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Home My WebLink AboutR-98-0016J-98-31 12/23/97 RESOLUTION NO. 9816 A RESOLUTION ACCEPTING THE FINDINGS OF THE SELECTION COMMITTEE THAT CATERING BY DAVID LYNN, INC., IS THE MOST QUALIFIED FIRM TO PROVIDE CONCESSION SERVICES AT THE ORANGE BOWL STADIUM, PURSUANT TO THE REQUEST FOR PROPOSALS ("RFP"), FOR A PERIOD OF FIVE (5) YEARS, WITH THE OPTION TO EXTEND FOR ONE (1) ADDITIONAL FIVE (5) YEAR PERIOD; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH SAID FIRM, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND ON SUCH TERMS AS ARE ACCEPTABLE TO THE CITY COMMISSION. WHEREAS, Requests for Proposals were mailed to 64 firms seeking a broad range of responses from and to afford a competitive process for the provision of concession services to the Orange Bowl Stadium; and WHEREAS, the Selection Committee evaluated the one (1) proposal received from Catering by David Lynn, Inc. and found it to be responsive, responsible and adequately revenue producing in accordance with the stipulations of RFP 96-97-015; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COMKMEOR MEETING OF JAN 13 M8 9R- 16, Section 2. The City Commission hereby approves the findings of the Selection Committee that Catering by David Lynn, Inc. is the most qualified firm to provide concession services at the Orange Bowl Stadium, pursuant to the Request for Proposals ("UP"), for a period of five (5) years, with the option to extend for one (1) additional five (5) year period. Section 3. The City Manager is hereby authorized' to negotiate and execute an agreement, on behalf of the City of Miami, with Catering by David Lynn, Inc. for the provision of concession services at the Orange Bowl Stadium, in a form acceptable to the City Attorney and on such terms as are approved by the City Commission. In the event that the City Manager or his designee cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the first -ranked firm, then he is hereby authorized to formally terminate such negotiations and reissue the RFP. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13 th day of January , 1998. e- 'C�c XAVIER Z, MAYOR ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 98- 16 PREPARED AND APPROVED BY: 1 ' OLG I -SEIJA ASSI ANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: W2124:CSK:ORS 98- 16 TO: Honorable Mayor and Members of the Commission FROM: �Frafik K. Rollason Interim City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA= 18 nn �t - 19c8 DATE : .J N FILE: SUBJECT: Recommendation of Selection Committee - RFP 96-97-015 Concessions at Orange Bowl Stadium REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution approving the findings of a Selection Committee and authorizing the City Manager to undertake negotiations with this recommended firm and to execute a contract, in a form acceptable to the City Attorney, to provide concession services at the Orange Bowl Stadium for a period of five years, with an option to extend for one additional five-year period. BACKGROUND: RFP 96-97-015 was issued on Wednesday, November 12, 1997 seeking a qualified concessionaire company to provide concession services for all events and activities at the Orange Bowl Stadium for a period of five years, with an option to extend for an additional period of five years. The RFP was distributed to 64 potential proposers. One proposal was received from Catering by David Lynn, Inc., the current concessionaire for the Orange Bowl Stadium. This proposal was evaluated by a Selection Committee and it was determined to be responsive and responsible in accordance with the criteria outlined in RFP 96-97-015. Conferences, Conventions and Public Facilities recommends that the City Commission accept the findings of the Selection Committee and authorize the City Manager to enter into negotiations with Catering by David Lynn, Inc., and to execute a contract, in a form acceptable to the City Attorney, to provide concession services to the Orange Bowl Stadium. 