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Home My WebLink AboutR-98-0005J-98-25 12/23/97 RESOLUTION NO. 9 8 — 5 A RESOLUTION ACCEPTING THE LEASE AGREEMENT PRESENTED BY FORD MOTOR COMPANY, FOR THE LEASING OF A VEHICLE, UNDER THE GOVERNOR/MAYOR LEASE VEHICLE PROGRAM, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, FOR A TERM OF ONE (1) YEAR, AT A TOTAL COST OF $7,608.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 503001.420905.6.610; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, the Governor/Mayor Lease Vehicle Program provides a current model -year vehicle to Governors, Lieutenants Governors of all States, to Mayors of qualified Cities and to Executives of selective non-profit state-wide organizations that meet certain criteria which is important to Ford Motor Company; and WHEREAS, the Department of General Services Administration has analyzed the lease agreement presented by Ford Motor Company and determined that there are considerable advantages to participating in the Ford's Governor/Mayor Lease Vehicle Program for a term of one (1) year commencing on the date the lease vehicle is delivered; and WHEREAS, the annual fee covers maintenance, service repairs, tires, insurance, registration fees, license plates, and a replacement vehicle for temporary use, should the vehicle be damaged in an accident; and WHEREAS, there are no mileage restrictions; and WHEREAS, this vehicle is leased for the express use of the City's Mayor; and CITY COI�MISSiO[f UP OF JAN 13 1998 98- 5 WHEREAS, the City Manager and the Director of General Services Administration recommend that the lease agreement presented by Ford Motor Company for the leasing of a vehicle, under the Governor/Mayor Lease Vehicle Program, for a term of one (1) year commencing on the date the lease vehicle is delivered, at a total cost of $7,608.00, be approved. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The lease agreement presented by Ford Motor Company for the leasing of a vehicle, under the Governor/Mayor Lease Vehicle Program, for the Department of General Services Administration, for a term of one (1) year, at a total cost of $7,608.00, with funds therefor hereby allocated from Account Code No. 503001.420905.6.610, is hereby accepted. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13thday of January 1998. XAVIER L. SUA EZ, MAYOR ;ALTER T: J. FO 1 N, CITY CLERK PREPARED AND APPROVED BY: w2118:csk:ORS APPROVED AS TO FORM AND CORRECTNESS A. QU Jpr CITY ATT 98- 5 TO : Honorable Mayor and Members of the City Commission FROM : Frank K. Rollason Interim City Manager RECOMMENDATION: CITY OF MIAMI, FLORIDA CAm5 INTER -OFFICE MEMORANDUM DATE : JAN r 5 19% FILE: SUBJECT : Proposed Resolution Leasing of vehicle(s) under Governor/Mayor REFERENCES: Lease Vehicle Program ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the lease agreement presented by Ford Motor Company, a non-minority/non-local vendor, located at The American Road, P.O. Box 1899, Dearborn, Michigan, 48121-1899 for the leasing of a vehicle, under the Governor/Mayor Lease Vehicle Program for the Department of General Services Administration, for a term of one (1) year, at a total cost of $7,608.00. Funds are available from Account Code No. 503001.420905.6.610. BACKGROUND: The Governor/Mayor Lease Vehicle Program provides a current model -year vehicle to Governors, Lieutenants Governors of all States, to Mayors or qualified Cities and to Executives of selected non- profit state-wide organizations that meet certain criteria which is important to Ford Motor Company. The Department of General Services Administration has analyzed the leasing agreement presented by Ford Motor Company and determined that there are considerable advantages to participating in Ford's Governor/Mayor Lease Vehicle Program. The annual fee covers maintenance, service -repairs, tires, insurance, registration fees, license plates, and a replacement vehicle for temporary use, should the vehicle be damaged in an accident. In addition, there are no mileage restrictions. This vehicle is leased for the express use of the Mayor of the City of Miami. MemoLeweVehftzmm 9 8 .