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HomeMy WebLinkAboutItem #07 - Discussion ItemJUN-11-1998 10:55 FROM TACOLCY ECO. DEU. CORP. TO 4005043 P.02 SAMUEL K. JOHNSON Executive Director MAJ. GERALD DARLING President KENNETH AUSTIN Vice-Pmsident RUBY FRYER Sec./ Treasurer CORALEE TAYLOR Secretary BOARD OF DIRECTORS DARYL SHARPTON RICKY kGZELL VALARIA JOHNSON GLEN-ROY BENEBY WILLIAM PERRY III Special Consulianv DEWEY KNIGHT III MAJ. FRANKLIN CHRISTMAS LUTHER CAMPBELL SAMUEL K. JOHNSON Founders WERTY CITY OPTIMIST %XUB OF MOMA, INC. �/-Wd o� oath T' * June 9, 1998 Mayor Joe Carollo Miami City Hall 3500 Pan American Drive Miami, Fl. 33133 Mayor Carollo, The Liberty City Optimist Club of FI.,Inc was to be on the agenda for the Tuesday, June 9 commission meeting . The item (#6) was deferred to the June 23rd commission meeting. Our concern is what time we will be placed on the agenda. I would appreciate it if you could place us after 5:00 pm so that some of our parents, volunteers and community members can attend. Thank You 14amue K. ohn Executive Director cc: City Manager Chief Donald Warshaw "To Enhance The Growth and Development of our Youth and Communi ' P.O. BOX 510354, Miami, FL 33151 Phone: (305) 635-9239 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: 14 �.... Wald H. Warshaw City Manager DATE: June 23, 1998 FILE: SUBJECT: Background Information on Personal Appearance Before City Commission by Sam Johnson of REFERENCES: Liberty City Optimist Club ENCLOSURES: At the June 9, 1998 City Commission Meeting, it was requested that background information be provided regarding the personal, appearance requested by Mr. Samuel K. Johnson of the Liberty City Optimist Club. Attached is a June 5, 1998 memorandum from Parks and Recreation Department Director Alberto Ruder containing this background information. Attached to this memorandum is a copy of City Commission Resolution No. 97-183 (adopted on 3/20/97) containing new requirements for youth serving organizations utilizing City of Miami park facilities. As requested, Mr. Johnson's personal appearance was rescheduled for the June 23, 1998 City Commission Meeting. Should you require additional information, please advise. DHW:AR:jag Attachments c: Alberto Ruder, Director Parks and Recreation Department ;.'.1 ,'F 111A %Ii, Lnl�i�-. INTER-OFRCE MEMORANDUM Donald H. Warshaw City Manager Alberto Ruder, Director *Parks and Recreation Department DIN rE SueJEFc 7 REFERENCES ENCLOSURES. June 5, 1998 Personal Appearance by Mr. Sam Johnson of Liberty City Optimist Club (Item #6) 6-9-98 Commission Mtg. The purpose of this memorandum is to provide you with background information on Item # 6 (Personal Appearance by Mr. Sam Johnson of the Liberty City Optimist Club) on the June 9, 1998 City Commission Agenda. It is our understanding that Mr. Johnson is displeased because his organization was not included as a joint applicant on the City's Safe Neighborhood Park Bond Program's (SNPBP) $1.3 Million Challenge Grant application for a new community activities center at Hadley Park. Since he was not part of this application, he wants to make sure that his program is accommodated once the new facility is constructed at this park. Originally, we had considered the possibility of including the Liberty City Optimist Club as our joint applicant on this grant application. However, we did not include them because this organization had not complied with our requirements. Specifically, as a result of City Commission Resolution No. 97- 183 (adopted on 3/20/97), they were required to 1) submit (by May 1, 1997) financial statements certified by a CPA showing all income and expenses generated during each of the last three (3) full accounting years and 2) conduct (by September 30, 1997) a minimum of one (1) fund raising special event, with the proceeds to be given to the City of Miami to support the maintenance and operation of city parks. Mr. Johnson was sent the attached three letters (two of them via certified mail) reminding him of the requirement for the financial information. The most recent letter, dated April 7, 1998, also reminded him of an August 7, 1997 letter requesting that his organization conduct the required fund raising event. It should be noted that on April 10, 1998 (about a year since the information was first requested), we finally received audited