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HomeMy WebLinkAboutItem #15 - Discussion Item01/25/1991 02:30 4442496 COCONUTGROVECHAMBER Cocout grove Chmnbw of Commence MEMORANDUM TO: Sandra 011ivier Coconut Grove Sailing Club FROM: Coconut Grove Chamber of Commerce DATE: September 18, 1998 RE: 1999 Super Bowl Street Request PAGE 02 10 At the City of Miami Commission meeting on September 8, 1998, it was brought to our attention that a street closure for the 1999 Super Bowl event scheduled to take place in Peacock Park on Saturday, January 30, 1999, would be a great hindrance to the Sailing Club as you are scheduled to host a national event at your venue. In an effort to facilitate your needs and continue our relationship as a good neighbor, please be notified that the Chamber is withdrawing its request for the street closure of McFarlane Road on Saturday, January 30, 1999. While it was never our intention to disrupt the Sailing Club from hosting its event, we will work with you more closely in the future to coordinate access for your members and guests whenever we have activities in surrounding parks. CC: Margarita Genova-Cardovi, NE Coconut Grove NET Office Espe Avalos, City of Miami Community Development Department Jack King, Coconut Grove Sailing Club ,a ds 2820 McFarlane Road • Coconut Grove, Florida 33133 * Phone: 305.444.7270 s Fax: 305.444.2498 August 11, 1"S Mr. Donald It Warshaw City Manager City of Miami 3500 Pan American Drive Coconut Grove, FL 33133 Dear Mr. Warshaw: Coconu grove CJi m&wvf Co w&m We are requesting an appearance before the City Commission on September 9,1998. The purpose of our request is to ask permission for the Coconut Grove Chamber to produce a span -oriented community event coinciding with Super Bowl Weekend, for the week after the le Annual Taste of the Grove (January 23 and 24,1999). The Chamber is planning a "Super Sports Spectacular" festival, display and conceit io be held in Peacock Park on Saturday, January 30, 1999. Our event wilt include interactive sports for the youth of our community, athletes will be on hand to sign autographs and provide positive role models, as well as a musical concert in the evening. in order to facilitate the event; we need to request the following from the City Commission: • Extend the park's hours of operation from 10:00 pm to 1:00 am • Permission to sell alcoialic beverages, observing all city ordinances • Permission to hold two consecutive events in Peacock Park in the month of January • Permission to utiiin the cul-de-sac between Myers Park and Peacock Park The Standing Festival Committee has unanimously approved the "Super Sports Spectacular", as did Lt. Watkins, Commander of the Coconut Grove Net Office. We feel this event will benefit -the community for the following reasons: e The City and local merchants will realize increased income from the tourists that are in town for the: Super Bowl • The past Super Howl event, held in 1995, enjoyed great success and caused little disruption • The "Super Sports Spectacular" will bring a positive image to the City Dunk you for your consideration of this request: Yours truly, Olga M. Fmp Executive Director CC: Mayor Joe Corollo Commisioner Willy Gott Commissioner Joe Sanchez Commmissionet J.L. Plummer Commissioner Tams Replado Commissioner Arthur Teele City of Miami Special Event Coordinator Espe Avalos City of Milani Agenda Office Sky Smith. President Silvia Cejas, President -elect Sid Sussman, Director 2820 McFwiane Road • Coconut Grove, Florida 33133 • Phone: 305.444.72 0 • Fax: 05.444.2429 wwwcoconutgrove.com �j( � CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FROM dha . Warshaw City Manager BACKGROUND: DATE SEP 2 1 1998 FILE Personal Appearance SUBJECT : Coconut Grove Chamber of Commerce REFERENCES - ENCLOSURES: City Commission Agenda Item Ms. Olga Fraga, Executive Director of the Coconut Grove Chamber of Commerce, is appearing before the City Commission to request various authorizations and waivers related to a "Super Sports Spectacular" festival scheduled for Saturday, January 30, 1999, to coincide with Super Bowl weekend. The organizers of the event met with City staff and the Coconut Grove Standing Festival Committee on July 23, 1998, to discuss the planned festival. The Coconut Grove Standing Festival Committee approved the event subject to compliance with all rules and regulations prescribed by the City of Miami. The event will include sport activities and a musical concert in Peacock Park. RECOMMENDATION: The Coconut Grove Chamber of Commerce is requesting the following authorizations and waivers: • Use of Peacock Park until 12: 00 midnight on January 30, 1999. • Relaxation of the noise ordinance until 12:00 midnight on January 30, 1999. • Authorization to sell alcoholic beverages during the event. • Waiver of the requirement that two events shall not take place on successive weekends, as stipulated by City Code Section 54-341 related to the Coconut Grove Special Events District. The last authorization is necessary because the Taste of the Grove, a grandfathered event, will be held on January 23-24, 1999. The administration recommends that the Coconut Grove Chamber of Commerce's request be approved, subject to the following conditions: • Paying.for the cost of all City services and applicable permit fees required by law. • Obtaining insurance, including liquor liability, to protect the City of Miami in the amount stipulated by City requirements. • Instituting an identification program to assure that only those over the age of twenty- one will buy alcoholic drinks. 