- 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S. Carter, Chief Procurement Officer De rtment of eneral Services Administration FRa uan scual, Acting Director neral Services Administration DATE : December 17, 1997 FILE : SUBJECT : Resolution and Award of Contract for the Leasing of Vehicle REFERENCES: Ford Motor Company Govemor/Mayor Lease Vehicle ENCLOSURES : Program The Department of General Services Administration has verified with the Department of Budget that funds are available to cover the cost of the subject lease in the amount of $7,608.00 from the following Account Code Numbers: 503001-420905-6-610 BUDGETARY REVIEW AND APPROVED BY: DIPAK PAREKH, DIRECTOR $7,608.00 9k- 5 3 UNDER GOVERNOR/MAYOR LEASE VEHICLE PROGRAM ITEM: * Leasing of Vehicle(s) DEPARTMENT: General Services Administration TYPE OF PURCHASE: Lease for a term of one ( 1 ) year commencing on the date the lease vehicle is delivered REASON: To provide a current model -year vehicle to the Mayor of the City of Miami. RECOMMENDATION: It is recommended that the leasing agreement presented by Ford Motor Company for the leasing of a vehicle, under the' Governor/Mayor Lease Vehicle Program, at a total cost of $ 7,608.00, be approved. 1-4, t� I �'] - AwardUase k" CITY OF MIAMI, FLORIDA INTER - OFFICE MEMORANDUM TO: Fred Hobson DATE: 12/3/97 General Services Administr FILE: K - 9700416 FROM: Olga Ramirez-Seijas a,/)/ Assistant City Attorney SUBJECT: FORD MOTOR CO./LeaseAgmt/Mayor'sCar The above -referenced agreement has received initial Law Department approval subject to the flowing: 1. City Commission approval if amount exceeds $4,500.00. ($10,000 for public works or improvements). Enclosure(s) 2. Proper execution by the parties: (a) If a corporation (i) Corporate resolution (seal) (ii) Signature by authorized corporate officer attested to by corporate secretary (seal) (b) If not a corporation (i) Signature of two witnesses 3. Final review and approval by the Insurance Manager. 4. Final review and approval by the City Attorney. 5. Attachment of all the necessary exhibits (i.e. those exhibits referred to within the agreement), if any. 6. Revisions as noted. WHEN RETURNING FOR FURTHER REVIEW, PLEASE IDENTIFY AS K - 9700416 98- 5 7 c�Uxd Ford Motor Company Mr. Fred Hobson City of Miami General Services Administration Department 1390 N. W. 20th St. Miami, FL 33142 Subject: 1998 Model -Year Vehicle Ordering Package Company Vehicle Tag No. 073R124 Dear Mr. Hobson: The American Road P.O. Box 1899 Dearborn. Michigan 48121-1899 November 20, 1997 Thank you for your recent inquiry regarding Ford Motor Company's Governor/Mayor Lease Vehicle Program. I am pleased to offer our lease program to the City of Miami for the 1998 Model Year, and we hope Mayor Suarez will decide to participate. The Governor/Mayor Lease Vehicle Program provides a current model -year vehicle to Governors and Lieutenant Governors of all states, to Mayors of qualified cities, and to Executives of selected non-profit, state-wide organizations that meet certain criteria important to Ford. Cities are qualified to participate in our Program if there is a Ford plant or facility located in the district or if the city's population is substantial. We believe there are considerable advantages to participating in Ford's Governor/Mayor Lease Vehicle Program. Specifically, the annual fee covers maintenance, service repairs, tires, insurance, registration fees, license plates, and a replacement vehicle for temporary use should the vehicle be damaged in an accident. There are no mileage restrictions. You will select the exterior and interior color, leather or cloth seats, and any additional options of your preference from specifications provided directly from our office. The vehicle is factory -ordered and shipped to a local Ford or Lincoln-Mercury dealership of your choice for delivery. 98- IVIW* Mr. Fred Hobson -2- November 20, 1997 The Lease Agreement for the annual fee is between Ford Motor Company and the individual state, city, or organization, and the lease rates vary according to the product you select. You may choose as many or as few options as you wish without affecting the annual lease rate. The 1998 model -year lease rates for vehicles provided through this Program are detailed on the enclosed sheet. Also enclosed for your review are the program highlights. You may also preview our products in our Showroom Boulevard on the Internet at www.ford.com. As requested, I have enclosed a 1998 Model -Year Vehicle Ordering Package for the Lincoln Town Car Signature, which consists of a Lease Agreement (2 copies) and an Order Sheet. Unfortunately, I will not have LTC product brochures until mid -December. They are, however, available at any local dealership. To participate in this program: 1. Please review the Lease Agreement and obtain required signatures on Page 4 of both copies. (Verify that billing address is correct.) 2. Complete the Order Sheet by marking your desired options. 