information from this organization for the years ended September 30, 1995 and 1996. To this date, we have not received the appropriate financial information on the required third year nor has this organization conducted the required fund raising event. � Sw SS��- It is for these reasons that we did not include the Liberty City Optimist Club as a joint applicant on this grant application. However, because this organization does conduct a worthwhile program for youth, we did indicate on our grant application that the new facility would indeed "accommodate organized youth sports programs currently taking place at this park". This statement was intended to include this Optimist Club. It should be noted that the joint applicant on our grant application was the non-profit organization, The Inner City Children Touring Dance Co. We felt that including this organization made our application more well rounded since it would include a cultural and sports component. The cultural component made it possible for us to introduce the concept of intergenerational programs involving the youths and senior citizens. Our application was endorsed by the Hadley Park Homeowners and Residents Association (HPHRA). This endorsement was essential because we were able to meet the Challenge Grant matching requirement by utilizing the $1.3 Million that the City had previously allocated to construct a new senior center at Hadley Park. The HPHRA, who worked very hard for many years to secure the $1.3 Million for the senior center, agreed to support the modification of the scope of the original project to allow for a com" =" ity activities center that would not only serve senior citizens, but youths as va*ll. Should you require additional information, please advise. Attachments nn ncon d 2 QLTA-tv of 4HT-4-i-Ti (Y Os' b v i7 ALBERTO RUDER = Director Y n w Q April 7, 1998�o_r�``a` Mr. Samuel K. Johnson Liberty City Optimist Club P. 0. Box 510354 Miami, Florida 33151 Re: Certified Mail * P275 397 597 Dear Mr. J son: LOSE GARCIA-PEDROS� City Manager This is our third notice to request that your organization submit a >financial statement(s) certified by a C.P.A. showing all income and expenses generated during each of the last three (3) full accounting years. We have written you the attached two (2) letters (dated April 18, 1997 and May 8, 1997) reminding you that in order to maintain your existing park permit valid, your organization needed to submit this information by May 1, 1997. To date, you have not submitted this information nor contacted our office to explain why your organization has not been able to comply with our request. Additionally, on August 7, 1997, we wrote you the attached letter reminding" of the requirement to conduct a minimum of one (1) fund raising special event, either i dually or in conjunction with other organizations by September 30, 1997. The proceeds from these efforts were to be used support the maintenance and operation of city parks. Many of the youth -serving organizations in our parks participated in this effort and collectively we raised $4,533. We have no record of ever receiving any contribution from your. organization or an explanation as to why you could not comply with this request. In order to maintain your park permit valid, you must contact us immediately upon receipt of this letter to provide us with an explanation as to why the requested information has not been submitted and the .date in which you will comply with our request. The City will have to take into consideration your lack of responsiveness as it continues to develop a policy on youth -serving organizations that utilize our city parks. Unfortunately, we will not undertake any new programs or activities with this organization until there is full compliance. Should you require additional information, please do not hesitate to contact me. Sincerely, Alberto Ruder Director AR/jag Attachments c: Terrence Griffin, Assistant Director DEPARTMENT OF PARKS AND RECREATION -' 444 S.W. 2nd Ave., 8th Floor/P.O. Box 330708 Miami, Fl. 33233-0708,/(30S) 4>1001Fax: 1305) 4164134 C71 fflianxi April 13, 1997 Mr. Samuel K. Johnson Liberty City Optimist Club P. O. Box 510354 Miami, Florida 33151 Dear Mr. on: 57a..,,,� fl)1VARD NIARQUEZ (.ilk• \1;I�lA�Qr The purpose of this letter is to once again remind you that in order for your orkAization to maintain your existing park permit valid, a financial statement certified by a C. P. A. shgwing all income and expenses generated during each of the last three full accounting years -: be submitted to this Department by May 1,1997. 