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Home My WebLink AboutR-98-0130J-98-142 1 /30/98 RESOLUTION NO. 9 130 A RESOLUTION ACCEPTING THE BID OF EDU-TECH, INC., FOR THE FURNISHING AND INSTALLATION OF PICNIC AND GAME TABLES AT ALLAPATTAH COMSTOCK PARK, FOR THE DEPARTMENT OF PARKS AND RECREATION, AT A TOTAL COST OF $12,946.00; ALLOCATING FUNDS THEREFOR FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT, CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 331309, "ALLAPATTAH COMSTOCK PARK RENOVATIONS", ACCOUNT CODE NO. 589301-860; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received on January 7, 1998, for the furnishing and installation of picnic and games tables at Allapattah Comstock Park, for the Department of Parks and Recreation; and WHEREAS, invitations for Bid No. 97-98-035 were mailed to sixty-seven (67) potential bidders and five (5) bids were received; and WHEREAS, the Department of Parks and Recreation has received community input as to the needs of Allapattah Comstock Park from the neighborhood residents and the local NET Office; and Cif CONKMOI N JUMTNG OF FEB 1 0 1998 Rerolu"n No. sJ8— 130 WHEREAS, funds are available from the Community Development Block Grant, Capital Improvement Program Project No. 331309, "Allapattah Comstock Park Renovations", Account Code No. 589301-860; and WHEREAS, Edu-Tech's primary office is located in the City of Miami and is within 10% of the lowest responsible bidder and has accepted the low bidder amount; WHEREAS, the City Manager and the Director of Parks and Recreation recommend that the bid received from Edu-Tech, Inc., for the furnishing and installation of picnic games and tables, be accepted as a responsible and responsive bidder; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The January 7, 1998, bid of Edu-Tech, Inc., for the furnishing and installation of picnic games and tables at Allapattah Comstock Park, for the Department of Parks and Recreation, at a total cost of $12,946.00, is hereby accepted, with funds therefor hereby allocated from the Community Development Block Grant, Capital Improvement Program, Project No. 331309, "Allapattah Comstock Park Renovations", Account Code No. 589301-860. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. 2 08- 130 PASSED AND ADOPTED this loth day of Febru LAWALTER N CITY CLERK PREPARED AND APPROVED BY: i RA A L 0. DIAZ DEPUTY CITY ATTORNEY W2204:CSK XAVIER L. v AREZ, MAYOR APPROVED AS TO FORM AND CORRECTNESS: EL EDWARD MAXW�tL FERIM CITY ATTORNEY 1998 3 98- 130 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members DATE: of the City Commission SUBJECT : Jose Garcia-PedrosaV REFERENCES: City Manager ENCLOSURES: RECOMMENDATION CAml 1 FEB 2 FILE Resolution Authorizing the Furnishing & Installation of Picnic and Game Tables Bid No. 97-98-035 It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Edu-Tech, Inc., (Francisco & Berta Dieguez, owners), a Hispanic/Local vendor, located at 117 Shore Drive West, Miami, Florida 33133, for the furnishing and installation of picnic and game tables at Allapattah Comstock Park for the Department of Parks and Recreation, at a total cost of $12,946.00. Funds are available from Community Development Block Grant (CDBG) Capital Improvement Program Project No. 331309, "Allapattah Comstock Park Renovations", Account Code No. 589301-860. BACKGROUND The Department of Parks and Recreation has received community input as to the needs of Allapattah Comstock Park from the neighborhood residents and the local NET Office. Among the items described to be of great need were new