3. Sign and date the Order Sheet and return it with both signed Lease Agreements to me as soon as possible. After receiving your signed Lease Agreements and Order Sheet, I will order your vehicle and arrange for delivery through Miami Lincoln-Mercury. If you prefer delivery through a different dealership, please call me. Titling and registration of the vehicle will be coordinated through the delivering dealer and, as necessary, with your cooperation and assistance. Prior to the delivery of your vehicle, you will receive a personalized Customer Vehicle Information Card to present each time your vehicle is taken to the dealership. This card facilitates the repair and servicing of vehicles in the Governor/Mayor Lease Vehicle Program at dealerships throughout the United States. Detailed on the reverse side of the card are instructions to report any damage or accident claims. We welcome any comments you may have concerning the Company's products and services. Please call me at (313) 845-4610 if you have any questions. Sincerely, . Of Linda L. Szaal Governor/Mayor Lease Vehicle Program Coordinator Attachments 10 q c; 1998 LINCOLN TOWN CAR SIGNATURE SERIES Order Sheet 4-DOOR SEDAN (M82) Tag No. Annual Lease Rate: $7,608 Monthly Lease Rate: $634 Description: The 1998 Lincoln Town Car receives a major exterior and interior freshening and numerous product enhancements while continuing the tradition of providing the ultimate in spacious room, a smooth, quiet ride and full-size comfort. STANDARD EQUIPMENT PLUS SIGNATURE SERIES PREFERRED EQUIPMENT PACKAGE 755A INCLUDES: CODE DESCRIPTION 99W/44U 4.6 EFI 8-Cylinder Engine/Auto Overdrive Transmission 553 All -Speed Electronic Traction Control T3U P225/60SR16 BSW All -Season Tires 64Y 16" Snowflake Aluminum Wheels 68S Individual Comfort 40.20-40 Lounge with Leather Seating Surfaces with storage front armrest and rear armrest with cu holders 64Y Leather -Wrapped Steering Wheel with Speed Control and Remote Climate/Audio Control 586 Premium AM/FM Stereo with Cassette Comfort/Convenience Group (Includes: dual illuminated visor mirrors, frontfrear floor mats, autolam on/off delay system, rear seat air conditions duds 61A Eledrochromic Mirrors and Compass Group (Includes: inside eledrochromic mirror and driver -side exterior eledrochromic mirror, automatically dims to precise level to eliminate headlight glare from following vehicles, returns to clear state when glare subsides, mirrors return to dear state when vehicle is in reverse mode, compass located on mirror Group 1 Anti -lock Brake System (ABS) Securil-ock Passive Anti -Theft System Mini Spare Tire Group 2 8-Way Driver/Passenger Power Seats Driver Programmable Memory Seats/Mirrors Driver Seat Easy Entry and Exit Front Seat Center Storage Armrest Rear Seat Center Armrest w/storage and cupholders Mirrors, Outside, Power/Heated/Electrochromic/Memory Universal Garage Door Opener NOW. rof auddionai standard gems, please refer to "major standard Equipment' pages enclosed. AVAILABLE OPTIONS Mark ./ to Select Code Description 422 California Emissions System (Required in Califomia/New York/Massachusetts 428 High Altitude Principal Use T2A P225/60SR16 WSW Tires — Not available until approximately 11/24/97 60L Entertainment Package Includes: JBL Audio System, CD Changer) 60M Entertainment Package with Moonroof Includes: JBL Audio System, CD Changer, Moonroo 663 Signature Touring Sedan Package — Not available until approximately 11/26/97 See GrouptMiscellaneous Options Page for contents 508 Conventional Spare Tire 467 Driver/Passenger Heated Seats 41 H Engine Block Immersion Heater 1998 Lincoln Town Car Si Aure Page 2. AVAILABLE OPTIONS (continued) Mark X to Select Code Description 153 Front License Plate Bracket 13B Power Moonroof 518 Cellular Telephone Not availability until approximately 11117/97 916 JBL Audio System with Digital Signal Processing (Included in 60L and 60M Entertainment Packa es 919 Compact Disc Changer, Truck -Mounted Included in 60L and 60M Entertainment Packages) Lessee MUST select the following: (See Color and Trim Attachment) EXTERIOR COLOR/CODE: INTERIOR TRIM COLOR: INTERIOR FABRIC CODE: Signature: Signature Touring Sedan SIGNED: DATE: Leather Seating Leather Perforated Seating: (S2, S9, SR, SW, SX, SY) (X2, XW, M 12 9$- 5 8-15-97 1998 UNCOLN TOWN CAR COLOR AND TRIM NTBRIOR 7W COLORS INTERIOR TRIM TYPE AND COLOR SELECTOR NOTE �hMw d1Nn! Mm,Nhear dnni r Qama *! DemNn � #ram Odo! WIC Ligm prairie PTraaii- Tan EXECUTIVE Cbm _ krdiV" Comfort 420d0 Laww Srrro-s hrdvidtal Co�inlart( 4%-O R2 RB RR RW RX RY SIGNATURE Lea w Sufty &rbm hiditw Camloe 42&4 Lwy S2 so SR SW SX SY SIGNATURE TOURING SEDAN Leaw Pub wd S"Im &Nbas krdv" Combrt OM40 X2 XW XX CAITW LrwWn Laat W Satiny Strfvas kdfiV" Comfort 0420r0 Q2 Oi EXTERIOR COLOR AVAILABUTY SERE8 COLOR CODE EXECUTIVE mo • *wodun GokJ&= kk BBN • Canbwn Cbrooat M-taio FZ *M-d-rn Charcoal &a Cbaoott M ift LP • . • *1 n • GwV0w GGiw C�iwoat Mwft P= . Gar G *9iv *0) • Frd" Cl=Me c� 1a • Bros Owwoat UA .