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Home My WebLink AboutR-98-0006J-98-28 12/29/97 RESOLUTION NO. 9 8 6 A RESOLUTION APPROVING THE LEASING OF PAGERS FROM PAGING NETWORK OF ORLANDO, INC., FOR THE DEPARTMENT OF POLICE, UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 5338-2/99-1, ON AN AS -NEEDED CONTRACT BASIS FOR SIX (6) MONTHS WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL ANNUAL AMOUNT NOT TO EXCEED $15,000.00; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT'S LAW ENFORCEMENT TRUST FUND, PROJECT NOS. 690001, 690002, AND 690003, SUCH EXPENDITURES HAVING BEEN CERTIFIED BY THE CHIEF OF POLICE AS COMPLYING WITH THE PROVISIONS OF THE U.S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING"; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, the Department of Police have realized substantial savings utilizing the Miami - Dade County contract for the leasing of pagers, on as needed contract basis for six (6) months with the option to extend for an additional one (1) year period; and WHEREAS, this equipment will allow the selected personnel user to be in constant contact with the Police Department, victims/witnesses, the judicial system, etc.; and WHEREAS, funds for this service are available from the Police Department's Law Enforcement Trust Fund, Project Nos. 690001, 690002, and 690003; and WHEREAS, the City Manager and the Chief of Police recommend that the leasing of pagers from Paging Network of Orlando, Inc., awarded under existing Miami -Dade County Contract No. 5338-2/99-1, at a total annual amount not to exceed $15,000.00, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY CONI>�SSIOLf MEETING OF JAN 1 3 1998 Resolution No. • Section 2. The leasing of pagers from Paging Network of Orlando, Inc., for the Department of Police, awarded under existing Miami -Dade County Contract No. 5338-2/99-1, on an as -needed contract basis for six (6) months with the option to extend for an additional one (1) year period, at a total annual amount not to exceed $15,000.00, is hereby approved, with funds therefor hereby allocated from the Police Department's Law Enforcement Trust Fund, Project Nos. 690001, 690002, and 690003, such expenditures having been certified by the Chief of Police as complying with the provisions of the U.S. Department of the Treasury's "Guide to Equitable Sharing." Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13th day of January 1 XAVIER L. S AREZ, MAYOR ATTESAt WALTE J. FO N, CITY CLE PREPARED AND APPROVED BY: RAFAEL . DIAZ DUPUTY CITY ATTORNEY W2121 : BSS: CSK:dsl APPROVED AS TO FORM AND CORRECTNESS A. QUI JON CITY TTOR 2 98 6 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA-6 TO: The Honorable Mayor and Members DATE : JAN - 5 1998 of the City'Commission SUBJECT: Proposed Resolution FROM: Fran x • R011ason REFERENCES: Leasing of Pagers Interim City Manager ENCLOSURES: RECOMMENDATION: FILE: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the leasing of pagers, from Paging Network of Orlando, Inc., located at 6100 Blue Lagoon Drive, Suite 300, Miami, Florida 33126, under an existing Miami -Dade County Contract No. 5338-2/99-1, for six (6) months with the option to extended for an additional one (1) year period, at a total annual amount not to exceed $15,000. Funds are available from the Police Department's Law Enforcement Trust Fund, Project Numbers 690001, 690002, and 690003. BACKGROUND: The Police Department is requesting the leasing of pagers to be issued to selected personnel within the department. This equipment will allow the user to be in constant contact with the department, victims/witnesses, the judicial system, etc. Because of ever changing technology the leasing of the pagers is more cost effective than purchasing them. The Department of Purchasing and Police have realized substantial savings utilizing the Dade County contract for the leasing of pagers. It is therefore, recommended that award be made to Paging Network of Orlando, Inc., as the lowest most responsible and responsive vendor under an existing Miami -Dade County Contract No. 5338-2/99-1. 