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FROM
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CITY OF MIAMI, FLORIDA 17
INTER -OFFICE MEMORANDUM
Honorable Mayor and DATE : February 17, 1998
Members of the City Commission
SUBJECT: Annual Report of City
Boards /Committees
Jose Garcia -Pedrosa REFERENCES: February 24, 1998
City Manager ENCLOSURES: Commission meeting
FILE:
Pursuant to City Code Sec. 2-890, please accept the reports submitted.by the chairpersons
of the following boards:
• Historical & Environmental Preservation Boards
• Health Facilities Advisory Board
• Miami Sports and Exhibition Authority
• Property and Asset Review Committee
• Budget and Finances Review Committee
• Waterfront Advisory Board
• Coconut Grove Standing Festival Committee
The chairperson of each committee is required to deliver an oral presentation at the
March 10, 1998 Commission meeting. Following the presentations, the City
Commission may wish to form a Special Purpose Board (SPB) to evaluate the reports in
order to determine whether a specific board being reviewed shall continue in its present
form.
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FE,B„1.7,-98 TUE 1 6.: 58 P 02
CITY OF MIAMI, FLORIDA RMD t....��
INTER -OFFICE MEMORANDUM
?° : AFL LIAISONS AND CHAIRPERSONS DATE : December 4, 1997 FILE:
OF CITY OF MiAMI BOARDS/COMMITTEES .
SUNIECr . Annual Report 000 January 1998
FROM REFERENCES:
Walter J. a. Code Sec. 2-890 - 892
City Clerk ENCLOSURES
Please be advised that pursuant to City Codc Scc. 2-890 (Annual report of City boards and
committees), by January 15th of eAch year, each hna.rd's rhairperson shall submit A report,
approved by the board, to the City Manager setting forth the following information concerning
the board:
`a. Whether the board is serving the purpose for which It was created.
b. Whcthor the board is serving current community needs.
C. Mist of the board's major accomplishments.
d. Whether there Is any other board, either public or private, which would
better serve the tunction of the board.
e. Whether the ordinance creating the board should be amondod to
better enable the board to serve the purpose for which, 4 was created.
f. Whether the board's membership requirements should be modified.
_�i, The cost, both direct and indirect, of maintaining the board."
Pursuant to Code Sec. 2-892, the Historic And Environmental Pro"rvation Roard, the Health
Facilitleg Advisory Board, the Miami Sports and Exhibition Authority, the Property and Asset
Review Committee, the Budget ,and Finances Review Committee, the Waterfront Advisory
Board and the Coconut Grove Standing restivai Committee are to be reviewed in the following
• �>Ii�nier:
(1) By February 15, 1998, the City Manager shall deliver to the City Commission the report
submitted by the chairperson of each board together with any recommendation or
comments the City Manager desires to submit.
(2) Daring the month of March 1998, the chairperson shall make an oral presentation to the
City Commission. Said presentation shall be based on the report set forth above.. At the
conclusion of the oral presentation by the board's chairperson, any individual
Commissioner may request the formation of a special purpose board, consisting of five
members appointed by the City Commission. This Special Purpose Board *hall evaluate
the chairperson's report, the City Manager's recommendations And any other infruymAtinn h
deems relevant to determine whether the board being reviewed shall continue in its present
form. The Special Purpose Board shall make a report to the full Commission within 90
days.
(9) At the conclusion of this review process, the City Commission shall determine whether to
abolish, continue, consolidate or modify the board.
3
P 0 3
This momorandum is to ,remind you that January 15th is fast approaching, and that In keeping
with City Code Sec. 2-890, each City Board and committee must present its report to the City
Manage�In the manner prescribed above.
MS:WJFaI
cc. Honorable Mayor and Members of the City Commission
Alberto Ruder, City Manager
A. Quinn Jones, City Attorney
(b) No board :member shall serve more than
eighty consecutive years on any one board. The
provisions of this section shall be applied prospec-
tively to current board members. Nothing set
forth in the subsection above ahali prohibit any
individual from Ding reappointed to a city board
of er"..a hiatus of two years.
(Ord. No. il130,15, 3-24-04; Code 1980,12429;
Qrd. o. 11373, f b, 6-27.96)
Sec.'2.8" Attendance requirement.
(a) Notwithstanding any other prvvbion'of this
Code; any board tsiember shall be automatically
removed if, in a even calendar year. .
(1). He or she is absent from three consecutive
mi3eLiciga; iu
(2) He of she is absent from four of the board's
meetings►
(3) Provided that regardless of their compli.
anu with subsection (aj(i) and (2)
hereinabovo, members must attend at least
50 .W ont of all the, board meeti cs held
during a year.
(b). A psember of a city board shall be deemed
absent front a meeting when he at : she is not
pieofeuL at. ih� m�tiiig at. l�L 7$ percent of iLe
duration.
(a) 'The provisions of this section ,array be waived
by a (our -fifths vote of the members of the full city
comnussion.
(Ord. Ni 11130, 15, 3-24-94; Code 1080,12-430)
Sec. 24 T. Quorum requirements.
A uorum for all boards' meetings, except for
meet ngs or the Bayfront Paris Management'1)rust,
shalt ce,t►sia( of 50 percent plus one ut the Waas
total `membership. The decision of a majority of
the b0arrj members present and voting at s meet-
ing at which a quorum is present shall be the
decision of the board.
(Ord.; NO. 11130118, 3-24-94; Code 1"0, 4 2-43i;
Qrd. Ro. 11346, 12, 3-14-96)
Sec. 2.6ft Nottee to city clerk of board meet.
All : city boards shall provide the city clerk
writtOn notice of their meetings at 1passt mvan
days prior to such meetings, except in the case of
emerjency meetings.
(Ord. -No. 11130, g 5, 3-24-94; Code 1980, g 2-4.TZ)
Sec. 2.859. City clerk to keep records of
boards.
