HomeMy WebLinkAboutR-99-0955J-99-1000
11/30/99
RESOLUTION NO. 9 9 " 9
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR FIFTHS (4/5Txs) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, AND
AUTHORIZING AN INCREASE FROM $660,116 TO
$787,116, IN THE CONTRACTS WITH SIX VENDORS,
AS LISTED IN EXHIBIT "A" ATTACHED HERETO,
APPROVED PURSUANT TO RESOLUTION NO. 98-1118,
FOR THE PROVISION OF GASOLINE AND DIESEL
FUEL, TO COVER THE INCREASE IN THE PRICE OF
FUEL, FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION; ALLOCATING FUNDS THEREFOR
FROM DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, HEAVY EQUIPMENT GARAGE,
ACCOUNT CODE NO. 509000.420901.6.715.
WHEREAS, the Department of General Services Administration
operates the fueling facility which provides gasoline and diesel
fuel to heavy equipment and light fleet vehicles operated by the
City of Miami; and
WHEREAS, Resolution No. 98-1118, adopted November 17, 1998,
authorized the purchase of gasoline and diesel fuel on a spot
market basis, under existing Miami -Dade County Contract
No. 3143-0/03-SW, on a contract basis until July 31, 2003, for
the Department of General Services Administration, at a total
annual amount not to exceed $660,116.00; and
WHEREAS, since January 3, 1999, gasoline and diesel prices
CITY COMMISSION
MEETING OF
DEC 1 4 1999
Resolution No.
C 9 15
have risen more than 80%; and
WHEREAS, due to the increase in the cost of gasoline and
diesel fuel the annual award was depleted several weeks before
the new term commenced; and
WHEREAS, the City Manager made a written finding that an
emergency existed and authorized an increase from $660,116 to
$787,116, in the contracts with six vendors, as listed in Exhibit
"A" attached hereto, utilizing the existing Miami -Dade County
Contract No. 3143-0/-3, to cover the increase in the price of
fuel; and
WHEREAS, funds are available from Department of General
Services Administration, Heavy Equipment Garage, Account Code
No. 509000.420901.6.715;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/5tha) affirmative vote of
the members of the City Commission, the City Manager's finding of
an emergency, and approving the increase from $660,116 to
$787,116, in the contracts with six vendors, as listed in Exhibit
"A" attached hereto, approved pursuant to Resolution No. 98-1118,
for the Department Of General Services Administration, to cover
the increase in the price of fuel, is hereby ratified, approved
and confirmed, with funds therefor hereby allocated from
- 2 - 9 9 - 95-5
Department of General Services Administration, Heavy Equipment
Garage, Account Code No. 509000.420901.6.715.
Section 3. The City Manager is herebyi
authorized -!to
execute the necessary documents in a form acceptable to the City
Attorney to provide for the increase in the contracts.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.21
PASSED AND ADOPTED this
J-4±jl_ day of _ l�c�c-Pmhar 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not Indicate approw,.1 of
this legislation by signing it in the designated place ,,; �-ia ;c;, said leo-
becomes effective with the elapse of ten 10 * ��. "'
regarding same, without the Mayor exerc` ng y� th; �' "iec a1�;-
ATTEST: i h -
Walter . Foem Cleric
WALTER J. FOEMANN
CITY Ci.RRu..00N,
AND CORRECTNESS
ATTORNEY
964:RCL
�i The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney,
provisionlimites those prescribed by applicable City ChartedinandutConot
de
If the Mayor does not sign this Resolution the end of ten calendar days , it shall become effective at
If the Y from the date it was passed and adopted.
Mayor vetoes this Resolution, it shall
immediately upon override of the veto b y the Citbecome effective
y Commission.
3 -
0 - 0
CITY OF MIAMI, FLORIDA 23
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the Ci Commission
FROM:
n
DATE : '-. - 1OC^ FILE
EECv
SUBJECT: Resolution Ratifying City
Manager's Action
REFERENCES : Emergency Contract Increase
City Manager ENCLOSURES: of Gasoline & Diesel Fuel
(Automotive)
RECOM MNIDATION
It is respectfully recommended that the City Commission approve, ratify and confirm by a four -
fifths (4/5"') affirmative vote, the City Manager's finding that an emergency need existed in
approving the increase in an amount not to exceed $127,000 to the Gasoline and Diesel Fuel
(Automotive) Contract, Miami -Dade County Contract No. 3143-0/03, previously authorized by
Resolution No. 98-1118. Further authorizing the increase in contract award to six (6) vendors, as
fisted in "Exhibit A" attached, from $660,116 to $787,116, to cover additional expenses through
November 30, 1999. Funds are available in the Department of General Services Administration,
Heavy Equipment Garage, Account Code No. 509000.420901.6.715.
