HomeMy WebLinkAboutR-98-0163J-98-173
2/2/98
RESOLUTION NO. 9 163
A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE
OF THE CITY COMMISSION RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY,
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS
AND APPROVING THE PURCHASE OF FURNITURE AND OFFICE
EQUIPMENT FROM KNOLL, INC., UNDER EXISTING STATE OF
FLORIDA CONTRACT NO. 425-001-97-1, IN THE AMOUNT OF
$150,000, FOR THE ALLAPATTAH LOCATION OF THE OFFICE OF
WORKFORCE DEVELOPMENT; ALLOCATING FUNDS THEREFOR
FROM WAGES COALITION ACCOUNT NO. 454-006-184-089;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICE TO ISSUE A PURCHASE ORDER FOR SAID
ACQUISITIONS.
WHEREAS, the City of Miami's Office of Workforce Development requires office space at a
centralized location from which it may operate; and
WHEREAS, a move from the current location to a designated community is necessary to
meet the conditions of the grant awards and to meet requirements for an expanded staff; and
WHEREAS, the Office of Workforce Development requires furniture and office equipment for
the expanded staff offices and client service areas; and
WHEREAS, all costs associated with furniture acquisition and equipment will be paid from
grant sources requiring no expenditure from the General Fund;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote of the City Commission, ratifying,
approving and confirming the City Manager's finding of an emergency, waiving the requirements for
CITY COMMISSION
MEETING OF
FEB 10 1998
Rew2udm Na
193- 163
competitive sealed bids, and approving the acquisition of furniture and office equipment from Knoll,
Inc., under existing State of Florida contract no. 425-001-97-1, in the amount of $1 50,000, for the
Allapattah location of the Office of Workforce Development, with funds therefor hereby allocated
from WAGES Coalition Account No. 454-006-184-089.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue a purchase order for these acquisitions.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 10thday of February-, 1998.
AVIER L. I
UAREZ, MAYOR
ATTEST:
WALTER J. F EMA ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
JO EDWARD MA ELL
IN RIM CITY ATTORNEY
W2254:CSK
-r
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CITY OF MIAM1, FLORIDA 26
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and
Members of the Commission
FROM
Jose Garcia -Pedrosa
City Manager
RECOMMENDATION
DATE: January 15, 1998
SUBJECT:
Emergency Acquisition
of Furniture for Office
REFERENCE?f Workforce Development
ENCLOSURES: Commission Agenda Item
FILE :
It is respectfully recommended that a Resolution ratifying the City Manager's Emergency
action authorizing the emergency expenditure of $150,000 for the acquisition of furniture
and related office equipment for the Allapattah location of the Office of Workforce
Development from authorized vendor Knoll, Inc., 4200 Aurora Street, Coral Gables, Fl
33146, under State Contract No. 425-001-97-1, be approved. Funding is available under
the WAGES Coalition Grant, Account No. 454006-184089.
BACKGROUND
The Office of Workforce Development has received funding under the WAGES Coalition
to service City of Miami residents who are being impacted by welfare reform. Under the
terms of the WAGES Coalition funding the Office of Workforce Development is pledged
to establishing Employment Transition Centers in some of the CDBG target communities.
In addition, the City Commission has directed that the Office of Workforce Development
vacate their office at the Dupont Plaza in a timely fashion and make a move to the
communities most impacted by the new welfare legislation. A very suitable location in the
CDBG target area of Allapattah has been identified and a Resolution was passed to lease
space in the Nations Bank building at NW 36"' Street, which is large enough to house the
expanded staff (from a current 13 to 45 staff members) as well as the greatly expanded
activities necessary to provide the services required under the WAGES Coalition grant, in
addition to the service activities required under the other various grants being administered
by the Office of Work Force Development. The Allapattah Center will house the
administrative offices, a Training Facility with two computer labs and Assessment, Case
Management, Job Search, Job Placement, and Follow-up services, as well as career
exploration and labor market assistance. .
Available furniture and office equipment is inadequate for the current staff and the level of
client services. To meet the needs of an additional 32 staff members, an additional 1,000
clients and expanded services, a substantial increase in the numbers of staff offices and
client service areas is necessary
163
The emergency action of the City Manager for the acquisition came with the
recommendation of the Procurement Department who concurred that his approval of the
expenditure would ensure that furniture and related office equipment would be in place for
the planned relocation of the Office of Workforce Development.
Based on these considerations and recommendations, the City Manager approved the
emergency expenditure for the acquisition of furniture and related office equipment. The
$150,000 estimated for this purchase is covered by grant income entirely.
