HomeMy WebLinkAboutM-98-1147CITY OF MIAMI, FLORIDA 25
INTER -OFFICE MEMORANDUM
Honorable Mayor and Se=P 2 Imo$
TO : DATE: FILE
Members of the City Commission
FROM: Ionald H. Warshaw
City Manager
RECOMMENDATION
SUBJECT: Resolution Authorizing Contract
for Lease of Police Motorcycles
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached
Resolution accepting the bid, and approving the lease of Police Traffic Law Enforcement
motorcycles from Harley Davidson of Seminole, as per terns and conditions of
Bid No. 97-98-165R "Police Motorcycle Lease", for a twelve month period, at an
annual cost not to exceed $40,884. Allocating funds therefor from the FY '98 General
Fund contribution to the Capital Improvement Program, "Replacement of City -Wide
Fleet", CIP Project No. 311850.
BACKGROUND:
The Department of General Services Administration has analyzed the bids and has
determined that this lease is beneficial to the City of Miami since it allows us to replace
the entire existing aging fleet of motorcycles. The new leased Harley Davidson
motorcycles come with a full warranty package. We shall be leasing a total of twenty-
three motorcycles, eighteen at a yearly cost per cycle of $2,268, three shall be provided
as -spares and two used for the D.A.R.E. Program for a cost of $1.00 per month each.
A one year lease cycle shall enable us to replace the entire fleet each year with
brand new motorcycles, at an annualized savings of $2,731.92 cost per motorcycle
compared to the cost of purchasing new motorcycles under a three year replacement
program. If purchased, the cost per motorcycle would be $15,000. Additionally, the new
motorcycles would be covered under a warranty program, resulting in additional
maintenance savings to the City.
The dealer is able to offer this lease program because Harley Davidson
motorcycles maintain a high residual value, and the vendor can sell them at the end of the
year without these motorcycles counting against their yearly factory allotment. This
allows them to sell more motorcycles at retail than they would otherwise be able to.
DHW/JAP/ph
GSAMePoCycl.doc
City of Miami, Florida
Bid No. 97-98-165R
2.0 GENERAL TERMS 'D CONDITIONS FOR THE PURL_ SE OFSERVICES
INTENT- The General Terms and Conditions described herein apply to the acquisition of general services
with an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF OFFER - The signed bid response shall be considered an offer on the part of the
bidder; such offer shall be deemed accepted upon issuance by the City of a purchase order or other
contractual document.
2.2. - ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.3. ANTITRUST PROVISION - At such times as may serve its best interest, the City reserves the right to
advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements or other similar sources for the purchase of
these goods and/or services as may be available.
2.4. ASSIGNMENT OF CONTRACT - The contractor shall not assign, transfer' or subcontract, at any time
during the term of the Contract, or any part of his/her operations, or assign any portion or part of the
Contract, except under and by virtue of written permission granted by the City through the proper officials,
which may be withheld or conditioned, in the City's sole discretion.
2.5. AUDIT RIGHTS AND RECORDS RETENTION - The Contractor agrees to provide access to the City, or
to any of its duly authorized representatives, to any books, documents, papers, and records of the contractor
which are directly pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Contractor shall maintain and retain any and all books, documents, papers and records
pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters
are closed. Contractor's failure to adhere to, or refusal to comply with, this condition shall result in the
immediate cancellation of this contract by the City.
2.6. AVAILABILITY OF CONTRACT TO OTHER GOVERNMENTAL AGENCIES - Any Governmental
Unit in Dade, Broward or Palm Beach Counties, Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
2.7. AWARD OF CONTRACT
A. The IFB, Bidder's response, any addenda issued and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a Contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required
by the City. Where the Bidder is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's Response and may accept
the Bid from the next lowest responsive, responsible bidder or re -solicit the City's requirements. The
City, at its sole discretion, may seek monetary restitution from the Bidder and its bid bond or guarantee,
if applicable, as a result of damages or increased costs sustained as a result of the Bidder's default.
Rev. 6/8/"
98-114'7
City of Miami, Florida
Bid No. 97-98-165R
D. The term of the contract shall be specified in one of three aocuments which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or contract
award sheet. Where a conflict between two or more of the several documents exists, the contract award
sheet shall take precedence.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
_ beyond the stated contract term in order to provide City departments with continual service and supplies
while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract at the same price, terms and
conditions for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the
contract term.
F. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis or
such combinations as shall best serve the interest of the City unless otherwise specified.
