HomeMy WebLinkAboutR-99-0956y 1
J-99-1002
11/30/99
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RESOLUTION NO. S 9~ 956
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF PETERSEN INDUSTRIES,
INC., UNDER BID NO. 98-99-152 FOR THE
PURCHASE OF 11 HYDRA.ULICALLY OPERATED TRASH
LOADERS, FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION TO BE USED BY THE
DEPARTMENT OF SOLID WASTE, AT A TOTAL AMOUNT
NOT TO EXCEED $1,089,188.45; ALLOCATING FUNDS
THEREFOR FROM CAPITAL IMPROVEMENT PROJECT
NOS. 353010 ($319,188.45) AND 353018
($770,000.00).
WHEREAS, the Department of General Services Administration
has a need to purchase 11 trash loaders for the Department of
Solid Waste; and
WHEREAS, the trash loaders are used for the collection of
oversized trash items such as discarded appliances, furniture,
brush, leaves, building materials, etc.; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 98-99-152 were mailed to thirty-five (35) potential bidders
of said service; and
WHEREAS, two(2) bids were received on September 8, 1999; and
WHEREAS, the lowest bid, Cedarville Manufacturing, Inc. was
deemed non responsive because its bid did not include the vehicle
CITY COMMISSION
MEETUSIG OF
DEC 1 4 1999
hesolution No.
99- 9.)6.
chassis as clearly stated in the bid specifications, and.
WHEREAS, the next lowest bid, Petersen Industries, Inc. was
deemed responsive and responsible in that the product offered
complied with the criteria set forth in the bid specifications;
and
WHEREAS, the City Manager and the Director of General
Services Administration recommend that the bid of Petersen
Industries, Inc., be accepted as the lowest responsive and
responsible bid; and
WHEREAS, funds are available from Capital Improvement
Project Nos. 353010 ($319,188.45) and 353018 ($770,000.00);
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The purchase of 11 trash loaders from
Petersen Industries, Inc., for the Department of General Services
Administration to be used by the Solid Waste Department, pursuant
to Invitation for Bids No. 98-99-152, at a total amount not to
exceed $1,089,188.45, is hereby approved, with funds therefor
- 2 -
S9- 956
Col.
hereby allocated from Capital Improvement Project Nos. 353010
($319,188.45) and 353018 ($770,000.00).
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 14th day of iDecember , 1999.
JOE CAROLLO, MAYOR
in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate appro,,M of
Otis legislation by signing it in the designated place provided, s3ir ker: :1
$*M. es effective with the elapse often (10) m th;: d- :n
n fftsame, without the Mayor e *isi v o. -�--�
ATTEST:
WALTER J.
CITY CLEF
AND CORRECTNESS:e
iWAi Ae' V I L
CiA ATTORNEY
3968:RCL
J. i;ya o, City Clerk
i� If the Mayor does not sign this Resolution, it shall become effective at
tile end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 2 9 - 156
TO
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of the Ci Commission
n . Warshaw
City Manager
RECOMMENDATION:
DATE: DEC - 1 1999
SUBJECT Resolution Authorizing the
Purchase of Trash Loaders
Bid No. 98-99-152
REFERENCES:
ENCLOSURES:
FILE:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Petersen Industries, Inc., a non-local/non-minority vendor, located at 446 U.S. 27
North, Lake Wales, Florida 33853, for the procurement of eleven (11) hydraulically operated trash
loaders, for the Department of General Services Administration to be used by the Department of
Solid Waste, for a total cost not to exceed $1,089,188.45. Funds are allocated from the Capital
Improvement Program, Project Nos. 353010 ($319,188.45) and 353018 ($770,000.00).
BACKGROUND:
The Department of General Services Administration has analyzed the bids received pursuant to Bid
No. 98-99-152. Thirty-five (35) invitations for bid were mailed and two (2) responses were
received. The lower bidder, Cedarville Manufacturing, Inc. (CMI), did not include the vehicle
chassis as clearly stated in our specifications. The cost of the chassis is approximately $45,000.00
per vehicle. This additional expense would cause the second lowest bidder, Petersen Industries,
Inc., to become the lowest responsible and responsive bidder whose base price bid, when combined
with the options selected by the City, represents the lowest total cost.
The requested purchase is necessary to provide the Solid Waste Department with needed trash
loaders. These trash loaders will be used for the collection of oversized trash items such as
discarded appliances, furniture, brush, leaves, building materials, etc.
DHW D�'/11
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw
City Manager DATE
n SUBJECT:
FROM: 1 'V '.4
Dean De J�hg, Acting Director REFERENCES:
Department of General Services Administration
ENCLOSURES:
Budgetary Authorization -
Purchase of Eleven (11)
Trash Loaders
FILE: LEG 7-2
The Department of General Services Administration has verified that funds are available with the
Department of Budget & Management Analysis for the purchase of eleven (11) trash load
total cost not to exceed $1,089,188.45. Funds will be allocated from the Capital Im loaders, for a
Program, Project Nos. 353010 ($319,188.45) and 353018 ($770,000.00). P ovement
CIP PROTECT REVIEW AND APPROVED BY:
DATE: % I—
Pilar Saenz- utter, CIP Adm' istrator
Capital Im ovement Program
Department of Budget & Management Analysis
BUDGETARY REVIEW & APPROVED BY:
DATE:
Ot4
Luie L. Brennan, Interim Director
Department of Budget & Management Analysis
DHWiRMADJ/H
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: -
BID NO: 98-_99-152
DATE BID(S) OPENED: qFR QQq
TIME
BIDDER
PETERSEN INDUSTRIES, INC.