There are no City General Funds required for this acquisition.
JGP/gcw
cc: Joseph Pinon, Assistant City Manager
Gwendolyn C. Warren, Director, Office of
Workforce Development
2 0,g_ 163
FEE-02-98 03:17 PM 24e9 3055792481 P.01
Jose Garcia -Pedrosa
City Manager
FROM: Gwendolyn C. Warrcn, Directo
Office of Workforce Develop/mom
45
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: January 15, 1998 FILE:
SUBJECT Purchase of Furniture for Office of
Workforce Development
�/�11Riw REFERENCE3.
ENCLOSURES
As you are aware, the Office of Workforce Development has received total funding of $2,000,000
under the WAGES program to serve City of Miami resilient% who are being impacted by welfare
reform. Under the terms of the WAGES C'nalitinn funding our Office is pledged to establishing
Employment Transition Centers in some of the C'DBG target communities. In addition, the City
Commission has been adamant that. we vacate our office at the Dupont Plaza in a timely fashion and
make a move to the eommtinitieR most impacted by the new welfare legislation.
A very suitable location in the CDBG target area of Allapattah has been identified. Located in tic
Nations Bank building at NW 36h Street and 13" Avenue it is ideally suited to our needs because of
the accessibility for our residents and the large number of agencies in the target area that provide
supportive Rervices to our clients. The Allapattah location has been designated as the Administrative
and Central Training Center for the City WAGES efforts. A Resolution was passed to lease the
Allapattah space, which is large enough to house the expanded staff and activities necessary to provide
the services required under our various grant funded contracts. As you know, we are approximately
two months behind schedule for this move. The effective date of our WAGES Coalition contract is
November 15, 1997 and we are obligated to be on-line with the State for processing residents who are
being referred to us for services. For a variety of reasons the move has been delayed. We had hoped
to be in our new location by the first of December 1997. Mr. Peter Fedele, President of Golden Sands,
who is the owner/contractor of the building, has been extremely cooperative in expediting the move.
We have reached another critical point in expediting the move, We must have an approved Resolution
to expend funds for furniture and related office equipment before the order can be placed with the
vendor. We have requested and received funds from the State under the WAGES Coalition grant for
the establishment of the Employment Transition Centers. $178,125 was transferred by wire to the City
or. December 15, 1997, The funds are available and I am seeking your assistance and approval of an
Emergency Expenditure of $150,000 to cover the estimated costs for the furniture and related office
equipment to prepare the new space for operational occupancy.
We have been securing bids from authorized vendors under existing State Contracts. We have
concluded the bidding process and will select the vendor before the end of Friday, January 16, 1995.
We have been working with the Procurement Department and they concur that duc to thu time
constraints for placing an order to insure having furniture for the new offices by the tirne of laLo
relocation, your approval of this expenditurc will expedite the proccm.
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FEB-02-98 03:17 PM 24e9
3055792481 P.02
As you know, the need to complete the relocation as quickly as possible is urgent. We are currently
trying to serve approximately 1,000 residents from our uliices at the Dupont, which is inadequate in
space and difficult from transportation and parking standpoints for the residents boing referred. We
are technically in default of our grant agreatncat, although the WAGES Coalition is working with tts
during this transition. I respectfully requcst your approval to proceed with the purchase of furniture
and related office equipment by granting approval of an Emergency Expenditure of S 150,000 by the
Office of Workforce Development.
W Ze, AD
Jose Ir a edrosa, City Managcr Da e
JFGlgcw
cc, Joscph Pinon, Assistant City Manager
Judy S. Carter, Procurement
Gwendolyn C. Warren, Director, Office of
Workforce Development
4 fig- 163
FEB-02-98 03:18 PM 2489 3055792481 P.03
TO
Judy S. Carter
Procurement Department
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
FROM:
Gwendolyn C. Warren
Director, Office of Workforce Develo
DATE . FiLF
January 15, 1998
SUBJECT:
Emergency Acquisition of
Furniture for Office of
REFERENGEWorkforce Development
ENCLOSURES;
The Off ee. of Workforce Development has verified available funding with the Office of Budget and
Analysis to aver the cost for the emergency purchase of furniture and related office equipment for
the A]lapattah location of the Office of Workforce Development under the WAGES Coalition Account
1840R9-454006.6650.84051. The total cost will not exceed $150,000 and is budgeted in the Office
of Workforce Development's WAGES Coalition Grant allocation under Account No. 184089.454006.
BUDGET REVIEW AND APPROVED BY:
IN* M.-Parekh, Director
Office of Budget and Management Analysis
PR - 163 5