2.8. BID SECURITY/ BID DEPOSIT - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders, if applicable. This check or bond guarantees that a bidder will
accept the order or contract, as bid, if it is awarded to bidder. Bidder shall forfeit bid deposit to the City
should City award contract to Bidder and Bidder fails to accept the award. The City reserves the right to
reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders within ten
(10) days after the award and successful bidder's acceptance of award. If sixty (60) days have passed after
the date of the formal opening of the bids, and no contract has been awarded, all bid deposits will be returned
on demand.
Certified Minority/Women vendors may apply to participate in the City's Bid Bond_ Voucher Program
by contacting the Minority/Women Business Affairs office.
2.9. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a Contract and/or file an
acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of
award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid
Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages
sustained. Award may then be made to the next lowest responsible Bidder or all bids may be rejected.
2.10. CANCELLATION - The City reserves the right to cancel all Invitations for Bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all affected bidders and make available a
written explanation for the cancellation.
2.11. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to perform the services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital
expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup
its capital expenditures during the time it is rendering such services, it shall not have any claim upon the
City.
2.12. COLLUSION - The Bidder, by affixing a signature to their bid certifies that its bid is made without
previous understanding, agreement or connection either with any person, firm or corporation making a bid
for the same items or with the City Purchasing Department or initiating Department. The Bidder certifies
that its bid is fair, without control, collusion, fraud, or other illegal action. The Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
situations where collusion may have occurred and the City reserves the right to reject any and all bids where
collusion may have occurred.
2.13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subjects to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
Rev. 6/8/98
-1,.,4��
City of Miami, Florida
Bid No. 97-98-165R
agree to comply and observe all applicable laws, codes and c antes as that may in any way affect the
goods or equipmet.L offered, including but not limited to:
2.13. L Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.13.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.13.3. The State of Florida Statutes Section 287.133(3)(A) on Public Entity Crimes.
2.13.4. Minority/Women Business Affairs Enterprise (MIWBE) City Ordinances No. 10062, 10.538, 11272,
as amended, as applicable to this bid.
2.13.5. Environment Protection Agency (EPA), as applicable to this bid.
2.13.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid.
2.13.7. Americans with Disabilities Act of 1990, as amended.
2.13.8. First Source Hiring Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.13.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this bid.
2.13.10. National Forest Products Association (NFPA), as applicable to this bid.
2.13.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.13.12. Conflict of Interest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance with all
local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.14. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly
or indirectly, in the purchase of goods specified in this IFB. Any such interests on the part of the Bidder or
its employees must be disclosed in writing to the City. Further, you must disclose the name of any City
employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of
capital stock in the your firm.
2.15. CONTRACT AND BONDS - The bidder whose bid is accepted may be required, within the time
established in the IFB, to enter into a written contract with the City, and if required, furnish performance and
payment bonds on City standard forms in the amounts indicated in the IFB.
2.16. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder to accept the award, to furnish required documents,
and/or to fulfill 4ny portion of this contract within the time stipulated.
Upon default by the successful Bidder to meet any terms of this agreement, the City will notify the Bidder of
the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the
default. Failure on the contractor's part to correct the default within the required three (3) days shall result in
the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
Rev. 6/8/98
City of Miami, Florida
Bid No. 97-98-165R
A. Failure t ;form the work required under the Contras '/or within the time required; or failing
to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
— ensure timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency,
or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment
renders the successful Bidder incapable of performing the work in accordance with and as required
by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits
stated, together with the cost of completing the work, shall be deducted from any monies due or which may
become due on this Contract.
2.17. EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services defined within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.18. EVALUATION OF BIDS
A. Rejection of Bids
The City may reject for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not the all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the IFB whenever it is deemed in the best interest of the City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debartment and Suspension Ordinance.
C. Demonstration of Responsibility
Rev. 6/8/98
City of Miami, Florida Bid No. 97-98-165R
(1) will only be considered from firms/sole p ;etors who are regularly engaged in the
bL-..iess of providing the services required by the Bid. Bidder's must be able to demonstrate a
satisfactory record of performance and integrity and have sufficient financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements.
The terms "equipment and organization" as used herein shall construed to mean a fully
equipped and well established firm/sole proprietorship in line with the best industry practices
in the industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder's to show proof that they are designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required
by the Bid.
2.19. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in his/her bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over the designated period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage to property from any act, omission or neglect, by Bidder or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorney's fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department
request, and upon provision of a self addressed, stamped envelope by the bidder to receive the tabulation.