4 Should you require -additional information, please do not hesitate to contact me at (305) 416- 1320. Sincerely, Alberto Ruder Director ARrag cc: Terrence Griffin Assistant Director 1Su� OEPARTMENT Of PARKS ANO RECREATION III C -1 -A •.... O.L r1._. -- - - - 1---- - _ _ _ . . - - OLIT-tv Jurf ffliami ALBERTO RUDER Director May 8, 1997 Mr. Samuel K. Johnson Liberty City Optimist Club P.O. Box 510354 Miami, Florida 33151 .�ZY of• b Nall e c �CO' trV0 EDWARD MARQUEZ City Manager Re: Certified Mail # P 275 397 6445 Dear Mrs 50- .v This is our second notice to request that your organization submit a financial 4*11(s) certified by a C.P.A. showing all income and expenses generated during each of the fiW *three `;� :. _ ,: (3) full accounting years. On April 18, 1997 we wrote the attached letter reminding you tbffiin r Y' order to malfttain your existing park permit valid, your organization needed to submit information May 1, 1997. To ` by y date, you have not submitted this information nor contacted office to explain why your organization has not been able to comply with our request. In order to maintain your park permit valid, you must contact us immediately upon receipt of this letter to provide us with an explanation as to why the requested information has not been submitted and the date in which you will be complying with our request. Should you require additional information, do not hesitate to contact me. Sincerely, Albert Ruder Director AR/tjm Attachment cc: Terrence Griffin, Assistant Director DEPARTMENT OF PARKS AND RECREATION 444 S.W. 2nd Ave., ath Floor/P.O. Box 330706 Miami. FL 33233-0708/(305) 416.1300/Fax: (305) 416-2154 Catty .of4HT-ami y�%Y OF.fi ALBERTO RUDER Director August 07, 1997 Mr. Samuel K. Johnson Liberty City Optimist Club P.O. Box 510354 Miami, Fl. 33151 Dear Mr. n: ��-y- . i' EDWARD MARQUEZ City Manager The purpose of this letter is to remind you that you are required to conduct a minimum of one (1) fund raising special event, either individually or in conjunction with other organizations by September 30,1997. The proceeds from these efforts are to $e given to the City of Miami to be placed in an account to support the maintenance and orration of city parks. r As previously explained to you, this requirement was imposed in lieu of youth serving '. organizations having to pay user Bees while the city conturues to review this issue. The failure of any' youth serving organization to show evidence that it held, or participated in, sponsoring a fund raising event by September 30,1997 could result in the group being disqualified for future reduced fee considerations (if any) for such organizations operating in city parks. It should be noted that the city hopes to raise a total $15,000 collectively from the fimd raising efforts by the youth serving organizations. As always, we thank you for your cooperation. Should you require additional information, do not hesitate to contact me at (305) 416-1320. Sincerely, - Alberto Ruder Director cc: Terrence Griffin, Assistant Director _ � J•t DEPARTMENT OF PARKS AND RECREATION 444 S.W. Ind Ave., 8th Flow/P.O. Box 330708 Miami, FL 33233-0708/(30S) 416.1300/Fax: (30S) 416-21 S4 MAY- ¢-'t WE D 1 3 - Z 4-97-196' 3/20/97 . A.OSOLUTION No.9 7 - A- .RESOLUTION .RgCUIRING THAT ALL. YOUTH.. MV1140 ORQQANIZA►tiON3 (QAGANIZATIOIV8) ' t;PERATIM3 P•AOGRAM$ . (N am... OF : MIAMI PAR)$ :. CONDU4` A ' NIINtMUM':OF:.L�NE • (1) FUND, RAISING SPE_C(A. ..EVENT, ' iTHER : INDIVIOItALtY: OR IN CONJUNC*(ON; WITH OTHER OAGANTZATtONS; 6Y : SEPTEMSER '30, . 19i,''1lIIltH :.ALL r PROCEED ' QOINQ T0: THE CITY OF' MIAMI.. K.LIEU OF - PAYING Wk ,USl.R t=EES 'AS THE CITY, ONTINI ,•TO ... : REvfEVV . T , MATTEJ DURING: THIS P 10m.— Ems • . : ;FROM SAID FVN ' RA1$ER Si1AlI. BE PI ACED* IN %► a�l$T XCCOUNT:—: * O •• • St�PPOR7 ' THE Mi41NTENANCE Akb : r: QPERATiON OF CITY PARKS; ItlR'THEit ORGANIZATIONS THE OPTION OF ,• PAYING'•• .A FLAT >. CON CESSIOU FEE OF 45.60 PER DAY, PEA RIEL3 ; OR • j :' ; : FACILITY WHERE THE SPECIAL EVENTS? AqE' p�lE3tcNTEO, _ :CONDITIONED UPON* SAID 6RQANIZAT}pN CLIrANIN UP TH>t CONGEgSION AREA(S) AS DEfINEG BY TFiE�PARIC$ AND - 'RECREATION.D ANT;' FURTHER A.Wtk&IZIN© THE - _. CITY MANAGER AND,THE CITY ATTORNEY'$ OFFICE TO = r PREPARE .