The city clerk or his/her designee shall serve as
liaison between the citi c cwWasion and all city
boards. Hakhe shall prepare a standard form to
be used by all boards to repast their member''
attendance to their meetings. All city boards shall
submit copies of the minutes of their meetings
and records of their members' attendance to said
meetings to the city clerk within five days after
each meeting. The city clerk shall inform the city
enminissioss whenever a board member has re-
signed from a board, or has exceeded the number
of permissible absences and said board member.
will be automatically removed from the board.
The city cleric shall then inform the ,city commis-
sion in writing that the position has been declared
vacant sand a llnov-4mr member must be promptly
appointed to fill the vacancy.
(Ord. No. 11130, 'f 5, 3.24-94; Ord. No.11188, f 4,
10-27-94; Code .1980,12-40
Sm 240& AnnvW seporL
Commencing with the year 10, 95, each aty
hoard and cnmmittpi! xhali rarnrt in the fnllowing
manner. By January 16, 1995, and thereafteer .liY
January 115 ofeach subsequent year, its chairper.
son shall submit a report, approved by the board,
to the city manager setting forth the following
information eoncernlag the board:
(1) Whether the board is serving the purpose
for which it was created.. .
(2) Whether the board is searing current com-
munity needd:
(3) A list of the board'a major accomplish-
(4) Whether them: is ony other board, either
public n r privsit^, which would better Aiwa
the function of the board.
(S) Whe.thiv the ordinance cr .ating the hastrd
should be amended to better enable the
board to serve the purpose for which it was
treated.
(6) Whether the board's membership require-
ments should be modilled.
CD2:70
�ISGwsfeC410-
FED-1.7-98 TUE 17 :00
P - 05
l-Y
ADMINISTRATION: i 2.892
(7) The coat, both direct and indirect, of main
taining the board.
(Ord. No. 11130, ¢ 5, 3-24-94; Code 1980, ¢ 2-434)
Sec. 2.891. NET administrator as liaison to
boards.
Each NET (neighborhood enhancement team)
administrator of the city shall` be a city
administration's liaison to boards which operate
within hi�/hergewiOh .cal area�of responsibility
This provision, does not preclude the appointment
as liaison of •any other person. which the city
commipion or the city administration may wish
to appoint to xerre ill wild cUpacity
(Ord. No. 11130, ¢ 5, 3-24-94; Ord. No. 11188, 1 6,
10-27-%, Code 1980, # 2.435)
Sec. 2-8ft "Sunset" review of boards.
Commencing with the year 1995, each city
board shell be reviewed fn the following manner:
(1) $y February 15 of the year in which ' a
board is to..be reviewed, the city manager
shall deliver to the city commission the
report eubnpitted by'the chairperson, of e:adi
bo.6rd pursuant to section 24390 hersinabove,
together with any recommendation or cam-
vents the city manager desires to submit.
(2) During the rdonth of March of each year in
which a board is to be reviewed, the chair-
person shall make an oral presentation to
Lilt!city com mistion. Said presentation shall
be based on the: roportset forth in section
2490 above.'.At' the' conclusion of the oral
presentation by the ' board's chairperson,
any individual commissioner may request
the formation of a special purpose board,
(hereinafter referred to ee the "SPB"), con -
Mating of five members appointed by the
city commission. The SPB shall evaluate
the chairpersoes.report, the city manager's
recommendations and any -other informa-
tion 4 deems relevant to determine whether
the board being reviewed shall continue in
,its preaant form. T1 a SIM shmil make a
report to the fall commission within 90
days.
(3) At the conclusion of this review process,
the city commission shall determine whether
CM-71
-6:
to abolish, continue, consolidate or :modify
the ho ird for the enstivog fntir years there;
after., Nothing contained herein shalt be
construed to authorize the abolition, con-
solidation• or modification of any
maltgurisdictional board.
(4) The following boards shall initially be re-
viewed in the following years and ahail be
reviewed every four years thereailt�c:
a:' ' 1995:
1. Affirmative action advisory board.
2. Bayfront Park, management trust.
3. Citywide community development
advisory board,
4. Civil service board.
a. Cade enfyrcement board.
8. Downtown development authority.
T. Overtown advisory board.
b. 1996:
1. Planning advisory .board.
2. Zoning board..
.3. Street _codes!gnation review com-
niittee.
4. Committee op ecol.ggy and beauti-
fication.
5, occupational license equity study
commission.
6. Talc-e2eampt property atrering mm-
nsittee.
7. International trade board.
c. 1997:
1. Commission. on the. status of
women.
2. Coconut Grove parking advisory
committee.
& Audit advisory committee.
4. Urban development review board.
5. Latin Quarter review `board.
6. Off-street parking board.
7. Nuisance abatement board.
d. 1998:
1. Historical and environmental pres-
ervation board.
21
•
F E B- 1 7- 9 8 T U E 1 7 0 1
P_ 0 6.
i 2-802 MIA1bII CODE
',2. Health facilities advisory board.
public. An. aiiirmative vote -of at least 50 percent
3... Mis.=' sports and au-
of the members present and voting at any meet-
,exhibition
ing ing is required for any board action to be taken:
.4. Property and asset review commit-
tee.
(b) The board. shall be constituted as, folloft
Budget and finances review coam-
InUtee.."
. (1) Sixteen members for terms of office as
6. Waterfront advisory board.
provided herein. Such members may be
7. Coconut Grove standing festival
reappointed for seven additional terms. One
committee.
member of the city oommiselon shall be.the
(5) Ail boards "created after, the effective date
chairperson of the board and the 16tb aie*.
her thereof The chairperson of the board
of this di*foa shall be placed in the ap-
ahaD have the power_ to appoint all mem-
„ prapriate area under subsection (4)
hereinabove, and, shall, be reviewed in ac-
bers serving on the various" committees
cordance therewith.
which the board shall establish from time
(Ord: No. 1113p, 5.3-24r94; Code 1980, $ 2-436)
to time. The mayor and each city canamis-
sioner. shall each leave the right to nomi-
lli . 24" Oath of office.
nate three pefsona to serve ae board mem-
hers. Ide>a►bers .shall be eligible for
All members `oi•"the dry boards "who "receive
reappointment as provided herein. The
a tearoone>raOoa, from the city shall, before entering
terms of Qtfice for these members. shall be
upod the duties of Ace, take and. subscribe" to an
for periods:'of one year or until the nauu-
oath or "a�rms�fio;'t, to be acid kept in the
resting coaiamiseioner IeaVes office, whicfi--
"filed
oin,c of the city clerk, that he or :she will support,
ever �� �� No•member shall be ell ' -
prot'' tend defend the constitution and laws of
ble for reappointment irsuch reappointment
the n>Ited States of America and of the State of
results in the member serving for more
Flo da:
than eight consecutive years.
