HomeMy WebLinkAboutR-98-0007J-98-18
12/24/97 _
RESOLUTION NO. 9 8
A RESOLUTION ACCEPTING THE BID OF
MEF CONSTRUCTION, INC., IN THE PROPOSED
AMOUNT OF $ 98,000.00 TOTAL BID OF THE
PROPOSAL, FOR THE PROJECT ENTITLED
"COCONUT GROVE C.D. SIDEWALK PROJECT,
B-460211; ALLOCATING FUNDS THEREFOR FROM
PROJECT No. 341302, AS APPROPRIATED BY
THE FISCAL YEAR 1995-96 CAPITAL
IMPROVEMENT ORDINANCE No. 11337, AS
AMENDED, IN THE AMOUNT OF $ 98,000.00 TO
COVER THE CONTRACT COST AND $ 12,000.00
TO COVER THE ESTIMATED EXPENSES, FOR AN
ESTIMATED TOTAL COST OF $ 110,000.00;
AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, WITH
SAID FIRM.
WHEREAS, sealed bids were received December 11, 1997, for
"COCONUT GROVE C.D. SIDEWALK PROJECT, B-4602" and;
WHEREAS, the City Manager and the Director of the Department of
Public Works recommend that the bid from MEF CONSTRUCTION, INC. be
accepted as the lowest responsible and responsive bid; and
WHEREAS, the Fiscal Year 1995-96 Capital Improvement Ordinance
No. 11337, as amended, appropriated monies for the proposed amount of
the contract, project expense, and incidentals under Project No.
341302 of said Ordinance;
CITY comessIQN
MEETING OF
JAW 1 3 1998
Resolution No.
98- 7
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble
to this Resolution are hereby adopted by reference thereto and
incorporated herein as if fully set forth in this Section.
Section 2. The December 11, 1997, bid of MEF CONSTRUCTION,
INC., in the proposed amount of $ 98,000.00, for the project entitled
"COCONUT GROVE C.D. SIDEWALK PROJECT, B-4602" for the Total Bid of
the proposal, based on lump sum and unit prices, is hereby accepted
at the price stated therein.
Section 3. The total estimated project cost of $110,000.00 is
hereby allocated from Project No. 341302, as appropriated by the
Fiscal Year 1995-96 Capital Improvement Ordinance No. 11337, as
amended. Said total project costs consist of the $98,000.00 contract
cost and $ 12,000.00 estimated expenses incurred by the City.
Section 4. The City Manager is hereby authorized to enter into
a contract', in a form acceptable to the City Attorney, on behalf of
the City of Miami with MEF CONSTRUCTION, INC., for "COCONUT GROVE
C.D. SIDEWALK PROJECT, B-460211, total bid of the proposal.
Section 5. This Resolution shall become effective immediately
upon its adoption.
' The herein authorization is further subject to compliance with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.
2 9a- '7
PASSED AND ADOPTED thisl3th
CAPITAL PROJECT REVIEW:
OR O�-- r5-67—lr-
MITT BY:
AMES .E., DIRECTOR
DEPARTMENT PUBLIC WORKS
PREPARED APPROVED BY:
YAMILE . TRZ4Y-
ASSISThNT CITY ATTORNEY
day of January , 1998.
4f
XA IER L. SU Z
MAYOR
APPROVED AS TO F RM AND CORRECTNESS:
A III
CI ATT rY
W2113:BSS:dsl
DIPAK IZJiREKR, DIRECTOR
OFFICE OF BUDGET AND
MANAGEMENT ANALYSIS
98- 7
Toy Honorable Mayor and Members
of the City Commission
CG
FROM Frank Rollason
Interim City Manager
RECOMMENDATION:
CITY OF MIAMI, _FLORIDA
INTER -OFFICE MEMORANDUM
CA-7
DATE : JAN - 5 IM FILE : B-4602
SUBJECT: Resolution Awarding Contract
for Coconut Grove C.D. Sidewalk
Project, B-4602
REFERENCES:
ENCLOSURES: Resolution
It is respectfully recommended that the City Commission adopt the attached resolution
accepting the bid of MEF Construction, Inc. a company located within the City of Miami,
whose principal is Maria E. Ocana, President, for "Coconut Grove C.D. Sidewalk Project,
B-4602", received December 11, 1997 in the amount of $98,000.00, Total Bid; authorizing
the City Manager to enter into a contract on behalf of the City.
The last two (2) City Projects awarded to MEF Construction, Inc. are:
1. City Sidewalk Repair Project, Phase XIV, B-4594
2. Safety Infrastructure Repair Project, B-4599
1&N6111,1111
Amount of Total Bid: $ 98,000.00
Cost Estimate: $ 112,100.00
% of Cost Estimate: 87.4%
Source of Funds: Project No. 341302 , as appropriated by Fiscal Year 1995-96 Capital
Improvement Ordinance No. 11337, as amended
Minority Presentation: 260 invitations mailed
7 contractors picked up specs
( 2 Hispanic, 4 Black, 1 Female)
4 contractors submitted bid
( 1 Hispanic, 2 Black, 1 Female)
Public Hearings/Notices: No
Discussion: The Department of Public Works has evaluated the bids received on
December 11, 1997 and determined that the lowest responsible and responsive bid, in the
amount of $ 98,000.00 is from MEF Construction, Inc., a Female- minority controlled
corporation. Funds are available to cover the contract cost, and for such incidental
items as postage_, blueprinting, advertising, and reproduction costs.