(�? • *tlrhr- Parrwo-rr Gti-areod M-rie WF tMw Craroo-r wr . . StOWLI E LVV Raw- Tan Ctaarow Mario SA *M-dun Gold Cracow M-rie BIY . . . C*rerw+ Cta-roor M-rwc FZ . *M-&m Chorood &A Cbreoat lblwc LP • . . *Mia ameCnrood �w n • • Oww MNaitPZ. *MONO Gear 090 or WtiBe in . . . Frost C wmrc Ts . BSomer Oa UA *"ft P-rr*-o-rrt Claroo-1 Malek WF vbwo Who Cwrooat wr . BGIIA- TWE *��owadw Pled Trod CNrooat ST� *Medan CtvWWW BNr- CYreoat MWft LP • * Mft- Charooal Gann Clarooat meaft * Makar rt Gnr Cbrootl Moak Wuii` To : Brer c -wiroodwoo-t UA • *wh.- Pmfte nt as rood writ WF • CARIER Corcoran Cbaroor Marie FZ e �ootlCrw°°at 1bWq` is ok a-r UA *V*M Piwb.o-n1 Clwood Moak WF. PANT AND TRW DEVIATIONS ARE NOT AVALASLE NOTE: WF — White Pearlescent Cleareoat Metallic and HA — Ivory Pearleseent Clearcoat are tri-coat paints LEGEND * • NOW lot f" n4dN }-ar • . Avail-ft. (1)Mail" onyx vrah Mar--. Lwo or Lwy Padnp-. - S - Linook}Maraay Oiviaion 13 98- 5 e_15.s� 1998 LINCOLN TOWN CAR I JOUP/MISCELUNEOUS C 710NS COMFORTICONI NIENCE GROUP (STD) • W'My p� bant passenger seat • Dual Mlertiwts . visa Minas • Ra weer scar Male - 18 a¢. "AAw w' • Autdernp aMolt datsy systee • Rear sal air candliondrrp dude SIGNATURE TOURING SEDAN (60) (LATE AVAILABILITY - Job 81 NwjWn w 26, 19611) • Perforated MOM geatiq MOM (Mmets) • Arpm pig gift wllh I'm gonrI Surou+d • L40nalate tacit bodysi t dsd*V and fades • awdstyt woodgtain (bis* an instrument Feral and door Iran • 7 -30erior colors and 3 Ygsrior colas • 155 Atilt Ratio • P23MTRIG BSW T11e4 • is- Chrome4sch akwdmm sAesle Uwe kMW c orwalar (11-1/4 109 . Revised 99 . n i, attacks and 30 mn Hord slabillm Oar 3 16 mn rat steAw bar Dual **wm • Not availstdt wlh: LMacusne Bidders Pkg. (418) or Livery PIS (535) HEARSE PACKAGE (419) (LATE AVAILABILITY) • Urraum Builders PaGrege (416) • DNstes ter doorluggage amrOmwg doorrest sad ctop caritparwrs �' rerearbeddle. briar k1t and aa • RIv1Md Iesf•irer mass wrbyr • P225rMSR18 89W ties vm taw TSM Aleaiamt VA JBL AUDIO SYSTEM WITH DIGITAL SIGNAL PROCESSING (916) Roo, - P"a scud Make. brdrrdes utipurt upgrdsd spsestrs and 146 wall amptYisr system SrtuOW 10 F ccndpuston wMrgr are bested n VdWn Wt QkW1W Mad door. and peeua trehr No evadable and: • ErwOrve WOUSINE BUILDERS PACKAGE (418) - EXECUTIVE SERIES ONLY • Nover uy spa¢ (Sao ntlt) • fwyr4lh Now" Ow 89" as cooler • U mpmp lag stabfwsr bar and Weind rear dWfter bar • 327 raw Wad="* Iwy4uty sift wih 11• Y 24W rest Draw dnuae • PoSINAI8 89W Was • 18- Goa Tooth Akunhraen Wlroois • w am sprat steel vrhrsN vm Mops l l; road ft • 76 Sap 1--hV 60good red rot balleey • oat Somme • 130 am allernew Mon mrspenew beer Control urns • Uraare ABS 1, aMts (FtM di= ra stun) Hmsvp• onuallp Mstet • leer send ararsd wstt cuphwldrs Not aveisble wit: • Al.Spted Traction Corgrd (OM (Cfs* f9ce"M • Parer Mconod (138) • Umy Pa eps (SIN • P22Si INRIG 83W a P236i600116 SSW Ties • Corkwo one! Axle (461) • TourwV Sedan PadaW MOM MWM No rom Grasp MIA) (Crew wos+ved) • JBL Audw Sin (916) LIVERY PACKAGE MS) 78-MV IeevyAlk* Wo bmtiery • Single edatwl • Hsavy4uly Ivor+ spites (Soo rah*) • Hesvy4dy *Ow tg gw • 3.08 ratio Mo • Corma da sl size Were W* v Mh steal wheal • Upgraded Hord and rear dabilm bar • P225WSR16 Ties • Rear coat armrest w1th aphwldms Not Av&UW w1h: • Limousiw Bus WS Package (418) • Touring Sedan Padags (8s3) • JBL Audio System (916) ELECTROCHROMIC MIRRORS A COMPASS GROUP (0A) • bxirdas hide dectoefnoMrc minor and driwt-side e0sdor tlectrodbW Minix level to skrwm" htadplg gh • AtOartrfio&y thus to p+� Mom tdowir g vnhi ift • Rokuns fo chat state ~ glare subsides • Minors rstum to doer stale when vehicle is in reverse Mtode includes: • Compass basted an ..that (roads in cluster) MISCELLANEOUS OPTIONS Predeft. . ...................... Hsi ............................................ PrsMbvwy Wendt Undwood.............................................. 342 COVRsOhirld............................................................... 7St LoaY9tmw Ordnenoo Dewllon....................................... M!8 O6 Standard PaN (NA at LYwo1r Town Car) ....................... PricedDora.................................................................. cW VEHICLES DESTINED FOR CALIFORNIA. MASSACHHUSE ITS. NEW YORK OR CONNECTICUT Yogi ad a maiWt raBetrarnks .w►�Fioe .. s� Aliudt Pdrdpd Use. CAL1FWIt•MA EM1Sri10NS SYSTM NOT REQUIRED........... 