(Ord. No. 11356, $ 2(2-437), 4-25-96)
(2) The chairperson shall appoint a vice -chair -
Sete. 8-604�-5-924. Reearved.
Peen and a' secretary from. among the
boards members. The. appointment of the
chairperson, of the vice:chairperson"and ' of
T i VISIdN 9. IIVTEtiNATIONAL TRADE'
the secretaryshall be fora tern of one year
BOARD
from the date of appointment.
See. $-921. Established.
(3) If a vacancy shall occur in the membership
of the board, such vacancy will be filled for
There is hereby established an international
the unexpired term by the appointment of
tradg board.
a person upon being nominated b •the
y. .
(Ord: No: 1Q437, 1, 6-12-99; Code 1960,12-421)
mayor or city commissioner who shall have
nominated the member whose position has
`2-922. Membership.
become Vacant.,
�_Y The bomd_shOl be^advisorv_and l
(4) Members the international
;;1a1 con-
of
trade boardi��
I
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F M
City of Miami Historic and Environmental Preservation Board
c/o Sarah Eaton, Preservation Officer
Department of Planning and Development
P.O. Box 330708
Miami, FL 33233-0708
January 15, 1998
Jose Garcia -Pedrosa
City Manager
P.O. Box 330708
Miami, FL 33233-0708
Re: Annual Report: Historic and Environmental Preservation Board (HEPB)
Dear Mr. Garcia -Pedrosa:
The Historic and Environmental Preservation Board is pleased to present this annual report in
satisfaction of City Code Section 2-434, specifically responding to the following questions:
a. Whether the Historic and Environmental Preservation Board is serving the purpose
for which it was created.
The Historic and Environmental Preservation Board (HEPB) issues Certificates of
Appropriateness for exterior alterations to designated historic buildings and issues
Certificates of Approval for construction activity and tree removal in environmental
preservation districts and scenic transportation corridors. The Board also designates
historic buildings and historic districts (neighborhoods) based on criteria set forth in
the Historic Preservation Ordinance.
b. Whether the HEPB is serving current community needs.
The HEPB is responsive to community needs by monthly addressing petitions for
construction activity in historic sites and districts, environmental preservation districts
and scenic transportation corridors, balancing the need for progress with the need to
preserve Miami's heritage. The Board also responds to requests by neighborhood
associations for historic district designation.
C. A list of the HEPB's major accomplishments.
During 1997, the HEPB held 11 meetings and approved or denied:
0 20 Certificates of Appropriateness for historic structures.
blStatsf�rs-
. ; X 0%+-�-
• 9 Certificates of Approval for construction activity in environmental preservation -
districts and scenic transportation corridors.
• The designation of the Spring Garden Historic District, the George E. Nolan
House, and Bryan Memorial Methodist Church.
• Two applications for historic preservation property tax exemptions for property
taxes levied by Dade County.
d. Whether there is any other board, either public or private, which would better serve
the functions of the HEPB.
At its meeting of December 16, 1993, the City Commission passed Resolution 93-
766, establishing the City Boards and Committees Review Committee (CBCRC) to
evaluate the performance and effectiveness of each existing City Board and
Committee and to make recommendations regarding the continuation, abolishment
or consolidation of these Boards and Committees. The CBCRC presented its report,
which among other recommendations, recommended that the Urban Development
Review Board (UDRB) and Historic and Environmental Preservation Board (HEPB)
be merged.
At its meeting of March 24, 1994 the City Commission passed Resolution 94-129
asking the City Attorney's Office to conduct a careful review of the Ordinances
creating the UDRB and the HEPB in order to accomplish the merger of the two
boards.
At the City Commission meeting of September 22, 1994, the study evaluating pros
and cons of the proposed merger of the UDRB and the HEPB, prepared jointly by the
City Attorney's Office and the Planning, Building and Zoning Department, was
presented along with the necessary legislation to create a merged board by
combining the purposes, powers and duties of both boards. The study was
discussed, and the proposed merger was denied unanimously by Motion 94-712.
Thus, after careful consideration the City Commission has concluded that it is in the
best interest of the community to maintain the UDRB and _the HEPB as separate
entities.
e. Whether the Ordinance creating the Board should be amended to better enable the
board to serve the purpose for which it was created.
It is believed that the current composition of the Board, representing a blend of
architectural and landscape architectural expertise, historical interests and citizen
members represents a broad constituency of historical and environmental groups as
well as a broad spectrum of the community.
f. Whether the Board's membership requirements should be modified.
'- �',•`1
10
The Board's membership requirements are necessarily broad in order to encompass -
the technical expertise and historical and environmental interests outlined in
response to "e" (above).
g. The cost, both direct and indirect of maintaining the Board.
There are no direct costs.
Indirect costs arise because of staff assigned to the Board. These staff members are
not assigned exclusively to the Board but also have other responsibilities. Indirect
costs are estimated at $20,563.17 (see attachment).
This report will be submitted to the Historic and Environmental Preservation Board on January
20, 1998 for approval.
Thank you for this opportunity to present this report. If you need further information, please do
not hesitate to contact me.
Sincerely,
A4)kdrthur King
Chairperson
Attachment
1
HISTL C AND ENVIRONMENTAL PRESER-ATION BOARD
INDIRECT COSTS
INTAKE
Planner II 15 hrs. x $29.32 x 11 mo.
Typist Clerk II 6 hrs. x $ 8.24 x 11 mo.
Code Enforcement Inspector 6 hrs. x $14.88 x 11 mo.
