Municipal Justice Site - 5,710,000 - General Fund Capital Projects - 3,000,000 1,000,000 2,000,000 2,000,000 2,000,000 Operating Expense Reductions - 7,307,521 6,000,000 6,000,000 6,000,000 6,000,000 Mayor and City Commission - 46,635 46,635 46,635 46,635 46,635 City Manager - 80,682 86,452 86,452 86,452 86,452 City Clerk Salary / Positions Reductions - 21,095 - 504,910 39,388 1,500,000 39,388 1,500,000 39,388 1,500,000 39,388 1,500,000 Net Vacancies FIPO Pension - - 2,000,000 2,100,000 2,205,000 2,315,250 GESE Pension - - 3,823,718 3,938,430 4,056,583 4,178,281 Pension Administrative Costs - - 5,500,000 5,500,000 5,500,000 5,500,000 Legal Fees - (1,000,000) (1,000,000) (1,000,000) (1,000,000) - (750,000) (750,000) Professional Fees - (500,000) Compensated Absences - (1,464,000) Undesignated Reserves - 2,000,000 - _ Fire Safety Permit Fee - 750,000 750,000 750,000 750,000 High Impact Fee Sale of Fill - (525,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) - 500,000 Excess Permit Fees - 150,000 - _ Net Interest Income - 200,000 200,000 200,000 200,000 200,000 Administrative Fees - 25,000 100,000 100,000 100,000 100,000 Privatization / Realignment - - 2,000,000 2,000,000 2,000,000 2,000,000 Sub -Total $ - $ 24,806,843 $ 28,796,193 $ 30,760,905 $ 30,984,068 $ 31,216,006 Difference a0 $ 6,039,906 $ 1,211,033 $ 1,878,393 $ 2,042,697 $ 946,904 $ 1,712,776 iV Page 1 of 10 City of Miami Five Year Plan Revised March 2, 1998 FY'1998 FY'1998 FY'1999 FY'2000 FY'2001 FY'2002 Adopted Pro ection Estimate Estimate Estimate Estimate Five Year Plan - Analysis of Recurring Revenues and Recurring Expenses Recurring Revenues $394,053,918 $ 394,053,918 $ 404,784,263 $ 402,485,181 $ 405,557,823 $ 409,640,113 Recurring Expenses 378,450,648 378,450,648 388,506,049 389,151,172 393,511,761 397,057,622 Difference $ 15,603,270 $ 15,603,270 $ 16,278,214 $ 13,334,009 $ 12,046,062 $ 12,582,491 % Recurring 104.12% 104.12% 104.19% 103.43% 103.06% 103.17% Revised Budget Solutions Recurring Revenues - 8,200,000 8,550,000 8,550,000 8,550,000 8,550,000 Recurring Expenses - 7,307,521 19,823,718 20,038,430 20,261,583 20,493,531 Difference $ - $ 15,507,521 $ 28,373,718 $ 28,588,430 $ 28,811,583 $ 29,043,531 % Recurring - 101.24% 105.20% 104.84% 104.49% 104.66% Reserves: Cash Flow $ 2,800,000 2,800,000 2,270,000 2,270,000 2,270,000 2,270.000 Risk Management 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 Contingencies 1,000,000 1,000,000 1,000,000 1,000,000 1.000,000 1,000,000 Total $ 4,900,000 $ 4,900,000 $ 4,370,000 $ 4,370,000 $ 4,370,000 $ 4,370,000 Other Alternatives: Land Fill sale $500,000 to $2.5 million Close under-utilized Fire Stations (2) Sale of Police Sub -Stations and Fire Stations Interest Rate Swap New Union Contracts Other Privatization efforts Sanitation Impact Fees Transfer Fire Department Pension Costs Risk Management and Group Benefits Pending Litigation Page 2 of 10 SOLID WASTE FEES Solid Waste Fees - January Billing Projected in Five Year Plan 2nd Solid Waste Billing` $ 5,250,000 (2,000,000) Sub -Total $ 3,250,000 Page 3 of 10 $ 5,250,000 Total $ 8,500,000 98- 226 $3 MILLION ADJUSTMENT TO CAPITAL PROJECTS FOR FY'98 ORIGINAL PROJECT ALLOCATION