BACKGROUND
The Department of General Services Administration operates the city's fueling facility which
provides gasoline and diesel fuel .to all heavy equipment and fight fleet vehicles used by the City of
Miami. The City of Miami provides for the purchase of fuel on a spot market basis for the City's
fleet. Since January 3, 1999, gasoline and diesel prices have risen more than 80%. Due to this
increase, the annual award is expected to be depleted several weeks before the new term
commences. Therefore, the total amount is inadequate to cover the expenses to be incurred
through November 30, 1999.
l��LIG`►
DHW &Il
(01 9— 9eJ5
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw
City Manager
FROM: kan ng
Acting Director
General Services Administration
DATE:
�i";J 0FFICG
49 I ~2 A H, 10: 37
FILE:
SUBJECT: Request for an Emergency
Contract Increase for the
Procurement of Gasoline
REFERENCES: Diesel Fuel (Automotive)
ENCLOSURES:
DESCRIPTION OF COMMODITY/SERVICE NEEDED
It is necessary for the General Services Administration Department to continue the
Provision of Gasoline and Diesel Fuel (Automotive) for the Fleet Management Division.
Therefore, it is requested that an increase in an amount not to exceed $127,000 to the
Gasoline and Diesel Fuel (Automotive) Contract, Miami -Dade Contract No. 3143-0/03,
Previously authorized by Resolution No. 98-1118, be approved to cover additional
expenses through November 30, 1999. Funding will be provided by the General Services
Administration, Heavy Equipment Garage, Account Code No. 509000.420901.6.715.
EMERGENCY JUSTIFICATION
This contract provides gasoline and diesel fuel to all heavy equipment and light fleet
vehicles used by the City of Miami. The City of Miami provides for the purchase of fuel
on a spot market basis for the City's fleet. The original annual allocation for this contract
is $660,116. Since January 3, 1999, gasoline and diesel prices have risen more than 80%.
Due to the unforeseen rise of gasoline and diesel prices, the annual award is expected to be
depleted several weeks before the new term commences. Therefore, the total annual
amount is inadequate to cover the expenses to be incurred through November 30, 1999.
City Manager
99- 955
0
Donald H. Warshaw
City Manager
Page 2 of 2
Office of Budget and Management Analysis Approval:
Account Code: 5090 )0.4209016.715
Am nt: $127,000
Luie L. Brennan ate
Interim Director
D
t� � DJ/ll
C.
ul Martinez, Assistant City Manager
Judy Carter, Purchasing Department Director
City of Miami
Management 8 Budget
Date
Time .3'v IpM)
Amount of S.a: ��is
available in account number:
�': v....t.,< IRE
"EXHIBIT A"
MI.
fit' #t, .af t�xxrtt
C-O N T R A C T A WA R D
MIAMI-DADE COUNTY CONTRACT NO: 3143.0103SW
NAME OF BID: GASOLINE 8t DIESEL FUEL (AUTOMOTIVE)
CONTRACT PERIOD: DECEMBER 7,.1998 THROUGH JULY 31, 2003
COMMODITY CODE: 405-15
TERM OF CONTRACT: ON AN AS -NEEDED CONTRACT BASIS UNTIL JULY 31, 2003
METHOD OF AWARD: LOWEST FIXED PRICE
AWARD BASED ON MEASURES: Yes'( )
#1:
STREET:
CITY/STATE/ZIP:
CONTACT PERSON:
PHONE #.
FAX #.-
TERMS:
DELIVERY.
1025 AIRPORT.PKW
GA.INESVILLE; GA N3
LIBBY N6WR -•
(���) 532-757`1 -'.���
No (x): () Set Aside () BBE
) WBE owned fimu ()Local Preference
OF GAINESVILLE,
..._:.� ING
�Y"=S. W:,noi
:r-..
NET 30
AS REQUESTED
VENDOR NAME:
STREET:
B.V. OIL CORP.
CITY/STATE/ZIP:
7950 NW 58 STREET
MIAMI, FL 33166
CONTACT PERSON: JOHN WRIGHT
PHONE #:
(305) 593-0705
FAX #:
If 305) 591.1769
TERMS:
NET 30
DELIVERY:
AS REQUESTED
VENDOR NAME:
STREET-
CITY/STATE/ZIP:
CONTACT PERSON:
PHONE #:
FAX #:
TERMS:
DELIVERY:
PLTROLEUM TRADERS, INC.
7110 POINTE INVERNESS WAY
FORT WAYNE, IN 46804-7928
DIANE WROBLEWSKI
(219) 432-6622
(219) 432-6564
NET 30
AS REQUESTED
SECTION #2: AWARD INFORMATION
C.C. AWARD DATE: NOVEMBER 17, 1998
AGENDA ITEM #: __ 27
RESOLUTION N` ►:. 98=1118
TOTAL CONTRACT VALUE: $660,1 16.00
OSHER OIL CORP.