Fringes = 30% estimated
Subtotal
HEARING
Planner II
Typist Clerk II
Assistant City Attorney
Zoning Inspector II
Fringes = 30% estimated
Subtotal
FOLLOW-UP
Planner II
Fringes = 30% estimated
Subtotal
MISCELLANEOUS
Advertising
Copy/Reproduction
Subtotal
TOTAL
4 hrs.
x $29.32 x
11 mo.
4 hrs
x $ 8.24 x
11 mo.
3 hrs.
x $40.91 x
11 mo.
3 hrs.
x $22.98 x
11 mo.
10 hrs. x $29.32 x 11 mo
$141.66 x 11 mo
$150.00 x 11 mo
$
4,837.80
- $
543.84
_ $
982.08
$
6,363.72
_ $
1,909.12
_ $
8,272.84
- $
1,290.08
- $
362.56
- $
1,350.03
- $
758.34
$
3,761.01
_ $
1,128.30
$
4,889.31
$ 3,225.20
$ 967.56
$ 4,192.76
_ $
1,558.26
_ $
1,650.00
_ $
3,208.26
$ 20, 563.'I 7
*. tor%
12
Jose Garcia -Pedrosa
City Manager
Dr. Charles Beber, Chairperson
City of Miami, Florida
Health Facilities Authority
January 12, 1998
Health Facilities Authority
Boarrl Annual Report
Please find below the Annual Report required by City Code Sec. 2-890 concerning the
Health Facilities Authority Board:
a) The City of Miami, Florida, Health Facilities Authority serves its purpose by assisting
health facilities in the acquisition, construction, financing and refinancing of hospital
projects.
b) The board's interest to better serve the community was demonstrate in 1996 when
two requests were act upon by the Authority
In 1997, there were no requests by any of the local health facilities to act upon.
c) We believe our community continues to benefit by the financing transactions the
Aut%ority has approved in the past, such as:
• A refinancing on the amount not to exceed $26,000,000 for the Miami Jewish
Home for the Aged, Inc.
• Lease transaction for the acquisition of capital equipment for the Pan American
Hospital, Corp.
d) This board was create by Chapter 74-323, Laws of Florida, Acts of 1974, Chapter
154, Florida Statutes, Part Ir_I specifically to assist health facilities. -
e) The Authority is not recommending any amendments to the ordinance at this point.
f) Presently, no membership requirements should be modified.
g) The Authority did not incur any expenses, neither direct or indirect.
If you have any question please call Pete Chircut at 416-1945
13
To: Jose Garcia -Pedrosa
City Manager
From: Xavier L. Suarez
Chairman
MEMORANDUM
Date: February 9, 1998
Subject: Annual Report
Enclosed you will find the annual report for the Miami Sports & Exhibition Authority. If
further information is needed please feel free to contact us.
444 S.W. 211d AW11 I 1c, SLI 11(' 920, Miami, F lon(Li 3 31 ;0 ( 305) 41 ()-1 1-0 1 / Fax 1 305) 410-1764 15
THE MIAMI SPORTS AND EXHIBITION AUTHORITY
ANNUAL REVIEW OF THE BOARD
(A) Whether the Board is serving the Purpose for which it was
created.
The Board is comprised of Ten (10) individuals from the public and private
sectors including the Chairperson who is the Mayor of the City of Miami.
Members serve one (1) year terms and are appointed by the City
Commission. Additionally, these members serve as advisors to the City
Commission on all pursuits of the agency including but not limited to the
following:
Facilitate and promote activities, improvements and infrastructure
necessary to expand and attract conventions, exhibitions, and tourism
related activities, professional and international sports, as well as other
events and programs which will contribute to the economic and social
growth in the City of Miami.
To that end, MSEA is serving its purpose as evidenced by participation -in
the Watson Island Project which includes the development of a First Class
Regional Visitors Center. Additionally, MSEA was a participant in the Major
League Soccer Site Visit to the Orange Bowl, as well as a Gold Medal
Sponsor for Olympic Soccer.
(B) Whether the Board is Serving Current Community Needs.
MSEA continues to support and service community needs as evidenced by
the financial support directed towards Miami Senior High -Boys basketball
Team, the Boys and Girls Club of Miami as well as Miami Northwestern
Senior High School.
MSEA participates in numerous planning sessions for groups and/or teams
coming to Miami.
0
% n A A fl 7
v v Ow i fT7-0_
Page 2
(C) The Board's Major Accomplishments.
The Board approved the Grant from MSEA to the City of Miami of excess
revenues, including interest earnings and deposited funds, for operating costs
of the Miami Convention Center, the Coconut Grove Exhibition Center,
Orange Bowl Stadium, the Marine Stadium and City -owned golf courses.
Other accomplishments include:
• Contribution of $450,000 for Olympic Soccer
• Resurfaced tennis/basketball_courts in parks
• Completed the Holiday Decorations Program with Downtown
Miami Partners
• Developed a relationship with several downtown hoteliers.
• Will participate in the Watson Island Project (development of a
Regional Visitors Center)
• MSEA funds have contributed to City's operation of Convention &
Exhibition facilities
(D) Whether there is another Board, either Public or Private, which
would better serve the function of this Board.
MSEA is an independent and autonomous agency and instrumentality
of the City of Miami, created pursuant to F.S. 212.057, and as such no
other Board could better serve the function of this Board.
18 5�4�
Page 3
(E) Whether the Ordinance Creating the Board should be amended to
better enable and serve the purpose for which it was created.
The Authority over the last three (3) months has gone through a
reorganization, size of the Board and of MSEA Administrative Staff. Legal
staff will recommend any necessary amendments after review of the enabling
legislation.
(F) Whether the Board's Membership should be modified.
SEE (E)
(G) The Cost Both Direct and Indirect of Maintaining the Board.
The Operating Budget is $150,000.
NAC _," -
INTER -OFFICE MEMORANDUM
Jose Garcia -Pedrosa
City Manager
Dena Bianchino
Assistant Director
Planning and Development
February 3, 1998 ; ,-
Property and Asset Review
Committee
12-4-97 memo from Walter
Foeman
The Division of Asset Management works with the Property and Asset Review
Committee. Please note that since I was appointed to the position of Assistant Director of
Planning and Development for Asset Management this committee has not met, as
committee member terms had expired and the_ City Commission had not replaced them.