ADJUSTMENT ARCHIVE RECORDS STORAGE FACILITY $350,000 ($350,000) INTEGRATED VOICE RESPONSE SYSTEM 125,000 (125,000) UPGRADES TO PC SOFTWARE & HARDWARE 500,000 (500,000) CITYWIDE DOCUMENT MANAGEMENT SYSTEM 100,000 (100,000) HEAVY EQUIPMENT FACILITY UNDERGROUND CLEANUP 500,000 (500,000) HEAVY EQUIPMENT & CAR WASH REPLACEMENT 1,342,000 (875,000) SECURITY & LOCATION CONTROL FOR CITYWIDE FLEET 20,000 (20,000) FIRE DEPT. COMPUTER ENHANCEMENT 30,000 (30,000) WATSON ISLAND MARINA RENOVATIONS 300,000 (300,000) MIAMI CONVENTION CENTER ROOF RENOVATIONS 200,000 (200,000) TOTAL: $3,467,000 ($3,000,000) Note: The revised FY'98 General Fund contribution to capital projects is $8,155,500 from the original amount of $11,155,500. Page 4 of 10 98- 226 PENDING SAVINGS Includln SDI/rl�g Budding Solid Porksd & Pubhc MIV CSA Pnbce Firc -C,F Firc-SP Wocse Rer Zoning Works Info Tech 04her Tads f18U Tide 0ll I Salancs t-lass I'c'In, I I 11W,539 411, 14iIi . d-1 v INNI V IMNI .`I: Salancs - 11cml I'aih-l'ime 2(NI,INNI; 2ZuNlJ227MXIMedleal n'• Salancs icmry,rars Itold1,142Salaries 0-Mot,Clothing - CIt, 1'mchmc 71NN1IIiu; Car All.nsa,scc 2.1NN1 U,u+ 24 Hr Ca, Vchicic 4M.O(u' 1.5(NI U Tuulon Rclmhu-nmi-1 - Educ Am ... --- AS4 %,x, Social Sccunts C.,tnbuuon _ . _.__ _ _ _ 11,049 .. �Tuition, -. 1.,5(NI 31.i40 ta, ResmW,rs rR 250 25 OWl ta5 Fringe Benefits - Other 2,060 _. ,o5 _Lot Cteanng and D molition --"-"`----`- 20.(NMl 20.000 `i Pm( ssio al Services - App_ _ -- �_ _ _ - - _.. __ _ . _ _. _�_- - - .--_--.---- -- 5.330 9 %3 _ , N P_mfcssional Scrvics-En81-__ f.180 _._�___�_ ---. 1__ 17 Professional Scrvics - LEG _--'_-._ _____�--__'__---_.__- 5700 700 ,I+i_Professional SCINIC,:a -_Derr 5.0m - :1 Professional scrvima -_Other 63.633 25_0IXI 53.191 __--f---.--_-l-« 3.154 144 "0 ace` Professional __- Ae_e�t S-.c_-m. 15.0004 - 4,000 3,000 10.3- 32,3 :s- vcrosing _ I SW 1.500 0W0 4 ,it, CourtCostsandFct: 90201 -_i"-s- G_hcrCosts n-d Loscs 0 212903 Tites 21.293 120,000� 1,000 131 000 TIi5 Lict_nse. Permits It Mise. 5.000 25.000 72.770 25,000 16.500: 7.250 346.120 ,ail Other Contrattual Services 350.000 75.000 0 0 +10 Travel and Pcr Diem - Trainin 750' 10.702 22 392 eo Travel and Per Diem - pher 10.940 27,000: I,S00' 8,806 50,2 +95 Parking Er use 3.000 10,000. s 10 Tel tine - Outside 23 000' 0 25,000 511 Dade Count, Scale Fce 250 41 750 5,: Road Tolls 1.300 40,000 5.000 5,OW 10,233 32,975 i;S Po a __. _ _ 9.500 3,242i 0 w Wit, Service -Elcc 0 w Utilits Scrvim - Water 5.000 5.769 43.7691 fill` Rcnt of 4uipmcnt - Outside 15,000 12.000. 0 6,000 0 13,530 620 Rent Buildings 3 000 40,330 0 18,025 630 R-t Land 18.025 0 50.00 0 630 Insurance-Liabilit, 30.000 0 100,000 655 Group Life AD7D Ins Premiums 100,000 0 000. 656 Group Health Iris. Benefits 2.000,000, 0 100.000 661 Public Officials Liabilit3 -w-Workers 100,000 0 000 Com sasion 500,000 0 100000 666 WorkemCom sation - Outside 100,000' 363,500 50.000 50,000I 10,000 5,000 9,0001 25,000 6,417 512,917 670 r/Mainlenance 680 Printing /Binduin -Outside 20,000 6.000', SI5 750 - 2,421 2,500 29686 745M 690 Promotional Activities 5,000 2.000 4,000 I,300. 