9R- 6 1 TO: Judy S. Carter Chief Procurement Officer FROM : d H. Warshaw Chief of Police CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: DEC 0 41997 SUBJECT: Leasing of Pagers REFERENCES: ENCLOSURES: FILE: LEG 7-2 This department has verified that funds are available with the Office of Budget & Management Analysis, to lease pagers, at a cost of $15,000.00. Funding is to be from the Law Enforcement Trust Fund, Project Numbers 690001, 690002, and 690003. BUDGETARY REVIEW & APPROVED BY: Dipak are Director Office of Budget & Management Analysis ADDITIONAL APPROVALS (IF REQUIRED) N/A Grant Sheehan, CIP Manager Public Works Department (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 98- 6 3 AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared Donald H. Warshaw who being duly sworn, deposes and says that: I, Donald H. Warshaw, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for a contribution to the Paging Network of Orlando, Inc., in an amount not to exceed $15.000.00, complies with the provisions of the U.S. Department of Treasury's "Guide to Equitable Sharing." onald H. Warshaw Chief of Police City of Miami Police Department Subscribed and sworn to before me this 1— day of 1997, by Donald H. Warshaw, who is personally known to me. NOTARY PUBLIC STATE OF FLORIDA AT LARGE `PRY � OFFICIAL NOTARY SEAL O �CECILIA DARLEY aF COMMISSION NUMBER c oF A. My COMMIINON4 EXP. 98- 6 5 AWARD UNDER MIAMI-DADE COUNTY CONTRACT NO. 5338-2/99-1 ITEM: Leasing of Pagers DEPARTMENT: Police TYPE OF PURCHASE: Contract basis for six (6) months with the option to extend for an additional one ( 1 ) year period. REASON: To allow selected personnel within the Police Department to be in constant contact with the department, victims/witnesses, the judicial system, etc. RECOMMENDATION: It is recommended that award be made to Paging Network of Orlando, Inc., under an existing Miami - Dade County Contract No. 15338-2/99-1, at a total annual amount not to exceed $15,000. Allocating funds from the Police Department's Law Enforcement Trust Fund, Project Nos. 690001, 690002, and Award Under Dade County Contracts 6 a7 7 C_NTRACT A W A R 0 SET BID NO.: 5338-2/99-1 (Previous Bid No.. 5338-2/99) RENTAL OF PAGERS CONTRACT PERIOD: 7/1197 thru 6/30/98 COMMODITY CODE: 725-45 OTR YEARS: Two (2) PART #1: VENDORS AWARDED F.I.D. NO.: 593138307 VENDOR: Paging Network of Orlando, Inc. STREET: 6100 Blue Lagoon Drive, Suite #300 CITY/STATE/ZIP: Miami, Florida 33126 F.O.B. TERMS: Destination PAYMENT TERMS: Net 30 Days DELIVERY: As Arranged PHONE: (305) 267-4600 FAX: (305) 267-5493 CONTACT: Kim Platzer PART #2: ITEMS AWARDED See Attached PART #3: AWARD INFORMATION ( )BCC (X) PMD AWARD DATE: 5/23/96 BIDS & CONTRACT RELEASE DATE: 5/23/96 ADDITIONAL ITEMS ALLOWED: Yes SPECIAL CONDITIONS: None TOTAL VALUE: $426,799.50 USER DEPARTMENT Audit and Mgmt. Aviation Building Code Compliance Business & Economic Development Clerk of Courts Communications Community Action Agency Community Affairs Community & Economic Dev. Consumer Services AGENDA ITEM #: N/A OTR YEAR: One (1) MODIFIED VALUE:'$ DOLLAR AMOUNT ALLOCATED $ 1,500.00 $15,300.00 $ 1,000.00 $ 2,125.00 $ 4,000.00 $ 1,600.00 $ 9,500.00 $ 1,500.00 $ 3,500.00 $ 4,000.00 9R- 6 9 CONTRACT AWARD SHEET BID NO. 5338-2/99-1 PAGE 2 USER DOLLAR AMOUNT DEPARTMENT ALLOCATED Corrections & Rehab. $ 3,500.00 County Commission $ 6,500.00 County Manager $ 3,600.00. Elections $ 7,500.00 Environmental Resources (DERM) $20,000.00 Finance Director $ 800.00 Fire Department $ 8,000.00 GSA Director's Office $ 530.00 GSA/Facilities Maintenance $18,000.00 GSA Fleet Mgmt. $ 4,000.00 GSA Procurement Mgmt. $ 2,500.00 GSA Risk Mgmt. $ 1,400.00 HUD $40,000.00 Human Resources $26,000.00 ITD $17,000.00 