2990 NW 24 ST
CONSOLIDAT*6nOIL CO.
MIAMI, FL 33142
11550 NW 36 AVE.
MIAMI, FL 33168
LUIS COSTA
(305) 635-8558
HARVEY JACOBSON
(305) 635-6147
(305) 687-1266
(305) 685-8729
NET 30
NET 30
AS REQUESTED
AS REQUESTED
COASTAL REFINING U MKTNG, INC.
8700 W. FLAGLER ST.
MIAMI, FL 33174
ARNOLD SEATON
(305) 551-5336
(305) 551-5377
NET 30
AS REQUESTED
MODIFIED CONTRACT VALUE: N/A
SPECIAL ;�ONDITIONS: N/A
INSURANCE REQUIREMENT: N/A
99- 955
Tifur jaf 4Ntaml
CONTRACT A W A R D
SECTION #3; AFFIRMATIVE ACTION POLICY YES
SECTION #4: REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: GSA
CONTRACT ADMINISTRATOR: DANETTE PEREZ
TELEPHONE NO. (305) 575-5130 'FAX NO. (30S) 57S-5187
SECTION #5: PROCURING AGENCY
SENIOR BUYER: MARITZA SUAREZ DATE PREPARED: DECEMBER 3, 1998
TELEPHONE NO: (30S) 416-1907 FAX r�ns�:at.c_�o�r
I --
,� r i� • � \ •rat"
.� .
99- 955
J-98-999
1015198
RESOLUTION N0. 98 _ 1 1 1,
A RESOLUTION, WITH ATTACHMENT, APPROVING
THE PROCUREMENT OF GASOLINE AND DIESEL
FUEL ON A SPOT MARKET BASIS FROM VENDORS
LISTED ON THE ATTACHED CONTRACT AWARD
SHEET, UNDER EXISTING MIAMI-DADE COUNTY
CONTRACT NO. 3143-0/03-SW, ON A CONTRACT
BASIS UNTIL JULY 31.1 2003, FOR THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, AT A TOTAL ANNUAL AMOUNT
NOT TO EXCEED $660,116; ALLOCATINGg
TiU3RFsFOR FROM THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION, HEAVY EQUIPMENT
GARAGE, ACCOUNT CODE
509000.420901.6.715. N0.
WHEREAS, the = Department of General Services
Administration operates the citY-'s fueling facility which
Provides gasoline and diesel fuel to all heavy equipment and
light fleet vehicles used by City of Miami vehicles; and
AREAS, the City of Miami wishes to provide for the
purchase of fuel on a spot market basis for the City,s
fleet; and,,
WHEREAS, funds are available from the Department of
General Sez-Vices, Heavy Equipment Garage, Account Code No.
ATTACHMENT (Si
-CONTAINED
99-
-� CITy COMUSMOI�
OW
Nov 17 1998
509000.420901.6.715; and
WHEREAS, the City Manager and the Director of General
Services Administration recommend the purchase of gasoline
and diesel fuel from vendors listed on the attached contract
award sheet, under existing Miami -Dade County contract, be
approved.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section i. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in
this Section.
Section 2. The purchase of gasoline and diesel fuel
on a spot market basis from vendors listed on the attached
'a•
contract award sheet, under existing Miami -Dade County
Contract No. 3.143-0/03-SW, on a contract basis until July
31, 2003, for the DenarrTr,o„a ,.� _
Administration, at a total annual amount not to exceed
$660,116.00, is hereby approved, with funds therefor hereby
allocated from the Department -of General Services, Heavy
Equipment Garage, Account Code No. 509000.420901.6.715.
immediately upon its adoption and signature of the Mayor1I.
PASSED AND ADOPTED this 17th day of November
1998.
JOE CA-ROLLO, MAYOR
with Mami Code Sec. 2.35. since the 442yor, dt:j „o" :rd M. ar.orrn� of
11113 •iion by signing it in the
g tat.aC p.acn p •_,r, ..
batjnes effesi � � -� rec.
ecWe with the elapse of ten (10) ca ' i'gistat'a::
rV� i
Zerding same, witho -. from the date ,f ccmn;,si
without the Mayor exercis' eto. `�$�
ATTEST: -
1Mafte J. t= WALTFR FOEMAN, CITY CLERK ItY Clerk
ATTORNEY
W2943:CSK
I
AND CORRECTNESS:C/
If -the"Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City
Commission.
