HomeMy WebLinkAboutR-98-0198J-98-194
2/13/98
RESOLUTION NO. 9 8 - 198
A RESOLUTION AUTHORIZING AN INCREASE, IN AN
AMOUNT NOT TO EXCEED $22,000, FROM $145,580.41 TO
$167,580.41, TO THE CONTRACT WITH BEST'S
MAINTENANCE AND JANITORIAL SERVICES, INC., (BEST'S)
FOR THE PROVISION OF AN EXPANDED SCOPE OF
JANITORIAL AND HANDYMAN SERVICES FOR THE CITY OF
MIAMI RIVERSIDE CENTER (MRC), ALLOCATING FUNDS
THEREFOR FROM THE MRC OPERATING BUDGET, ACCOUNT
CODE NO. 504000.421901.6.340; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY WITH BEST'S TO
EVIDENCE THE INCREASE IN PERSONNEL AND
COMPENSATION.
WHEREAS, the City of Miami Riverside Center (MRC) is a ten -story, 200,000
square foot, fully occupied, automated, modern, class "A" facility; and
WHEREAS, MRC requires 24-hour janitorial and handyman services, on an on -going
basis; and
WHEREAS, the formal RFP process resulted in a contract amount with said vendor
for an initial one-year period with the option to extend for two (2) additional one-year
periods pursuant to Resolution No. 96-121; and
WHEREAS, the City now desires to exercise the second option year with Best's but
as a result of the MRC building now being fully occupied, with resultant higher visitor
cm COIDUSSI=
MEETING OF.
FEB 2 4 IM
Reacludon Na
98- 198
traffic, and it is necessary for Best's to engage additional personnel to maintain the level of
service; and
WHEREAS, the same terms, prices, and conditions will prevail in accordance, with
Resolution No. 96-121, for the engagement of the additional personnel which will
necessitate an increase in the contract in the amount of $22,000 and funds are available
from the MRC Operating Budget, Account Code 504000.421901.6.340;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An increase, in an amount not to exceed $22,OOOm from
$145,580.41 to $167,580.41, to the contract with Best's Maintenance and Janitorial
Services, Inc., for the provision of an expanded scope of janitorial and handyman services
for the City of Miami Riverside Center (MRC), is hereby authorized, with funds therefor
hereby allocated from the MRC Operating Budget, Account Code No.
504000.421901.6.340.
Section 3. The City Manager is hereby authorized' to execute an amendment, in
a from acceptable to the City Attorney, to the contract with Best's to evidence the
increase in personnel and compensation.
Section 4. This Resolution shall become effective immediately upon its adoption.
' The herein authorization is further subject to compliance with all requirements that may be imposed by the
City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.
IPA
98- 198
PASSED AND ADOPTED this 24th day of February , 1998.
AT ES
WALTER J F M , CITY CLERK
PREPARED AND APPROVED BY:
r,
OLG#)RAMIREZ-SE&A
ASS119TANT CITY ATT RNEY
APPROVED AS TO FORM AND CORRECTNESS:
W2276:CSK
3-
-24 1
XAVIE . SUAREZ, MAYOR
98- 198
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
FROM Jose Garcia -Pedrosa
City Manager
RECOMMENDATION:
CA-1
DATE: FEB I 6 1998 FILE
SUBJECT: proposed Resolution
Increase Contract Award
REFERENCES: for MRC Janitorial Services;
Resolution 96-121
ENCLOSURES:
It is respectfully recommended. that the City Commission adopt the attached Resolution
authorizing an increase in an amount not to exceed $22,000.00 to the contract authorized
by Resolution 96-121, awarded to Best's Maintenance and Janitorial Services, Inc., a
Non -Minority / Miami -Dade County vendor, located at 3290 N.W. 29 Street, Miami, Florida
33142, for janitorial and handyman service at the Miami Riverside Center (MRC). Funds
are available in the MRC Operating Budget, Account Code 504000.421901.6.340.
Background:
A Request for Proposal (RFP 95-96-035) was developed for janitorial and handyman
services for the Miami Riverside Center (MRC), located at 444 S.W. 2 Avenue. Resolution
96-121 authorized a contract award in the amount of $145,580.41 for an initial one year
period, with the option to extend for two additional one year periods. The first of the two
additional one year extensions is for the period of March 18, 1997 through March 17,
1998. The contract may be extended for the second one year renewal period of March
17, 1998 through March 17, 1999, subject to the availability of funds. The proposed
increase shall authorize the total annual award of an amount not to exceed $167,580.41.