2.22. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
fumish evidence of insurance to the Purchasing Department. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured." THIS IS APPLICABLE ONLY ON
CONTRACTOR PROVIDED COVERAGE FOR OPTIONS "A" OR "B".
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation to
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt of Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Office, at (305) 416-1700.
2.23. INVOICES - Invoices shall contain purchase order number of goods or equipment delivered (i.e. quantity,
unit price, extended price, etc.)
2.24. LOCAL PREFERENCE - City Ordinance 11087, states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not
exceed 110 percent of the lowest responsible and responsive bidder.
Rev. 6/8/98
98-1147
City of Miami, Florida
Bid No. 97-98-165R
2.25. MINORITY/ PRU%XREMENT PROGRAM - Ordinance No. 1v062, as amended, entitled the MLO—rity
and Women Business Affairs and Procurement Ordinance of the City, Florida, sets forth "...a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm ".An which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women business firms are encouraged, but not required, to register with the City prior to
submitting bids. The Purchasing Department will provide the necessary forms and instructions upon
request. All bidders are urged to submit bids for any goods or services that they are able to supply,
regardless of minority classification. However, compliance with all requests for information regarding
Minority/Women Status or Participation is required. Bidder's cooperation is greatly needed to aid the City m
achieving its goal.
2.26. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS OR CONTRACTS
No agreement or understanding to modify this IFB and resultant purchase orders or contracts shall be
binding upon the City unless made in writing by the Director of Purchasing. Through the issuance of a
Change Order or Modification to the Contract Purchase Order or Award Sheet as appropriate.
2.27. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability, be excluded from the participation in, be
denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
In connection with the conduct of its business, including rendition of services and employment of personnel,
Bidder shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal
opportunity for employment
2.28. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City and submitting a Bid under this IFB shall meet the City's Occupational License Tax requirements in
accordance with Chapter 31.1, Article I of the City Charter. Others with a location outside the City shall
meet their local Occupational License Tax requirements. A copy of the license must be submitted with the
Rev. 6/8/98
City of Miami, Florida
Bid No. 97-98-165R
Bid; however, 6 'ity may, at its sole option and in its best inte. allow the Bidder to supply the license to
the City during t.. --valuation period, but prior to award.
2.29. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.30. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, such discounts
shall not be considered in determining the lowest net cost for bid evaluation.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Information
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.31. PUBLIC ENTITY CRIMES - A person or affiliate who has been place on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit a bid on a lease of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36 months from
the date of being placed on the convicted vendor list.
2.32. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.33. QUALITY OF WORK - The work performed must be of the highest quality and workmanship. Materials
furnished to complete the service shall be new and of the highest quality except as otherwise specified in this
IFB.
2.34. RESOLUTION OF CONTRACT DISPUTES - Contractor understands and agrees that all disputes
between Contractor and the City based upon an alleged violation of the terms of this Contract by the City
shall be submitted to the City Mannager for his/her resolution, prior to Contractor being entitled to seek
judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds
$4,500.00, the City Manager's decision shall be approved or disapproved by the City Commission.
Contractor shall not be entitled to seek judicial relief unless: (i) it has fast received City Manager's written
decision, approved the City Commission if the amount of compensation hereunder exceeds $4,500.00, (ii) a
period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is subject to City
Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by
written instruments, signed by the City Manager.
Rev. 618/98
"8-114
.City of Miami, Florida
Bid No. 97-98-165R
2.35. RESOLUTION PROTEST - Any actual or prospective -actual parry who feels aggrieved in
connection with t„e solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the approval of the City
Manager and the City Attorney, to settle and resolve a protest with final approval by the City Commission.
Bidders are alerted to Ordinance No. 11072 describing the protest procedures. Protests failing to meet the
requirements for filing shall not be accepted. Failure of a party to timely -file shall constitute a forfeiture of
such parry's right to file a protest. NO EXCEPTIONS.
2.36. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Price Sheet to what extent
warranty and service facilities are available.
2.37. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your fu-tn has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.38. TERMINATION - The City reserves the right to terminate this contract by written notice to the contractor
effective the date specified in the notice should any of the following apply:
1. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract and/or to have failed to perform his/her services in a manner satisfactory to the City. In the
event the contractor is found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for anticipated loss of revenue
or the canceled portions of the contract.
2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience.
Funds are not available to cover the cost of the services. The City's obligation is contingent upon
the availability of appropriate funds.
2.39. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Price Sheet, it will be assumed that the service to be provided fully complies with the City's specifications.