1
Attachment: Proposed Resolution 9 8 - 7
FACT SHEET
PUBLIC WORKS DEPARTMENT DATE 12/11/1997
JOB No.: B-4602
CIP No.: 341302
PROJECT NAME: COCONUT GROVE C.D. SIDEWALK PROJECT
TYPE:
LOCATION: Coconut Grove Community Development Target Area
FEDERAL PARTICIPATION:
PROJECT MANAGER: E. Estevez
ASSESSABLE: a
ASSOCIATED DEPARTMENT: PUBLIC WORKS
EMERGENCY: M
RESOLUTION No.:
BID REQUEST: FORMAL: INFORMAL: LJ
DESCRIPTION: The project consists of removal and replacement of deteriorated and damaged concrete sidewalk in
the Coconut Grove Communfty Development Target Area. New Construction of Sidewalk The work will indude reinstallation
of water meter boxes or similar utility structures located in the sidewalk area, curb & gutter construction, trimming and
removal of tree roots, as necessary, to construct new sidewalk in order to prevent future dam
(IF NECESSARY,CONTINUE ON THE BACK)
SCOPE OF SERVICES: PUBLIC WORKS COST OUTSIDE COST AMOUNT (%OF CONSTRUC. COST)
SURVEYIPLAT (E)
SITE INVESTIGATION
PLANING AND STUDY %
DESIGN $2,300.00 (E) 2 %
SPECS AND BID PROCESS Q $589•00 %
BLUEPRINTING AND ADVERTISING $700.00 (actual)
CONSTRUCTION $98.000•DO
CONST. INSP. & MANAGEMENT $6,860.00 7 %
OTHER: Testing
SUBTOTAL $108,449.00 %
INDIRECT COSTS (1.43%) $1,551,00 (ENG.FEE)
CONTINGENCIES
ESTIMATED CONSTRUCTION COST= $112,100 TOTAL $110,000.00
CONTRACTOR'S INFORMATION:
CLASS: M 0 TYPE OF WORK: Sidewalk
YEARS OF ESTABLISHMENT: 1.5 Years NON- MINORITY:
NAME: MEF CONSTRUCTION, INC. MINORITY: I B H
ADDRESS: 5040 N.W. 7 Street Suite 111410 Miami, FL 33126 LICENSE: E-951305
CONTACT PERSON: Maria E. Ocana, President TELEPHONE (305) 461-0603
SUB -CONTRACTORS INFORMATION:
NAMES:
CUSS: Ji101NT P-PRIME S-SUa
MINORITY.• S-SLACK H-HISPANIC F-FEMALE
GUYItS: PQiblb l AN 1 UIKtG I UKA, GU51 AIYALT 5W, rlLt, f4JOV{iU'11 Cu Utr 1 .
TABULATION OF BIDS FOR
COCONUT GROVE C.D. SIDEWALK PROJECT,
flticelved by the City Clark. City of Mimi. Florldo of 10s00 A.N. on December It. 1111117
Bidder eMNERMAN LAiA$[ApING MEF CONSTRUCTION, INC. WESIEIID CpI0E1E 9 pMINNE Al!! m COIIS1R VIOLA
^dd►see 901 N.W. 143 STREET 5040 N.W. 7 ST P.O. Box 1273 7341 N.W. 32 AVER
MIAMI. FL 33168 SUITE 410 MIAMI. FL 33126 MMES FA. FL MM MIAMI, FL 33147
Lowtod In the City of Mlarl NO NO
LIUMN t Inlara a fM City Ceem t fblre Ord. YES YES
YES
B I d mane Amount B. B. 5% YFS
YFs B. B. VOUCHER
IrregularIfIte F F
N1 nor 1 ty Owed YES, B YES. H YES, B
THRO M 7 BASED ON
(TY (60) WORKING DAYS
IME THE SUM OF $ 74.050.00 98.000.00 101, 600 .