As of today, however, the Board is active. A meeting with them has been scheduled for
Friday, February 6, 1998 at 8:30 A. M.
In response to the questions raised in the referenced memorandum, please find the
following:
a. The Board serves the purpose for which it was created
b. The -Board is serving current community needs by providing a mechanism for private
sector input into City real estate matters
c. I have no knowledge of this
d. There is no other board which would better serve the function of this board
e. No amendment to the ordinance creating the Committee is required at this time
f. The Board's membership requirements do not need to be modified
g. Four hours of two staff members' time are required for this meeting. There are some
copying costs associated with providing Committee members with copies of
document
If you require additional information please do not hesitate to contact me.
Thank you.
Cc: Walter Foeman, City Clerk
SENT BY: 2- 9-98 ; 4:48PM DEFT. OF FINANCE-4 3052505441:# 1/ 1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO' Silvia Lowman oATE : October 6,1997 FILE
Chief Clerk Deputy
Office of the City Clerk SUBJECT: Compliancc Monitor
Budget & Finance Review
Committee and Audit
FROM: REFERENCES: Advisory Commie
Mic G. Lavin
ENCLOSURES:
Assistant Director of Finance
In answer to your memo of September 30, 1997, please be advised of the following:
• Due to the emergency financial condition -of the City of Miami, the Ovamgbx Board
has taken the Auditing Rote, on a monthly basis.
• The tenure of the listed board members has expired.
• That we have solicited back ground information (resumes) on the persons listed as
members, of above boards, howcvcr, with no avail.
There --are no notices, no minutes, and, no attendance log for calendar year 1997 for the
Budget & Finance Review Committee or Audit Advisory Committee.
01.1,tt
City Manager's Office
City Hall - City of Miami
3500 Pan American Drive
Miami, Florida 33133-0708
ATTN: Mr. Jose Garcia -Pedrosa
City Manager
250-5400 (Office)
416-1910 (Fax)
WATERFRONT ADVISORY BOARD
M
SUBJ:
February 3, 1998
City of Miami Waterfront
Advisory Board Annual Report
Extension of Time for
Filing Report
The City of Miami Waterfront Advisory Board requests an extension of time to submit it's Annual Report
to the City Manager's office according to City Code Sec. 2-890 and per the letter we received from the
City Manager regarding the report.
The report must be approved by the Waterfront Board Members, and our February meeting will take place
on Wednesday, February 11, 1998. We will be approving the report to the City Manager at our February
meeting and submit the approved report on February 12, 1998.
We appreciate your accommodating our request and your understanding of our delay.
Sincerely,
Richard A.
Chairman - Waterfront Advisory Board
RAB/j hs
cc: Walter J. Foeman, City Clerk
All waterfront Board Members
CITY OF MIAMI WATERFRONT ADVISORY BOARD
C/O DINNER KEY MARINA/3400 Pan American Drive/Miami Flnnria 11177n](lh G7o_ao:n _
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WATERFRONT ADVISORY BOARD
ANNUAL REPORT TO CITY MANAGER
DATE: February 11, 1998
TO: Jose Garcia -Pedrosa; City Manager
FROM: Richard A. Bunnell, Chairman
Dear Mr. Jose Garcia -Pedrosa:
The following Annual Report is being submitted in accordance with your. request and City Code
Section 2-434:
a. -Tie purpose of the Waterfront Board by Ordinance 410459, (see attached)
is to advise the City Commission on matters concerning the use of City owned
Waterfront properties_ The Waterfront Board has been very valuable to the
Commission and provides them with recommendations, suggestions and
appraisals at least on a monthly basis.
b. The Waterfront Board is made up of eleven (11) appointed members,
two (2) by each Commissioner and one (1) by the Commission At Large.
The members are City of Miami residents and/or owners of businesses,
or or work within the'City of Miami. The Board does serve, and receives many
comments regarding current community needs. All of the Board members
encourage vigorous community involvement at our meetings.
C. The Board's recent history includes encouragement for the proper reconstruction
of the Dinner Key Marina after Hurricane Andrew and clean-up of other
Waterfront properties as well. The Board has been instrumental in
encouraging community involvement in Waterfront issues including the
US Sailing Program, the refurbishment of the Verrick Gym, the Charrette
Process regarding the Dinner Key Boatyard, the evaluation of numerous
Waterfront proposals and the re -building of the Bayside Marina and Dinner
Ivey Boatyard Marina.
41
26 ' CITY OF MIAMI WATERFRONT ADVISORY BOARD
C/O DINNER KEY MARINA/3400 Pan American Drive/Miami, Florida 33133/(305) 579-6950
Annual Report to the City Manager February 11, 1998
of the City of-bliami Wal •ont Advisor}- Board Page 2
TO: Jose Garcia -Pedrosa
d. There is no other Board in the City of Miami that specifically deals with
City- owned waterfront property and the Board's monthly meeting serves
as a convenient forum for other waterfront related organizations to express
their views, through the Waterfront Board. to the City of Miami Commission.
e. The Waterfront Board feels that the requirement should be more
filly stressed that 311 proposed use and development of City oivned
waterfront property should be presented to the Waterfront Board
for the Board's evaluation and advice, so that the Board more effectively
helps the City Commissioners in making their evaluation of these
proposals, prior to City Commission public hearings.
f. No, the Board does not believe that the membership requirements
should be modified at this time.
g. At present, the Waterfront Board liaison is Mr. Stephen Bogner and
Mr. Ronato Diaz (Marinas Managers Cite of Miami), and the amount of
time required of our liaison is minimal and the amount of time required by
others of his staff. (1 would estimate) to be twenty (20) hours per month on a
average.
Attached please find copies of our monthly agendas for our meetings from March 1997 through .
February 1998. The Board asked me to provide these along with the report to indicate to you and the
Commissioners the varied types of discussions and presentations that the Waterfront Board discusses
and reviews.