11 ✓ DHW/v41WIERA/era r4c, r�Tt'�'Q ER -OFFICE NIIE.•;IORANUUM Raul Martinez _ August 20, 1998 _ Assistant City Manager -- • Super Sports Spectacular Mar an a Genova-Cordovi Administrator NE Coconut Grove NET = - Pursuant to your request as to our recommendations for the proposed Super Sports Spectacular special event, we provide you the following information: • Enclosed for your review are the minutes of the Coconut Grove Standing Festival Committee meeting of July 23, 1998, where the proposed special event was presented for consideration by the committee. I have marked the pertinent text on page two for your perusal. As you may note, no objections were raised by members of the committee or guests in attendance at the meeting, and the event received a satisfactory recommendation from the committee. All Coconut Grove Standing Festival Committee meetings are advertised and the public is encouraged to participate. • The other item that I marked for you on the agenda, relates to issues raised by Ms. Annette Martens regarding the Muscular Dystrophy Bed Race. As you may note, actions were taken to prevent future problems which were satisfactory to Ms. Martens. • As of today, this office has received no input from area residents in reference to the proposed event. Given the information provided, we have no objections to this proposed event as presented. Should you have any questions or need additional information, please let me know. c: Espe Avalos, Special Events Coordinator Department of Community Development Lt. Dan Watkins, Coconut Grove Commander Coe Orin t rox,7e Chamber of Commerce MEMORANDUM TO: Margarita Genova-Cardovi Coconut Grove NE NET Office FROM: Coconut Grove Chamber of Commerce DATE: September 18, 1998 RE: 1999 Super Bowl Street Request In an effort to facilitate the needs and comfort of our neighbors, please be notified that the Chamber is withdrawing its request for the street closure of McFarlane Road on Saturday, January 30, 1999. We still need to request that the park hours be extended to midnight so that there is sufficient time to end the concert and tear down the stage. In addition, we are requesting the right to sell alcoholic drinks to accommodate the needs of Bacardi Imports as one of our main sponsors. The request for alcohol sales comes with the understanding that: • All applicable State and City rules related to beverage sales be followed. • ID stations will be set up for wrist -banding patrons. • Insurance needs set forth by the City of Miami will be met. While it was never our intention to disrupt the Sailing Club from hosting their events, we will work with them in the future to coordinate access for their members and guests. They have been notified of the withdrawal of our request for the street closure. 2820 McFarlane Road • Coconut Grove, Florida 33133 • Phone: 'j> 64A4 5 �- 305.444.7270 9 Fax: 305.444.2498 www.coconutgrove.com MTNTTTF.S Coconut Grove Standing Festival Committee (CGSFC) Meeting City Hall - Committee of the Whole (COW) Room 3500 Pan American Drive July 23, 1998 Committee Members Present Ron Arango Silvia Morales-Cejas Sky Smith Ted Stahl, Chairman City Staff. Clara Aranda, City Attorney's Office Espe Avalos, Committee Liaison, Community Development Maggie Genova-Cordovi, N/E Coconut Grove NET Office Bobby Starke, Parks and Recreation Lt. Dan Watkins, Police Department Also in attendance: Absent Dorothy P. Lee (Out of Town) Annette Mertens, Coconut Grove resident Robert Masrieh, Sunny Investments Sid Sussman, Professional Event Services Barry Kates, Clear Channel Daryl A. Grice (President); James Cunningham; Lilia Garcia; John Kiskinis and Jerry Bernfeld, representing the Coconut Grove Arts Festival The meeting was called to order at 6:10 P.M. U) 7 The minutes of the June 17, 1998 meeting were approved, subject to a correction by Committee member W Sky Smith to the effect that some of the comments made by the Coconut Grove Arts Festival representatives during the June meeting were abusive and offensive. 0 U The committee re -addressed the issue of a letter from Ms. Annette Mertens regarding noise and offensive language at a concert in Peacock Park during the Muscular Dystrophy Bed Race. Ms. Mertens said she had received a letter from the Muscular Dystrophy Association apologizing for the incident. Ted Stahl advised Ms. Mertens that at the June 17`h meeting the Committee recommended via a Motion that a1 the stage be placed facing the bay to cut down the noise to residents of the area. Ms. Mertens expressed that she was satisfied with the steps taken to resolve her complaint. r Sid Sussman and Barry Kates discussed the proposed event "Super Sports Spectacular", explaining that they were requesting the Committee's endorsement of the event to be held January 1999 in Peacock Park. C.G.S.F.C. Minutes July 23, 1998 Page 2 Sid stated that there will be no McFarlane closure, only the cul-de-sac between Myers and Peacock Park on Saturday. Sid stated that they will be making an appearance before the City Commission to request certain authorizations related to the Sports Spectacular event, such as the extension of the noise ordinance, permission to sell alcoholic beverages and a waiver of the following two requirements imposed by the Coconut Grove Special Events District Ordinance: a) that only one event during a month involve street closures and b) that the special events do not occur on successive weekends. 