Rev. 6/8/98
City of Miami, Florida
Bid No. 97-98-165R
3.0. SPECL4L CONDITIONS
3.1. SCOPE"AND PURPOSE
It is the intention of the City of Miami to establish a contract for the leasing of twenty-three (23) certified
traffic law enforcement motorcycles to be used by the City of Miami Department of Police.
3.2. CONTRACT TERM
The Contract shall be for a period of 12 months from the effective date of the lease, with the option to extend
for an additional year period, under the same price, terms and conditions, subject to the availability of funds.
33. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a) Advance written mutual agreement
b) Continued satisfactory performance compliance with the specifications, terms and conditions established
herein.
c) Availability of funds ,
UPON THE ONE YEAR CONTRACT EXTENSION, THE CONTRACTOR
THE LEASED MOTORCYCLES WITH NEW CURRENT MODEL PRODUCTION YEAR UNITS
AT THE SAME LEASE RATE. IF THE VENDOR CAN NOT COMPLV WITH THiC
REQUIREMENT, THE CITY MAY EXERCISE THE OP
MOTORCYCLES AT THE RESIDUAL VALUE STIPULATED ON
In the event the contractor is unable to extend the contract for any subsequent period under the above
conditions, or for whatever cause, advance written notice and explanation must be submitted to the Chief
Procurement Officer, no later than ninety (90) days prior to the annual expiration date. Such notification is
subject to the acceptance of the City , or the contractor may be found to be in default.
3.4. CANCELLATION
The City Manager by written notice may terminate in whole or part any Agreement resulting from this
invitation, when such action is in the best interest of the City. If the Agreement is so terminated, the City
shall be liable only for payment for services rendered prior to the effective date of termination.
3.5. METHOD OF AWARD
The contract will be awarded to the lowest responsible and responsive bidder meeting specifications.
Determining responsiveness and responsibility will be based upon the Terms and Conditions and on the
following criteria: (1) lowest 12 month total cost (monthly lease rate, plus the option(s) selected by the City,
plus any applicable fees); (2) delivery; (3) location of service facility; (4) insurance option proposed; (5)
evaluation of the information required in the Special Conditions.
3.6. APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board ("Oversight Board") which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
binding on the City until such time as they have been approved by the Oversight Board. Execution of this
contract by the City Manager shall constitute evidence of its approval by the Oversight Board.
3.7. BIDDER QUALIFICATIONS
Bids will be considered only from firms that have been regularly engaged in the business of providing the
goods as described in this bid for at least two (2) years; and that have sufficient financial support, equipment
and organization to insure that they can satisfactory execute the services if awarded a contract under the
terms and conditions herein stated. Subsequently, the Bidder will:
98-JU4
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-16SR
Be fully licensed to perform the work described herein, and shall provide all information requested on the
Price Sheet.
Have no record of pending lawsuits or criminal activities and not have conflicts of interest which may be of
embarrassment to the City.
Not submit a bid should the contractor have any member, officer, or stockholder that is in arrears or is in
default of any debt or contract involving the City, is a defaulter or surety otherwise, upon any obligation to
the City, and/or has failed to perform faithfully any previous contract with the City.
Pre -award inspection of the Bidder's facility may be made prior to award of contract.
3.8. CONTRACT ADMINISTRATOR
Upon issuance of contract award, contractor shall report and work directly with Mr. Allan Savarese, Fleet
Manager, who shall be designated as the Contract Administrator and who may be contacted at telephone
number (305) 575-5171.
All work will be inspected and approved by the Contract Administrator before payment is issued
3.9. SAFETY STANDARDS
It is the city's intent that all specifications are in full and complete compliance with all applicable Federal and
State of Florida laws and regulations. This includes, but is not limited to, Federal National Motorcycle Safety
Standard (NVSS), Occupational Safety and Health Act (OSHA), and the Environmental Protection Agency
(EPA) standards, and Florida requirements for external noise control and window tinting. If an apparent
conflict exists, bidders must contact the Purchasing Department immediately.
3.10. SERVICE AND FACILITIES
The contractor shall maintain and/or operate a service/repair facility within the Metropolitan Dade County
area and shall provide reasonably prompt service and/or repair for City leased motorcycle(s), as needed.
Service and repair required due to ordinary wear, mechanical malfunction or manufacturer defect shall be the
complete responsibility of the contractor.
3.11. MILEAGE ALLOWANCE
The City shall consider no other mileage allowance other than the amount specified on the Price Sheet.
