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Home My WebLink AboutR-98-0122J-98-124 1 /30/98 RESOLUTION NO. 9 122 A RESOLUTION ACCEPTING BID FROM VWR SCIENTIFIC PRODUCTS, CORP., FOR THE FURNISHING OF INTRAVENOUS FLUIDS AND ADMINISTRATION SETS, ON AN AS -NEEDED, WHEN- NEEDED CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS FOR THE DEPARTMENT OF FIRE - RESCUE, AT A TOTAL ANNUAL COST OF $58,056.50; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF FIRE -RESCUE, FY '97-98 BUDGET, ACCOUNT CODE NO. 001000.280501.6.714; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID ACQUISITIONS. WHEREAS, pursuant to public notice, sealed bids were received on November 17, 1997, for the furnishing of intravenous fluids and Administration Sets, on an as -needed, when -needed contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods for the Department of Fire- Rescue;and WHEREAS, invitations for Bid No. 97-98-006 were mailed to twenty-six (26) potential bidders and six (6) bids were received; and WHEREAS, said acquisitions are used by Fire -Rescue personnel to administer medications to patient suffering from medical or trauma related illness or injuries; and CITY COKMSMOX MEEMG OF FE B 10 1998 Resolution No. 981- 122 WHEREAS, funds are available from the Department of Fire -Rescue, FY '97- 98 Budget, Account Code No. 001000.280501 .6.714; and WHEREAS, the City Manager and the Director of Fire -Rescue recommend that the bid received from VWR Scientific Products, Inc., for the furnishing of intravenous fluids and Administration Sets, be accepted as the lowest most responsible and responsive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The November 17, 1997, bid of VWR Scientific Products, Corp., for the furnishing of intravenous fluids and Administrative Sets, on an as - needed, when -needed contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods for the Department of Fire -Rescue, at a total annual cost of $58,056.50, is hereby accepted, with funds therefor hereby allocated from the Department of Fire -Rescue, FY '97-98 Budget, Account Code No. 001000.280501.6.714. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said acquisitions. Section 4. This Resolution shall become effective immediately upon its adoption. 2 98- 122 PASSED AND ADOPTED this loth day of February , 1998 G� XAVIER L. S REZ, MAYOR ATTES : WALTER(J.,KOEfAAN CITY CLERK PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: RAFAEL 0. DI Z ' J EL EDWARD M DEPUTY CITY ATTORNEY I TERIM CITY AT W2210:CSK WELL RNEY 3 s- 122 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA-3 TO: Honorable Mayor and Members DATE: FEB 2 1998 of the City Commission SUBJECT Resolution to Purchase Intravenous Fluids FROM: REFERENCES Jose Garcia -Pedrosa City Manager ENCLOSURES: �K RECONINENDATION FILE : It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of VWR Scientific Products, a Shareholder owned/Non-local vendor, located at 1050 Satellite Blvd., Suwanee, GA 30174, for the furnishing of Intravenous Fluids and Administration Sets for the Miami Fire -Rescue Department, for one (1) year with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount of $ 58,056.50. Funding is available from the Department of Fire -Rescue FY'97-98 Budget, Account Code No. 001000280501.6.714. BACKGROUND The Fire -Rescue Department has analyzed the bids received pursuant to Bid No. 97-98-006. Twenty-six (26) invitations for bid were mailed and six (6) responses were received. VWR Scientific Products submitted the lowest most responsible and responsive bid, and is therefore, recommended for award. Intravenous fluids and administration sets are used by Miami Fire -Rescue personnel to administer medications to patients suffering from medical or trauma related illnesses or injuries. 98- 122 6.