3 aJ 9 Q [� (�
— �J e�
C O N T R A C T
BID NO.: 3143-0/03-SW
GASOLINE AND DIESEL FUEL (AUTOMOTIVE)
CONTRACT PERIOD: 8/1/98 thru 7/31/03
COMMODITY CODE: 405-15
PART #1: VENDORS AWARDED
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX: j
CONTACT PERSON:
AWARD
SHEET
(Previous Bid No, 3143-0/98)
OTR YEARS: -0-
581091383
`
Mansfield Oil Co. -of Gainesville, Inc.
1025 Airport .PWay' S.-
Gainesville, G '30501
Dest,
L '
N 30 Days
As requested
(770) 532-7571
.J..
(770) 535-0127
Libby Norris
B.V. Oil Corp.
592033270
-
7950 NW 58 Street
Osher Oil Corp.
2990 NW 24 Street.
Miami, F1. 33166
Miami, F1. 33142
Dest.
Dest.
N 30 Days
N 30 Days
,-As Requested
As Requested
(305) 593-0705
(305) 635-8558
(305) 591-1769
(305) 635-6147
John Wright
Luis Costa
F.E.I.N.:
591173292
VENDOR:
Consolidated Oil Co.
STREET:
11550 N. W. 36 Avenue
CITY/STATE/ZIP:
Miami, FL 33168
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
N 30 Days
DELIVERY:
As Requested
PHONE:
(305) 687-126t
FAX:
(305) 685-8729
CONTACT PERSON:
Harvey Jacobson
r
F.E.I.N.:
VENDOR:
351462227
STREET:
CITY/STATE/ZIP:
Petroleum Traders, Inc.
7110 Pointe Inverness Way
F.O.B. TERMS:
Fort Wayne, Inc. 46804-7928
Dest.
PAYMENT TERMS:
DELIVERY:
N 30 Days
PHONE:-
As Requested
(219) 432-6622
FAX:
CONTACT PERSON:
(219) 432-6564
Diane Wroblewski
PART 42: ITEMS AWARDED
840429897
Coastal Refining & Mktng., Inc.
8700 W. Flagler St.
Miami, FL 33174
Dest.
N 30 Days
As Requested
(305) 551-5336
(305) 551-5377
Arnold Seaton
Gasoline, Regular Unleaded, Midrange Unleaded, Premium Unleaded
Diesel No. Z., Dyed, Non -dyed and flow meter delivery
Listed below are the people to contacted for the piacemeni� �-of
delivery on weekends and hoTidays:'
orders and
WeekdaVS
Petroleum Traders Gayle
1-800-348-3705 #318
Mansfield Oil John Wright
Teresa Shumate 305 593-0705:;,.
Coasta 1 ' �• _ .... 1-800 283-3835
McKenzie Tjnk Li _ .�, ,• °..- :.::::;
1-800-432=7213 'iR
Consolidated '+
Customer Svc.
Osher Oil
305 687-1266
L
Weekend & Holiday
Petroleum Traders
B.V. Oil Corp.
Mansfield Oil
Coastal
Consolidated
Osher Oil Corp
uis Costa 305 635-8558
Carlos Rubiera
305 882-6213
Dispatch
John Wright
Various people with beeper
McKenzie Tank Lines
Dispatcher
Luis Costa
Carlos Rubiera
1-800-348-3705 #337
305 737-3159 pgr.
305 829-2177
1-800-695-6626
1-800-432-7213
305 410-0984
305 635-8558
305 882-6213
Qj aaa
Im
RATIFICATION OF
EMERGENCY
ITEM: Gasoline and Diesel Fuel
DEPARTMENT: GSA
TYPE: Emergency Purchase
REASON: The Department of General Services Administration
(GSA) operates the city's fueling facility which
provides gasoline and diesel fuel to all heavy
equipment and light fleet vehicles used by the City
of Miami. Since January 3, 1999, gasoline and
diesel prices have risen more than 80%. Due to
this increase the annual award is expected to be
depleted before the new term commences. Due to
the urgency and time sensitivity of this commodity,
the GSA Department has a need to secure the
increase in contract.
RECOMMENDATION: It is respectfully recommended that the City
Commission, ratify, approve and confirm by a
four/fifths (4/5th) affirmative vote, the City
Manager's finding of an emergency, authorizing an
increase in the amount of expenditures, approved
pursuant to Resolution No. 98-1118, for the
furnishing of gasoline and diesel fuel from Six (6)
Vendors, (listed in "Exhibit A", attached hereto)
for the Department of GSA, thereby increasing the
total annual amount for said expenditures from
$660,116 to $ 78 7,116, to cover additional
expenses through November 30, 1999, in an
amount not to exceed $127,000.00; Funds are
allocated from Department of GSA, Heavy
Equipment Garage, Account No.
509009.420901.6. 715.
R
'VLrch
11�
Date
AwardRatifyEmr
99- 955