3.12. DELIVERY REQUIREMENTS
Bidders shall state in the space provided on the Bid Information Form the approximate time required for
delivery after receipt of a purchase order. All motorcycles ordered prior to manufacturer's close of
production and in accordance with the contract shall be supplied in the manufacturer's next model run of that
class motorcycle even if it requires supplying a newer year production model at the original bid prices.
Contractor shall place order with the manufacturer within six (6) workdays after receipt of the City's
purchase order. Contractor shall complete delivery to user department within twelve (12) workdays after
receipt of motorcycle from manufacturer.
All deliveries of motorcycles with more than 225 odometer miles, except units requiring body modification,
shall be accomplished by transport. Deliveries of motorcycles with less than 225 odometer miles may be
accomplished by driving the motorcycle. Any delivery by driving the motorcycle must be supervised, and
the driver must comply with the manufacturer's break-in requirements and all applicable traffic laws and
ordinances. At the City' s option, a motorcycle with more than 225 odometer miles may be rejected. In any
event, all warranties will begin at the time of acceptance by the City of Miami.
page 2 of 6 4
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-10R
There shall be a acceptance and break-in period of thirty (30) days. During this period, the motorcycles shall
have operated in a manner considered satisfactory and operational, without break -downs or loss of
component functions.
Contractors shall notify the City of Miami personnel designated on the purchase order no less than 24 hours
prior to delivery. Deliveries will be accepted only between 8:00 A.M. and 3:00 P.M. during the City' s
normal workdays. Transport deliveries must be unloaded and ready for inspection prior to 3:00 P.M.
Deliveries not complying with these requirements may be rejected and will have to be redelivered at the
contractor's expense.
3.13. DELIVERY/AVAILABILITY
Prices quoted will include delivery F.O.B. Miami, Florida. The motorcycles will not be shipped with the City
of Miami as consignee. The City will not be responsible for the motorcycles until fully delivered and
accepted after a complete test, inspection, and field service check and break-in period. Delivery times must
be stated and will be a prime consideration in determining awards.
Time: Bidders shall indicate on the Price Sheet, the number of calendar days required to furnish the
motorcycle(s) after receipt of order.
Time of delivery may be extended for a specific period when the cause of such delay is beyond the control of
the successful bidder and provided that notice is given to the City immediately upon knowledge of impending
delay.
Point: General Services Administration
Fleet Management Division
1390 NW 20 Street
Miami, FL 33142
3.14. WARRANTIES
The Contractor shall warrant the motorcycle against parts failure or malfunction due to design, construction
or installation errors, defective workmanship, or missing or incorrect parts for a minimum of twelve (12)
months, or 14,000 miles of operation, whichever occurs fast. However, if the contractor received from any
supplier additional warranty on the whole or any components of the motorcycle in the form of item or
mileage, including any pro -rats arrangements, or if the contractor generally extends to his commercial
customers a greater or extended coverage, the City shall receive corresponding warranty benefits. The
starting actual service, not the date delivered by the vendor. Contractors will be advised of the date
motorcycles are placed in service.
3.15. WARRANTY
Failure by any manufacturer's authorized dealer to render proper warranty service or adjustments, including
providing a copy of the warranty work order to the city, shall subject that dealer and the contractor to
suspension from the City's bidders' list until satisfactory evidence of correction is presented to the City's
Purchasing Department. Payment will not be withheld pending warranty repairs and adjustments.
3.16. PATENTS AND ROYALTIES
The bidder, without exception, shall indemnify and save harmless the City and its employees from liability of
any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented
invention, process, or article manufactured by the bidder. The bidder has no liability when such claim is
solely and exclusively due to the combination, operation or use of any article supplied hereunder with
equipment or data not supplied by the contractor or if such claim is based solely and exclusively upon the
alteration of the article. The City will provide prompt written notification of a claim of copyright or patent
infringement.
page 3 of 6
98-li47
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-165R
Further, if such a claim is made or is pending, the contractor may, at his expense, procure for the City the
right to continue use of, replace or modify the article to render it non -infringing. (If none of the alternatives
are available, the City will agree to return the article on request to the contractor and receive reimbursement,
if any, as may be determined by a court of competent jurisdiction.) If the bidder uses any design, device, or
materials covered by letters, patents or copyrights, it is mutually agreed and understood without exception
that the bid prices shall include all royalties or costs arising from the use of such designs, devices, or
materials in any way involved in the work.
3.17. DEMONSTRATIONS
Bidden may be called upon to demonstrate the equipment offered. Such demonstration and inspection shall
be by arrangement with Mr. Allan Savarese, Contract Administrator.