423 Carrot code for sidle SMhr chipped to Cabanis. Me meftea h. New Yak ar Con heft ut demisis or A F1 by CaMonre. Meaadawslls. New Yak or Ca neemd dealers lar #60Wation out Of stste. t7SETTSItI:'W PORK! Sri arts and privaMN-0wned Ana am 9n RMwI stoo we Code 423 what A derin0• NONZW DEALER ORDER FOR YOM COqu— cl a all u T10N .ntle ad by dwi�s lot Casa.... f)iN Meesadaresps. New Yak or Comaoeiat WO MOMn elan tit vsldohe is beit0 do%WW to a nw*4&gm*- -mm- Massachusetts. rtoelbw York or Mn Cawrsdia0 boon Require 422 CalfornW Ea 1 1' 1 r System• Vaftide newt be mastered in Calbmia MSsadasatts, New Yak or Ccnntsolicet. VEHICLES DESTINED FOR HIGH ALTITUDE AREAS HOH ALTITUDE PRM1CpAL USE ................................... 428 Comal code replied at N unle said for puitarpsl use in 1d81 aMMude corughs as de% In EPA rpOMions. High Willtudt perbrrrarlI armycr emissions condrol 0**M Nt pgvided at rogrard to acmply vA h EPA vehble Pouf fflW= chat aAim l veisbb on rudhs for sett in high sakdo Inept areas. NA 422 C&brnis Enrisiorw. NON-MM ALTITUDE PRWCIPALUSE ............................ 4" Central code an unb sftlppsd to high &Mude areas or w*s ordered by high &!Rude dealers for ngrMrabon in naxrhbh allude arms. 14 Ford Motor %-:ompany Governor/Mayor Lease Vehicle Program Ford Motor Company offers a special Governor/Mayor Lease Vehicle Program to all states and qualified cities. Cities are qualified if there is a Ford plant or facility within the district or if the city's population is substantial and use of the vehicle provides high visibility. In addition, executives of non-profit, state-wide organizations also are eligible to participate in this Program. Bene g This Program offers a current model -year vehicle for use as the official vehicle of Governors, Lieutenant Governors, Mayors, and Executives as mentioned above. The annual fee covers insurance, maintenance, service repairs, tires, emergency roadside assistance, registration fees, license plates, and a replacement vehicle for temporary use should the lease vehicle be damaged in an accident. There are no mileage restrictions. 1998 Model -Year Ford and Lincoln-Mercury products currently available through this Program include (annual lease rate): Luxury Models Lincoln Town Car ($7, 608) Lincoln Continental ($7,548) Lincoln Mark VIII ($7,584) Full -Size Models# Fond Crown Victoria ($5,136) Mercury Grand Marquis ($5,208) * Not available to order until 1211197 Medium -Size Models Ford Taurus ($4, 584) Mercury Sable ($4, 740) Small -Size Models Ford Contour ($3, 768) Mercury Mystique ($3, 876) Ford Escort ($2, 988) Trucks Alternative Fuel Vehicles Foal Expedition ($5, 904) Fart Taurus Flexible Fuel Foal Explorer ($5, 712) Vehicle ($4, 584) Mercury Mountaineer ($5, 820) - - - - - - Ford Crown Victoria Dedicated Note: The Lincoln Navigator is not Natural Gas Vehicle ($5,136) available through this program for the 1998 Model Year. Fond Contour Bi-Fuel Natural Gas Vehicle ($3, 768) Vans Fart Club Wagon ($5, 556) Foal Windstar ($5, 352) Mercury Villager ($5, 376) ]aguar Jaguars are not available through this program for the 1998 Model Year. The annual lease rate varies according to the product selected and is not affected by the number of desired options (lessees may select as many or as few options that they prefer). The vehicle is factory - ordered and shipped to a Ford, Lincoln-Mercury, or Jaguar dealership of the lessee's choice for delivery. Michigan lease vehicles are delivered through Ford's World Headquarters Garage in Dearborn. For further information, contact: Linda L. Szaal, Governor/Mayor Lease Vehicle Program Coordinator Ford Motor Company, World Headquarters, Room 918 The American Road, Dearborn, MI 48121-1899 Telephone: (313) 845-4610 98- 5 Ford Motor Company GOVERNOR/MAYOR Lease Vehicle Program LEASE AGREEMENT Ford Motor -Company, as Lessor, hereby agrees to lease to as Lessee, a CITY OF MIAMI 1998 LINCOLN TOWN CAR as specified in your factory order (the "Lease Vehicle'*), Company Vehicle Tag No. 073R 124 on the following terms and conditions: 1. The Lease Vehicle shall be used by the Lessee as the official car of its MAYOR Lessee's obligation to pay the lease fee (including the monthly installment payments provided for in Paragraph 3 and -any other costs which may be due -and payable hereunder) shall not be contingent upon or delayed pending Lessee's receipt of any payment or reimbursement from any third party. 2. The Lease Vehicle shall be.the latest model -year vehicle. and furnished with all equipment necessary to its lawful operation, with all standard production accessories and with such optional extra equipment available.in the normal production run as you may specify upon ordering. 