This annual report has been revie,A ed at the Board meeting on February 11, 1998 and was unanimously
approved by the Board. Upon your review of this report, it would be my pleasure to provide you with
any additional information you require and/or to meet with you if necessary.
Chairman
RAB/jhs
cc: All Board Members
Enclosures
0
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WATERFRONT ADVISORY BOARD
FEBRUARY 11, 1998 - MEETING
TIME: WEDNESDAY - 6:00 PM
PLACE: CITY HALL - COMMISSION CHAMBERS
AGENDA
1.) Call to Order and Roll Call
2). - Approval of Minutes
3.) Invited amity Staff:
a) Christina Abrams (GSA)
b) Albert Ruder (Director of Park & Recreation)
- c) Steve Bogner (Marina Manager Bayside/Watson)
4.) Old Business:
a) Seminole Boat Ramp Status Report (Jim Courbier)
b) Waterfront Board Staffing and Departmental Modifications (Christina Abrams)
c) City Organizational Chart (Christina Abrams)
d) Discussion of Virginia Key City Facilities
5.) New Business:
a) Closing of Curtis Park (Albert Ruder)
b) Discussion of Annual Report (Dick Bunnell)
d) Discussion of Pro -Active Waterfront Board (John Brennan)
d) Status of Hydrofoil at Marine Stadium (Christina Abrams)
6.) Any Other Concerns of the Waterfront Board Members
7.) Adjournment
28 CITY OF MIAMI WATERFRONT ADVISORY BOARD
C/O DINNER KEY MARINA/WO Pan American Drive/Miami, Florida 33133/(305) 579-6950
41
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WATERFRONT ADVISORY BOARD
J 4JNUARY 14,1998 - MEETING
TIME: W'EDNESDAY - 6:00 PINI
PLACE: CITY HALL - COMM171TEE OF THE WHOLE ROOM (COW ROOM)
AGENDA
1.) Call to Order and Roll Call
2). Approval of Minutes
3.) In-vited City Staff:
a) Christina Abrams (GSA)
b) Steve Bogner (Doekmaster of Bayside Marina)
4.) Old Business:
a) Update on new Bayside Marinas (Steve Bogner)
b) Update Report on Dinner Key Boatyard Docks
5.) New Business:
a) Waterfront Board Staffing and Departmental Modifications (Christina Abrams)
b) City Organizational Chart
e) Seminole Boat Ramp Status Report (Jim Courbier)
d) Discussion of Virginia Key City Facilities (John Brennan)
6.) Any Other Concerns of the Waterfront Board Members
7.) Adjournment
CITY OF MIAMI WATERFRONT ADVISORY BOARD
W OVA 0-9
C/o [SINN$;t i:EY MARINAr3400 Pan American Urine/Miami, Florida 33133/(305) 574.6950
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WATERFRONT ADVISORY BOARD
DECEMBER 10, 1997 - MEETING
TIME: WEDNESDAY - 6:00 PM
PLACE: CITY HALL - CO.kIMI TEE OF THE WHOLE ROOM (COW ROOM)
AGENDA
1.) Call to Order and Roll Call
2). Approval of Minutes
3.) Invited City Staff:
a) Christina Abrams (GSA)
b) Steve Bogner (Dockmaster of Bayside Marina)
c) Terry Griffen (City Manager's Office)
4.) Old Business:
a) Update on new Bayside Marinas (Steve Bogner)
b) Update Report on Dinner Key Boatvard Docks
5.) New Business:
a) Waterfront Board Staffing and Departmental Modifications (Christina Abrams)
b) Cite Organizational Chart (Terry Griffen)
c) Seminole Boat Ramp Status Report (Jim Courbizr)
d) Discussion of Virginia Key Cite Facilities
6.) Any Other Concerns of the Waterfront Board Members
7.) Adjournment
CITY Of MIAMt VVA7FRF120hdT ADVISORY BOARD
30 C/'O DINNER KEY MARiNAi34N Pan Arn(.-60n Orivr!Miami. Florida 33133!(305) 579-6950 213
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WATERFRONT ADVISORY BOARD
NOVEMBER 19,1997 - MEETING
TIME: WEDNESDAY - 6.00 PM
PLACE.,: CITY HALL - COMMISSION CHAMBERS
AGENDA
1.) Call to -Order and Roll Call & Approval of Minutes of Previous Meeting
2). Approval of Minutes
3.) Invited City Staff:
a) Christina Abrams (Director, Department of Conferences, Conventions & Public Affairs)
b) Jack Luft (Director of Asset Management)
4.) Old Business:
a) Update on Dockmaster for Dinner Key and Bayside Marinas (Christina Abrams)
b) Update Report on Dinner Key Boaryard Docks
5.) New Business:
a) Report the status of the Marine Standiurn - RFP (Jack Luft)
b) Status of Additional 150 Parking Spaces at Verrick Gym (Jack Luft)
c) Seminole Boat Ramp (Christina Abrams)
6.) Any Other Concerns of the Waterfront Board Members
7.) Adjournment
u?,y,`
WATERFRONT ADVISORY BOARD
OCTOBER S, 1997 - MEETING
TIME: `XTDNESDAY - 6:00 PM
PLACE: CITY HALL - COMMITEE OF THE WHOLE ROOM (COW ROOM)
AGENDA
1.) Call to Order and Roll Call & Approval of IN'linutes of Previous Meeting
2). Welcome New Board ?Members
3.) Invited City Staff:
a) Christina Abrams (Director, Department of Conferences, Conventions 8: Public Affairs)
b) Jack Luft (Director of Asset Management) or designee
4.) Old Business:
a) Dockmaster for Dinner Key and Bayside Marinas (Ch.-istina Abrams)
b) Chairman's Report on Vi rrick Gym Status (Short Report)
c) Board Discussion "How to Get Commission Action"
5.) New Business:
a) Chairman's Report on Dinner Key- Boatyard Docks
b) Report the status of the Marine Standium - RI'P (Jack Luft)
c) Seminole Boat Ramp (Christina Abrams)
d) Who will go to City's Accounting Office to look at the Virginia Key Boatyard Profit
and loss statement.