3.18. ACCEPTANCE
Delivery of a motorcycle to the City does not constitute acceptance for the purpose of payment. Final
acceptance and authorization for payment shall be given only after a thorough inspection indicates that the
motorcycle meets bid specifications and conditions. Should the delivered motorcycle(s) differ in any respect
from the specifications, payment will be withheld until such time as the successful bidder takes necessary
corrective action. The Purchasing Department shall be notified of the deviation in writing within ten days of
delivery. If the proposed corrective action is not acceptable to the City, the Purchasing Department may
authorize the using department to refuse final acceptance of the product, in which case the motorcycle(s)
shall remain the property of the supplier, and the City shall not be liable for payment for any portion thereof.
Motorcycles shall be delivered with each of the following documents completed
1. (2) Parts Manuals and (2) Service Manuals
2. Warranty Certifications (including rustproofrng warranty when applicable)
3. Copy of Pre -Delivery Service Report
3.19. SPECIFICATION EXCEPTIONS
Specifications are based on the most current literature available. Bidder shall notify the City of Miami
Purchasing Department in writing, no less than ten (10) days prior to a bid opening, of any change in the
manufacturers' specifications which conflict with the bid specifications. Bidders must also explain any
deviation from the bid specifications in writing as a footnote on the applicable bid page and enclose a copy of
the manufacturer's specifications data detailing the changed item(s) with his bid. Failure of bidders to
comply with these provisions will result in bidders being held responsible for all costs required to bring the
motorcycle in compliance with contract specifications.
3.20. ADVERTISING
No emblem, logo, tag or other device or design promoting the contracting firm may be affixed in any manner
to any motorcycle furnished under this bid.
3.21. ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the bid response shall be evaluated or considered, and any
and all such additional terms and conditions shall have no force or effect and are inapplicable to this bid. If
submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal
letters, specifications, literature, price lists or warranties, it is understood and agreed that the General and
Special Conditions in this bid solicitation are the only conditions applicable to this bid and that the bidder's
authorized signature affixed to the bidder's acknowledgment form attests to this.
3.22. CITYWIDE
Any City Department, may avail itself of this contract and lease any and all items specified herein from the
successful bidder(s) at the contract price(s) established herein upon mutual agreement of the City and the
successful bidder(s).
page 4 of 6
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-165R
Any Department which uses a contract(s) resulting from this contract, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced directly and make its own payments. Authorization to
use this contract shall require City Commission approval.
3.23. INSURANCE
Determination of award will be based, in part, upon the lease/rental rate having Insurance Coverage that is
most advantageous to the City. Bidders are required to bid on the insurance option(s) summarized on the
attached sheet entitled "6.3. Insurance Requirements".
3.24. OPTION
The City will select the insurance option and method of insuring which offers the lowest price and is of
advantageous.
3.25. THIRD PARTY
The City, at the request of the bidder, may sign a lease agreement with a third parry, provided the lease terms
and conditions stated in this bid supersede all terms and conditions stated in that lease agreement. The bidder
shall assume the responsibility for any and all additional costs occurring from any variance in the terms and
conditions of this solicitation, and those offered in any standard language lease of a third party, signed by the
City at the request of the bidder. Your submitted bid will be accepted as acknowledgment of compliance
with this requirement.
3.26. PAYMENT TO THIRD PARTY
The City may make direct monthly payments to a third parry lessee upon completion and submission of a W-
9 Form by the third party lessee and receipt of a letter authorizing such direct payment to the third parry
lessee by the bidder. Upon satisfactory completion of these requirements the City will initiate such direct
monthly payments.
3.27. ADDITIONAL COSTS
The City of Miami shall make no additional payments for any other costs other than for the items specified
on the Price Sheet.
3.28. FACTORY DEFECTS
All material specified hereafter shall be fully guaranteed by the bidder against factory defects. Any defects
which may occur as the result of either faulty material or workmanship within the period of the
manufacturer's standard warranty will be corrected by the bidder at no expense to the City.
3.29. LICENSE REQUIREMENT FOR SALE/LEASE MOTOR MOTORCYCLE(S)
This bid has a Motor Motorcycle License Requirement. Chapter 320 of the Florida Statutes states; "No motor
motorcycle, foreign or domestic may be sold, leased or offered for sale or lease in this state unless the
Manufacturer, Importer or Distributor of such motor motorcycle which issues an agreement to a motor
motorcycle dealer in this state is licensed under SS 320.60-320.70". Bidders are required to comply with this
Statute.
3.30. ADDITIONAL ITEMS
The City of Miami reserves the right to add or to delete any items from this bid or resulting contract when
deemed to be in the best interest of the City.
