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Home My WebLink AboutR-98-0018J-98-29 1 /2/98 RESOLUTION NO. 9 R — Is A RESOLUTION ACCEPTING THE FINDINGS OF THE SELECTION COMMITTEE, THAT LANDY JACOBS AND ASSOCIATES, INC. (LJA) IS THE MOST QUALIFIED FIRM, TO PROVIDE AND ADMINISTER THE PROMOTIONAL EXAMINATION PROCESSES FOR THE CLASSIFICATIONS OF CHIEF FIRE OFFICER AND FIRE CAPTAIN, FOR THE DEPARTMENT OF PERSONNEL; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH LJA FOR AN INITIAL TERM OF SIX (6) MONTHS, WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL SIX (6) MONTH PERIODS, AT AN ESTIMATED TOTAL COST NOT TO EXCEED $150,000 DURING THE INITIAL AND EXTENDED TERM OF THE AGREEMENT; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF FIRE -RESCUE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.280601.6. 270. WHEREAS, Request for Proposals were mailed to 18 firms seeking a broad range of responses from test development providers to furnish promotional examination and evaluation processes for the classifications of Chief Fire Officer and Fire Captain for the Department of Personnel; and WHEREAS, the Selection Committee evaluated the five (5) proposals received on October 20, 1997, in response to the City's Request for Proposals, and selected Landy Jacobs and Associates, Inc. as the most qualified to provide the required professional services; and CPl'Y C01in asS1 "fin palm-r iG Or, JAN 13 M8 S— 1S. WHEREAS, funding is available for the payment of compensation in an amount not to exceed $150,000 from the general operating budget of the Department of Fire -Rescue, Account Code No. 001000.280601.6.270; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by references thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Commission hereby accepts the findings of the Selection Committee, as to the most qualified firm, Landy Jacobs and Associates, Inc. (LJA), to provide and administer the promotional examination processes for the classifications of Chief Fire Officer and Fire Captain as stipulated in the Request for Proposals (RFP), for the Department of Personnel. Section 3. The City Manager is hereby authorized' to negotiate and execute an agreement, in a form acceptable to the City Attorney, with LJA. for an initial term of six (6) months with the options to extend for three ( 3) additional six (6) month periods, at an estimated cost not to exceed $150,000 during the initial and extended term of the agreement, with funds therefor hereby allocated form the Department of Fire -Rescue General Operating Budget, Account Code No. 001000.280601.6.270. Section 4 This Resolution shall become effective immediately upon its adoption. The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 98- 18 PASSED AND ADOPTED this ATTES : WALT R J. AN CITY CL RK PREPARED AND APPROVED BY: OLGA/fAMIREZ-SEIJ4- ASSI ANT CITY AT OR Y 13th day of January , 1998. �2ER L. SUbhEZ. MAYOR APPROVED AS TO FORM AND CORRECTNESS: NN J ES, III CITY ATT EY W2122:CSK:ORS 3 98- 18 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: of the City Commission SUBJECT: FROM: r K. R011asori REFERENCES: Interim City Manager ENCLOSURES: RECOMMENDATION CAm20 JAN - 5 FILE: Promotional Examinations; Chief Fire Officer & Fire Captain RFP NO.97-98-001 It is respectfully recommended that the City Commission adopt the attached Resolution approving the findings of a Selection Committee as to the most qualified firm to provide promotional examination processes for the classifications of Chief Fire Officer and Fire Captain (two examination processes for each classification); authorizing the City Manager to undertake negotiations with the most qualified firm, to execute a contract, in a form acceptable to the City Attorney not to exceed $150,000, and to instruct the Chief Procurement Officer to issue a purchase order for these services. BACKGROUND As a result of the need for new promotional processes within the Department of Fire -Rescue for the classifications of Chief Fire Officer and Fire Captain, it was necessary to secure a test developer for two examinations for each classification. Proposals received pursuant to Request for Proposals (RFP) NO. 97-98-001, have been analyzed by a Selection Committee to identify a firm with the ability to develop, administer/implement, score, and prepare a final report on fire promotional examinations. Eighteen (18) RFP's were mailed and five (5) responses were received. The Department of Personnel recommends that the City Commission accept the findings of the Selection Committee and authorize the City Manager to enter into negotiations with Landy Jacobs & Associates, Inc. to execute a contract, in a form acceptable to the City Attorney, not to (� exceed an estimated cost of $150,000 and to instruct the Chief Procurement Officer to issue a purchase order for these services. In the event negotiations with Landy Jacobs and Associates, Inc., are not successful, the process is to revert to the Selection Committee for further review and recommendation. Funding is available to cover the cost of these services in the general operating budget of the Department of Fire- Account Code No. 001000.280601.6.270. 