6.) . Any Other Concerns of the Waterfront Board Members
7.) Adjournment
CITY OF NAIAM1 WATERFRONT ADVISORY BOARD -
Cio DINNER KEY MAR NAI3•"00 Pan Arnrn<;Jn U ivr.'hti3mi• F!-:rida 33133L(365) 579-69:-Q
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32
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WATERFRONT ADVISORY BOARD
September 10, 1997 - MEETING
TIME: 6:00 P.M.
PLACE: CITY HALL - CITY COMMISSION CHAMBERS
AGENDA
1.) Call to Order and Roll Call
2.) Invited City Staff:
a) Christina Abrams (Director of Conferences, Conventions & Public Facilities)
b) Jack Luft (Director of Asset Management) or designee
3.) Old Business:
a) Dockmaster for Dinner Key and Bayside Marinas (Christina Abrams)
b) Chairman's Report on Virrick Gym Status
c) Board Discussion "How to Get Commission Action"
4.) New Business:
a) Status of the Dinner Key Boatyard RFP (Jack Luft or designee)
b) Scheduling of Monthly Board Meetings
5.) Any other concerns of the Waterfront Board Members
6.) Adjournment
1
CITY OF MIAMI WATERFRONT ADVISORY BOARD a
C/O DINNER KEY MARINA/3400 Pan American Drive/Miami, Florida 33133/(305) 579-6950
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WATERFRONT ADVISORY BOARD
SPECIAL NOTICE
Please be advised that there will not be a Waterfront Advisory
Board meeting in August. The next board meeting will be held on
Tuesday -;-September 9, 1997 at 6:00 PM, in the City of Miami,
Commission Chambers, City Hall, 3500 Pan American Drive, Miami,
Florida.
34
CITY OF MIAMI WATERFRONT ADVISORY BOARD
C/O DINNER KEY MARINA/3400 Pan American Drive/Miami, Florida 33133/(305) 579-6950
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WATERFRONT ADVISORY BOARD
JULY 08,1997 - MEETING
TIME: 6:00 P.M.
PLACE: CITY HALL - CITY COMMISSION CHAMBERS
AGENDA
1.) Call to Order and Roll Call
2.) Invited City Staff:
a) Christina Abrams (Director of Conferences, Conventions & Public Facilities)
b) Allan Poms (Chief Architect, Department of Public Works)
3.) Old Business:
a) Status of Maintenance at Watson Island Marina (Christina Abrams)
b) Dockmaster for Dinner Key and Bayside Marinas (Christina Abrams)
c) Chairman's Report on Virrick Gym Status
4.) New Business:
a) Board Discussion "How to Get Commission Action"
b) Shake -A -Leg Community Water Sport Center (Harry Horgan)
5.) Any other concerns of the Waterfront Board Members
6.) Adjournment
CITY OF MIAMI WATERFRONT ADVISORY BOARD
C/O C/O DINNER KEY MARINA/3400 Pan American Drive/Miami, Florida 33133/(305) 579-6950
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WATERFRONT ADVISORY BOARD
DUNE 10, 1997 - MEETING
TIME: 6:00 PM
PLACE: CITY HALL - CITY COMMISSION CHAMBERS
AGENDA
1.) Call to Order and Roll Call & Approval of Minutes of Previous Meeting
2.) Invited City Staff:
a) Christina Abrams (Director, Department of Conferences, Conventions & Public Affairs)
b) Alan Poms (Public Works Department)
3.) Old Business:
a) Status of Maintenance at Watson Island Marina Electrical '\Vork (Christina Abrams)
b) Maintenance of Signs at Dinner Key Channel (Report) (Raul De la To:Te)
c) Update of Verrick Gym Repairs (Alan Poms)
d) Dockmaster for Dinner Key and Bayside Marinas (Christina Abrams)
4.) New Business:
a) Board Discussion "How to Get Commission Action"
5.) Any Other Concerns of the `'Waterfront Board Members
6.) Adjournment
36 CITY OF MIAMI WATERFRONT ADVISORY BOARD
C/O DINNER KEY MARINA/3400 Pan American Drive/Miami, Florida 33133/(305) 579-6450
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WATERFRONT ADVISORY BOARD
MAY 13,1997 - MEETING
TIME: 6:00 P.M.
PLACE: CITY HALL - CITY COMMISSION CHAMBERS
AGENDA
1.) Call to Order and ROB Call & Approval of Minutes of Previous Meeting
2.) Invited City Staff.
a) Christina Abrams (Director. Department of Conferences, Contentions & Public
Affairs)
b) Raul De la Tone (Marinas Manager)
c) Jack Luft (Director of Asset Management & Department of Development)
3.) Old Business:
a) Status of Maintenance at Watson Island Marina Electrical Work (Christina Abrams)
b) Maintenance of Signs at Dinner Key Channel (Report)
c) Trash at Seminole Docks (Report)
d) Update on Verrick Gym Repairs
4.) New Business:
a) Virginia Key Zoning (Jack Luft)
b) Discussion by Tenants of Boatyard/Payments & Receipts (Tenant Appearance)
c) Discussion of City Staff Duties regarding Waterfront Board (Christina Abrams)
d) Board Discussion "How to Get Commission Action"
S.) Any Other Concerns of the Waterfront Board Members
6.) Adjournment
37
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WATERFRONT ADVISORY BOARD
APRIL 8,1997 - MEETING
TIME: 6:00 P.M.