95.958 112,378 700 office Supplies 3.DOO 3,920 1,500 0 21,917 lot ui ent Su lie: 417 20.000' 0 40'000 _T 70: Motor Vehicle Parts 25.000 13.000 0 12,000 704 dwvt als 5.000'• 2.000 5,000� 250 2.000 29,750 705 Housekeeping 25.000 500 2.000 15.000 445 5.OW 43.445 Buildin9_Nazenals and Supplies 25.OW 4.000 29.339 _7(w 70- Electncaf Su tics �P__-- 11.339 13.000 927 0 _ _ 7Ua Plumb_ing_Supplics ___.__, -ic` Food 20.000 12,000 522 4.500 0 12.522 12.322 --- 71_ Ho_rti_cultur_al �IicS - --- 0 550 0 11.530 51 Lu_bnw_nts and Motor Oil IO.OW 1.000 ----- --- _'I; _ _ 1.000 500 7 u D_m s and Medicine 463 5.000 30.000 20.000 -- 8----- - --- 7I' Slotor Fucl 146.939 -- 515 147,454 --r _-�--- S.f100 6.556 11.556 1, P_ Stock Printhn ?P� __- ____8_ _ , 0 27.(IW 71a Puts and M 20.000 5.o 5.000aintcc 2,000 0 12.000 ------ LS 9afcn 3.UW 5.000 2.000 30,SW _9upplics E_< ndable Tool $ho Su lies 17.SW 5.000 5.000 2.000 1.0(N] p`- 7:1 Tires T T I W.OW I5,(NN1 2.534 112.514 _ubes Miscellaneous Supplies_ IS,G00 50.000 2U.000 `^ SW 6.000 ____-J 20,500 _ 53J 112.534 3.D00 3.000 ? Printing Supplies- 3.SW _--_.--____----_-_.^(f 11 'l Pmnt Su lice 3.000 AirontloninS S Cdlf _ PDs (NN) 2.792 I L. 7,+Books Publications Members 792 5,000 1 aNl 0 --; tnwrnal Scn ice Charges - nt PnShot' _ ___ _ ^a Internal Scrvic'Chargcs-Communication _ - ___- .__---__. .-- - - .504 T.] Encmecnng Print Shop _ - - - 167 ' `' Interdcpartmental Charges 2.x37 5(NI _ . .. _ .. _ - _ 15.(IINI 5,MO 91,E Impm,ements - Other than Build - x0.V90 511.(NIII I SII,INNI 26.INN1 i6.INN1, JINNI 5 INNI 351!I.4iS(1 51 42n.INM) Equipmcnl -Ness 1.111N1, 0 N5, Equlpmem - Rccmn palcet 265 INNI, 100WHI. MI.INN) 2l% er. Books futihcauons O\'E 111.21 x, (I I% 173 Nw• Capnai I—.. Ix.373 21 NM. 21 INNI i Material, and Suppl- (I S.MN, •`� Ca nlal Owl;.,. 5.61N1, ti untannn xx, 977 _ -xS.01N1 3.x77 Ifud •il Res. n. TOTAL 1 4.600.1171 1,000,000 106,698 40.000 89 390.0001 63,4301 197,2491 161,000 397,439 7,445oU Revenue I50 INNI. III InNI Toter Solution1 4.600.1171 10IIo000 106698 40,0001 39.0001 390000 213,4301 197.2491 162.INp 39743v 7191,9!! Page 5 of 10 OTHER DETAILS Including Salaries 11% Ilumon -8.1 711E R....nr. swpl P.M., Facililk. Low Moyer& C•.mmiui.nrn Cih Mono per - _ City Clrrk Imernd A dit. I'l.n.ft 6 nca ►urchoin Fi..n,r Told. i 41rnc. I Ir+• I'rmtll 41rnr• IhxlraaJir,l 41.nr• I'rml l•m Ilnsr 41anr. Icnsl.nrn McJlf al ll.l•I .. ti,lrnr•(Arn,nw • ('Inlhmp (nf I'un h.ff - .t _1 It, Cm Vc1u•If. .. • Iwn,m Neunhunenwns . 1 Jsw Aarl • V�nl Vannnlf Cmm�hulxm IwU•w Nexmhunemenl .• inrlPc It-till.l]Nrr lol C'le.nnp .nd iktsablxxn _ I'ruleuuxlrl lien Ices-App Pmlraswrcl Sen tees Eq. •, Praleuuxul tienlces I.ECi +' Pm1 afufnal Senlcer Orn 5.700 _ II71Ia _ __92• _ _. 1.1174 r. IM rl, _ • -__--I.I51 I1,lIl _ _ _.. ..- .- -_ •- 1114 �- ---- _-- ---� B.O11f1 16 f.I2 Vla.l 11,1H 1• 10511• - _ 1.367 - -~-_ -� 1i588 - 1.199 ~_ ..• —• , - . •.. If-9 _._ _ •- 2,060 10.000.faN 531051 5.000 ---- - 51111 -- —___ fy. 10 I7.tXx 14olefftorcl Senleea-(tiler "14o1rafu•ml 6enicrs-Aces •' _Ads rnn_mp_._..__ _ 1,305 ----------- 1.0(111 '� 2,0011 � 17.792'i 20.000 -' 7.f100, 17,79' IR7us rnd F Cuun_('oala n. . • Other Costa .nd Louf - _ _ _ ._. _._ 924 _ 921 Taa _ _ _ _- .: Llaeeue. Permlla l M_rc_ __ LOW 1.0t<; .' Other Conll.ctu.l Senscea 1.750, e,000. 