Since the City purchased the MRC building, occupancy has increased. The number of
visitors has comparably increased, and areas requiring maintenance have expanded. In
order to provide the same level of maintenance, additional janitorial and handyman
services are required.
McResJan.doc
1
98- 198
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S. Carter, Director DATE: January 26, 1998 FILE
Department of Purchasing
SUBJECT: Resolution and Contract
Increase for Janitorial
Services at the MRC;
FROM: REFERENCES:
A. Pascual, Director Resolution 96-121
Department of General Services Administration ENCLOSURES:
The Department of General Services Administration has verified with the Department of
Budget and Management Analysis that funds are available to cover the proposed increase to
the contract award in the amount of $22,000.00 from the following Account Code:
504000.421901.6.340 $22,000.00
BUDGETARY REVIEW AND APPROVED BY:
fDIPAr-PAREKH, DIRECTOR
McReshn.doc
98- 198 3
INCREASE CONTRACT
BID NO. 95-96-035
ITEM:
DEPARTMENT:
TYPE :
RECOMMENDATION:
Janitorial Services for MRC Building
General Services Administration
Increase to contract under Resolution No. 96-
121
It is recommended that the Resolution for
Janitorial Services to Miami Riverside Center
Building (MRC) from Best Maintenance and
Janitorial Services, Inc., be amended to
increase the total annual amount from
$145,580.41 to $167,580.41; allocating
funds therefor from the MRC Operating Budget,
Account Code No. 504000.421901.6.340
AmendlncrReso
E!
98- 198 5
J-96-1'75
2/29/96
��- 1 21
RESOLUTION NO.
A RESOLUTION ACCEPTING THE PROPOSAL OF BEST
MAINTENANCE AND JANITORIAL SERVICE, INC., TO
PROVIDE JANITORIAL SERVICES AT THE CITY OF
MIAMI RIVERSIDE CENTER, LOCATED AT
444 SOUTHWEST 2ND AVENUE, MIAMI, FLORIDA;
ALLOCATING FUNDS THEREFOR FOR SAID SERVICES,
AT AN ESTIMATED ANNUAL COST OF $145,580.41,
FROM ACCOUNT CODE NO. 921135; AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH
BEST MAINTENANCE AI4D JANITORIAL SERVICE,
INC., FOR AN INITIAL PERIOD OF ONE YEAR WITH
THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE
YEAR PERIODS, UPON THE SAME TERMS, PRICES,
AND CONDITIONS, AND SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, the City of Miami issued a Request for Proposals on
December 21, 1995 for the provision of janitorial services for
the City of Miami Riverside Center (the "Center"), located at
444 Southwest 2nd Avenue, Miami, Florida; and
WHEREAS, on January 19, 1996, seven proposals were received
in response to said Request for Proposals; and
WHEREAS, a review panel composed of City of Miami staff and
members from the public sector rated the proposals and determined
the proposal submitted by Best Maintenance and Janitorial
Service, Inc. to be the most advantageous to the City according
to the selection criteria; and
1996
98- 198 JA6- 12
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA;
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. . The proposal of Best Maintenance and
-Janitorial Service, Inc., to provide janitorial services at the
City of Miami Riverside Center, located at 444 Southwest 2nd
Avenue, Miami, Florida, is hereby accepted, with.'funds therefor,
hereby allocated for said services, at an estimated annual cost
of $145,580.41, from Account Code No. 921135.
Section 3. The City Manager is hereby authorized!/ to
execute an agreement, in a form acceptable to the City Attorney,
with Best Maintenance and Janitorial Service, Inc., for an
initial period of one year with the option to extend for two
additional one year periods, upon the same terms, prices and
conditions, and subject to the availability of funds.
_Section 4. This Resolution shall become effective
immediately upon its adoption.
1/ The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
- 2 -
8 98- 198
PASSED AND ADOPTED this 29th day of February , 1996.
S18PHEN P. CLAM, MAYOR —
ATTEST: -
i
ALTER J.:FOEMAN
CITY CLERK---'
PREPARED BY:
-�Av 4 Vr y4
SD RODRIGWZ, IRECTOR
D1311ARTIIIMTOF 1ASS MANAGEMENT
APPROVED AS TO FORM AND CORRECTNESS:
A. J.ONVS, III
CITY_A7_TOFT_,
BSS:W642
- 3 -