*ENDOR BACKGROUND MOTION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None', or "Not Applicable", as appropriate. Please print. COMPANY NAME: COMPANY OFFICERS: President lek,(oc.n #494e-lS Secretary 7)A#W D f3g sm) COMPANY OWNERSHIP: Vice President ► X O M SO iV Treasurer >/W" & CoR.R % of ownership % of ownership % of ownership % of ownership LICENSES: 1. County or Municipal Occupational License No. (attach copy with bid) 5 7-47- E O P %G f' a-92 d gV6.3 2. Occupational License Classification D k tie a-S , 6 -e v I C 'e s Awe e'D S/i'l e %'f e f 3. Occupational License Expiration Date: _ry 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. 9/-13/ 91 %O Y& p 7-*1-4 EXPERIENCE: 6. Number of Years your organisation has been in business: 17' 5- 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: wn/ S. Number of Years experience BIDDER/PROPOSER (firm, corpora 'on, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: YO Gv" 98- 122 3 BID NUMBER: 97-98-006 COMMODITY / SERVICE: Intravenous Fluids DEPARTMENT/CONTACT PERSON: Pire Rescue - Lt_ Wilson DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. TLe user department (s) is required to complete all remaining sections of this form, including the funding sour*s� contract value (if applicable), and all other required approvals - prior to forwarding to Purchasing. Within 10 days. FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing toprepare repare the Resolution for submission to the Agenda Office for Commission approval. - Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SLMSIARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Maritza Fresno of the Bid/Contract Section at 1416M or 416-1907 should you have any questions. APPROVAL TO FORW TO DEPARTMENT/OFF DATE:Iri aIDRBCON.DOC 8/8/97 PAGE 1 OF 2 9R_ 122 5 I BID AWARD RECOMMENDATION FORM BID NUMBER: 97-98-006 COMMODITY/SERVICE: Intravenous Fluids DEPARTMENT / DIVISION: Fire Rescue TERM OF CONTRACT: One (1) year with option to extend for two (2) additional on (1) year periods NUMBER OF BIDS DISTRIBUTED: Twenty-six (26) NUMBER OF BIDS RECEIVED: six (6) METHOD OF AWARD: Lowest most responsible and responsive bid. RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: VWR Scientific Products Corp Non-Minority/Ncn-Local $58,056_50 TOTAL $58,056.50 THE FOLLOWING TO M COMPLETED BY USER DEPARTMENT: JUSTIFICATION: Intravenous fluids and administration sets are used by Miami Fire -Rescue personnel to administer medications to patients suffering from medical or trauma related illnesses. or injuries. ACCOUNT CODE(Sh 001000. 280501.6 _714 DEPARTMENT APPROVAL: Department Director/ Designee BUDGET REVIEW APPROVAL: /,x, Dipak M. Parekh Director OTHER FUNDING APPROVALS, IF APPLICABLE: 6 •' Lourdes Reyes Comptroller PAGE 2 OF 2 PURCHASING APPROVAL: Ar Judy S. Carter -��Director TITLE: 918- 122 v Item Description 1 Solution Administration Set with injection site flashball device regular drip and 70" long, 10 drops approx. 1 mi., Baxter No. 2C5403, or equal, 48/CS Manufacturer/Model 2 Solution Administration Set with injection site, and "Y" medication site, 70" long, mini drip, 60 drops approx. 1 mi, Baxter No. 2C5418, or equal, 48/CS Manufacturer/Model 3 Lacated Ringers Injection USP, 1000 mi Baxter No. 2B2324, or equal, 12/CS Manufacturer/Model: 4 D5W Dextrose Injection USP, (5% Dextrose in Water) 250 mi, Baxter No. 2130062, or equal 36/CS Manufacturer/Model: 5 Baxter 0.4% Lidocaine Hydrochloride and 5% Dextrose Injection (4mg/mi), 250 mi, Baxter No. 260972, or equal 24/CS Manufacturer/Model: TOTAL EXTENDED PRICE Prepared by Maritza Fresno 12/19/97 Rev. TABULATION OF BIDS INTRAVENOUS FLUIDS 97-98-006 VWR Scientific Products Corp Pharmed Group 1050 Satellite Blvd. 3075 NW 107 Avenue Suwanee GA 30174 Miami FL 33172 Non-Local/Non-Minority Dade/Hispanic Unit of Unit Extended Unit of Unit Extended Measure 9ty Price Price Measure QQt y Price Price Case 300 $73.92 Ics $22,176.00 �K, Case 300 $ 93.75 /cs $ 28,125.00 Baxter IV 2C5423 Case 200 $ 49.18 /cs $ 9,836.00 Baxter IV 2C5418 Case 1000 $13.35 /cs $13,350.00 Specified Case 250 $29.55 /cs $ 7,387.60 Specified Case 75 $ 70.76 /cs $ 6,307.00 Specified $58,056.50 Page 1 of 2 Mc Gaw V1417 Case 200 $ 87.75 /cs $ 17,550.00 Mc Gaw V1424 Case 1000 $ 17.25 /cs $ 17,250.00 Mc Gaw L7500 Case 250 $ 26.18 /cs $ 6,545.00 Mc Gaw L5102 Case 75 $ 114.97 /cs $ 8,622.76 !. Mc Gaw P5942 $ 78,092.75 Aero Products Corporation 700 Aero Lane Sanford FL 32771 Non-Local/Non-Minority Unit of Unit Extended Measure Qty Price Price Case 300 $ 62.00 /cs $18,600.00 "E Baxter 2C5403 i Case 200 $ 53.00 /cs $10,600.00 Baxter 2C5418 Case 1000 $ 17.90 /cs $17,900.00 Baxter 2132324 3 Case 250 $ 32.50 /cs $ 8,125.00 Baxter 2B0062 p= Case 75 $ 79.00 /cs $ 5,925.00 Baxter 2BO972 $61,150.00 Approv.'