98- 16 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Frank K. Rollason Interim City Manager FROM: Christina P. Abrams, Director Conferences, Conventions & Public Facilities GSA DATE : December 16, 1997 SUBJECT: RFP No. 96-97-015 Selection Committee Recommendation REFERENCES: ENCLOSURES: FILE: This memo serves to request your approval of the Selection Committee's recommendation that the City Manager or his designee be authorized to negotiate a contract with Catering by David Lynn, Inc. to provide concessions services to the Orange Bowl Stadium. RFP 96-97-015 was advertised, and distributed to 64 vendors. A mandatory pre -proposal conference, including a tour of the Orange Bowl, was attended by 15 prospective proposers. Catering by David Lynn, Inc. was the only vendor to submit a proposal. The Selection Committee met to evaluate the proposal based on the criteria defined in the RFP, and found it to be responsive, responsible and adequately revenue producing in accordance with the stipulations of RFP 96-97-015. The Selection Committee consisted of Christina P. Abrams, Director, and Ileana Gomez, Asst. Stadium Manager of the Orange Bowl Stadium, representing Public Facilities, Gerald Baron, Vice President of Globe Facility Services, and David Scott, Asst. Athletic Director, University of Miami and Wayne Roberts, CFO/Asst. to the Athletic Director, University of Miami and Chairperson of the Selection Committee. We request your approval of the Selection Committee's recommendation and that this item be forwarded to the City Commission for consideration at the next available Commission agenda. Please indicate your preference by signing below. Approved: // Disapproved: Frank K. Rollason Interim City Manager Frank K. Rollason Interim City Manager 98-- 16 3 OF M UNrvTIM I Y W ATHLETIC DEPARTMENT December 15, 1997 Mr. Frank Rollason Interim City Manager City Hall 3500 Pan American Drive Miami, Florida 33133 Re: Selection Committee - Concessions RFP - Orange Bowl The selection committee for the Concessions RFP - Orange Bowl met on Friday December 12 to review responses to the RFP. Based on our review, the committee unanimously recommends that we proceed on behalf of the city with negotiations with Catering by David Lynn. On behalf on the committee, I respectfully request your approval to proceed. Please sign below and return to my attention at the following address: Intercollegiate Athletics 5821 San Amaro Drive Coral Gables, Florida 33146 If you have any questions or require additional information, please contact me at the University of Miami, (305) 284-2786. Approved:�21 Frank Rollason Interim City Manager cc: Christina Abrams Sinc�rely� WaRobe s Committee Chairperson Athletic Business Office P.O. Box 248167 Coral Gables, Florida 33124-0820 02-2"25 Fax 352�03 9 RFP No. 96-87-015 TABULATION BY THE SL&ECTION COMMI ME ORANGE BOWL CONCESSIONS PROPOSER Catering by David Lym. Inc. 816 NW I Ith Street Miami, Florida 33136 Loral / Non -Minority RATER 01 RATER S 2 RATER 4 3 EvaluaWn Crttmia Qualifications & Experience of a Similar Nature 18 15 20 (max. 20 pis.) Approach and Management Plan (max. 20 pta) 10 18 5 Capital Improvements (max. 20 pta.) 20 20 15 Compowabon Proposal, to inchrde Point-0f- 18 18 15 Sates System / Reporl ng (max. 25 ptL) , MWBE and Alfirmadve Acton (max. 5 pts.) 4 3 3 Local Preference (mac. 10 pis.) 10 10 10 ToW Maximum Available Points =100 points so 94 68 /IPFRQVED BY Judy S. rrt OMWcar DATE �a Note: Catetimg by David Lyw. trim v= the ordy raspor"We and maw"t "Propossr- E RATER 5 4 E RATER tt 5 1 10 20 10 10 10 20 25 20 2 2 10 10 ST 82 AppMed by Director / Designee Date- 98- 16 7 RFP NO.96-97-015 SELECTION COMNUTTEE RATERS FOR ORANGE BOWL CONCESSIONS RATER # 1 RATER # 4 Mr. Wayne Roberts, Chair Mr. Gerald Baron, Vice President CFO/Asst. to the Athletic Director Globe Facility Services University of Miami RATER # 2 Mr. David A. Scott Assistant Athletic Director University of Miami RATER # 3 Ms. Christina Abrams, Director Department of Conferences, Conventions & Public Facilities RATER # 5 Ms. Ileana Gomez, Stadium Manager Department of Conferences, Conventions and Public Facilities 98-- 16 9