9R- 18 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter DATE : December 17, 1997 Chief Procurement Officer SUBJECT: RFp No. 97-98-001 REFERENCES: Carlos Gunenez, Chief Fire -Rescue Department ENCLOSURES: FILE: This department has verified with the Office of Budget that funds are available to cover the cost of the subject Request for Proposals No. 96-97-076 in an amount not to exceed $150,000 in Account Code 001000.280601.6.270. RSJ/ate BUDGETARY REVIEW AND APPROVED BY: kL, - Dipakray Parekh, Director Office of Budget 98- 18 3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Frank K. Rollason TO: Interim City Manager Mary E. Leckband Chairperson - Selection Committee FROM: Industrial/Organizational Psychologist Department of Personnel December 16, 1997 DATE : FILE SUBJECT: Selection Committee Recommendation - RFP No. 97-98-001 REFERENCES: ENCLOSURES: The Selection Committee that reviewed the proposals received in accordance with RFP 97-98- 001, for the purpose of developing and implementing two promotional examinations for each of the classifications of Chief Fire Officer and Fire Captain for the Department of Personnel, recommends awarding the contract to Landy, Jacobs and Associates, Inc. The Contract will be for an initial period of six (6) months with three (3) six-month options for extension. The total price to be paid for said services is $150,000. The Selection Committee has indicated that should negotiations fail with Landy, Jacobs and Associates, Inc., the process is to revert to the Selection Committee for further review and recommendation. The Selection Committee consisted of Dr. Sheldon Zedeck, Expert Consultant to the City of Miami; Dr. Irwin Goldstein, Expert Consultant to the Department of Justice; Assistant Chief James Fisher, City of Miami -Department of Fire -Rescue; District Chief William Bryson, representing Miami Association of Fire Fighters (IAFF, Local 587); and Mary Leckband, Industrial/Organizational Psychologist; City of Miami -Department of Personnel, and Chairperson of the Selection Committee. After the review of the proposals by the committee, the proposal by Landy, Jacobs and Associates, Inc. was found to be the most responsive, responsible and cost -reasonable, thereby earning the recommendation of the committee to be forwarded to the City Commission for consideration. MEL:dj Approved:. Disapproved: Frank K. Rollason Interim City Manager Frank K. Rollason Interim City Manager 9R- 1S 5 RFP No. 97-98-001 TABULATION BY THE SELECTION COMMITTEE for the CONSULTANT FOR FIRE CAPTAIN AND CHIEF FIRE OFFICER PROMOTIONAL EXAMS AVERAGED OVERALL TOTAL RATER #1 RATER #2 RATER #3 RATER #4 RATER #5 SCORES SCORE RANKING PROPOSERS INCL. PRICING Barrett and Associates, Inc. Suite Seven 500 West Exchange Street Akron, Ohio 44302 78 76 70 86 83 78.6 83.69 # 2 Non -local / Non -Minority Booth Research Group, Inc. 61 47 64 76 63 62.2 80.51 12689 Antelope Trail Parker, Colorado 80138 Non -local / Non -Minority Landy Jacobs and Assoc., Inc. 87 300 South Burrowes Street State College, Pa. 16801 Non-local/Non-Minority Personnel Decisions International 61 45 South 7th Street, Suite 2000 Minneapolis, Mn. 55402 Non-local/Non-Minority (Consideration given to a Project Principal that is a minority & local) Jeanneret & Associates, Inc. 62 601 Jefferson, Suite 3900 Houston, Texas 77002 c, Non-Local/Non-Minprity 00 APPROVED F., J S. Cart pp Chief emen Officer DATE: in 87 66 85 87 82.4 62 55 60 55 58.6 64 59 75 67 65.4 APPROVED B' DATE: 102.4 # 1 75.9 # 4 73.67 # 5 LIST OF SELECTION COMMITTEE MEMBERS CONSULTANT FOR CHIEF FIRE OFFICER AND FIRE CAPTAIN PROMOTIONAL EXAMS RFP NO.97-98-001 1. Assistant Fire Chief James Fisher Training & Safety Division Department of Fire -Rescue 2. Mary Leckband, Chair Industrial/Organizational Psychologist Department of Personnel 3. District Fire Chief William Bryson Representing Miami Association of Fire Fighters (IAFF, Local 587) 4. Dr. Sheldon Zedeck Expert Testing Consultant City of Miami 5. Dr. Irwin Goldstein Expert Consultant Department of Justice 9 9- 18