IRREGULARITIES LEGEND
- No Pwar-of-Afforney
Ike - No Affidavit am to Capital L Surplue of Bonding Company
I C - Corrected Extertelone
D - Provo Unelpned or Improperly Signed or No Corporate Seal
E - Incamplete Exteinlone INleeeng Primary Office Location Foral
F - Non-reepomlve bid IMleeing copy of Certificate of Compatetxyl
- linpreper Aid Pend
H - Corrected Bid
o ( - Na Firet Source Hiring Conpllonce Statement
J - Na Minor Ily Crwol lone Stgt"ent
c
r IC�tM @upllcatn PId Prapo•ai
Pr -pp. Pv:Eefr.ve7 Check Bv: Itadla
yR—
7
B-4602
THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED
that the lowest responsible and responsive bidder is
MEF CONSTRUCTION, INC. In the amount of $ 98.000
B I D 97-98-011 7
PAGE: 1 OF 1
B-4602
B-4602
CITY OF MIAMI OFFICE OF THE CW XRK
BID ITEM:
BID NO.:
DATE BID(S) OPENED:
BID SECURITY LIST
COCONUT GROVE C.D. SIDEWALK PROJECT B-4602
97-98-011
LECEMBER 11, 1997
BANNERMAN LANDSCAPING, INC.
MEF CONSTRUCTION, INC.
HOMESTEAD CONCRETE & DRAINAGE
AUGUST CONSTRUCTION CO., INC.
TOTAL BID
AMOUNT
$ 74,050.00
98,000.00
101,600.00
115,800.00
TIME 10:00 a.m.
CASHIER'S CHECK
B.B. 5%
B.B. 5%
B.B. VOUCHE f
B.B. 5%
"Offers from the vendors 'Med
received 111"Oly aix 2f the , g•.o w3 err
0
ro,
other offers submitted in res-nou:3o to t :r.
solic'!at" a, 11 CE
Y1
fS 4we+ received ( 1 ) envelopes on behalf of
Person receiving bid(s)
PUBLIC WORKS DEPAR MENT on ���'���'�' J q7
(City Department) (Date)
Deputy City Clerk
TO : Walter J. Foeman
City Clerk
FROM /
Tony at
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE FILE
November 13, 1997
SUBJECT :
"COCONUT GROVE C.D.
77
SIDEWALK PROJECT
REFERENCEJ3. 4602"
ENCLOSURES:
Please note that contractors will submit bids for the following projects:
"COCONUT GROVE C.D. SIDEWALK PROJECT, B-4602" on Thursday,
December 11,1997, at 10:00 a.m.
Any bid submitted after the time listed above, will not be accepted. Please make necessary
provisions for this bid opening.
The Project Manager, Elyrosa Estevez, P.E. a representative overseeing the project, is
going to be present at the time of opening. Should there be cancellation or postponement,
we will notify you in writing, prior to the opening date of the bids.
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If you have any questions, please contact me at 416-2131.
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c: John Jackson
Merilynn Renshaw
Project Manager
BID No. 97-98-011
ADVERTISEMENT FOR BIDS
Sealed bids for `COCONUT GROVE C.D. SIDEWALK PROJECT, B-4602" will be
received by the City Clerk of the City of Miami, Florida at 10:00 a.m. on the llth day of
December, 1997, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan
American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be
publicly opened and read. Any bid submitted after the above appointed time will not be
accepted by the City Clerk.
The project consists of the removal of deteriorated and damaged concrete sidewalk and
construction of new concrete sidewalk in the Coconut Grove Community Development Target
Area. The work will also include reinstallation of water meter boxes or similar utility structures
located in the sidewalk area, curb and gutter repair, and trimming and removal of tree roots, as
necessary, in order to prevent future damage to the new sidewalk. Bidders will furnish
performance and bid bonds in accordance with Resolutions No. 86-983 and No. 87-915.
For technical questions regarding plans and specifications, please contactElyrosa Estevez, P.E. at
(305) 416-1217. Prospective bidders will be required to submit, with their bid, a copy of the
appropriate Certificate of Competency, as issued by Dade County, which authorizes the
bidder to perform the proposed work..
All bids shall be submitted in accordance with the Instructions to Bidders and Specifications.
New City regulations will require each bidder to submit proposals in duplicate originals.
Plans and specifications may be obtained form the office of the Director of Public Works,
444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after November 24, 1997. If
bidders wish, a set of plans and specifications will be mailed to them by writing to the
Department of Public Works and including a separate check for $8. There will be a $20 deposit
required for the first set of plans and specifications. Additional sets may be purchased for a fee
of $20 per set and this is not refundable. Deposits will be refunded only upon return of one set
of plans and specifications to the Department of Public Works, unmarked and in good condition
within two (2) weeks after the opening of the bids.
Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of
contracts to minority vendors, contractors and sub -contractors. This project has been
designated as a Set -Aside only for Black and/or Female Businesses/Sole proprietors. Details
are contained in Bid Specifications. All Bidders must submit an Affirmative Action Plan with
the bid. (Ordinance is contained in bid specifications).
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring
Agreement". The object of this Ordinance is to provide employment opportunities to City of
Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may
be eligible for wage reimbursement under this program. For further information contact the
Department of Public Works, City of Miami, at (305) 416-1200.
Proposal includes the time of performance, and specifications contain provisions for liquidated
damages for failure to complete the work on time. The City Commission reserves the right to
waive any informality in any bid, and the City Manager may reject any of all bids, and
readvertise. (B-4602, Req. 04909).
Edward Marquez
City Manager