3.31. YEAR 2000 COMPLIANCE WARRANTY
The contractor warrants that each item delivered, developed or modified under this contract shall be able to
accurately process date data (including, but not limited to, calculating, comparing, and sequencing) from,
into, and between the twentieth and twenty-first centuries, including leap year calculation, when used in
accordance with the item documentation provided by the contractor, provided that all items used in
combination with other designated items properly exchange date data with it. The duration of this warranty
and the remedies available to the City for breach of this. warranty shall be as defined in, and subject to, the
page 5 of 6
98 -1147
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-165R
terms and limitation of any general warranty provisions of this contract, provided that notwithstanding any
provision to the contrary in such warranty provision(s), or in the absence of any such warranty provision(s),
the remedies available to the City under this warranty shall include repair or replacement of any item whose
warranty- shall include repair or replacement of any item whose non-compliance is discovered and made
known.io the contractor in writing within ninety (90) days of discovery. Nothing in this warranty shall be
construed to limit any rights or remedies the City may otherwise have under this contract with respect to
defects other than year 2000 performance.
3.32. YEAR 2000 REMEDY CLAUSE (EQUIPMENT)
In the event of any decrease in equipment functionality related to time and date related codes and internal
subroutines that impede the equipment from operating beyond the Millennium Date Change, Licensors and
Vendors of Licensors products, agree to immediately make required corrections to restore equipment to the
same level of functionality as wan -anted herein at no charge to the licensee, and without interruption to the
ongoing business of the licensee, time being to the essence.
page 6 of 6
BIDNUMBER: 97-98-165R
COMMODITY / SERVICE: Leasing of Police Motorcycles
DEPARTMENT/CONTACT PERSON: GSA - Danette Perez
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON TRZ REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding sour+ce(s), contract value (if applicable), and all other required approvals
Prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN-. Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fresno of the Bid/Contract Section at Aj 225:or 416-1907 should you hav
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
SerD'4udyr of Purc g
98-114 7
9IDRECOM.DOC 8/8/97 PAGE 1 OF 2
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-16SR COMMODITY/SERVICE: Leasing of Police Motorcycle-
DEPARTMENT/DIVISION: GSA - Fleet Management Division
TERM OF CONTRACT. _ 12 Month lease p erina with OTR for an additional 12 month ne• Ind
NUMBER OF BIDS DISTRIBUTED: Six (6) NUMBER OF BIDS RECEIVED: Two (2)
METHOD OF AWARD: Lowest 12 month to al oct (monthly lease ra*a piiic Thn - ti
selected by the City. plus any analirrahlp facc)
RECOMMENDED VENDORG:
A"yeynrnrs&
STATUS:
?lv� • . 71�rr-.C6c.�.�
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: LOU) ez
CONTRACT VALUE:
s*c,, WC/
TOTAL: _ !yC�,
ACCOUNT CODE(S):
APPROVAL: -
Ftment Director/
nee
BUDGET REVIEW APPROVAL:
Dipak M. Parekh
Director
PURCHASING APPROVAL:
4:e-
i S. r
D ctor
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: _ f j
PAGE 2 OF 2
TO: Donald H. Warshaw
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: August 7, 1998
City Manager
SUEUECf : Authorization to Lease Police
Motorcycles
_
FROM cual, Director REFERENCES .
/Department of General Services AdminiStratiO&CLOSURES:
FILE:
The Department of General Services Administration has verified with the Office
of Budget and Management Analysis that funds are available from the ); Y '98 General
Fund contribution to the Capital Improvement Program, " Replacement of City - Wide
Fleet ", CIP Project No. 311850, in an amount not to exceed $40,884.