1.300 7.251, _ rm,, and skr Dian - Tnsmy I I W ` Tns el and Pm Dt- - Mhr 202' 6.0110 1,500 10,702 pwkk E< 300 52 1.85/ 6.500' 8,7M _ je,kp- Outsldc 168 86.I _Dad, Cown' S..lc Fee 1�1 Rc.d To11 2501 251 • Porsap, _ ..__ 2331. 5.000 5.000 10.211 _ uWit, Sen;ces-El- Ilulin Sm ices - W.1er _R_ens of Equspment - Outald, 1.769' 2.000. 2.000 3 761 `_Rem Bwldin� - tl . ' Rent I-W ril Wtv.tfce-Liabilin Coup Lift, AD/D W Prrmisma o Coup Ikalth W. B-fi. 1, Public OIEci.1. Li.bihn I W orken Compem.lian (; '•n Warken Comp__ - u Rp,./M..t - Ou de 871 4,000 1.400 1.000 6,487 all P-lutp IBl d-Ouuide 2.421'. 2.1+1 Prsmlotiaul A<hfilin 2.300 15Cx, -, O(Y S.W., 1.458' 8.526' 8/,974' Iboo 95.95h . Equip—, Upplie. u Maur Vehicle P.ru f, � Chnnicala n Flousekeepinp 2.000 . _ Builamp M.fen.lf .na Supplies 5.000 5.(", '__Elasnc.l Supphs- ___-- I.0w IJlln IN s=6bn Spplscs__-__--_ F0.d _ Homuulsunl Suppbe_____ ____ -- Lubncants .nd Maor Cl 550 Umps and M_.Ji•:me ___ __ LOGO Ilrx'• %I,tm Fuel _ 515 _ ;1< _Paper SI«L PrimmE___ _ 6.556 ._- ---- 6.556 fans and M,,n( me _ _ 4iels Su Ires - I, Lspendable Tool Shop Suppl es _.. 1.000 T,tef Tubes 2.t7110 _ Msfcrlhrcoua suppl- --- 534 Pam spphea __ _------- I 1sr C..d..-nj Supph,, --- — lix"P.M hu.lwnsMrmben 292 2.500_ 2.7"' Infernal yen ice Ch.rges-Commumution _----- Fnpm<cring -Public Works InscrJcpanmcnl.l C'hrrpn Inspnn rmrma - t atwr Ilan IIu11J I'Vl. Ilu.lr,Nr..nc 2 1 _.. -----��---------�--- IS.If a1 -•.. ------- - 5f.k1 -III 1. - .Jn 1— I t,11 x tlxn. TOTAL 5,7M nA351 61A"I 24936 46A3S maAall II 17.7931 31715 aA 97. -IISM N],l1'• Page 6 of 10 It- .: - 98- 226 PROFESSIONAL FEES Mayor's Salary $ KPMG - Auditors Bob Nachlinger Consultant Contract Rodrigues Truba Public Works Pilot Project Fire Fee Legal Consultant Page 7 of 10 100,000 250,000 40,000 25,000 60,000 14,000 Total $ 489,000 98-- 226 BUDGET INQUIRIES 1. Fire Department Equipment: $1.3 MM already in budget 1.1 MM from Police take-home vehicles of (1.4 mm) $2.4 MM (Parts budget cut by $2000, leaving $ 1,445.) 2. Mayor's budget: $368,109 budget annually 100,000 Mayor's salary $468,109 x5% = $23,400 debit. (See today's memo.) 3. Clean-up beautification: - Funded thru 3/31 from previously identified salary savings in Solid Waste + CDBG (initially) - April 1 - 30 Sept. $300K + changes in work hours, etc. 4. Filling of executive positions: Special Assistant to the City Manager : $60K/$120K from City Manager's budget Finance Director Internal Auditor 3 mid -level Managers (Public Works, Building & Zoning) Source of funds: $1 MM in Management Recovery Budget line (Special Programs and Accounts) 5. Training: $224K in Management Recovery earmarked for training 300K already in budget of several departments. $524K in balance of FY 97/98 6. $498K in unpaid legal fees: Payable from Risk Management's $6MM budget. For public official liability, leaving $3.766MM. 7. Concession Agreement with IAFF: (Stierheim Note) We're complying! Also, fire fee is listed as "fall- backs and long-term solutions." 