3. The annual rental for the Lease Vehicle shall be $7,608 and shall be paid in accordance with one of the following payment plans selected by you and indicated on the last page of this Lease Agreement: a. LUMP -SUM PAYMENT due on the date the Lease Vehicle is delivered to you, and payable upon presentation by us to you of properly certified vouchers or invoices. If, on the delivery of a new model - year vehicle pursuant to Paragraph 8, less than a year remains in the term of the present Lease, the lump -sum payment shall be adjusted to be an amount determined by apportioning the annual rental on a daily basis over the term, and the Lessee shall receive a credit in the amount of the difference between the lump -sum. amount actually paid and the amount so calculated less any other payment obligations due and owing from Lessee with respect to the Lease Vehicle. If the Lease Vehicle is in service longer than the lease term (more than one year), Lessee will receive a monthly debit invoice for each additional day.in an amount determined by apportioning the annual rental on a daily basis. b. MONTHLY PAYMENTS are due at the end of each month during the term of the lease and payable upon presentation .by us to you of properly certified vouchers or invoices. For full- calendar months during which this Lease is in effect, each installment payment shall be in an amount equal to one -twelfth of the annual rental. For those months during which this Lease is in effect that are less than full calendar months, each installment payment shall be in an amount determined by apportioning the annual rental on a daily basis. For purposes of computing amounts payable under this Lease, the Lease term shall be deemed to have 365 days and each fraction of a day shall count as a whole -day. 4. Unless terminated earlier as provided in Paragraph 17 hereof, this Lease Agreement shall be for a term of one year commencing on the date the Lease Vehicle is delivered to you as evidenced in the Schedule A. (The Schedule A will be provided at time of delivery of the Lease Vehicle.) `The term "Lease Vehicle" as hereinafter used shall mean the vehicle leased hereunder (or any substitute or replacement therefor). 16 r, -2- 5. We shall retain title to the Lease Vehicle and shall register the same in our name. We shall also provide license plates. We shall pay registration and license fees. . 6. We shall pay for new vehicle preparation and delivery, repairs, replacement parts (including tires), routine maintenance and servicing required under normal use to keep the Lease Vehicle in proper operating condition, provided that such repairs, parts, maintenance, and servicing are obtained at an authorized Ford Motor Company dealership franchised to sell and service the make of car covered by this Lease Agreement. It is the Lessee's responsibility to comply with the recommended vehicle maintenance schedule outlined in the Owner's Manual. You shall provide at your expense all gasoline and windshield solvent required for the proper operation or protection of the Lease Vehicle, and for such washing, parking, garage, highway or other fees or costs as may be incurred outside of routine maintenance and in connection with the operation thereof. You shall not place any sign, marking or equipment in or upon the Lease Vehicle (except a sign or marking identifying the Lease Vehicle as an official vehicle) without our prior written consent and you shall bear the cost of removing any such sign, marking or equipment (including telephones or other transmitting or receiving devices) at the termination of this Lease and of repairing damage caused by such removal. 8. At our election, we may replace the Lease Vehicle at any time after the introduction of any new model thereof, with a new model of the same make and having similar equipment, it being understood that the date of such replacement shall be within our discretion and that any, such replacement vehicle shall be leased and used by you in accordance with this agreement. In the event such a replacement is made, you and we shall execute a revised Schedule A describing the replacement vehicle, and such revised Schedule A shall be substituted for that now attached hereto or for any subsequent substitute schedule. 