CIP Project Review and Approved By:
Pila aenz-Butler, CIP A inistrator
'yIS
Budgetary Review and Approval By:
—,� � ja
1 Dipak Parekh, Director
Office of Budget and Management Analysis
DHW/RM/JAP/ph
GSAMePoCycldoc
Date : Y �� /�r
Date : (/!Z/9�
98-il47
TABULATION OF BIDS - LEASING OF POLICE MOTORCYr' �S: BID NO.97-98-16SR
Item Description
I. Monthly Lease Rates
(based upon I2 month lease)
a. Traffic Enforcement Motorcycles
b. Spares and DARE Program
Motorcycles (light duty and low
mileage usage)
c. Up Front License, Registration Fees
d. Other Fees, if applicable:
11. Purchase Price
a. Residual Value of the motorcycles at
the end of 12 month lease period
III. Optional Items j
a. Furnishing and installation of new 1
Whelen Brand six -point emergency
lighting packages. Pricing shall include f
all parts, materials, labor, etc. necessary
to furnish and install new emergency
lighting packages in the utility box
located on the back of the motorcycles
Harley Davidson of Seminole
9155 S. Hwy. 17-92
Fern Park, FL 32730
Non-Minority/Non-Local
Est. Lease Rate
QrL Option A Option B
Harley Davidson FLHPI 1999
' 18 NB /ea NB
Annual Mileage Excess Mileage
Option C Allowance Rate
/ea S 189.00 /ea 14000 miles NB
5 NB /ea NB /ea S 1.00 /ea 5000 miles NB
ASE RATE DOES NOT INCLUDE THE SIREN. SIREN NO LONGER COMES
THE MOTORCYCLE FROM THE FACTORY. SEE OPTION -C-)
$ . 2,268.00 due at time of delivery for each traffic motorcycles and
$ 12.00 due at time of delivery for each spare and DARE motorcycles
1113
$ 14,000.00 /motorcycle
$ 1,600.00 /motorcycle
b. Transfer of the existing emergency
NB
light package from the City's
existing fleet of motorcycles to the
new leased motorcycle. Pricing shall
include all labor and materials
i
required to successfully transfer the
equipment.
(C. New Whelan 100 Watt Siren)
IV. Additional Item
a. Trade-in allowance for the City's
i
S ' 300.00 /motorcycle
existing fleet of Kawasaki motorcycles
(1994 model)
(twelve 1994 models and five 1990
models)
S 250.00 /motorcycle
(1990 model)
DELIVERY/AVAILABILITY:
i
f
Indicate number of calendar days or hours
;
60 days
notice required to furnish motorcycle(s)
'•
Additional motorcycles, if required:
i
60 days
Prepared by Maritza Fresno. 8/4198 Page 1 of 2
S960.00 /motorcycle
Approval:
t
i
J
ep irector/Designee
- _: 4 7
TABULATION OF E"InS - LEASING OF POLICE MOTORCYCI =S: BID NO.97-98-16SR
Item Description
I. Monthly Lease Rates
(based upon 12 month lease)
a. Traffic Enforcement Motorcycles
b. Spares and DARE Program
Motorcycles (light duty and low
mileage usage)
c. Up Front License, Registration Fees
d. Other Fees, if applicable:
IL Purchase Price i
a. Residual Value of the motorcycles at
the end of 12 month lease period
III. Optional Items
a. Furnishing and installation of new I
Whelen Brand six -point emergency
lighting packages_ Pricing shall. include
all parts, materials, labor, etc. necessary
to furnish and install new emergency I
lighting packages in the utility box
located on the back of the motorcycles
3
b. Transfer of the existing emergency
light package from the City's
existing fleet of motorcycles to the
new leased motorcycle. Pricing shall
include all labor and materials
required to successfully transfer the
equipment -
IV. Additional Item
a. Trade-in allowance for the City's
existing fleet of Kawasaki motorcycles
(twelve 1994 models and five 1990
models)
i
DELIVERY/AVAILABILITY:
Indicate number of calendar days or hours
notice required to furnish motorcycle(s)
Additional motorcycles, if required:
Ft. Lauderdale Harely Davidson
443 S. State Rd. 7
Ft. Lauderdale, FL 33317
Non-Minority/Non-Local
Est. Lease Rate Annual Mileage Excess Mileage
y.tOption A Option B Option C Allowance Rate
i
Harley Davidson FLHPI 1999
i
18 S 300.00 /ea S 300.00 lea S 300.00 /ea 14000 miles NB
i
5 S 300.00 /ea S 300.00 /ea S 300.00 /ea 14000 miles NB
i
S 70.00 if we furnish. Municipalities usually furnish their own.
N/A
S 12,500.00
$ 500.00 /motorcycle
no charge
$ 1,500.00 /motorcycle
(1994 model)
$ 1,000.00 /motorcycle
(1990 model)
30-90 days
30-90 days
Prepared by Maritza Fresno, 8/4198 Page 2 of 2
CITY OF MIANII
` SUMMARY OF CONTRACTS AWARDED
FOR: LEASE OF POLICE MOTORCYCLES
AWARDED TO: Harley Davidson of Seminole
Bid No. 97-98-165R
$40,884
4
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present None
PRIOR CONTRACT AWARD: NONE
I
SU WARY OF CONTRACTS. DOC
98-i1417