W.H. MILDER / C.M.I.
NO DID
11ARDEE M. Co. INC.
G.S. EQUIPMENT
EVANS EQUIPMENT Co.
(Two envelopes)
COAST TO COAST EQUIP]`IENT, RENTAL INC. -
CLARKE WASTE .SYSTEMS . .
NEFF MACHINERY INC.
J. HERRBERT CORPORATION
LOLCAL EQUIPMENT INC.
NATIONAL CRANE SERVICES, INC.
received timely as of the al.0ve
.,,
are hereby rejected a, late." -+
5
TOTAL BID BID -BOND R)
Person receiving bid(s) received C-----i envelops on behalf of
PURCHASII IC DEPARTMENT
(City Department) on
(Date.;.
SIGNED. i
Deputy City erk
99- 956
V
If
kf�`k"k�'t
- M
Solid Waste Trash Loaders
Sid No. 98-99-152
Base Price/Crane $ 98,556.95
Option A $ 142.00
Total Price/Crane $ 98,698.95
Qty 11
SubTotal $1,085,68&45
Training $ 1,500.00
SubTotal $1,087,188.45
Contingency $ 2,000.00
Contract Total $1,089,188.45
99- 956
AWARD RECOMMENDATIONRM
BID NURABER: 98�99�152 COMMODITY/SERVICE: '.Crash Loaders
DEPARTMENT / DIVISION: General Services Administration
TERM OF CONTRACT: Single Purchase
NUMBER OF BIDS DISTRIBUTED: Thirty --five (35
NUMBER OF BIDS RECEIVED: Two (2 )
METHOD OF AWARD: �,owest responsible and responsive bidder whose base
rice bid when combined with.the o tions selected b
RECOMMENDED VENDOR(S): the City, represen§fA lowest total c
Petersen Industries, Inc. �MTRACT VALUE:
TOTAL: $1,089,188.45
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The requested purchase is necessary to provide the Solid
Waste Department with needed trash loaders. These tract,
j will ne used for the collection of oversized trash
items such as discarded appliances, furniture, bruch, leaves,
building materials, etc.
ACCOUNT CODE(S): Capital Improvement Program
Project Nos. 353010($319,188.45)353018($770,000.00)
DEPARTMENT APPROVAL: BUDGET R IEW APPROVAL:
PURCHASING APPROVAL"Direc
Department Dir or/
Designee Luie Brennan Interi
OTHER FUNDING APPROVALS, IF APPLICABLE: /
TITLE: i �
PAGE 2 OF 2
99-- 956
t
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM:' TRASH LOADERS C�
BID NO: 98-99-152
DATE BID(S) OPENED: �EpTFMR�R A 1 UUU
BIDDER TOTAL BID BID BOND (ER)
PETERSEN INDUSTRIES INC. AMOUNT CASHIER'S CHEC
(Two envelopes) See attache bi.s
W.H. MILLER / C.M.I. We received my one copy of
NO BID which was se t o Pr cur m
HARDEE MFG. CO. INC.
G.S. EQUIPMENT
EVANS EQUIPMENT CO.
COAST TO COAST EQUIPMENT, RENTAL INC.
CLARKE WASTE SYSTEMS
NEFF MACHINERY INC.
J. HERBERT CORPORATION
LOCAL EQUIPMEIqT INC.
NATIONAL CRANE SERVICES, INC.
received iiniely �, `i `' .� ,� c"' s
Ct of tl2e G:, I
c.r�tc� and tip !o, All
are hereby rejected as late.' y .� ...
bid(s)
(City Department)
SIGNED,
Deputy City erk
received—) envelops on behalf of
on /
(Date)
Y
bid
r
CITY OF MIAMI `l
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located f
Pan American Drive, Miami, FI. 33133 for the following: at City Hall, 3500
9ID No' 98 99.152 Trash Loaders
OPENING DATE: 10:00 A.M. Wednesday September 8, 1999
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906.
Donald H. Warshaw
City Manager
AD NO. 4409
CITY OF MIAMI
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REQUISITION FOR ADVERTISEMENT-
Department:
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a confirmation:
o T No
❑ � this
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3. Account Code number. 1 4. Is this a confirmation:
6.
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1 7. Starting date:
9. Number of times this adveqIsement is to be
_IllDublished: 10. Tyne of
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2. Division;
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5. Pr!pared, by.
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04409
This number must
appear In the
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12.
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Date(s) of
Advertisement
Invoice No.
Amount
13,
Approved
El Disapproved
Department Dlr_!ctor/&esig
nee
Date
Approved for Payment
C GS1Pr' 403 Rev.
Date
12 /89
Routin Forward White and Canary to G.S.A.
DISTRI UTION: (Procurement
While Management) and retain
GAS.A. Canary Departmeint n Pink
copy.
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