-tkE L94AL DOCUMENTS REGU160 Pon • TNIS co"Ngw. UPON EACH OROANITJ►TIgN .. ' SUBMITTING FINANCIAL AUt31T TO THE. CITY. MANAGER iNQ'f U4TEf� .THAN' MAY 1, 1991, ANG •OBTgINING ' ' : • , INSURANCE IN AN AMOUNT 'STIPULATED BY: THE - CITY T :MANAGER pR HIS DESIGNEE. 1�►H REAS, the City of .Miami recognizes the importAhce of. keeping dut yQU (nvolvsd inpositive and wholesome tscresdonal opportunities: and ; WHEREAS, m8ny yout'h serving organizations , have bean operating spor;trin `arid other Vwth activities in City of Miami parks for several years ;and P 0 2 js=" S�1� ' . --)4_F, D WHEREAS, many youths wmo parwipate in these, pjgrarn ire from tow. and moderate' income families; and '. 'gaqIntIons,.h*v.G:Nt peen charged. a WHIEAEAS, h ..I� V, youth or f4e by. fhb 6ivfl ti of Miami f6r'.-titilizing the park$-, and Pili t financialrecon.. , (avl'W- of trent policy' Oegbrd youth Of F WHEA' AS. mWitir- .!T.tiffw is rsqu fid to. OtOdY tI*I& "U"Of fur j"PrI4 to dOveiop J60, 'any, to charge these'orou' iu and if 'any, 88 t*.�!W Os In. turs d �S; it is anticipated that it WIN take uritil.9.60-161ka'M 0, 1997 tq* 6"lo1,0 i new' plmatter, opS • In the nwolh impose 4i'rOQLOtOin". MIa".w6LOd like to time. the City of Ming aonipt*'curr"TIY operating in ar City pock conduct at least ono City in ft-Aerati 6i It 0 r 30, 1997., tb reim funds to SOW 0% t�hb p i W. Ilou of k !k.io�er fipei durWO the event: and writ Oquld be'Ve this special 9 sented by Ode group or by several4 and' JAS,.'ttje City ho* pA s goalof 4jSOOO to be.r"Iked from theoffo f" by 1907; and S, all hr4# relad will be dep4iitad ia'g sepats' trust .fund iror use in; fhb hi lPt and opireflon of Its park licllitiOS.' and WH FIEAp fallike'of Ony'vout4 SOMInO organitit[6..ii to show 80fifti thbi It o( p nicipbted In,' spoinsorin4 a fund roWne 010ont' by SePtOMOOf 308: Igot 6WO result group. be dis"tifled for future reduced fee' considerations fOr 'Such otianiz6tidns'operstlnq in City parks: and MAY - 6-3 D 1 3 24 WHEREAS, to raisd revenues foi the City of Miami and ,bettOf control illegal vending ' activities In J�4 perks, it would be optional on the part. of the organization to chooa to have conpesjion rights durinq'ih it activlties for a fiat fee"ot 4'5.()0 ppr day. per field'. or facility'used. with the proWso the organization clean up trio coricossibb 'e pa(s! as defined. by.ths Parks end Recreation' Ospinfieclt: and WNEi EAS, youtft `serving' orgahizaftns *111 coh*" �tq be Ostino as Otgitnizatiohs ; t serv> yous�is up to' 17years of age *Ith fifty-oni percent (51 %) of the pbr<icipsr►ts rssld no i the _C ty of Miami; NOWSo . fH�RSFOAt, of rr RESOLVED >gY tfif : COMMtS3lON OF' THE CITY OF ' SOctibn 1. the recitals bird findings contained h the .Pr4 mble to this :Rssottidon 'are f$repr ftlpted by tefer a thereto er+d inCorporbted tisisiri ss N fatty set fprth in`ttiis 4 3eCtfori,2. AN youth 'sehtiing Organizations (Qrpardiations) operatiop prBEra("4 iris - City- Of. IutisfiM packs we hergbyrsquked to conduct a' in, 9mum of o�ie t1) lixtd rsisirl� . Bfie61at oven,, either individually 'or In conjunction wit'ti Other such groups, ' by *Sbptorpt er . 30, •!99`i, lieu of paYtn$ pails yser" fees Qieing the palled ` f ttie avant. S4otjorY 3.; .Proceeds from 'said fundraiser shalt b6 placed ki a trust `iccourit to ; support`.tfie:rriatntenonre.ar)d operation of City parks: Sec(lon 4.' Organizations would have: the option to have concessiori rights. du*14 the evo�tt for' a flat ratf of"46'.00 per day. per field, or facility, with each oreenization regoonsible;foi clean -up -around the concession'srea(s).' $pcVoh 5.' The City Manerger 'is . hereby* sqthafiied to work with.. the. City Mtoinevs `Office in preparing the legal documonts• required for this ' purpose; contlnpent upon each. Organization submitting a financial audit to the City Manager not later, ihan c WED 1 3 23 P 0 3 May T, _ 1997, and obtaining Insurance In an amount stipulsted by Ow City Manager or his desIgnee. Sebtion $. Thl# Rei~orutkin ah*Il Wome affectly6 irnrtigdist ly upon its sdoptlQn. PASSED AND AQOPTQ) ihb day of j jawjj 1997.i - . • = C LLO, MAYOR :'AT1' 7: i� 00 VIIALTER J: ..CITY K a AROb AND APPRovr* air• IL E1T�f TTORNEY • �° is - - .' - .- . : AFO 0Vf aA$ TD FOAM AND CORRECTNESS: ,