9. We shall provide insurance on the Lease Vehicle during the term of this Lease. Exact coverage details areas specified in the insurance policy. If there is a conflict between this insurance summary and the terms and conditions of the insurance policy, the insurance policy will control. The terms and conditions of the insurance policy may change without notice to the Lessee. A copy of the insurance policy is available to the Lessee upon written request to the Govemor/Mayor Lease Vehicle Program, World Headquarters, Room 918, The American Road, Dearborn, MI 48121-1899. The following is a summary of the insurance provided at the time of this Lease and is for the Lessee's information. This summary is not an insurance policy.. Automobile liability insurance is provided solely for the Lease Vehicle with limits of $3 million combined single limit. This coverage conforms to the standard provisions of a Personal Auto Liability Policy as required in the jurisdiction in which the Lease Vehicle is licensed. "No Fault' coverages conform to the minimum basic requirements of any "No Fault' law which may be applicable. "Uninsured and/or Underinsured Motorist' coverage is not provided unless required by statute and then only up to the minimum limit required by that statute. The Lessee is notified that the Company has rejected, to the extent permitted by law, any supplemental "No Fault' and "Uninsured and/or Underinsured Motorist' coverage beyond the minimum requirements of any applicable law. Damage to the Lease Vehicle, including collision, upset, fire, theft and impact damage, is covered. However, loss of personal property in the.Lease Vehicle is not covered. 10. In the event of an accident, physical damage or loss -in -excess of $100, or glass/windshield damage involving the Lease Vehicle, you shall call the American Road Services Company (AMRO) within 48 hours at 1-800-770-6696 (8:00 a.m.-8:00 p.m. EST). In the case of any loss or damage, you shall make the Lease Vehicle available to us for inspection and repairs in accordance with our instructions to you. 17 -3- Without the, prior authorization of the Lessor,. Lessee shall not, under any circumstances, make or cause to be made any repairs to a damaged Lease Vehicle. Once the Automobile Accident or Loss Report is received, we shall repair or replace the Lease Vehicle, provided, however, that the decision in each instance to replace or repair shall be at our discretion. In the event that the Lease Vehicle shall be unavailable to you or rendered inoperable by reason of such loss or damage, then we may, at our election, make available to you a current model vehicle (which may not be the same make or model as the Lease Vehicle) for your temporary use under the terms of this agreement pending delivery to you of the repaired Lease Vehicle or a replacement vehicle comparable to the Lease Vehicle. It shall be' incumbent upon the Lessee to return any such temporary substitute vehicle to its originating -source within 24 hours after notification to the Lessee that the repaired Lease Vehicle or a replacement vehicle'comparable to the Lease Vehicle is available. There shall be no adjustment of the lease fee during this period. Unless expressly agreed to by the Lessor, in advance and in writing, Lessor shall have no obligation to pay the cost of or to reimburse to Lessee the cost of any vehicle leased or rented by the Lessee from any car rental• company or any other person or entity during the period in which the Lease Vehicle is rendered inoperable to Lessee. If the Lessor agrees that the Lessee may obtain a temporary substitute vehicle, the insurance provided under this Lease Agreement will be in excess of any insurance provided with the temporary substitute vehicle. 11. If any claim is made or action commenced for damages for death, personal injury, or property damage resulting from or arising out .of the ownership, maintenance, use or operation of the Lease Vehicle, you shall promptly notify us thereof and forward to us a copy of every demand, notice, summons, or other process received in connection therewith. You shall comply with the instructions provided with the Automobile Accident or Loss Report. and cooperate with us in all respects in connection with any claim or dispute concerning such accident. * Nothing in this paragraph nor in this agreement shall be construed to be an agreement by us to indemnify or hold you harmless against claims arising out of your use, operation or possession of the Lease Vehicle. 12. You shall use and operate, and permit use and operation of, the Lease Vehicle only in a careful manner and in compliance with all requirements of any governmental authority having jurisdiction, including, without limitation, such requirements as pertain to the age and licensing of drivers and to disclosure of our interest in the Lease Vehicle. In no event shall the'Lease Vehicle be misused or subjected to conditions causing unusual depreciation or be used or operated for an illegal purpose, or by a person under the influence of alcohol or narcotics, or for the transportation of goods or persons for hire. The Lease Vehicle shall not be operated outside the United States of America or Canada without our prior written consent. 