7 Robert Masrieh asked about the length and hours of the event. Sid answered that the event will be held for four days, using only the Park for three days as a display area from 10:00 AM to 7:00 PM and a full kjj day of activities, including closure of the cul-de-sac, on Saturday, January 30, until 1:00 AM. Sky Smith stated that the City Commission approved the previous Super Bowl event, and that he is sure the Commission will approve this event. The Committee passed a Motion "TO APPROVE THE EVENT SUBJECT TO COMPLIANCE WITH ALL RULES AND REGULATIONS GOVERNING EVENTS". (Silvia Cejas abstained from voting stating that Mayfair is a sponsor of the event). The Peacock Park terrace project and the Bayshore median project were discussed briefly. Ted touched on the subject of the use of McFarlane, and suggested, as a try -out, moving festivals out of that area before the opening of the Mutiny. Silvia Cejas discussed the idea of getting community input for future projects, and Sky Smith stated that people who are not on the Committee do not know of the roadblocks which prevent or slow the accomplishment of projects. Ted noted that the Committee does not have a final say, explaining that they make recommendations to the City Commissioners, who have the final say. Espe Avalos distributed Commissioner Regalado's memo to the City Manager, as well as the City Manager's response, related to the delayed Solid Waste cleanup of the Bed Race and Goombay Festivals. The Committee resumed the discussion on the revisions of the Festival Ordinance, touching on the issue of the special event surcharge fee. Sky Smith said that he would abstain from voting on the issue since he had been advised by the Coconut Grove Arts Festival that they would reduce the amount of membership in the Chamber in accordance to how he voted on the issue of the fee. He added that he would not vote so that it does not look like his vote was sold. James Cunningham stated comments like this could result in liability for defamation. Clara Aranda explained that if Sky is put in a position that he feels he should abstain, he can do so, and that she believes his reason is sufficient to abstain. She added that she will research this further and that this situation raises a lot of concerns related to compromising Committee members because of their membership in the Chamber. "fed Stahl stated that his vote had never been influenced by politics, and that it bothers him that Committee members have to abstain because of their position. I SGu SS�� C.G.S.F.C. Minutes July 23,1998 Page 3 John Kiskinis said that he had a conversation with Sky Smith to discuss their membership in the Chamber. He said that membership discussions come up on a yearly basis. He added that the Festival lost a significant -amount of money and that, depending on the budget, they could only commit to a general membership. He stated that in no way has his organization extorted a vote on the basis of what would happen tonight. Cunningham added that the Arts Festival is evaluating its membership in the Chamber. Sky Smith said that he understood that the message given to him had been authorized by the board, and that he was told that the category would be reviewed after he voted on the fee issue, specifically that the category would be reduced according to what happened in this meeting. He also said that showing up with a court reporter is threatening, adding that all this led him to believe that this was an effort to control his vote. He wanted to know if he misinterpreted the message that the "membership would be reviewed after our vote here." Mr. Cunningham replied that the court reporter was there making a verbatim report, since minutes do not always reflect all that is said at a meeting. He added that he has the right to say that the Committee is exceeding its authority, that he has a right to challenge, and that it is his democratic duty to do so. Sky Smith said that his conversation with John was a good thing in that he learned that the Arts Festival is loosing money. He stated that he is not looking to heap more responsibility on the Festival, adding that he is prepared to retreat from the fee raises. Silvia Cejas moved to leave the Surcharge Fee Cap as it is; Sky Smith seconded the MOTION, which was unanimously approved by the Committee "TO KEEP THE COCONUT GROVE SUPPLEMENTARY USER FEE CAP AT $10,000." Sid Sussman stated that this whole commentary is related to the raising of the fees, and discussed his idea of a separate festival account managed by a trust, suggesting each festival contribute $250 per day. He said a letter could be sent to all festivals to promulgate the idea, suggesting that Olga Fraga, Executive Director of the Chamber of Commerce, be the one to send the letter to all Grove event organizers. Ted said that he feels uncomfortable with the tension generated at the meetings. Clara Aranda replied that the public has a right to speak, adding that sometimes it can get heated. There was further discussion on the revision of the Festival Ordinance. Clara Aranda stated that she feels that there is no consensus on the revisions to the Ordinance, and suggested that Committee members once again go over the Ordinance. On the issue of the Coconut Grove District boundaries, Sky Smith moved to finalize this issue, and Ronnie Arango seconded the Motion, which was approved unanimously "TO EXTEND THE COCONUT GROVE SPECIAL EVENTS DISTRICT BOUNDARIES TO INCLUDE SOUTH BAYSHORE DRIVE FROM MARY STREET TO AVIATION AVENUE AND MAIN HIGHWAY TO FRANKLIN AVENUE." The meeting was adjourned at 8:00 P.M.