- � Department Director/Designee 0 P" Z14: Item Description 1 Solution Administration Set with injection site flashball device regular drip and 70" long, 10 drops approx. 1 ml., Baxter No. 2C5403, or equal, 48/CS Manufacturer/Model 2 Solution Administration Set with injection site, and "Y" medication site, 70" long, mini drip, 60 drops approx. 1 ml, Baxter No. 2C5418, or equal, 48/CS Manufacturer/Model 3 Lacated Ringers Injection USP, 1000 ml Baxter No. 2B2324, or equal, 12/CS Manufacturer/Model 4 D5W Dextrose Injection USP, (5% Dextrose in Water) 250 ml, Baxter No. 2B0062, or equal 36/CS Manufacturer/Model: 5 Baxter 0.4% Lidocaine Hydrochloride and 5% Dextrose Injection (4mg/ml), 250 ml, Baxter No. 2B0972, or equal 24/CS Manufacturer/Model: TOTAL EXTENDED PRICE TABULATION OF BIDS INTRAVENOUS FLUIDS 97-98-006 Milton Medical & Drug Co. 1674 Meridian Avenue Miami Beach FL 33139 Dade/Non-Minority Unit of Unit Extended Measure Qt- Price Price Case 300 $105.00 /cs $ 31,500.00 Baxter Case 200 $ 63.00 /cs $ 12,600.00 Baxter Case 1000 $ 15.45 /cs $ 15,450.00 Baxter Case 250 $ 34.00 /cs $ 8,500.00 Baxter Case 75 $114.00 /cs $ 8,550.00 Baxter $ 76,600.00 Prepared by Maritza Fresno 12/19/97 Rev. Page 2 of 2 Approva Department rector/Designee CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: INTRAVENEOUS FLUIDS AND ADMINISTRATION SETS TIME PERIOD From: 1994 to Present AWARDED TO: VWR Scientific Products Bid No. 97-98-006 NUMBER OF BIDS NONE PRIOR CONTRACT AWARD: Baxter Healthcare PRICE COMPARISONS: Previous (Baxter) $48,142.95 A Difference of 21 % more DOLLAR AMOUNTS Current (VWR) $58,056.50 SUMMARY OF CONTRACTS. DOC JR_ 129 9 CITY OF MIAMI OFFICE OF THE CIT JERK BID SECURITY LIST BIDITEM: INTRAVENEOUS FLUI GS AND ADMINISTRATION SETS BID NO.: DATE BID(S) OPENED: 97-98-JJ6 NOVEMBER 17, 1997 TIME 11:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK UW [SCIENTIFIC See attached 'id PHARMED GROUP AERO PRODUCTS CORPOFATION FIRST CHOICE MEDICAL SUPP. FIRST CHOICE MEDICAL SUPP. MILTON MEDICAL & DRUG CO. We received oily bid which was one copy of the sent to Procuremen N0 b:1 D FUJISAWA USA, INC. received timely as of tl:n ccha,,rA .,"7 c All ' other otters FuSmittect in responze to 1—ill". are hereby re ected as late." — /1, i� �,— 1, P received l k 3 envelopes on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on ,1 (City Department) (Date) SIGN D: eputy City Cierk CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO. 97-98-006 It is the intention of the City of Miami to purchase at the earliest time and at the lowest possible cost, Intraveneous Fluids and Administration Sets for the Department of Fire -Rescue, on an -as needed, when -needed contract basis. OPENING DATE: 11:00 A M. November 17, 1997 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. Edward Marquez CITY OF MIAMI City Manager LOGO AD NO. 4278 v i - City of Miami REQUISITION FOR ADVERTISEMENT his a nappear ber themust advertisement. INSTRUCTIONS: Please tVDe and attach a copy of the advert' m nt with thisr i ' ' n. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: ❑ Yes ❑ No 5. Prepared by: 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be published: 10. Type of advertisement: ❑ Legal ❑ Classified ❑ Display 11. Remarks: 12. Publication Date(s) of Advertisement Invoice No. Amount n --t -Co r-- "ern � 1. ski (A 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C GS/PC 5)3 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink coov. U151 HIBUTION: White - G.S.A.; Canary - Department