8. Community Development: - List of personnel moving in: being provided - CD budget: being provided Page 8 of 10 98- 226 9. Capital Improvements: effect on services: - Archive Records Storage Facility: no impact - Integrated Voice Response System: forego improvements - Upgrade to PC Software and Hardware: forego improvements - Citywide Document Management System: forego improvements - Underground Cleanup: (contamination issue for 10 years plus) - Car Wash Replacement: $500K being done; balance no impact. - Security Control for Fleet: forego improvements - Fire Department Computer Enhancement: forego enhancements - Watson Island Marina Renovation: forego improvements - Convention Center Roof Renovation: postponement 10. Effect of civilian layoffs/transfers on services in Fire/Police: no one laid off/transferred in Police; only 1 in Fire. 11. Law Department Budget: booking only $25k reduction, and it was not in personnel cuts. 12. Effect of cuts in Solid Waste (total $89k) $40K in road tolls are anticipated savings, not cuts. $ 5K postage. (Finance sends bills; will attempt to piggyback.) $ 5K outside repair and maintenance: projected savings $ 2K housekeeping $ 5K tool shop supplies deplete inventory $ 6K miscellaneous supplies $26K new equipment (not trucks): projected savings will lower improvements in administration productivity. 13. Effect of Costs in Parks Department: $200K in temporary personnel: will substitute $200k from existing dollars in Consolidated Account (not in General Fund) $72K in contractual services: anticipated savings $25K in Dade County scale fees: anticipated savings $40K in rent buildings: no impact $ 9K outside repair and maintenance: will do in-house $ 5K chemicals: deplete inventory $15K building materials: deplete inventory $13K electrical supplies: deplete inventory $4.5K plumbing supplies: deplete inventory $5.6K aid to private organization: will not provide 14. Explore Additional Revenues from Federal/State/County Governments: will do Page 9 of 10 98- 226 t 5. Fleet Management: erosion of services: will explore and report. 16. Solid Waste: - Review debts to the City from haulers: will present - Present possible licensing of commercial accounts by district: will present - 1993 lawsuit: will review 17. Mayor's Memo of February 27, 1998: - Item 2: 200 retirements based on 3% multiplier: will explore - Item 5: excess vehicles. Contractual obligation, but will explore. - Item 7: take-home vehicles: must be developed. 18. Salary Reductions: (provided) 19. CRA Staff Issues: registers closed last Friday. - Only 2 eligible are 2 of the 5. - Other 3: 1 went to CD; trying to place the other two. 20. EEO breakdown: (provided) Page 10 of 10 98- 229 BUDGET INQUIRIES 1. Fire Department Equipment: $1.3 MM already in budget 1.1 MM from Police take-home vehicles of (1.4 mm) $2.4 MM (Parts budget cut by $2000, leaving $ 1,445.) 