PLACE: CITY HALL - CITY COMMISSION CHAMBERS
AGENDA
1.) Call to Order and Roll Call & Approval of Minutes of Previous Meeting
2.) Invited City Staff:
a) Christina Abrams (Director, Department of Conferences, Conventions & Public
Affairs)
b) Raul De la Torre (Marinas Manager)
c) Jack Luft, (Director of Asset Management & Department of Development)
d) Maria Perez (Parks and Recreations)
3.) Old Business:
a) Status of Maintenance at Watson Island Marina (Raul de la Torre)
b) Maintenance of Signs at Dinner Key Channel
c) Trash at Seminole Docks
d) Discussion of Marinas Budgets and Maintenance Expenses
e) Update on Verrick Gym Repairs
4.) New Business:
a) Peacock Park Educational Shoreline Enhancement Project (Maria Perez)
b) Virginia Key Zoning (Jack Luft)
5.) Any other concerns of the Waterfront Board Members
6.) Adjournment
38 CITY OF MIAMI WATERFRONT ADVISORY BOARD
Y a C/O DINNER KEY MARINA/3400 Pan American Drive/Miami, Florida 33133/(305) 579-6950
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WATERFRONT ADVISORY BOARD
MARCH 11,1997 - MEETING
TIME: 6:00 P.M.
PLACE: CITY HALL - CITY COMMISSION CHAMBERS
AGENDA
1.) Call to Order and Roll Call
2.) Approval of Minutes of Previous meeting
3.) Invited City Staff:
a) Christina Abrams, Director
Department of Conferences, Conventions & Public Facilities
b) Raul de la Torre, Marinas Manager/Manuel Garcia, Marinas -Aide
Department of Conferences, Conventions & Public Facilities
c) Jack Luft, Director
Department of Asset Management & Community Planning & Revitalization
4.) Old Business:
a) Status of Maintenance at Watson Island Marina (Raul de la Torre)
b) Status of Convention Center Rental Income (Jack Luft)
c) Rent Payments at Marine Facilities (Raul de la Torre)
d) Discussion of Operation of the new Bayside Marina (Christina Abrams)
e) Revised City Anchorage Proposal (Christina Abrams)
f) Discussion of Marinas Budgets and Maintenance Expenses
5.) New Business:
a) Operation of emergency phones and fire alarm system (Dinner Key)
b) Maintenance of signs at Dinner Key Channel
c) Trash at Seminole docks
6.) Any other concerns of the Waterfront Board Members
7.) Adjournment
CITY OF MIAMI WATERFRONT ADVISORY BOARD_
C/O DINNER KEY MARINA/3400 Pan American Drive/Miami, Florida 33133/(305) 579-695- O
TEO STAHL
INTERIOR DESIGN INC commercial • residential • yacht interiors * since isso
January 13, 1998
Mr. Jose Garcia -Pedrosa
City Manager
CITY OF MIAMI
P.O. Box 330708
Miami, Florida 33233-0708
COCONUT GROVE STANDING FESTIVAL COMMITTEE
1997 ANNUAL REPORT
PREPARED BY TED STAHL, CHAIR PERSON
A. WHETHER THE COMMITTEE IS SERVING THE PURPOSE FOR WHICH IT
WAS CREATED.
The Coconut Grove Standing Festival Committee was created
to=serve as an instrument of advice and recommendation to
the City Commission concerning the expenditure of the
Coconut Grove Special Events District Fund.
The Committee is serving the purpose for which it was created
by making recommendations to the City Commission on projects
to be funded through the Coconut Grove Special Events District
Fund. Additionally, the Committee also makes recommendations
to the City Commission regarding special events which request
waivers or modifications of any of the restrictions applicable
to the Coconut Grove Special Events District.-
B. WHETHER THE COMMITTEE IS SERVING CURRENT COMMUNITY NEEDS.
The Coconut Grove Standing Festival Committee is committed
to serving the community encompassed within its jurisdiction,
that is, the Coconut Grove Special Events District.
The Committee is presently working hard to meet other needs
of the Coconut Grove Special Events District community, and
is in the process of studying several projects and programs
to renovate and revitalize the area.
continued...
BOX 330339 MIAM1,=!_ORICA 33233-0S99 3C5-444-0150 F�_,^RICA C � e41
1
AM�RICAi I SCCIETY OF lNrc R1C:R GESIGNE'r7S • TA-ERNATtG�IAL INT c R1CR GE SIGN ASSGCIAT iCN
Mr. Jose Garcia -Pedrosa
City Manager
January 13, 1998
Page 2
Listed below are new projects and status of each:
Adding Interlocking Pavers for the terraces at front of the
Glass House, Peacock Park Public Area.
Design, planning and landscaping of the Median Strips on
Bayshore Drive from McFarlane Road to Aviation Drive. This
project was in development before Hurricane Andrew but was
delayed -- all monies were devoted to needed Peacock Park
renovations.
C. A LIST OF THE COMMITTEE'S MAJOR ACCOMPLISHMENTS.
The Committee made recommendations to the City Commission
regarding improvements to the community that it serves,
specifically the Coconut Grove Special Events District,
resulting in an allocation of $92,216 for the Peacock Park
renovation project. This allocation greatly contributed to
the successful completion of the Park project. The Park was
officially dedicated at the beginning of December 1994, the
Coconut Grove Standing Festival Committee was officially
recognized for its efforts on behalf of Peacock Park.
The Committee continues to show interest by requesting that
the underground watering system and clay mound be protected
during events in Peacock Park.
The City Commission also approved the Committee's recommendation
that franchise fees collected from vendors in the Coconut
Grove Special Vending District be utilized for_ improvements
in the Coconut Grove Special Events District.
D. WHETHER THERE IS ANOTHER BOARD, EITHER PUBLIC OR PRIVATE,
WHICH WOULD BETTER SERVE THE FUNCTION OF THE COMMITTEE.
No.
E. WHETHER THE ORDINANCE CREATING THE COMMITTEE SHOULD BE AMENDED
TO BETTER ENABLE THE COMMITTEE TO SERVE THE PURPOSE FOR WHICH
IT WAS CREATED.
None at the present time.
continued...
"�I g
42
Mr. Jose Garcia -Pedrosa
City Manager
January 13, 1998
Page 3
F. WHETHER THE COMMITTEE'S MEMBERSHIP REQUIREMENTS SHOULD BE
MODIFIED.
Not at the present time.
G. THE COST, BOTH DIRECT AND INDIRECT, OF MAINTAINING THE
BOARD.
None.
Respectfully submitted,
of
jTedtahl, Chair Person
TS/is
cc: Espe Avalos, Administrative Assistant
Commissioner Wifredo (Willy) Gort