Judicial Admin. $15,000.00 Justice Assistance Dept. $ 4,000.00 Law $ 300.00 Libraries $ 5,000.00 Medical Examiner $ 500.00 Metro Dade Police (MDPD) $63,000.00 Metro Dade Transit (MDTA) $30,700.00 Park & Recreation $26,000.00 Planning & Development $15,000.00 Public Works $ 6,500.00 Seaport $12,000.00 Solid Waste $17,000.00 SFETC $ 760.00 Special Housing $ 5,000.QO Tax Collector $ 2,000.00 Team Metro $ 4,500.00 Water & Sewer (MOWASAD) $ 2,000.00 Youth & Family $ 3,500.00 PROCUREMENT SPECIFICATION SPECIALIST: Mark Ripley, CPPB MR/ r l 05-22-97 10 98- 6 PART #2: ITEMS AWARDED n n 1. 3,589 Ea. Local - Unlimited calls $ 1.68/Month required per Pager. 2. 72 Ea. Statewide - Unlimited calls $ 3.68/Month required per Pager. 3. 8 Ea. Southeast Region - Unlimited calls 1$ 4.50/Month Nationwide required per Pager. (See Option E & F) 4. 9 Ea. One Additional Region Nationwide 1$ 8.50/Month (See Option E & F) 5. 20 Ea. Full Nationwide - (See Option E & F) 2$ 2.00/Month 6. 148 Ea. One (1) Additional Phone Number $ 0 /Month OPTIONS: A) Group pagers with single call entry J 1.00/Month B) Replacement Cost - damaged beyond repair, 4� o.00rMonth lost or stolen C) Lattawide Phone Number $ 2.00/Month D) Nationwide Pager Service (minimum one hundred (100) calls at no charge. E) Nationwide Pager Service (in excess of one hundred and one (101) calls. $ 0.25/Call F) 800 Phone Number: J A. 00/Month (Statewide) 1. With Personal Identification Number (PIN) $ 0 /Month (Statewide) 2. Without Personal Identification Number (PIN) 1$ 0.00/Month (Statewide) G) Voice Mailbox: $ 2.50/Month 1. Local 2.50/Month 2. Nationwide 2� 0.00lMonth 9Q_ 6 11 GROUP B NOTOROLA "ADVISOR" ALPHANUMERIC PAGERS: 1. 194 Ea. Local - Two Hundred (200) minimum calls 2. 3 Ea. Statewide - Two hundred (200) minimum calls required per Pager. 3. 1 Ea. Southeast Region Nationwide - (See option G & H) 4. 1 Ea. One Additional Region Nationwide (See option G & H) 5. 1 Ea. Full Nationwide - (See option G & H) 6. 148 Ea. One (1) Additional Phone Number OPTIONS: A) Group pagers with single call entry B) Replacement Cost - damaged beyond repair, lost or stolen C) Lattawide Phone Number D) 800 Phone Number: 1. With Personal Identification Number (PIN) 2. Without Personal Identification Number (PIN) E) Local Pager Service (in excess of Two hundred and one (201) calls F) Statewide Pager Service (in excess of Two hundred and one (201) calls G) Nationwide Pager Service (minimum one hundred (100) calls at no charge. H) Nationwide Pager Service (in excess of one hundred and one (101) calls. I) Voice Mailbox: 1. Local 2. Nationwide J) Third Party Alpha Message Dispatching 1. Per transaction charge (80 character or greater) $ 5.75/Month $ 7.75/Month 2$ 8.00/Month 30.00 Month 3$ 6.00/Month $ 0 /Month 1.00 Month 75.00 Each $ 2:00/Month $ 4.00/Month $ 0 /Month 1$ 0.00/Month $ 0.25/Call $ 0.25/Call $ 0 /Call $ 0.50/Call $ 2.50/Month $ 2.50/Month 2$ 0.00/Month R $ 4.00/Month $ 0.35/Transaction 12 98- 6 GROUP C MOTOROLA ALPHAMATE I OR II" MESSAGE ENTk DEVICE. 1) 50 ea. Rental Price OPTIONS: A) Replacement Price of A1phaMate I or II" Message Entry Device if damaged beyond repair, lost or stolen B) Windows Based Software a) Purchase Price C) DOS Based Software a) Purchase Price D) MACINTOSH Based Software a) Purchase Price $ 1.50/Month 25$ 0.00/Each 2$ 0.00/Each 3$ 5.00/Each 3$ 5.00/Each GROUP D LIST PAGER FREQUENCIES OF SIGNAL OSCILLATION: 929.6125 (Nationwide) 929.1375 (Local) 929.9625 (Local, StateWide, Nationwide) 929.5625 (Local, StateWide, Nationwide) 929.5875 (Nationwide) 931.3375 (Local) 100 MHZ OF NPCS (Inflexion - 112Kbs) 929.8625 (Nationwide) 931.5625 (Local) (Flex - 6.4Kbs) 929.4375 (Loca.l) 158.7 (Local) PageNet has 318 transmitter site locations from Vero Beach to Key West 931.6875 (Local) 454.175 (Local) PageNet has 618 152.030 (Local) transmitter site location Statewide and over 4,000 transmitter site locations Nationwide