2. Mayor's budget: $368,109 budget annually 100,000 Mayor's salary $468,109 x5% = $23,400 debit. (See today's memo.) 3. Clean-up beautification: - Funded thru 3/31 from previously identified salary savings in Solid Waste + CDBG (initially) - April 1 - 30 Sept. $300K + charges in work hours, etc. 4. Filling of executive positions: Special Assistant to the City Manager : $60K/$120K from City Manager's budget Finance Director Internal Auditor 3 mid -level Managers (Public Works, Building & Zoning) Source of funds: $1 mm in Management Recovery Budget line (Special Programs and Accounts) 5. Training: $224K in Management Recovery earmarked for training 300K already in budget of several departments. $524K in balance of FY 97/98 6. $498K in unpaid legal fees: Payable from Risk Management's $6MM budget. For public official liability, leaving $3.766MM. 7. Concession Agreement with IAFF: (Stierheim Note) We're complying! Also, fire fee is listed as "fall- backs and long-term solutions." 8. Community Development: - List of personnel moving in: being provided - CD budget: being provided 98- 226 9. Capital Improvements: effect on services: - Archive Records Storage Facility: no impact - Integrated Voice Response System: forego improvements - Upgrade to PC Software and Hardware: forego improvements - Citywide Document Management System: forego improvements - Underground Cleanup: (contamination issue for 10 years plus) - Car Wash Replacement: $500K being done; balance no impact. - Security Control for Fleet: forego improvements - Fire Department Computer Enhancement: forego enhancements - Watson Island Marina Renovation: forego improvements - Convention Center Roof Renovation: postponement 10. Effect of civilian layoffs/transfers on services in Fire/Police: no one laid off/transferred in Police; only 1 in Fire. 11. Law Department Budget: booking only $25k reduction, and it was not in personnel cuts. 12. Effect of cuts in Solid Waste (total $89k) $40K in road tolls are anticipated savings, not cuts. $ 5K postage. (Finance sends bills; will attempt to piggyback.) $ 5K outside repair and maintenance: projected savings $ 2K housekeeping $ 5K tool shop supplies deplete inventory $ 6K miscellaneous supplies $26K new equipment (not trucks): projected savings will lower improvements in administration productivity. 13. Effect of Costs in Parks Department: $200K in temporary personnel: will substitute $200k from existing dollars in Consolidated Account not in General Fund) $72K in contractual services: anticipated savings $25K in Dade County scale fees: anticipated savings $40K in rent buildings: no impact $ 9K outside repair and maintenance: will do in-house $ 5K chemicals: deplete inventory $15K building materials: deplete inventory $13K electrical supplies: deplete inventory $4.5K plumbing supplies: deplete inventory $5.6K aid to private organization: will not provide 14. Explore Additional Revenues from Federal/State/County Governments: will do 98-- 226 15. Fleet Management: erosion of services: will explore and report. 16. Solid Waste: - Review debts to the City from haulers: will present - Present possible licensing of commercial accounts by district: will present - 1993 lawsuit: will review 17. Mayor's Memo of February 27, 1998: - Item 2: 200 retirements based on 3% multiplier: will explore - Item 5: excess vehicles. Contractual obligation, but will explore. - Item 7: take-home vehicles: must be developed. 18. Salary Reductions: (provided) 19. CRA Staff Issues: registers closed last Friday. - Only 2 eligible are 2 of the 5. - Other 3: 1 went to CD; trying to place the other two. 20. EEO breakdown: (provided) 98- 226