picnic and game tables. The Department of Parks and Recreation has analyzed the bids received pursuant to Bid No. 97-98-035. Sixty-seven (67) invitations for bids were mailed and five (5) responses were received. R. Tarafa General Construction, a Hispanic/Dade County vendor submitted the lowest most responsible and responsible bid. The bid of Edu-Tech, Inc., whose primary office is located in the City of Miami, is within 10% of the lowest responsible bidder and has accepted the bid at the low bidder amount as allowed under Ordinance #11807 regarding local preference. Therefore, the firm of Edu-Tech, Inc. is recommended for award. a4- MemoPicnicTables97-98-03 5 9R- 130 1 Bid No. 97-98-35 6.P `rENDOR BACKGROUND INFOR' 'ION .. , ' �• INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: E C) U- I L Cj{ Tat • COMPANY OFFICERS: President ol Secretary e t, U- L Vice President 9t-A 7-7) , D/ e&rutz, Jy % of ownership % of ownership % of ownership o pf ownership, LICENSES: � � � lo y 1. County or Municipal Occupational License No. Q.. Ci �! e ` / (attach copy with bid) 2. Occupational License Classification "" " v, U L f 3. Occupational License Expiration Date: l 'T 4. Metro -Dade County Certificate of Competency No. / (attached copy if requested in Bid or RFP) 7 2-3 5. Social Security or Federal I.D. No. J L EXPERIENCE: 6. Number of Years your organization has been in business: 7. Number of Years experience BIDDER/PROPOSER (person, princiof firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 8. Number of Years experience BIDDER/PROPOSER (firm, corpora�n, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: 98- 130 3 BID NUMBER: 97-98-035 COMMODITY / SERVICE: Furnishina and Installation of Picnic & Game Tables DEPARTMENT/CONTACT PERSON: Parks & Recreation - Charles Hudson DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Maritza Fresno any questions. of the Bid/Contract Section atMXX= or 416-1907 should you have APPROVAL TO FORWARD TO DEPARTMENT/OFFICE: °� Judy S. Carter "Director of Purchasing DATE: /-15, T V BZDRECOM.DOC 8/8/97 PAGE 1 OF 2 gq?- 130 5 BID NUMBER: 97-98-035 BID AWARD RECOMMENDATION FORM COMMODITY/SERVICE: Furnishing & Installation of Picnic and Game Tables DEPARTMENT / DIVISION: Parks & Recreation TERM OF CONTRACT: Short term contract NUMBER OF BIDS DISTRIBUTED: Sixty-seven (67) NUMBER OF BIDS RECEIVED: Five (5) METHOD OF AWARD: Lowest most responsible and responsive bidder. RECOMMENDED VENDOR(Sh STATUS: CONTRACT VALUE: Edu-Tech, Inc. Hispanic/Local $12,946.00 TOTAL: $12 , 946.0 0 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(S): C-f3& �S DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL: � 4 Depa Direct r/ Dipa . Parekh � d S. Carter Desi a Director Director OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: L"I 6 PAGE 2 OF 2 I TABULATION OF BID FURNISHING AND INSTALLATION OF PICNIC AND GAME TABLES 97-98-035 VENDOR Edu•Tech, Inc Leadex Corporation Florida Lemark Corp. R. Tarafa General Construction Forrest Construction 117 Shore Drive West 4731 SW 75 Avenue 8181 NW 36 Street 7150 SW 62 Avenue 2452 NW 78 Street Miami FL 33133 Miami FL 33155 Miami FL 33166 Miami FL 33143 Miami FL 33147 Local/Hispanic Dade/Hispanic Dade/Hispanic Dade/Hispanic Dade/Black Est. Extended Est. Extended Est. Extended Est. Extended Est. Extended Item Description Qty. Unit Price Price OIL. Unit Price Price gy. Unit Price Price Qty. Unit Price Price Q ty. Unit Price Price 1 Standard Terre -Form Picnic 2 $1,372.50 $ 2,745.00 2 $1,235,00 $ 2,470.00 2 $ 1,162.50 $ 2,325.00 2 $ 2,575.00 $ 5,150.00 2 $ 2,600.00 $ 