13. You shall pay all state and/or local fines, taxes, assessments, and other governmental fees and charges payable with respect to the Lease Vehicle or on the use, possession, rental, delivery or operation thereof (excluding only net income or gross receipts taxes payable -on or measured by fees paid hereunder and registration and license fees), and shall indemnify and hold us harmless from and against any and all such fines, taxes, assessments, fees and charges, and all expenses, penalties, and forfeitures incurred in connection therewith. 14. You shall make all required reporting of income to the proper taxing authorities as well as make all necessary withholding and payments of Federal, state, and local payroll taxes to such authorities to the extent required for the value of the use of the Lease Vehicle by your employees. 15. We shall not be liable for any failure or delay in delivering the Lease Vehicle, or for any failure to perform any provision hereof resulting from fire or other casualty, riot, strike or other labor difficulty, governmental regulation or any inconvenience resulting from any theft, damage to, loss of, defect in, or failure of the Lease Vehicle or the time consumed in recovering, repairing, adjusting, servicing or replacing the same, and there shall be no abatement or refund of rental during such time. 16. This agreement is one of leasing only and you shall not have nor acquire any right, title or interest in, or to, the Lease Vehicle except the right to use and operate it as provided in this agreement. 17. This agreement may be terminated at any time prior to the expiration of its term, by you or by us, upon giving at least 30 days' written notice of termination to the other, specifying the date as of which the notice shall be effective. 18 98- J -4- 18. Prior to the effective termination date of this agreement, whether termination shall occur pursuant to the early termination provision of Paragraph 17 or by reason of the expiration of the term hereof, we shall advise you of a place within a reasonable distance of -the principal place where the Lease Vehicle is garaged to which you shall return it. Upon the termination of the lease, you shall return the Lease Vehicle to us at such place in as good order and.condition, except for ordinary wear and tear, as when ifwas first delivered to you by us. If there is glass, body or trim damage in excess of $100, it must be repaired before the vehicle is turned in. In the situation where a Lessee is currently ,leasing a vehicle under this Program, the vehicle must be relinquished before a new model -year vehicle can be delivered to the Lessee, unless otherwise authorized by the Lessor. 19. Lessee represents and warrants that it is duly authorized to enter into and perform all of its obligations under this agreement, that it has obtained all requisite approvals, including budget appropriation approvals, with respect to its obligations hereunder, and that this agreement is valid and legally binding upon Lessee. 20. This Lease constitutes the entire agreement between -the parties and may not be changed except by an instrument in writing signed by the party to be charged. This Lease may not be assigned nor the Lease Vehicle subleased by you without our prior written consent. We may assign this Lease at any time but shall not thereby be relieved from any liability hereunder. 21. In addition to the terms and conditions set forth above, the Lessee's continued use of the Lease Vehicle hereunder is conditional" upon the Lessee's observing the provisions of Ford Motor Company's general policy on Company -owned vehicles (as described in "Highlights, Ford Motor Company's Govemor/Mayor Vehicle Program), a copy of which has been provided to the Lessee and the Lessee agrees to be bound. LESSEE'S BILLING ADDRESS: City of Miami R. E. Williams, ACM General Services Administration Department 1390 N. W. 20th St. Miami, FL 33142 ACCEPTED AND AGREED: (Two Signatures for Lessee) By: Title: Date: APPROVED AS TO FORM AND CORRECTNESS: J. Barry Coughlin U.S. State, Local and Community Relations Governmental Relations Director LESSEE CHECK ONE: We elect the following payment plan outlined in Paragraph 3: a. lump -sum payment ( ) b. monthly payments ( ) By: Title: Date: 19 CITY ATTORNEY