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Home My WebLink AboutR-98-0159J-98-140 1/30/98 RESOLUTION NO. � 8 - 15 9 A RESOLUTION AUTHORIZING THE CITY MANAGER TO REALLOCATE TWO HUNDRED AND FIFTY THOUSAND DOLLARS ($250,000) OF UNEXPENDED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FROM THE COMMERCIAL CODE COMPLIANCE PROGRAM (CDBG PROJECT NO. 799613) TO THE "TOWER THEATER REHABILITATION PROJECT" (CDBG PROJECT NO. 799402/CIP PROJECT NO. 322061); INCREASING THE CONTRACT FOR THE PROJECT ENTITLED: "TOWER THEATER REHABILITATION, B-3253, SECOND BIDDING' WITH PINO-FONTICIELLA CONSTRUCTION CORPORATION, IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED THOUSAND DOLLARS ($400,000); INCREASING THE CONTRACT WITH BERMELLO, AJAMIL AND PARTNERS, INC., IN AN AMOUNT NOT TO EXCEED THIRTY THOUSAND DOLLARS ($30,000); AND FURTHER PROVIDING FOR THE PAYMENT OF ENGINEERING FEES TO THE DEPARTMENT OF PUBLIC WORKS, IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000), AS HEREIN SPECIFIED; ALLOCATING FUNDS FOR THE ABOVE CITED EXPENDITURES FROM CDBG PROJECT NO. 799402/CIP PROJECT 322061; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENTS, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, TO ABOVE CITED CONTRACTS TO EVIDENCE SAID INCREASES. WHEREAS, the Department of Community Development has identified available funds in the amount of two hundred and fifty thousand dollars ($250,000) of Community Development Block Grant (CDBG) funds from the Commercial Code Compliance Program (CDBG Project CITY COMMISSION MEETING OF FEB 1 0 1998 '� 08- 159 No. 799613) which can be reallocated for the Tower Theater Rehabilitation (CDBG Project No. 799402/CIP Project No. 322061), an eligible City -sponsored CDBG activity; and WHEREAS, the City administration recommends the reallocation of the aforementioned CDBG program funds to the completion of the Tower Theater Rehabilitation Project (Project); and WHEREAS, the City of Miami has received two grants from the Department of State in the amounts of $500,000 and $352,834 plus CDBG funds in the amount of $1,424,000 for the Project which are available under CIP Project No. 322061; and WHEREAS, an additional amount, not to exceed $400,000, is required to pay Pino-Fonticiella Construction Corp. for the audio-visual and food service equipment portion of the Tower Theater Rehabilitation, B-3253, Second Bidding (Alternate items 1 and 2), which was not initially awarded, and for additional work necessitated by the condition of the building; and WHEREAS, an amount, not to exceed $30,000, is also required to pay Bermello, Ajamil and Partners for additional professional services for the Project; and WHEREAS, the City of Miami Department of Public Works is also owed an amount of $50,000 for the construction administration fee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to reallocate Two Hundred Fifty Thousand Dollars ($250,000.00) of unexpended Community Development Block Grant (CDBG) -2- �a�— 159 funds from the Commercial Code Compliance Program (CDBG Project No. 799613) to the "Tower Theater Rehabilitation Project (CDBG Project No. 799402/CIP Project No. 322061). Section 3. The City Manager is hereby authorized' to increase the contract with Pino- Fonticiella Construction Corporation, in an amount not to exceed $400,000, for the project entitled "Tower Theater Rehabilitation, B-3253, Second Bidding" for audio-visual and food service equipment and additional construction work, and to execute an amendment to said contract, in a form acceptable to the City Attorney, for this purpose. Section 4. The City Manager is hereby authorized' to increase the contract with Bermello, Ajamil and Partners, Inc., in an amount not to exceed $30,000, for additional professional services provided for the Project, and to execute an amendment to said contract, in a for acceptable to the City Attorney, for this purpose. Section 5. The City Manager is hereby authorized to allocate an amount, not to exceed $50,000, to the City of Miami, Department of Public Works, and effect payment to said Department for construction administration fees. Section 6. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this loth day of February , 1998. — 1__� XAVIER . SUAREZ, MAYOR ATTEST: WALTER 1. AN, CITY CLERK ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -3- vR- 159 SUBMITTED AND REVIEWED BY ELBER . WATERS, DIRECTOR CO ITY DEVELOPMENT DEPARTMENT BUDGET REVIEW: ,IPAK M. PKIMKH, DIRECTOR UDGET AND MANAGEMENT ANALYSIS FINANCE REVIEW: RE ARTMENT OF FINANCE PREPARED AND APPROVED BY: 4LA2 Z�AS0N ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: ,JEL EDWARD M LL RIM CITY ATAORNEY LKK/pb/csk/2245 CAPITAL IMPROVEMENT PROJECT REVIEW: PIL NZ -BUTLER CAPITAL IMPROVEMENTS ADMINISTRATOR -4- 58- 159 CITY OF MIAMI, FLORIDA 20 INTER -OFFICE MEMORANDUM TO: Honorable Chairman and Members of DATE: FEB 2 1998 FILE: the City Commission Tower Theater Rehabilitation SUBJECT: Tower Theater CDBG Project No. 799402 FROM: Jose Garcia -Pedrosa REFERENCES: City Manager ENCLOSURES: City Commission Meeting of February 10, 1998 RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution which reprograms $250,000 in eligible Community Development Block Grant (CDBG) funds from the Commercial Code Compliance Program (CDBG Project No. 799613) to the Tower Theater Rehabilitation Project, (CDBG Project No. 799402), and to increase the contract with the general contractor, the architect/engineer, and to allocate funds to the City of Miami Department of Public Works for construction administration fees. BACKGROUND: The Department of Community Development and the Department of Planning and Development have prepared the attached Resolution, authorizing the City Manager to reprogram $250,000 in eligible CDBG funds for the Tower Theater Rehabilitation Project, an eligible City sponsored activity. The Tower Theater building, located at 1508 S.W. 8 Street, is a structure built in 1926 and acquired by the City of Miami in order to promote the revitalization of the Little Havana neighborhood. It is being rehabilitated into a twin -cinema and regional center in the Latin Quarter District. Funds available for the entire project includes $500,000 from the Department of State, Division of Cultural Affairs for the interior rehabilitation, $352,834 from the Department of State, Division of Historical Resources for the exterior renovations and $1,424,000 for interior and exterior improvements from CDBG funds. The renovation of the Tower Theater has been developed in two phases- the demolition phase and the rehabilitation phase. The demolition phase has been completed and the rehabilitation phase is under construction. As the rehabilitation phase proceeded, it was found that the structural condition of the portion of the building that was to remain was in much poorer condition than anticipated. Consequently, several revisions to the original construction drawings have n_ 159 Honorable Chairmen and Commissioners Page Two been done to incorporate in the design the new found conditions. Also, the scope of work under contract had to be increased. In addition, the purchasing of the audio visual equipment and the food service equipment that were a part of Alternatives 1 and 2 were not included in the original contract due to lack of funding. Additional funds are necessary to address the structural condition that increased the scope of work, City administrative fees, design fees incurred in the revisions to the plans and for the acquisition of equipment/furniture. J :jrc:Tower Theater : Honorable Xavier L. Suarez, Mayor Otto/ I-Ir" 2 2 ()R- 159