5,200.00 Tables Model No. TF-3200 2 Terre -Form Model No. TF-3190 6 $1,705.00 $ 10,230.00 6 $1,708.00 $ 10,248.00 6 $ 1,603.50 $ 9,621.00 6 $ 2,625.00 $ 15,750.00 6 $ 2,280.00 $ 13,680.00 Key West Game Tables Subtotal $ 12,975.00 $ 12,718.00 $ 11,946.00 $ 20,900.00 $ 18,880.00 3 Provision for Special Items $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 TOTAL (Items 1 thru 3) $ 13,975.00 $ 13,718.00 $ 12,946.00 $ 21,900.00 $ 19.880.00 00 I 0-il W V Prepared by Maritza Fresno O1/09/98 Page 1 Approval:4 _ Q Depairtment Director/Designee 01-17 98 16:44 T:8967122 P:02 Mr. Frank Dieguez Edu-Tech, Inc. 117 Shore Drive West Miami, FL 33133 Dear Mr, Dieguez: IIf �tiXYCii January 13, 1998 Subject: Bid No. 97-98-035 Furnishing and Installation of Picnic Tables Section 18.52.1(h) of the City Code, As Amended, States that the City Commission may offer to a responsible and responsive bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. As a local vendor, your bid amount for the subject bid meets the above requirements. Please sign below to Indicate your frrm's acceptance or rejection of the bid at the low bid amount of $12,946.00, subject to City Commission approval, and return the original of this letter and the attached affidavit signed and notarized to the Purchasing Department no later than ten (10) calendar days from receipt of this letter. Sincere! _ .Z.f.a' 1/0 t. )wdy S. Carter hief Procurement Officer �p Accept () Reiect Name: 4'C( Signature: T- �, itle:Date: _ OFPARI 'At NI Uf PURO IASJ1iu'L1a Sw 7nC: Aw:-)Ix, G:h rico-Niian, FiW!da 3il.i i't toil 416 14(9VI; X:,30Y4 I (r1925 Mdiliny, �J.:w_�, h'.C1.:ua aaU%A8 .\4ier:i, F! 11713 Ql9i) ' 3Q 9 �Q— v CITY OF MIAMI OFFICE OF THE CI1 LERK BID SECURITY LIST BID ITEM: 8PICNIC GAME TABLES BID NO.: , 97-98-035 DATE BID(S)OPENED: JANUARY 7, 1998 10:00 A.M. TIME BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK EDU TECH INC. SEE ATTACHED SID LEADEX CORPORATION It" FLORIDA LEMARK CORP. it " R. TARAEA-GENERAL CONTRACTOR, INC. FORREST CONSTRUCTION MANAGEMENT WE RECEIVED 0 WHICH WAS SEN LY ONE COPY OF THE TO PROCUREMENT NO BID PENTAGON CONSTRUCTION INC. KALEX CONSTRUCTION received timely as of the above ooLn-'-7 , ds-fc and Ur,.-. are hor€ay re tried as late." D 7c�� received ( %) envelopes on behalf of Person receiving PURCHASING DEPARTMENT on l -i- jX (City Department) (Date) SIGNED: �Ie/puty City Clerk BIE CITY OF MIAMI ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.97-98-035 Furnishing & installation of eight (8) picnic game tables at Allapatah Comstack Park OPENING DATE: 10:00 A.M. JANUARY 7, 1998 BID NO.97-98-026 Purchase of Police and General Fleet Vehicles to include automobiles, trucks, vans, and pickups on an as needed when needed basis. OPENING DATE: 10:00 A.M. JANUARY 21, 1998 Detailed specifications for these bids are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-1904. Frank Rollason City Manager AD NO.4290 & 4291 CITY OF MIAMI LOGO - �. C4 ^r1 ==0 { 7C , �Ln D Z \ City of Miami REQUISITION FOR ADVERTISEMENT s This number must appear in the pp advertisement. INSTRUCTIONS: Please type and attach a copy of the dv i m nt with this reauisition. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: ❑ Yes ❑ No 5. Prepared by: 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be published: 10. Type of advertisement: ❑ Legal ❑ Classified ❑ Display 11. Remarks: 12. Publication Date(s) of Advertisement Invoice No. Amount c' 7 n� �M D t— d 3 J i4j n Z" in t-n 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. uw i niou i wn: rrnne - ua.r+.; t.anary - ueparnmem